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GolfCommission/2007-03-08.pdf,1 | GolfCommission | 2007-03-08 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF SPECIAL MEETING Wednesday, March 8, 2007 1. CALL TO ORDER Chair Bob Wood called the special meeting to order at 5:37 p.m. in the Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present was Golf Services Manager Matt Plumlee. 2. AGENDA ITEMS: 3-A Clarification on February 11, 2007 Special Meeting Minutes. Chair Wood referenced the minutes from the February 11, 2007 special meeting where the fee change schedule was corrupted. Chair Wood requested that the fee change schedule be included in the minutes as an attachment. The request was also made to have the reformatted fee change schedule included in the City Council staff report for the March 20, 2007 meeting. Secretary Sullwold made the motion to rescind the prior approval of the February 11, 2007 special meeting minutes and approve the amended and reformatted minutes and fee change schedule attachment dated March 5, 2007. Commissioner Schmitz seconded the motion and the Golf Commission approved unanimously. 3-B Review of BMS Report. Chair Wood reported that BMS, an architectural landscaping firm, was contacted in October 2006 to do a study when the Golf Commission was looking at erecting a temporary structure to serve as a banquet facility. The purpose of the report was to get an idea of additional cost associated with putting up a temporary structure. The scope of work got expanded to look at not only the area around the existing clubhouse and the proposed new banquet facility but also secondarily to look at the entryway at the corner of Island Drive and Clubhouse Memorial Road as a separate zone and then as another zone the driveway (Clubhouse Memorial Road) to a portion of the parking lot. The thought at the time that the proposal was requested w… | GolfCommission/2007-03-08.pdf |
GolfCommission/2007-03-08.pdf,2 | GolfCommission | 2007-03-08 | 2 | The Dahlin report breaks the Master Site Plan into the following phases. Phase A-New Bar/Grill/Banquet Facility (approximately 8,500 s.f.), Phase B1-New Pro Shop Facility (approximately 8,000 s.f.), Phase B2-Exterior modifications to the existing Pro Shop Facility (assumed as a potential option, it the existing pro shop building is to remain for a longer period of time after Phase A is completed), Phase B3-New Entry Canopy and Site Development: development of an entry canopy that will "join" Phase A and Phase B1, along with the development of a new vehicle routing/bag drop area, Phase C-Site and landscape improvements immediately adjacent to the existing/new building areas, Phase D-Entry Drive Improvements, Site Monument (at entry drive and at the corner of Island and Dolittle Drives), Phase E-Site Parking Improvements, site entry bridge feature at creek, realigning of the on site parking and addition of planter islands and irrigation for landscaping. The Dahlin report is a master plan proposal to do the basic design not for submitting any construction drawings just an idea to work with and get cost estimates to see how much each phase would cost so that it can be proposed to City Council to determine which options to proceed with. She also stated that there could be cost savings by completing the planning now rather than later. Chair Wood stated that the Golf Commission will not be able to take action on the item without first reviewing the material. The Golf Commission was given copies of the report and the discussion ensued. Ms. Delagrange referenced the report stating that Dahlin will utilize previous design concepts and cost estimation, they will provide minor modifications to the site and the cart barn, driving range and snack shack structures are existing and no work is planned at these areas. The buildings will be demolished on a per phase basis. The new buildings will be placed at about the same location as the existing buildings to minimize additional site work. No changes in the golf course design were… | GolfCommission/2007-03-08.pdf |
GolfCommission/2007-03-21.pdf,1 | GolfCommission | 2007-03-21 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, March 21, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present were Interim Golf General Manager Dale Lillard and Golf Services Manager Matt Plumlee. 1-B Approval of Minutes - Special Meeting of February 28, 2007. The Commission continued the approval of the minutes to the next meeting. The following correction was made to Item 9: Ron Salsig announced that he received two national writing awards, which will be presented at the Masters Dinner held on the Wednesday before the Masters Golf Tournament. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS 4. AGENDA ITEMS: 4-A Review of the Marshal Program and Benefits. The Marshal Program and Benefits agenda item which was approved by the Golf Commission at the February 28, 2007 special meeting was placed back on the agenda at the request of Commissioner Schmitz who felt it was a hasty decision and that it should be reworked to come up with a plan that is fair to the marshals and management. Chair Wood opened the floor to members of the audience for comment. Tony Martinelli, a golf course marshal, stated that if the policy goes into effect he would no longer volunteer as a marshal because the benefits he uses would be taken away. Mr. Martinelli plays golf on the weekends and if he were not allowed to do so free of charge he would no longer see any reason to marshal. Paul Mountain, the marshal coordinator, stated that he does not think that restructuring the marshal program will solve the Golf Complex revenue problems. A survey of the current marshals was conducted and 25% said Chuck Corica Golf Co… | GolfCommission/2007-03-21.pdf |
GolfCommission/2007-03-21.pdf,2 | GolfCommission | 2007-03-21 | 2 | they would quit under the new program, 65% said they would wait and see what happens, and 10% said it made no impact. Mr. Mountain mentioned that there is currently a good crew of marshals and he does not want to loose any of them. Many marshals in the audience spoke against the proposed benefit changes to the program. The suggestion was made to have a discussion group made of marshals, Golf Commissioners and management to try and come up with a possible amicable program for everyone. The motion was made by Commissioner Schmitz to rescind the Golf Commission approval of the Management Practice #7, Volunteer Marshal Work Program of February 28, 2007 and refer the matter to a committee composed of two or three representatives from the Marshal Program, two or three representatives from the Golf Commission and two representatives from Management. Commissioner Delaney seconded the motion and the Golf Commission passed the motion unanimously. 4-B Discuss Possible Marketing for Golf Complex 80 Year Anniversary. Commissioner Delaney reported that the 80th Anniversary of the Golf Complex is on May 28, 2007 and in light of all the negative press the Complex has received recently this may be an opportunity to promote the Chuck Corica Golf Complex in a positive way. Commissioner Delaney continued that the Golf Complex has a very unique history and it should be promoted. It was mentioned that here are many people in Alameda who have a lot of history about the Golf Complex. The goal should not only be about giving free items away but building a bridge between the Community and the Golf Complex. Commissioner Delaney put together a Power Point Presentation titled "Respecting the Past, Reshaping the Future" and would like to contact other Alameda businesses to contribute monetary or service donations for the anniversary celebration. Commissioner Delaney would also like to approach one of the local newspapers to feature a retrospective of 80 years of golf in Alameda. The citizens of Alameda have had a quality golf course and a pla… | GolfCommission/2007-03-21.pdf |
GolfCommission/2007-03-21.pdf,3 | GolfCommission | 2007-03-21 | 3 | 5-B Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich mentioned that maintenance worker Dave May's mother recently passed away and there will be a dedication for her. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that there is an ad in the Alameda Magazine for the month of March. 6-B Golf Complex Financial Report, Vice Chair Gaul. Chief Financial Officer Juelle Anne Boyer reported that at last night's City Council meeting a resolution was adopted directing staff to monitor the Golf Complex budget and ensure a balanced budget. The Chief Financial Officer handed out a graph completed in the Finance Department, which showed actual financials for the current fiscal year and forecasted financial data for the final four months of the fiscal year. The report will be updated monthly and forwarded to the Golf Commission. The Chief Financial Officer will meet with the Interim General Manager to review and adjust the 2007/2008 fiscal year budget to ensure that it is balanced. She will then meet with the Golf Commission prior to the current fiscal year end to discuss the 2007/2008 fiscal year budget. 6-C New Clubhouse Project, Commissioner Schmitz. It was mentioned that Commissioners Gaul, Sullwold and Wood met with the Mayor and the City Manager and they were told to continue moving forward with the clubhouse project. The Golf Commission was directed to explore the option of refurbishing the existing buildings. The resolution passed at the City Council meeting did not include Capital Improvement Project (CIP) expenditures only the operational expenses. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Chair Wood mentioned that he was driving by the Complex the other evening after 11:00 PM and the main gate on Island Drive and Clubhouse Memorial Road was open and may not be closing at night. The Interim General Manager will look onto it and get the gate fixed if necessary. 6-E City Council and Government Liaiso… | GolfCommission/2007-03-21.pdf |
GolfCommission/2007-03-21.pdf,4 | GolfCommission | 2007-03-21 | 4 | 6-G Golf Complex Restaurant Report, Jim's on the Course. General Manager Erik Alterman reported that the restaurant is looking at ways to improve the curb appeal of the building such as new awnings, repairing the uneven cement and make better use of the outdoor area for seating. A complaint was made that the service was horrible on a weekend when a Golf Commissioner came out for breakfast. Mr. Alterman also mentioned the need for a new sign for the restaurant building, which has not been replaced since the last concessionaire. Chair Wood stated that he was looking into the new sign and will meet with Erik to discuss it. The comment was made that there are broken lights in the clubhouse and parking lot areas and they need to be repaired. Also commented on was the lack of adequate heating and cooling for the restaurant. Mr. Alterman stated that the condition of the HVAC system at the restaurant is in need of replacement, which is the City's responsibility. 6. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) 8. OLD BUSINESS Chair Wood suggested that the "Old Business" section of the meeting be used as a time to discuss and document pending, unresolved and resolved issues from previous meetings. One such item is the goose abatement and what is being done. The Golf Services Manager stated that the service the Complex was using got too expensive and the management was approached by individuals who wanted to bring their dogs out to chase the geese. It was mentioned that the Mayor's sister had a herding dog and would like to bring it out to run. Another item brought up was the removal of the two poles located in the clubhouse breezeway to discourage golf carts from driving in from the parking lot using the breezeway. The Golf Services Manager stated that the staff had received complaints from customers who said that the wheels of their pull carts get caught on the poles and it hurts their arms and shoulders. The Interim General Manager stated that he would look at alternatives to the poles for the area. It was mentioned … | GolfCommission/2007-03-21.pdf |
GolfCommission/2007-04-04.pdf,1 | GolfCommission | 2007-04-04 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF SPECIAL MEETING Wednesday, April 4, 2007 1. CALL TO ORDER Chair Bob Wood called the special meeting to order at 6:30 p.m. in the Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present were Interim General Manger Dale Lillard and Golf Services Manager Matt Plumlee. 2. AGENDA ITEMS: 2-A Approval of the Marshal Program and Benefits. (Action Item) Chair Wood reported that representatives from the Marshal Program, Golf Commission and Management met to discuss the proposed changes to the Marshal benefits. The meeting resulted in a reduction of the proposed cart fee of $10 to $7. Also it was agreed upon that Marshal's would be allowed to play golf one time on the weekend provided that they are playing with a paying threesome and the Marshal does not make the reservation. The program will be reviewed in three to six months and if the financial climate at the Complex has improved the benefits will be increased. There was some confusion regarding the rate a customer playing with a marshal will pay for a golf cart. The rate will be the applicable rate at the time of play and based on the age of the player. The same benefits will be included in the management practice for the employee benefits. The following changes were made to the Management Practice's footnote: "The aforementioned benefits shall apply to all persons eligible to receive complimentary green fees, including, but not limited to employees, volunteers, Golf Commissioners, City Council Members, PGA/LPGA and other VIP guests." The motion was made by Secretary Sullwold to accept the Volunteer Marshal Work Program Management Practice #7 with the modifications discussed. Commissioner Gammell seconded the motion. The Golf Commission passed the motion u… | GolfCommission/2007-04-04.pdf |
GolfCommission/2007-04-04.pdf,2 | GolfCommission | 2007-04-04 | 2 | 2-B Approval of the Chuck Corica Golf Complex Policy Changes. (Action Item) The Golf Commission reviewed the following policy changes: 1. 30/21 day advance reservations (res/non). 2. 9-hole rate on weekdays at anytime on the Jack Clark Course. 3. Service club members charged according to residency when playing in club events. Policy number one would allow City of Alameda Preferential Starting Time holders to call and make reservations 30 days in advance and all other customers the ability to call 21 days in advance. The benefits of extending the time is that customers can call to reserve a tee time further in advance and make plans accordingly. The question was raised regarding how many times the system allows a customer to book during the 30/21 time frame. The Golf Services Manager stated that the current computer system is unable to restrict the number of tee times a customer can book, although the Preferential Starting Time policy states that a member can book one weekday and one weekend time or two weekday times a week. Secretary Sullwold made the motion to accept the policy changing the advance reservation period to 30 days for Preferential Starting Time holders and 21 days for all other customers. Commissioner Gammell seconded the motion. The Golf Commission passed the motion unanimously. The new policy will be effective May 1, 2007. Policy number two would allow customers to pay for and play 9-holes of golf at anytime Monday through Friday on the Jack Clark Golf Course. The Golf Services Manager stated that the problem with allowing the 9-hole rate all day as opposed to the first 2 hours of the day which is the current policy is that there is no way to monitor the golfers to ensure that they do only play 9-holes and not 18. Commissioner Gammell made the motion to not change the 9-hole rate policy and continue to allow only play the first 2 hours of the day. Secretary Sullwold seconded the motion. The Golf Commission passed the motion unanimously. The third policy for review would be to have the service clu… | GolfCommission/2007-04-04.pdf |
GolfCommission/2007-04-04.pdf,3 | GolfCommission | 2007-04-04 | 3 | Chair Wood stated that the tape of the March 8, 2007 Special Meeting cut off and there was not transcription available for the Dahlin discussion on the agenda and he asked if anyone could recall the item. It was mentioned that since there was not a representative from the Development Services Department the item was tabled to a future meeting when a representative could be present. 2-D Discussion on the Commissioner Reports Format and a Briefing Package for Future Golf Commissioners. Chair Wood suggested that the current Commissioner Reports be reviewed and that the Commission begin to used the "Old Business" as an area where pending issues be listed so that they will be revisited in the future and not forgotten. The Interim General Manger suggested that an item be placed on the agenda called "Items for Next Agenda', that way the Commission can discuss items they would like to see on future agendas. Commissioner Gammell stated that the Commissioner Reports are a good way to ensure that areas of the Complex are reviewed on a monthly basis. Chair Wood also mentioned that there should be a packet put together for new Golf Commissioners to brief them on the role and goals of the Golf Commission. Chair Wood would like to form a committee to compose a briefing packet for future Golf Commission members. The Interim General Manager mentioned that there is a similar packet for the Recreation and Parks Commission and will bring a copy of it for the Commissioners to review. It was mentioned that the area between #17 green and #18 tee on the Earl Fry Golf Course is dangerous and a sign should be placed in the area warning the group that players are teeing off above them. Chair Wood suggested that a master plan be designed for tree planting on the golf courses to help in some of the dangerous teeing areas. It was also mentioned that the tee sign on #6 of the Jack Clark Golf Course is missing. A contractor doing work on the fence in the area broke the sign. Also the tee sign on #14 of the Earl Fry Golf Course has orange paint … | GolfCommission/2007-04-04.pdf |
GolfCommission/2007-04-18.pdf,1 | GolfCommission | 2007-04-18 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, April 18, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present was Interim Golf General Manager Dale Lillard. 1-B Approval of Minutes - Regular Meeting of March 21, 2007. Correction Item 6-A: Commissioner Gammell reported that there is an ad in the Alameda Magazine for the month of March, should be Commissioner Gammell reported that there is an ad in the Oakland Magazine for the month of April. The Commission approved the minutes unanimously with the aforementioned correction. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS The question was raised concerning the progress on the Operational Review Request for Proposal. The Interim General Manager reported that three candidates have bee selected for the interview process, which is taking place this week. A selection should be made by the end of the week. 4. AGENDA ITEMS: 4-A Clarification of Implementation of New Tournament Rates. (Action Item) The Interim General Manager stated that the tournament rates were increased on April 1, 2007. There are many groups who booked and paid the deposit for events prior to April 1, 2007, although the tournament will take place after the increase effective date. The contract states that the rates are subject to change without notice but with the fee increases coming in spring and not winter there are groups who have events coming up very soon and have probably already set their budgets and received player fees. The Interim General Manager suggested the following three options be reviewed and a decision made on the best way to proceed. Chuck Corica Golf C… | GolfCommission/2007-04-18.pdf |
GolfCommission/2007-04-18.pdf,2 | GolfCommission | 2007-04-18 | 2 | 1. Honor the old rates for groups conducting their event prior to the completion of the current fiscal year, June 30 2007. Notify groups conducting their event after June 30, 2007 of the increased rates. 2. Honor the old fees through the end of the calendar year for events booked prior to the April 1, 2007 effective date. 3. Notify all groups regardless of the event date that the new rates are in effect. Commissioner Gammell made the motion to honor the old tournament rates for events booked up to June 30, 2007. Vice Chair Gaul seconded the motion. The Golf Commission passed the motion unanimously. The Golf Services Manager will notify the tournament groups affected by the increases. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. No report given. 5-B Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich reported that the dedication date for maintenance worker Dave May's mother is set for June 30, 2007 and the Ladies Club is will be doing plantings for two members. Mrs. Arnerich spoke with the Superintendent and he will be using $3,000 from the Beautification Account for planting various areas of the Golf Complex. The suggestion was made to replant the area at the 2nd tee of the Jack Clark Golf Course where the plants were removed. Also mentioned was the need to repaint all of the tee blocks on the courses. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that a new ad would appear in the Alameda and Oakland Magazines for the months of May and June. The ad states "Mothers and Fathers Golf for Free with 3 paid Green Fees after 11:00 AM". Mothers for the month of May and Fathers for the month of June. 6-B Golf Complex Financial Report, Vice Chair Gaul. Vice Chair Gaul reported that the revenue for golf on all three courses for March 2007 versus March 2006 was up 150% and rounds of golf were up 139%. The fiscal year to date revenue for golf was up 3.7% and rounds were up 5.6%. The Mif Albright C… | GolfCommission/2007-04-18.pdf |
GolfCommission/2007-04-18.pdf,3 | GolfCommission | 2007-04-18 | 3 | Commissioner Schmitz stated that he would like to see a representative from Development Services attend a meeting to get clarification on how the Clubhouse Project is progressing and update them on the other alternatives the Golf Commission is looking into. The Interim General Manager will contact Doreen Soto, the project manager, and see when she is available. They do not want the Clubhouse Project to just fade away and have received conflicting information on the status of the project. Commissioners Gaul and Wood will be meeting with the modular building company tomorrow. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Secretary Sullwold mentioned that she has received very positive responses regarding the ball washers on the forward tees although there seems to be varying opinions about the barbershop style 150-yard markers. Many players in the ladies club do not like them and have to remove them when playing. The suggestion was made to place small flags in the area instead. It was mentioned that last Monday when the 9-hole group was playing some men hit into the last group and it was very dangerous. There did not seem to be any marshals out on the course. The Interim General Manager stated that they are currently looking to the current marshal crew to find a coordinator. If no replacement can be secured the alternative may have to be a staff member. Also suggested were directional signs around the shack on the Earl Fry Golf Course. Customers have trouble location the #9 tee from the #8 green and the #14 tee from the #13 green. 6-E City Council and Government Liaison, Commissioner Swanson. No Report. 6-F Front Entrance Beautification Project, Chair Wood. Chair Wood reported that there are broken windows in the fire tower and made the request that the Interim General Manager investigate who has jurisdiction over the building and prepare a written report to that effect. He also stated that as long as the fire tower continues to be an eye sore there would be no front e… | GolfCommission/2007-04-18.pdf |
GolfCommission/2007-04-18.pdf,4 | GolfCommission | 2007-04-18 | 4 | families and contacting local school bands to provide entertainment. He would like to see the Corica Family in attendance as well as the Mayor and City Council. The idea of a time capsule was mentioned which could be buried out on the golf course and a proclamation from the City of Alameda. Commissioner Delaney mentioned the need to secure volunteers, possibly from the Golf Complex service clubs and community groups. Secretary Sullwold will mention the need for volunteers to the Ladies Club tomorrow at their general meeting. It was also mentioned to check the City of Alameda web site to ensure that the date does not conflict with other events. The event will probably take place in the fall and the Interim General Manager will put it in the Recreation Departments fall brochure. 6-H Golf Complex Restaurant Report, Jim's on the Course. Owner Tom Geanekos reported that the restaurant is now getting a lot of non-golf patron business and they are working on the service problems. The kitchen is inadequate to handle the size of the menu and he would like to remodel it eventually. He has been in contact with the City of Alameda Building Department concerning necessary code upgrades. Planning on introducing pizzas to the menu and purchasing a soft serve ice cream machine. There is a new refrigerated display case for pre-made items that golfers can purchase quickly. Mr. Geanekos also mentioned that he is currently repainting the outside furniture and has ordered new umbrellas. 7. ORAL COMMUNICATIONS. NON-AGENDA (Public Comment) 8. OLD BUSINESS Previously discussed. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for March 2007 of $12,474. The year-to-date total to the General Fund is $110,359 for the fiscal year 2006/2007. 10. ITEMS FOR NEXT MEETINGS AGENDA Clubhouse Project (Development Services) Fire Tower Report Modular Building Report Marshal Program Selection of Consultant for Operational Review Fiscal Year 2007/2008 Budget 11. ANNOUNC… | GolfCommission/2007-04-18.pdf |
GolfCommission/2007-05-16.pdf,1 | GolfCommission | 2007-05-16 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, May 16, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Bill Delaney and Commissioner Sandré Swanson. Also present were Interim Golf General Manager Dale Lillard and Golf Services Manager Matt Plumlee. 1-B Approval of Minutes -Special Meeting of April 4, 2007 and the Regular Meeting of April 18, 2007. The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS None. 4. AGENDA ITEMS: 4-A Presentation by National Golf Foundation Regarding Golf Complex Operational Review. The Interim General Manager introduced Ed Getherall of the National Golf Foundation (NGF), the consultant firm hired to perform the operational review. Mr. Getherall gave a brief overview of how the information for the study is compiled. The study has several components; the first component is the financial analysis, operating history and operating efficiencies, the management structure and current trends. The second component will look at what capital improvements should be made with the limited resources. The third component is researching where the Complex stands in the current marketplace and the local competitors. It was noted that the market has changes quite a lot over the past 10 years. He noted that rounds and revenue have dropped while expenses have risen. This trend is not only seen at Chuck Corica Golf Complex but in municipal golf all across the region and all over the country. He stated that 10 years ago 90% of NGF's work was doing feasibility studies for new golf courses and currently 90% is doing operational reviews for City owned municipal golf courses, Municipal Golf C… | GolfCommission/2007-05-16.pdf |
GolfCommission/2007-05-16.pdf,2 | GolfCommission | 2007-05-16 | 2 | declining revenue. He mentioned that the study is in the very early stages and there is a lot of data to review. The goals are to look at ways to make the operation more efficient, raise revenue and rounds as well as decrease expenses. NGF has a lot of experience in the municipal golf industry and has worked with many cities. Mr. Getherall mentioned that he has met with the City Manager, Assistant City Manager and the stakeholder groups. The study generally takes 10-12 weeks to complete. There is also a customer survey, which is also a component of the study. The customer survey will identify certain business drivers such as customer service, condition of the courses and the facilities. It will also show where the competition lies based on what other courses customers are playing and how often. The survey also has an area for comments, which can be very helpful in identifying additional areas. Mr. Getherall will be visiting the neighboring golf courses for comparison. He encouraged the Golf Commission meet with him or call him to discuss any concerns. The Commissioners were asked to coordinate times to meet with Mr. Getherall with the Interim General Manager for tomorrow. 4-B Report on the Status of the Fire Tower. The Interim General Manager reported that the dumpster at the fire tower has been removed. The dumpster was being used as a dumpsite for the street sweeper and it has been relocated to the model airplane field. A walk through was done at the modular site at the tower and the consensus is to try and keep the tower itself from deteriorating any further. The estimate to seal the tower and patch the cracks is $120,000 and does not include any asbestos cleanup. Water Tight Restoration did the report. The modular was also looked at and that would cost approximately $25,000 and $35,000 to remove. He is still waiting for a price to actually remove the tower completely also. City Council would make the final decision of what to do with the property. Although the Fire Department still needs a place to train they… | GolfCommission/2007-05-16.pdf |
GolfCommission/2007-05-16.pdf,3 | GolfCommission | 2007-05-16 | 3 | operational expense. The statement was made that there seem to be many different financial versions and it is hard to know what is correct. The Interim General Manager mentioned that he has been told to use the figures on the report prepared by the finance department. The statement was made that the amended budget still shows a payment to the General Fund of $780,000 for FY 2007/2008. The budget will go to City Council on June 20, 2007 for final approval. Secretary Sullwold suggested that the Golf Commission discuss the annual surcharge payment with the City Council and ask them why at a time when the Golf Complex is struggling to balance their budget does the City of Alameda feel it can continue to take this money. Commissioner Schmitz requested a copy of the City Council packet for the June 20, 2007 meeting. There was discussion concerning the $300,000 the Enterprise Fund lent to Development Services for the Alameda Point Project and why they don't have to pay it back during the Golf Complex's time of financial struggle. The funds were to be paid back from proceeds of the Alameda Point Golf Course and no interest was negotiated on the loan. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Golf Services Manager reported that the new Point of Sale and Tee System will be installed at the end of June 2007 for live interaction on July 1, 2007. The system will have the capability to interface with the ball machines at the Driving Range. The management staff is researching a new vendor to supply range balls. The vendor would also take over the retrieval of balls from the lakes and sloughs at the Complex. The Golf Services Manager is working on the East Bay Junior Golf Tournament to be held on July 23 and 24, 2007. Also the Jack Clark Pro Am is set for October 15, 2007. 5-B Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich reported that the dedication date for maintenance worker Dave May's mother and grandmother is set for June 30, 2007 at 10:00 am … | GolfCommission/2007-05-16.pdf |
GolfCommission/2007-05-16.pdf,4 | GolfCommission | 2007-05-16 | 4 | 6-C New Clubhouse Project, Commissioner Schmitz. Commissioner Schmitz reported that Doreen Soto from the Development Service Department would be attending the special meeting next week to answer questions regarding the Clubhouse Project. Chair Wood stated that he also had a presentation using the existing buildings he would like to share at the meeting. The Interim General Manager mentioned that he would try to get a price per square foot for the modular buildings prior to the meeting. It was reported that the Metropolitan Golf Links, in Oakland has put up a temporary tent structure for the purpose of housing banquets. The tent can hold 200 patrons and is constructed of steel framing covered in canvas, with glass windows. The concessionaire at the Metropolitan is Wedgwood Banquet Facilities. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Secretary Sullwold reported that there was a break in and theft in the Pro Shop. The thieves came down through a vent in the roof to an unalarmed utility area where the high- end golf clubs are stored at night. The thieves broke the locked displays and stole the clubs leaving back through the roof. The thieves did not enter any other area of the building, which is monitored by cameras or alarmed which would suggest an inside job. So far there has been no arrests in the investigation. The loss is estimated at $12,000. The Interim General Manager stated that motion detectors have been installed in the utility area. Also reported about 2,000 range balls and 4 flag sticks were found covering the baseball diamond at Lincoln Park and Ken Arnerich and his wife picked them up and returned them to the Complex. It was suggested that a thank you note be sent to them for there trouble. It was determined that the balls were removed off the range and the flagsticks were removed from the Mif Albright Course. Secretary Sullwold made the motion that the Golf Commission is informed about any and all incidents that occur at the Golf Complex in a timely … | GolfCommission/2007-05-16.pdf |
GolfCommission/2007-05-16.pdf,5 | GolfCommission | 2007-05-16 | 5 | No Report. 6-F Front Entrance Beautification Project, Chair Wood. Nothing to report. 6-G Golf Complex 80th Anniversary, Commissioner Delaney No Report. 6-H Golf Complex Restaurant Report, Jim's on the Course. General Manager Erik Alterman reported that Mother's Day was a huge success at the restaurant. He noted that with the summer months coming he is seeing an increase of small children at the restaurant running around and climbing the trees and is wondering what to do about it. The Interim General Manager suggested that an eye be kept on the children and their guardians be notified. The compliment was given concerning the new umbrellas and how good they look. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None 8. OLD BUSINESS None 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for April 2007 of $11,170. The year-to-date total to the General Fund is $121,529 for the fiscal year 2006/2007. 10. ITEMS FOR NEXT MEETINGS AGENDA Special Meeting-May 23, 2007 Clubhouse Project (Development Services) Clubhouse Presentation by Chair Wood Modular Building Report 11. ANNOUNCEMENTS/ADJOURNMENT Secretary Sullwold made the motion to adjourn the meeting and Vice Chair Gaul seconded. The Golf Commission passed the motion unanimously. The Meeting was adjourned at 8:14 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 5/16/07 Golf Commission Minutes | GolfCommission/2007-05-16.pdf |
GolfCommission/2007-06-20.pdf,1 | GolfCommission | 2007-06-20 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING REVISED 8/6/07 Wednesday, June 20, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Secretary Jane Sullwold. Absent: Commissioner Bill Schmitz, Commissioner Sandré Swanson and Chair Bob Wood. Also present were Interim Golf General Manager Dale Lillard and Golf Services Manager Matt Plumlee. 1-B Approval of Minutes -Regular Meeting of May 16, 2007. The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Secretary Sullwold reported that she and Vice Chair Gaul met with Ed Getherall of the National Golf Foundation (NGF) on Friday to discuss where the group is heading with their recommendation. Mr. Getherall stated that preliminarily the suggestion will be privatization of the Complex. He mentioned that continuing to run the Complex as a community resource managed through the City of Alameda is problematic because the Complex is made to act as an enterprise yet are restricted by the City of Alameda in terms of both rates and pay backs to the General Fund. He also stated that he has seen pay backs in all other golf courses owned by municipalities, although none quite as large as the ones paid by the Chuck Corica Golf Complex. The statement was made that in 1983, when the City of Alameda privatized the Pro Shop customers were very disappointed and it did not prosper until control was given back to the City. Mr. Getherall mentioned that even with operational improvements and efficiencies put in place it will be very difficult if not impossible to turn the Golf Complex around and make it a moneymaking operation in this particular market. Mr. Getherall said that he did not feel that the operation is over staffed although stated… | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-06-20.pdf,2 | GolfCommission | 2007-06-20 | 2 | on helping the Golf Complex finance a banquet facility. Secretary Sullwold reported that the Mayor recognized that the Golf Complex cannot spend all of the money in the Enterprise Fund for the project and stated the City would contribute to a reasonable plan. Secretary Sullwold also stated her displeasure at not receiving the cost estimates requested from the Development Services Department at the Special Meeting on May 23, 2007. The report was sent out via email on May 24, 2007 and some of the Golf Commissioners did in fact receive the information although Secretary Sullwold did not receive it. The information was resent to all of the Commissioners on June 19, 2007. During the meeting the City Manager indicated that she feels it is inappropriate for the Golf Commissioners to contact members of City Government and staff without going through the chain of command and the request should first be brought to the Interim General Manager and he will then contact the City Manager. Vice Chair Gaul read the following email communication from Commissioner Schmitz: "So, as I was playing golf today I walked by Bay Fairway Hall (Grandview Pavilion) and low and behold I see they are erecting a very nice tent structure. So l'll ask the question again. Why exactly can't we put up a tent? I suspect it didn't cost the operator of Bay Fairway$1,000,000 - $2,000,000 to put up the tent. It's a City owned building (like the golf course). Met has tent, many other nice golf courses have tents, Scott's has a tent, every winery in Livermore has a tent and now Bay Fairway has a tent. But we just can't do it. Something is very wrong here". The Interim General Manager stated that the Golf Complex could put up a tent, although when the idea was first presented the tent was going to be temporary and not permanent. Putting up a permanent tent would mean having all permits in place and all inspections done. It has taken the Grandview Pavilion 2 years of inspections to erect the tent. Also mentioned is that the land that the Metropolitan Golf Cou… | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-06-20.pdf,3 | GolfCommission | 2007-06-20 | 3 | Manager also stated that it is not his understanding that City staff feels the Golf Commission does not trust them and if requested documents are not received in a timely manner please feel free to call and ask what the problem is. In the case of the documents from Development Services, they were sent out the day after the request was made and for some unexplained reason Secretary Sullwold did not receive them while the other Golf Commissioners did so staff was unaware that there was a problem with the transmission. 4. AGENDA ITEMS: 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Golf Services Manager reported that the pre-installation of the new point of sale (POS) system took place last week. The new system will be operational on July 1, 2007. It was recently discovered that the new system does not support an IVR telephone tee time system. A message will be placed on the current system to let customers know of the change and give out the direct number to the Pro Shop. Effective July 1, 2007 customers should be able to make tee times through the internet at golfinalameda.com or they will need to call the Pro Shop directly to make a tee time. With the capability to make online reservations the Complex can eventually eliminate the golfnow.com service that consists of blocking tee times on the system without knowing for certain whether or not anyone has purchased those times. The statement was made that it will probably take a few months for the staff to fully integrate to the new system and it may slow down the check in process. The Golf Services Manager stated that he would have additional staff scheduled to answer the phones and book tee times. Also mentioned was the ability for customers to use the computer in the Pro Shop to book tee times. The new Point of Sale and Tee System will be installed at the end of June 2007 for live interaction on July 1, 2007. The Golf Services Manager reported that management is looking at restructuring the tee time inte… | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-06-20.pdf,4 | GolfCommission | 2007-06-20 | 4 | main reason for the tee/cart marshal. The suggestion of a key deposit was made and it will be looked at although in the past it was very hard to keep track of the deposited funds. 5-B Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich stated that the Maintenance Crew has done a wonderful job beautifying the Clubhouse area. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell stated that she did not have anything new to report. The question was raised concerning whether or not the Golf Complex believes that the ads in the Alameda and Oakland Magazines are worth the cost. It was stated that the ads are less expensive than newspapers. Also mentioned was that the yearly renewal is coming due soon and most likely will not be renewed. 6-B Golf Complex Financial Report, Vice Chair Gaul. Vice Chair Gaul reported that the revenue for golf on all three courses for May 2007 versus May 2006 was down 3.5% and rounds of golf were down 6.5%. The fiscal year to date revenue for golf was up 8% and rounds were up 10%. The Mif Albright Course revenue was up 10% from last year and up less than 1% for the fiscal year. All other concessions excluding golf were up 3% for the month and up 15% for the fiscal year. Total revenue for the Golf Complex was down 0.5% for the month of May 2007 versus May 2006 and up 12.5% for the fiscal year 2006/2007. 6-C New Clubhouse Project, Commissioner Schmitz. The Interim General Manager stated that he received a report from Designed Mobile System Industries, Inc. (DMSI) regarding the foundation requirements for the construction of a modular building at Golf Complex. It stated the following options: A. If the golf courses or owner's provide site remediation as called out in the soils report with CAP's or soil cement columns, standard footings should work. B. If we receive a letter from the soils engineer that verifies we can use the site where the existing pile foundations were large enough to support our building footings and structural loads, we … | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-06-20.pdf,5 | GolfCommission | 2007-06-20 | 5 | foundations. The Golf Commission agreed on Option C. The Golf Commission would like to have a square footage price for the modular building. Secretary Sullwold asked that a price for the entire project be made available by the next regular meeting on July 18, 2007 and that Commissioners need to agree on what building plan to pursue and be unanimous in their decision. Secretary Sullwold also added that she was very encouraged speaking with the Mayor and learning that the City may come forward with funds for the project or at the very least guarantee a loan for the project. The design build option was discussed and the Interim General Manager stated that the problem with doing the project under that option is the cost related to the change orders. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Secretary Sullwold reported that she was very pleased to receive the maintenance status report from the Superintendent and it looks like most of the issues have been taken care of or are being addressed. She would still like to see new tee blocks on the forward tees. The Interim General Manager stated that the restitution form was filed with the District Attorney's office for the vandalism to the golf carts. The suggestion was made to move the pace of play sign on the 1st tee of the Earl Fry Golf Course to make it more visible. Also mentioned was that there are no yellow water hazard stake on #17 of the Jack Clark Golf Course. A concern was noted regarding the brick trim and low planter boxes in the clubhouse area as a possible trip hazard and the poor condition of the Mif Albright Course. 6-E City Council and Government Liaison, Commissioner Swanson. No Report. 6-F Front Entrance Beautification Project, Chair Wood. No Report. 6-G Golf Complex 80th Anniversary, Commissioner Delaney No Report. 6-H Golf Complex Restaurant Report, Jim's on the Course. General Manager Erik Alterman reported that improvements are being made to the shack and the restaurant interior. The Golf Commission … | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-06-20.pdf,6 | GolfCommission | 2007-06-20 | 6 | 8. OLD BUSINESS The Golf Commission would like to receive copies of policy changes at the Golf Complex. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for May 2007 of $13,709. The year- to-date total to the General Fund is $135,238 for the fiscal year 2006/2007. 10. ITEMS FOR NEXT MEETINGS AGENDA Clubhouse Project 11. ANNOUNCEMENTS/ADJOURNMENT Vice Chair Gaul made the motion to adjourn the meeting and Secretary Sullwold seconded. The Golf Commission passed the motion unanimously. The Meeting was adjourned at 8:04 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 6 6/20/07 Golf Commission Minutes | GolfCommission/2007-06-20.pdf |
GolfCommission/2007-07-18.pdf,1 | GolfCommission | 2007-07-18 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, July 18, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:30 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Secretary Jane Sullwold. Absent: Commissioner Bill Schmitz, Commissioner Sandré Swanson and Chair Bob Wood. Also present were Interim Golf General Manager Dale Lillard and Golf Superintendent Doug Poole. 1-B Approval of Minutes -Regular Meeting of June 20, 2007. The Commission made the following corrections to the minutes: Item 3-page 1-line 3-"the" should be "that". Item 3-page 2-line 6-Should read "The report was sent out via email on May 24, 2007 and some of the Golf Commissioners did in fact receive the information although Secretary Sullwold did not receive it. Item 3-page 2-line 35-"analysis" should be "analyze". Item 3-page 2-line 46-"it" needs to be added between department and is. Item 5-A-page 3-line 1-"pre installation" should be "pre-installation". Item 5-A-page 3-line 1-"for" should be "of". Item 5-A-page 3-line 17-"a" should be "at". Item 5-A-page 3-line 19-"know" should be "known". Item 5-A-page 3-line 31-"day" should be "days". 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS No tape transmission available. 4. AGENDA ITEMS: 4-A Clubhouse Project The Interim General Manager handed out a matrix outlining the following proposed Chuck Corica Clubhouse Options: Chuck Corica Golf Complex Page 1 7/18/07 Golf Commission Minutes | GolfCommission/2007-07-18.pdf |
GolfCommission/2007-07-18.pdf,2 | GolfCommission | 2007-07-18 | 2 | 1. Do nothing until the capital account has sufficient funds to pay for a new facility. 2. Make Cosmetic improvements to the existing facility and construct minor kitchen improvements. Cost estimate $275,000. 3. Construct a temporary banquet facility, upgrade the existing kitchen facilities and make cosmetic improvements to the existing facility. A concrete foundation would need to be built; electrical, plumbing and gas service would need to be installed to the tent structure to accommodate power, heat and running water. Cost estimate $1,850,000 to $2,350,000. 4. Develop and build new clubhouse facility of 11,500 square feet: a 4,500- square-foot restaurant, 4,500-square-foot banquet room, and a 2,500- square-foot clubhouse/pro shop using the capital account and a bank loan or other funding source for the remaining funds needed. Cost estimate $5,500,000. 5. Construct a modular building banquet facility including kitchen, foundation, water, electrical, plumbing and gas to be included. Cost estimate $1,750,000 to $2,000,000. 6. Convert the existing clubhouse space to enlarge and modernize the Food Service capabilities of the City of Alameda's Golf Complex. Cost estimate is unknown. (Two proposed alternative schemes prepared by Chair Wood) After discussion the Golf Commission agreed to concentrate on options 5 and 6. The motion was made to invest $3,000 to $5,000 to have a cost estimate report done for option 6. The Golf Commission approved the motion unanimously. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Interim General Manager reported that the Pro Shop staff is gearing up for the annual "Demo Day" to be held on July 21, 2007. The event will host nine major golf club vendors including the Cleveland Golf Tour Van. The East Bay Junior Golf Championship, one of Northern California's premier junior events will be held at the Chuck Corica Golf Complex on July 23rd and 24th Staff is working with Integrated Business Systems (IBS) to set up the online tee … | GolfCommission/2007-07-18.pdf |
GolfCommission/2007-07-18.pdf,3 | GolfCommission | 2007-07-18 | 3 | 5-B Beautification Program by Mrs. Norma Arnerich. No Report. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. No tape transmission available. 6-B Golf Complex Financial Report, Vice Chair Gaul. No tape transmission available. 6-C New Clubhouse Project, Commissioner Schmitz. No tape transmission available. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. No tape transmission available. 6-E City Council and Government Liaison, Commissioner Swanson. No Report. 6-F Front Entrance Beautification Project, Chair Wood. No tape transmission available. 6-G Golf Complex 80th Anniversary, Commissioner Delaney No tape transmission available. 6-H Golf Complex Restaurant Report, Jim's on the Course. No tape transmission available. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) No tape transmission available. 8. OLD BUSINESS No tape transmission available. 9. WRITTEN COMMUNICATIONS Chuck Corica Golf Complex Page 3 7/18/07 Golf Commission Minutes | GolfCommission/2007-07-18.pdf |
GolfCommission/2007-07-18.pdf,4 | GolfCommission | 2007-07-18 | 4 | Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for June 2007 of $16,289. The year-to-date total to the General Fund is $151,527 for the fiscal year 2006/2007. 10. ITEMS FOR NEXT MEETINGS AGENDA 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:54 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 4 7/18/07 Golf Commission Minutes | GolfCommission/2007-07-18.pdf |
GolfCommission/2007-08-15.pdf,1 | GolfCommission | 2007-08-15 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Revised 9/27/07 Wednesday, August 15, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:30 p.m. in Room #360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Bill Schmitz and Commissioner Sandré Swanson. Also present were Golf Services Manager Matt Plumlee and Golf Superintendent Doug Poole. 1-B Approval of Minutes -Regular Meeting of July 18, 2007. The Commission made the following additions to the minutes: Chair Wood was in attendance, not absent as stated. The Superintendent reported that he did not do the 3/4 round aeration yet and will do it at the end of the calendar year. The Golf Services Manager reported that tee time reservations currently could only be made by calling the Pro Shop directly. The module for the online reservation system is no operating yet. The motion was made to recommend that staff have a cost estimate done not to exceed $5,000 on option 6. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS On August 1, 2007 the Interim General Manager sent an email to the Golf Commission anticipating that the release of the final version of the Operational Review would be at the same time the report is released to the press and the City Council. The Golf Commission expressed their displeasure that they were not going to be given the chance to review the report prior to the final release in email correspondence to each other. The Assistant City Attorney then sent out the following email to the Golf Commission: Hello Commissioners: It has been shared with me that several or all of the members of the Golf Commission have been communicating by email about an item that will be on the Golf Commission agenda. I am sending this email to you as a refresher on the Chuck… | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-08-15.pdf,2 | GolfCommission | 2007-08-15 | 2 | state law regarding open meetings, the Brown Act. The advent of email has made communicating easier and more convenient in some ways. However, the Brown Act prohibits the use of technological devices, including email, to be used by a majority of a legislative body such as the Golf Commission to develop a collective concurrence as to action to be taken on an item. To avoid running afoul of the Brown Act, please ensure that your communications are made at a noticed and open-to-the-public meeting rather than by email. If you need any clarification, please feel free to contact me. Donna Mooney, Assistant City Attorney Chair Wood wrote a letter to the Assistant City Attorney stating that the procedural question has not been placed on the Golf Commission agenda, nor is it likely to be placed on the agenda. Secretary Sullwold mentioned that she sent an email to the Assistant City Attorney in response stating that as a lawyer she didn't agree with the Assistant City Attorney's interpretation of the Brown Act and asked for specifics as to why she felt any communications that were exchanged were in violation of the Brown Act, what provision and how they violated the Act. In response Secretary Sullwold received an email yesterday saying that the City Attorney, Teresa Highsmith, has done a lot of research into the Brown Act and has prepared a presentation that has been given to several other Commissions and legislative bodies within the City that explains her interpretation of the Brown Act and what does and doesn't violate it. The Assistant City Attorney said that she would schedule an appearance at an upcoming Golf Commission meeting to give her input on the matter. Secretary Sullwold stated that in other words the question was not answered, it was ducked for a future discussion. The Golf Commission was annoyed with the implication of wrongdoing. Vice Chair Gaul stated that there is a problem with the golf cart fee structure and too many customers are renting carts as single riders and not doubling up. The Golf Services Ma… | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-08-15.pdf,3 | GolfCommission | 2007-08-15 | 3 | 4. AGENDA ITEMS: 4-A Nominations for Golf Commission Board Positions. (Action Item) The Nominations for Golf Commission Board positions for 2007/2008 were as follows: Chair: Jane Sullwold Nominated by Vice Chair Gaul and seconded by Commissioner Gammell. Vice Chair: Ray Gaul Nominated by Commissioner Gammell and seconded by Secretary Sullwold. Secretary: Bill Delaney Nominated by Secretary Sullwold and seconded by Vice Chair Gaul. The motion was made by Vice Chair Gaul to close the nominations and seconded by Secretary Sullwold. The Golf Commission approved the nominations unanimously. The election will take place at the September 19, 2007 meeting. 4-B Review New Golf Commissioner Packet. The Golf Commission was given a sample packet containing possible information to be included in a packet for newly appointed Golf Commissioners. The Golf Commission will review the contents and make suggestions at a future meeting. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Golf Services Manager reported that the East Bay junior Golf Championship went well. Many thanks to all of the volunteers who helped to make the tournament a success. The "Demo Day" was a huge success. Management is looking to streamline the merchandise in the Pro Shop by having samples of golf shoes for customers to try on and then ordering the shoes from the vendor and having the product sent directly to the customer. Currently testing out range mats to see which one the customers prefer. Once a mat is decided on they will be installed at the Driving Range. It was mentioned that there are not many rubber tees in the stalls at the far end of the range. The old mat systems will be placed on the Mif Albright Course. It was mentioned that the mats on the Mif Albright Course get saturated by the sprinklers and when a customer hits off of them they get sprayed with mud and water. The Superintendent will look at the problem. He also stated that the practice area has taken away from the play and reve… | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-08-15.pdf,4 | GolfCommission | 2007-08-15 | 4 | online if they have an email address. The statement was made that on Thursday mornings there is a need for more starters to handle the Ladies Club. The request was made to look at bringing back the Saturday morning free Junior Clinics and possibly have volunteers and the Independent Contractors run the clinics. The Golf Commission requested that the item be placed on a future agenda for discussion. The statement was made that the receipts for the Golf Commission complimentary rounds are showing that they are Marshal Comp rounds. The Golf Services Manager will correct the problem. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Superintendent reported that the Recreation and Parks building has been removed from the front entrance. He has been busy getting the new carts up and running. Recently he has replaced the doors on the unpainted maintenance building and is planning on fixing the roof and then painting it. After the first of the year the maintenance crew will begin work on the snack shack building and area. The statement was made to continue the upkeep and repairs on the Golf Complex restrooms. Concern was noted regarding a large drop off area between the cart path and turf on #17 of the Earl Fry Golf Course. The Superintendent is aware of the issue and will work to correct it. The complaint was made that there is still a garbage can in the lake on #8 of the Jack Clark Golf Course that needs to be removed. The improvements to the tee on #4 of the Earl Fry Golf Course were complimented. It was mentioned that the new maple trees on the Jack Clark Golf Course are dying. The Superintendent stated that the trees were not watered sufficiently and died. The statement was made that some of the greens appear to be getting smaller due to growth from the outer lying turf. The Superintendent said that the crew is now edging around the greens to help solve the problem. 5-C Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich reported that she has received numerous complaints regar… | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-08-15.pdf,5 | GolfCommission | 2007-08-15 | 5 | 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. The Golf Complex will be asking patrons to donate to Patriots Day on September 1, 2007 for wounded heroes of the Iraq war. 6-B Golf Complex Financial Report, Vice Chair Gaul. The Golf Commission expressed concern that they have not received financial reports for June or July yet. The report for June will not be available until the September meeting due to the fiscal year end occurring in late August. The July report was delayed due to the concurrent installation of new processing systems in the Finance Department and the Golf Complex. The Golf Commission instructed chair Wood to contact the Finance Director or Interim General Manager to find out when the reports will be available. 6-C New Clubhouse Project, Commissioner Schmitz. The proposal from Chair Wood to remodel the existing Clubhouse building to facilitate a banquet room was sent out to three firms on August 8, 2007 to get a price for a detailed cost estimate. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Items previously discussed. 6-E City Council and Government Liaison, Commissioner Swanson. No Report. 6-F Front Entrance Beautification Project, Chair Wood. Chair Wood expressed his pleasure with the recent removal of the Recreation and Parks building at the front entrance. 6-G Golf Complex 80th Anniversary, Commissioner Delaney Commissioner Delaney stated that he would no longer be able to head the 80th Anniversary Celebration due to time constraints. Chair Wood said that due to everything that is going on maybe the item needs to be dropped. Commissioner Delaney said that a newspaper article should be put out with history items, photos and interviews. He will speak with a local writer to interview key Golf Complex historians. It was mentioned that the Mayor would recognize the Golf Complex with a City of Alameda declaration. The Golf Services Manager suggested that an email blast be set up with a possible golf special to celebrate … | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-08-15.pdf,6 | GolfCommission | 2007-08-15 | 6 | be a good idea and will meet with the Golf Services Manager to discuss it. Chair Wood will contact the mayor's office about getting a proclamation. 6-H Golf Complex Restaurant Report, Jim's on the Course. No report. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) The U.S. Amateur Golf Championship will be held at Harding Park August 20-27, 2007. Alameda Golf Club member Jay Guerin qualified for the U.S. Amateur Senior Golf Championship. 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for July 2007 of $16,385. The year- to-date total to the General Fund is $16,385 for the fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETINGS AGENDA Mif Albright Golf Course Saturday Morning Free junior Clinics Clubhouse Project Cost Estimates 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 8:54 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 6 8/15/07 Golf Commission Minutes | GolfCommission/2007-08-15.pdf |
GolfCommission/2007-09-19.pdf,1 | GolfCommission | 2007-09-19 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, September 19, 2007 1. CALL TO ORDER Chair Bob Wood called the regular meeting to order at 6:30 p.m. at Harrison Center, Lincoln Park, 1425 High Street. 1-A. Roll Call Roll call was taken and members present were: Commissioner Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present were Interim General Manager Dale Lillard, Golf Services Manager Matt Plumlee and Golf Superintendent Doug Poole. 1-B Approval of Minutes - Regular Meeting of August 15, 2007. Commissioner Gammell asked why the three items requested to be on the agenda at the last meeting were not included. The Interim General Manager stated that the meeting was going to focus on the Operational Review, which does reference the Mif Albright Course and the Clubhouse Project. Commissioner Gammell asked that the third item requested, the Saturday Morning Free Junior Clinics be discussed if time allows. The Commission made the following corrections to the minutes: Item 1-B-page 1-line 2: "absence" should be "absent". Item 3-page 1-line 3: "be" needs to be added between would and at. Item 3-page 1-line 5: "change" should be "chance". Item 4-A-page 3-line 1: "2007" should be "2007/2008". Item 4-A-page 3-line 8: "to" needs to be removed between made and by. Item 4-B-page 3-line 3: "will" needs to be added between Commission and review. Item 5-A-page 3-line 2: "to help" needs to be changed to "who helped". Item 5-B-page 4-line 3: "he has" needs to be added between Recently and replaced. Item 5-B-page 4-line 7: "part" should be "path". Secretary Sullwold suggested that the minutes be sent to her for review prior to being sent out to avoid the time spent on small corrections at the meeting. The Commission approved the minutes unanimously with the aforementioned corrections. 1-C Adoption of Agenda Chuck Corica Golf Complex Page 1 10/11/07 Golf Commission Minutes | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,2 | GolfCommission | 2007-09-19 | 2 | The following changes were made to the agenda: 6-H-Golf Complex Restaurant Report, Jim's on the Course will be moved to Item 4-B for this meeting. The Saturday Morning Free Junior Clinics item will be added to the agenda provided time allows. The Commission adopted the agenda unanimously with the aforementioned changes. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Wood read the following communication to the Golf Commission regarding his meeting on September 12, 2007 with the Chief Financial Officer, Juelle Ann Boyer: At the August 15, 2007 Golf Commission Regular Meeting, Commission members directed me, as Chairman, to contact the City Chief Financial Officer, Juelle Ann Boyer, to find out why the Commission has not yet received, Monthly Report financial data of the Alameda Golf Complex operations for the months of June and July, 2007. Such data, representing the preceding month's golf operations, had been consistently presented for decades, so that Commissioners and the public could review, discuss and possibly recommend subsequent action to the staff and/or City Council. But the Monthly Report had always been prepared by the senior management of the Golf Complex, based on cash register receipts and expenditures under their control. Typically, the golf staff Monthly Report for June did not ultimately coincide with subsequent Finance Department reconciliation that take place annually during the months of July and August, before the fiscal year-end books are closed by the Finance Department. The resulting mismatch of financial reporting annually caused confusion on the part of the Golf Commission and the public. I met briefly with Juelle Ann at the City Finance Department on 12 September 2007. The Finance Department now appreciates that the Commission, since the May 2007 Report, had not even received (1) attendance figures in each of the fee categories, (2) numbers of monthly and annual tickets sold in each category, (3) a breakdown of daily & pass ticket players, (4) numbers of surcharge rounds in e… | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,3 | GolfCommission | 2007-09-19 | 3 | a privately owned golf cart at the Golf Complex. The item was brought to the previous General Manager over a year ago and since then the customer has had the golf cart licensed through the DMV and has had it insured. The Interim General Manager has spoken to the Risk Manager regarding the issue and they are looking into the proposition. The item will be brought up at next month's Golf Commission Meeting. The request was made to have copies of the request distributed to the Golf Commissioner's prior to the October meeting. 4. AGENDA ITEMS: 4-A Election for Golf Commission Board Positions. (Action Item) The Nominations for Golf Commission Board positions for 2007/2008 were as follows: Chair: Jane Sullwold Nominated by Vice Chair Gaul and seconded by Commissioner Gammell. Vice Chair: Ray Gaul Nominated by Commissioner Gammell and seconded by Secretary Sullwold. Secretary: Bill Delaney Nominated by Secretary Sullwold and seconded by Vice Chair Gaul. The motion was made by Commissioner Gammell and seconded by Vice Chair Gaul to accept the nominees as stated. The Golf Commission elected the nominees unanimously. 4-B Golf Complex Restaurant Report, Jim's on the Course. Chair Wood introduced Dimitrios Dimopoulos, the new General Manager at Jim's on the Course and encouraged him to attend the monthly Golf Commission Meetings to give a Restaurant Report. 4-C Presentation and Acceptance of Golf Complex Operational Review with National Golf Foundation (NGF). (Action Item) The Interim General Manager stated that earlier this year the City Council directed the Golf Complex to go through an operational review. During that process, a Request for Proposals (RFP) was developed and The National Golf Foundation (NGF) was awarded the contract. Chair Wood introduced Ed Getherall and Richard Singer of NGF. NGF began its work in May 2007 and completed its report in early September. Representatives from NGF were present to give an overview of how the report was compiled and how they based their recommendations. Mr. Singer, Director of Co… | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,4 | GolfCommission | 2007-09-19 | 4 | Mr. Singer gave an overview of NGF, stating that is a not-for-profit research association dedicated to helping golf businesses succeed. They have performed many consulting projects similar to the one at the Chuck Corica Golf Complex. Mr. Getherall and Mr. Richardson spent a considerable amount of time at the Complex and Mr. Getherall also visited a number of the competing courses in the area to compare and trends, to better understand the overall golf market in the region and match it up with the national golf market. Mr. Singer stated that the golf business is a tough one to be in currently, and what the City of Alameda is experiencing is not unique. He added that there are many municipal golf facilities faced with the same problems, and it is NGF's goal to help the City of Alameda find ways to preserve its golf asset for the long-term future. The report is not based on a quick fix and short-term solution but rather the long term. In general, it seems that the golf operation has a lot of little problems that add up very quickly to a major issue. Many of the problems concern the physical quality of the golf facility. The Complex is in need of upgrades and the problem is who is going to pay for them. The amount needed for improvements is approximately ten million dollars, and either the City of Alameda will need to pay for them out of the General Fund or privatize the operation and remove the responsibility for improvements from the City. There are things that can be done to the facility to make it more aesthetically pleasing, but there are also items such as drainage improvements that would enhance the capacity to have more rounds played. The report also recommends that the City have a Master Plan of the facility prepared for the long term. NGF does not believe that it is realistic to expect that the Chuck Corica Golf Complex will earn sufficient revenue to cover all of its operational expenditures and capital improvements while at the same time making substantial payments to the City of Alameda's General Fund. I… | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,5 | GolfCommission | 2007-09-19 | 5 | General Fund will be subsidizing the Golf Complex if nothing changes. The second scenario is continued self-operation with implementation of NGF's operational recommendations such as dealing with the pace of play problem, marketing business plan, customer service issues and a stand-alone banquet facility. Under this scenario, the bottom line will improve although the City will have to continue depleting the operating reserve, and major facility improvements will be deferred. The third scenario is to bring in an outside private management company, in which case the burden of risk is transferred from the City. Mr. Getherall stated that ending the transfers from the Golf Complex to the General Fund would help, although it is ultimately a short-term fix and the need for physical improvements is more than those funds could provide. Mr. Getherall said that the golf market is not going back to what it was and it is unrealistic to expect rounds to ever return to the high levels reach in the early 1990s; this is the market that golf facilities have to operate in. For a long- term solution, NFG's suggestion is to shift the burden of risk to private management. Many cities in the Bay Area are experiencing the same problems with revenue loss and depleting golf funds. Mr. Getherall pointed out that there are factors in the golf market that cannot be controlled, such as the number of courses in the area, the economy, and the overall state of the golf industry. Ultimately the key question for the City of Alameda is whether it is prepared to fund some of the improvements. Chair Wood stated that the Operational Review Report is available on line at the City of Alameda web site and there is a copy at the Alameda Main Library. The discussion was opened to the floor and the comment was made that the City of Alameda has always been known for its wonderful junior Golf Program and it would be wrong to raise the junior fees as the report suggested. Another comment was that the over-abundance of full-time management in the Pro Shop is a … | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,6 | GolfCommission | 2007-09-19 | 6 | town that the developer Ron Cowan was interested in moving the Harbor Bay Club to the Mif Albright Course site. The Superintendent stated that the Mif Albright Course is now basically a practice facility the way it is set up now. Customer just use the practice area for free and do not pay to play the par 3 course. The suggestion was made to turn the Mif Albright Course into an 18- hole putting course with only greens. Chair Wood asked if NGF has seen this sort of operation succeed in other areas. Mr. Singer said that the cost to renovate it into a putting course would be just as expensive as it would be to redo the entire course. He said that the best way to attract customers to a par 3 course is to have special events on it or turn it into a lighted facility. Secretary Sullwold asked if currently there are management companies interested in taking over and leasing golf operations that need a large amount of money in improvements. Mr. Singer stated that I it would depend on what sort of deal was put on the table. Commissioner Schmitz asked for a ballpark payment figure the City of Alameda could expect to receive from a lessee. Mr. Singer said that there is generally a guaranteed minimum lease payment and then approximately 8-10% of gross revenue. He did mention that the more constraints that are placed on a lessee, the less the return is. The City of Alameda could expect to earn approximately $500,000 per year. Also mentioned was that in the current golf market it is becoming more common for contracts to have a renegotiation clause. Secretary Sullwold stated that she believes that the way a lessee makes the deal work is by releasing all of the full time civil servant employees and replace them with a part time nonunion work force, significantly lowering labor costs. Commissioner Schmitz asked what sort of commitment and follow through has NGF seen on the part of the lessee to actually do the improvements promised. Mr. Singer stated that it is important to have a reputable vendor to start with, also a contract wit… | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,7 | GolfCommission | 2007-09-19 | 7 | 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Golf Services Manager reported that the Golf Complex made $68.00 for the Patriot Day promotion. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Superintendent reported that the crew would be aerating the Jack Clark Golf Course on Monday, September 24, 2007. 5-C Beautification Program by Mrs. Norma Arnerich. Nothing to Report. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Nothing to Report. 6-B Golf Complex Financial Report, Vice Chair Gaul. Vice Chair Gaul reported that the Golf Commission had just received the month0- end July 2007 and August 2007 financial reports at the meeting and the Golf Commission is not prepared to discuss them. The request was made to include the prior year's amounts to use as a comparison. The request was made to receive a report showing the number of "Complimentary Rounds" and golf cart rentals for the month. Commissioner Schmitz expressed his disappointment with the new reports being received from the City of Alameda finance Department and stated that the Golf Commission is now receiving less information than ever before. Another complaint was made concerning the end of the year reports, which have not yet been received. 6-C New Clubhouse Project, Commissioner Schmitz. Chair Wood voiced his disappointment with the delay in receiving the cost estimates for the scheme he prepared using the existing clubhouse building. He also stated that the Operational Review said that the building was 6,300 square feet when actually it is 10,300 square feet when the restaurant building is included. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold. Nothing to Report. Chuck Corica Golf Complex Page 7 10/11/07 Golf Commission Minutes | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,8 | GolfCommission | 2007-09-19 | 8 | 6-E City Council and Government Liaison, Commissioner Swanson. No Report. 6-F Front Entrance Beautification Project, Chair Wood. Nothing to Report. 6-G Golf Complex 80th Anniversary, Commissioner Delaney Commissioner Delaney reported that a proclamation was written for the 80th Anniversary and will be presented at the City Council Meeting on October 2, 2007. The Golf Services Manager sent out a email blast promoting October 19, 2007, as the date to celebrate the 80th Anniversary of the Chuck Corica Golf Complex, and offering special golf rates of $80 per foursome including carts after 12:00 pm on Friday, October 19, and Friday, October 26. The request was made to the Golf Services Manager to have all of the email addresses in the Ladies Club Roster Book entered in to the database for the website so that they can receive the email information. 6-H Golf Complex Restaurant Report, Jim's on the Course. Previously given. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Mrs. Arnerich reported that Alameda High School has started a Girls Golf Team. 8. OLD BUSINESS Commissioner Gammell asked how the Complex can reinstate the Saturday Morning Junior Golf Clinics. The Golf Services Manager said that he would discuss it with the Independent Contractors and see what the interest level is and how to make it work. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing $15,145 as the surcharge payment for August 2007. The year-to-date total to the General Fund is $31,530 for the fiscal year 2007/2008. 10. ITEMS FOR AGENDA OF NEXT MEETING Report on Saturday Morning Junior Golf Clinics Mif Albright Golf Course Clubhouse Project Cost Estimates 11. ANNOUNCEMENTS/ADJOURNMENT Chuck Corica Golf Complex Page 8 10/11/07 Golf Commission Minutes | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-09-19.pdf,9 | GolfCommission | 2007-09-19 | 9 | The Golf Commission will hold a Work Session on October 10, 2007 at 6:30 pm in the Ladies Lounge at the Golf Complex. The Interim General Manager presented outgoing Chair Wood with his parking lot sign in commemoration of the completion of his second four-year term on the Golf Commission. Commissioner Delaney thanked Chair Wood for his service to the Golf Commission. Chair Wood said it has been an honor, privilege and an education to serve on the Golf Commission for the past eight years. He also stated it has been a pleasure to work with all of the members of the Golf Commission and get to know them personally, as volunteers, as dedicated Alamedans, and as fellow fanatic golfers. He also thanked the Golf Complex staff. The Meeting was adjourned at 9:27 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 9 10/11/07 Golf Commission Minutes | GolfCommission/2007-09-19.pdf |
GolfCommission/2007-11-28.pdf,1 | GolfCommission | 2007-11-28 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, November 28, 2007 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in the Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Secretary Bill Delaney, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: none. Also present were Interim General Manager Dale Lillard and Golf Services Manager Matt Plumlee and Superintendent Doug Poole. 1-B Approval of Minutes - Regular Meeting of September 19, 2007 and Work Session of October 10, 2007. The Commission made the following correction to the minutes of October 10, 2007: Item 2/page 2/line 1 - "through" should be "thorough". The Commission approved the minutes unanimously with the aforementioned correction. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Sullwold expressed displeasure in hearing that various consultants, many from management companies, were in a meeting at the Golf Complex yesterday and no one was informed about it, including employees. She stated that it was unnerving for the employees, the customers, and members of the Golf Commission to have these consultants touring the entire Complex as if looking to become the new management company when nothing has been decided by the City Council. The Interim General Manager stated that the consultants were looking at the various improvement projects needed at the Complex for purposes of capital improvements budgeting. He further stated, in response to questions, that he did not expect to receive written responses from these consultants, and that this meeting was not held at the direction of the City Manager. Chuck Corica Golf Complex Page 1 11/28/07 Golf Commission Minutes | GolfCommission/2007-11-28.pdf |
GolfCommission/2007-11-28.pdf,2 | GolfCommission | 2007-11-28 | 2 | Vice Chair Gaul handed out a revision he had done to the renovation design done by former Golf Commissioner Wood to the Golf Commission. The Golf Commission discussed changing the recommendation they had approved at the October 10, 2007 Work Session. It was suggested to keep the recommendation as is, and the Golf Commissioners will follow it up with oral discussion at the City Council meeting on December 18, 2007. 4. AGENDA ITEMS: 4-A Discussion on Service Club Tournament Fees. The Interim General Manager stated that he was looking for direction from the Golf Commission on how to handle special requests from the Service Clubs (Alameda Golf Club, Alameda Women's Golf Club, Alameda Women's 9-Hole Golf Club, Senior Golf Club) to pay less than the established tournament fees for their special shotgun events. The decision was made to let staff have the discretion to make the appropriate decision about tournament fees for Service Clubs within the existing fee structure if accommodations are necessary. 4-B Clubhouse Project Cost Estimates. Chair Sullwold reported that the Golf Commission had received the cost estimates from Saylor Consulting regarding a portion of the Clubhouse Remodel Project that former Golf Commissioner Wood had proposed. Mr. Wood requested additional information concerning the estimates and has not yet received a response. The Interim General Manager stated that he contacted Saylor Consulting concerning the missing information and they said they had not received the original request from Mr. Wood. It appears that the bid by Saylor included the work that has not been done, thus Saylor's report was incomplete. 4-C Report on the Saturday Morning Junior Golf Clinics. The Golf Services Manager reported that he has drawn up a recommendation for the Saturday Morning Junior Golf Clinics and spoken to the Independent Contractors to see if they are willing to participate in the program. All of the contractors with the exception of one have tentatively agreed to be involved in the program, which will provide f… | GolfCommission/2007-11-28.pdf |
GolfCommission/2007-11-28.pdf,3 | GolfCommission | 2007-11-28 | 3 | 4-E Discussion of the Marshal Program. The Golf Services Manager handed out a draft of the new proposal for the Marshal Program. The changes proposed are reducing the force from 45 to 22 volunteers and requiring the Marshals to work two shifts a week as opposed to the one shift required currently. The shifts will be reduced from 6 hours to 4 hours during non-peak months and from 7 hours to 6 hours during the peak months. The proposal also suggested eliminating the $7 cart rental fee as incentive for the additional shift. The Golf Services Manager will hold a Marshal meeting to discuss the proposed changes and receive feedback from the volunteers. The $7 cart fee will remain in the proposal although the Golf Services Manager has the discretion to reduce the fee to $5 if necessary. 4-F Discussion of Request to use an Owner Operated Golf Cart at the Golf Complex. Chair Sullwold reported that Alameda Women's Golf Club member Dot Moody purchased a golf cart and has requested to use it at the Chuck Corica Golf Complex. The Interim General Manager spoke with the City of Alameda's Risk Manager regarding the issue, who recommended that the Complex not allow privately-owned golf carts access to the golf courses for a number of reasons, primarily liability issues and revenue. Our cart paths are not in good shape, and might be damaged by carts that are heavier than those we rent. Also, the Chuck Corica Golf Complex is in the business of renting golf carts to its customers as a revenue source, and it would be difficult to derive an appropriate payment from a private owner that would provide the Complex with the same revenue. The motion was made to deny the request to allow privately-owned golf carts access at the Chuck Corica Golf Complex. The Golf Commission passed the motion unanimously. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee. The Golf Services Manager reported that the hours at the Driving Range are from 7:00 a.m. to 8:00 p.m. until March 8, 2008. The new Ann… | GolfCommission/2007-11-28.pdf |
GolfCommission/2007-11-28.pdf,4 | GolfCommission | 2007-11-28 | 4 | The Maintenance Crew is currently in the process of raising and leveling the sprinkler heads in the fairways of the Earl Fry and Jack Clark Golf Courses. New directional signs have been placed throughout the 18-hole golf courses and pace of play signs were added to the 10th tee on each course. 5-C Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich reported that a tree planting was held a few weeks ago for the son of a member of the Alameda Women's Golf Club and she has heard many positive remarks on the placement of the tree. She will be holding two additional plantings after the first of the year. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that the Thanksgiving Day special at the Golf Complex consisting of golf, cart and brunch at Jim's on the Course was very successful. The Complex will be promoting additional golf specials through the web site over the holiday season. 6-B Golf Complex Financial Report, Vice Chair Gaul. Vice Chair Gaul stated that he is unable to report on the finances due to the fact that he is unable to understand the new reports being produced by the City of Alameda Finance Department. The request was made to have a meeting with the Finance Director and have the reports reformatted to the old format originally produced at the Golf Complex so that the Golf Commission can better understand them. It was decided that Secretary Delaney and Commissioner Schmitz would meet with the Finance Director to discuss possible options. 6-C New Clubhouse Project, Commissioner Schmitz. Nothing to Report. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Chair Sullwold. Chair Sullwold reported that there was an injury at the Golf Complex when a customer's errant golf shot hit an outside tree contractor working at the Complex in the head. OSHA investigated the incident and ruled it a freak accident. The contractor has recovered from his injuries. 6-E Golf Complex Restaurant Report, Jim's on the Course. Owner Tom Ge… | GolfCommission/2007-11-28.pdf |
GolfCommission/2007-11-28.pdf,5 | GolfCommission | 2007-11-28 | 5 | 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) The question was raised why the Golf Complex was going to be closed on Christmas Day. The Golf Services Manager stated that the decision was made to allow staff time to spend with their families. It was announced that the Alameda High School Girls Golf Team in its first year won the North Coast title, went on to the Nor Cal Championship, and just missed going to the State Championship. Two of the Junior Golf Club members did, however, make it to the State Championships. Grace Na finished 3rd and Emily Childs finished 5th, beating the top ranked high school girls' golfer in the country. 8. OLD BUSINESS The new Golf Commissioner reporting for the next year will be as follows: Marketing and Promotions: Commissioner Gammell Golf Complex Financial Report: Secretary Delaney New Clubhouse Project: Vice Chair Gaul and Commissioner Schmitz Maintenance, Buildings, Security, Albright Course and Driving Range: Commissioner Wood 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing a surcharge payment for October 2007 of $13,140. The year-to-date total to the General Fund is $57,950 for the fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Discussion on the Outcome of the City Council Meeting of December 18, 2007. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 9:45 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 11/28/07 Golf Commission Minutes | GolfCommission/2007-11-28.pdf |
GolfCommission/2008-01-16.pdf,1 | GolfCommission | 2008-01-16 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, January 16, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Secretary Bill Delaney, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: none. Also present were Interim General Manager Dale Lillard, Assistant Golf Professional Mike Robason and Superintendent Doug Poole. 1-B Approval of Minutes-Regular Meeting November 28, 2007: Addition to Item 7, Oral Communications: Ron Salsig reported that Lucious Bateman would be receiving an award at the California Golf Writers dinner at Pebble Beach in February. The Commission approved the minutes unanimously with the aforementioned addition. 1-C Adoption of Agenda Chair Sullwold made the motion to move the Financial Report to the top of the agenda to facilitate a report by Robert Sullwold. Commissioner Gammell seconded the motion and the Golf Commission passed the motion unanimously. The Commission adopted the agenda unanimously with the aforementioned change. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS None. 4. AGENDA ITEMS: 4-A Financial Report by Robert Sullwold. Chair Sullwold introduced Robert Sullwold, a lawyer whose practice involves financial litigation. He presented the Golf Commission with a financial report that he prepared based on the reports prepared by the City of Alameda Finance Department. Mr. Sullwold prepared three separate spreadsheets, an income statement, sources and uses of funds breakdown, and a comparison of the actual results to the budget. Mr. Sullwold also included a list of accounting questions that Chuck Corica Golf Complex Page 1 1/16/08 Golf Commission Minutes | GolfCommission/2008-01-16.pdf |
GolfCommission/2008-01-16.pdf,2 | GolfCommission | 2008-01-16 | 2 | he would ask regarding the accounting procedures. The Golf Commission thanked Mr. Sullwold for taking the time to prepare and present his findings. 4-B Report from Interim General Manager Dale Lillard regarding new management structure at Golf Complex. The Interim General Manager reported that with the departure of the Golf Services Manager the management structure at the Complex has changed as follows: Pro Shop Retail/Operation- Mike Robason Purchasing and inventory control Supervision of starters Supervision of tournament staff Golf Cart Fleet- Mike Grant Supervision of part-time staff cleaning and recharging carts Purchasing of related supplies and equipment Marketing Scheduling of staff Driving Range Operations- Ben Ratto Supervision of part-time staff Purchasing of related supplies and equipment Processing of Time Sheets (all divisions) Special Projects The change will place direct accountability on the manager's for their particular area of responsibility. Mike Robason will be the lead for the management staff. 4-B Report (if available) from Interim General Manager Dale Lillard regarding cost estimations by National Golf Foundation for renovation of driving range. The Interim General Manager reported that he spoke with NGF, and that they stood by their original estimate of $1.5 million for renovating the Driving Range to its original design, although they indicated that the design and cost may change during the Master Plan process. 4-C Report from Interim General Manager Dale Lillard regarding cost estimates from Saylor Consultants for renovation of clubhouse and restaurant. The Interim General Manager stated that as of yet Saylor Consultants has not responded to the additional inquiry. 4-D Report from Superintendent Doug Poole regarding savings and/or costs associated with Mif Albright course and proposal to mothball nine holes of Jack Clark course. The Superintendent stated that he did not see any cost saving benefit by placing nine holes of the Jack Clark Golf Course in mothball because some level of Chu… | GolfCommission/2008-01-16.pdf |
GolfCommission/2008-01-16.pdf,3 | GolfCommission | 2008-01-16 | 3 | maintenance would continue to be required so that the holes could eventually be brought back to use. In reference to the Mif Albright Course, he stated that he believes the course should be returned to its original layout, and that the work could be done in house by the maintenance crew. The Superintendent stated that he didn't think the work would take very long depending on the weather, possibly a month. It was also suggested that the price be reduced and the weekend rate be eliminated, at least for a promotional period. Commissioner Schmitz made the motion to return the Mif Albright Course to the original layout using in house staff for the construction and lower the rates provided there is not a conflict with the City Council approved rate structure. Commissioner Gammell seconded the motion. The motion carried unanimously. 4-E Discussion regarding improvements to front entrance. The Interim General Manager stated that he has passed on the concerns of the Golf Commission regarding the front entrance and possible beautification of the area. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report. The Interim General Manager reported that Mike Winkenbach is in the process of doing a mass mailing of golf tournament information to all of the associate clubs affiliated with the Northern California Golf Association. The campaign has generated eight new tournaments to the Complex. Mr. Winkenbach is also in the process of updating the web site and creating links to the various clubs and programs. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Superintendent reported that the crew has been busy cleaning up the debris on the courses due to the recent storms. The Complex lost ten trees and numerous branches. 5-C Beautification Program by Mrs. Norma Arnerich. Mrs. Arnerich reported that former Golf Commissioner Ed Gingrich passed away and the Commuters Committee is planning a tree dedication and many donations have been received. Also the Ladies 9-Hole Golf Club is having a tree… | GolfCommission/2008-01-16.pdf |
GolfCommission/2008-01-16.pdf,4 | GolfCommission | 2008-01-16 | 4 | The Interim General Manager reported that the restaurant is going to be replacing the ceiling tiles in the near future. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that the Complex is currently running a special Monday thru Friday from 10:00 a.m. to 12:00 noon: 18 holes with a cart for $30 on the Earl Fry Golf Course, and $28 on the Jack Clark Golf Course. Commissioner Gammell is looking at publications to advertise the design change at the Mif Albright Course and the Free Saturday Junior Clinics. One possibility is the Harbor Bay Community newsletter. The Interim General Manager will also look for local areas to advertise. 6-B Golf Complex Financial Report, Secretary Delaney. Report previously discussed. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. No new information to report. Waiting for a response from Saylor Consulting and the completion of the Master Plan 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. No report. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) It was stated that Neil Coe passed away and a memorial service will be held on Friday. Also mentioned was that the Senior Golf Club's starting times have changed to 7:30 a.m. for some reason and they would like them put back to 8:00 a.m. 8. OLD BUSINESS None 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for December 2007 of $9,467. The year-to-date total to the General Fund is $79,631 for the fiscal year 2007/2008. Chuck Corica Golf Complex Page 4 1/16/08 Golf Commission Minutes | GolfCommission/2008-01-16.pdf |
GolfCommission/2008-01-16.pdf,5 | GolfCommission | 2008-01-16 | 5 | 10. ITEMS FOR NEXT MEETING'S AGENDA Presentation to the Alameda Girl's Golf Team. Report on Mif Albright Course redesign and rate structure. Report from Interim General Manager Dale Lillard regarding cost estimates from Saylor Consultants for renovation of clubhouse and restaurant. Discussion regarding improvements to front entrance. 11. NNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 8:02 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 1/16/08 Golf Commission Minutes | GolfCommission/2008-01-16.pdf |
GolfCommission/2008-02-20.pdf,1 | GolfCommission | 2008-02-20 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, February 20, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: Secretary Bill Delaney. Also present were Interim General Manager Dale Lillard, Assistant Golf Professional Mike Robason and Superintendent Doug Poole. 1-B Approval of Minutes - Regular Meeting of January 16, 2008: The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Sullwold stated that she attended the City Council meeting on February 5, 2007. At the meeting the Council voted to have the Golf Complex pay $80,000 to NGF to prepare a Master Plan of the facility despite Chair Sullwold's opposition to the expenditure. 4. AGENDA ITEMS: 4-A Presentation to Alameda High School Girl's Golf Team. Chair Sullwold introduced the Alameda High School Girls Golf Coach Stephen Burnett. Coach Burnett introduced the Golf Team members: Grace Na, Sasha Cruz, Samantha Esquerra, Frances Ancheta and Emily Childs. The Golf Team in its first season finished 1st in the North Coast Section Championship and finished 4th in the state. Also mentioned was that four of the team members will be playing in the San Francisco City Championship this weekend. The Golf Commission presented the team a plaque which reads: "The Golf Commission of the City of Alameda congratulates the Alameda High School Girls Golf Team on a fantastic first year of competition and extends its best wishes for the future". The City of Alameda's Mayor Johnson arrived to also extend her congratulations to the team. Chuck Corica Golf Complex Page 1 2/20/08 Golf Commission Minutes | GolfCommission/2008-02-20.pdf |
GolfCommission/2008-02-20.pdf,2 | GolfCommission | 2008-02-20 | 2 | 4-B Report on Mif Albright Course redesign and rate structure. The Interim General Manager reported that the maintenance crew has returned the Mif Albright Course to its original layout. The Pro Shop staff has placed flyers up around the Complex announcing the changes to the course and the promotional rates. Also an email blast will be sent out through the web site. The putting green at the Driving Range will remain open. The Interim General Manager also mentioned that he is working with Alameda Power and Telecom (AP&T) and Harbor Bay Business Park to get the information included in their newsletters for no cost. The AP&T newsletter requires any information go to the Public Utilities Board for approval prior to inclusion, so there is a little delay. There may also be a possibility of getting the information in the Community of Harbor Bay newsletter, The Gull's Call, although it is completed through May already. The Interim General Manager mentioned that there might be a way to let the collar grow out on the Jack Clark Putting Green in the clubhouse area and the area used for chipping practice. The question was asked how long the promotional rates would be in effect on the Mif Albright Course. The rates are currently only reduced for the month of March and they will be reevaluated at the end of the month. 4-C Report from Interim General Manager Dale Lillard regarding cost estimates from Saylor Consultants for renovation of clubhouse and restaurant. The Interim General Manager reported that he received a call from Saylor Consulting saying that someone would call him back tomorrow and that was 10 days ago. Chair Sullwold will contact Bob Wood to see if he could follow up with the company. 4-D Discussion regarding improvements to front entrance. The Interim General Manager reported that he has heard nothing further on the issue. Chair Sullwold asked if the Fire Department has abandoned the property or are they still using the fire tower? The Interim General Manager will check to see if it is still being used. The Int… | GolfCommission/2008-02-20.pdf |
GolfCommission/2008-02-20.pdf,3 | GolfCommission | 2008-02-20 | 3 | Saturday Junior Clinics begin on March 1, 2008. The Assistant Golf Professional is looking into a program the NCGA has named "Youth on the Course" which allows participating golf facilities to discount rates to juniors who belong to the NCGA and receive a refund up to $9 per player. The Interim General Manager stated that the Recreation & Parks Department is planning to use the Golf Complex for day care and Mastick Senior Center excursions. Chair Sullwold mentioned that Pam Curtis of the Alameda Women's Golf Club would like to meet with the Assistant Golf Professional to discuss possible events to coincide with Women's Golf Month in June. The Assistant Golf Professional stated that last year they had TaylorMade came out for a demo day, and he and Mike Winkenbach gave the women who attended a golf lesson. Commissioner Wood complimented the Assistant Golf Professional on appearance of the Pro Shop. The Golf Commission received a letter from a non-profit group requesting to have a golf tournament at the Complex at a reduced rate and for permission to bring in outside food at the event. The Interim General Manager sent a written response stating that the fees for all the activities at the Chuck Corica Golf Complex are reviewed and established annually and are not negotiated on a case-by-case basis. Also the restaurant located at the course is operated under an agreement that gives the vendor, Jim's on the Course, the exclusive right to provide food and beverage services at the site. Reverend Mo spoke on behalf of the non-profit organization that was requesting the special considerations. The requested tournament is for August 23, 2008, a Saturday at 7:30 a.m., which is peak time in a peak month. Chair Sullwold stated that should the group reconsider and have the tournament during on a weekday, the Golf Commission could possibly make some concessions but not for a peak time event. The suggestion was made to review the current tournament rates and compare them with those at other local golf facilities. 5-B Golf Complex… | GolfCommission/2008-02-20.pdf |
GolfCommission/2008-02-20.pdf,4 | GolfCommission | 2008-02-20 | 4 | 5-D Golf Complex Restaurant Report, Jim's on the Course. The Interim General Manager reported that the restaurant replaced the ceiling tiles and will be replacing the carpet and furniture in the spring. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that the Complex is looking at a special on the Mif Albright Course for $15. Included the customer receives green fees for an adult and junior and an appetizer at Jim's on the Course. 6-B Golf Complex Financial Report, Secretary Delaney. Commissioner Schmitz reported that he and Secretary Delaney met with the Finance Director and Interim General Manager on January 18, 2008 to discuss various questions and concerns. The Finance Director reworked the financial report to better fit the needs of the Golf Commission. There are still questions concerning the report and they will need to be addressed by the Finance Director. One of the main concerns is the golf cart lease expenditures. The Golf Commission would like the Finance Director to attend next month's meeting to address the questions. The question was raised concerning "Comp Other" line items for the Fry and Clark courses. The Assistant Golf Professional stated that those payment codes are used for the Golf 707 tee times booked on the internet. The company is given tee times in exchange for their services and the customers pay them directly, so there is no payment required on our end. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. No new information to report. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. Commissioner Wood reported that the Mif Albright Course had 79 players on Monday, February 18, 2008, which was a holiday. All of the customers seem to be pleased with the new layout. Also reported was that new yellow range balls will be put out on April 1, 2008. The suggestion was made to check the club cleaners at the Range to ensure they are clean. The question was raised why some of the… | GolfCommission/2008-02-20.pdf |
GolfCommission/2008-02-20.pdf,5 | GolfCommission | 2008-02-20 | 5 | properly. The Interim General Manager with check with the Mastick Senior Center to see who maintains their devices. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Ron Salsig stated that he is trying to get a copy of the Golden State Award received by Lucious Bateman to hang at the Driving Range. 8. OLD BUSINESS None 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for January 2008 of $3,809. The year-to-date total to the General Fund is $83,440 for the fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Question and Answer Session with the Finance Director. Review the Tournament Rates. Report from Interim General Manager Dale Lillard regarding cost estimates from Saylor Consultants for renovation of clubhouse and restaurant. Discussion regarding improvements to front entrance. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 8:10 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 2/20/08 Golf Commission Minutes | GolfCommission/2008-02-20.pdf |
GolfCommission/2008-03-19.pdf,1 | GolfCommission | 2008-03-19 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, April 16, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Vice Chair Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: Commissioner Bill Schmitz and Commissioner Betsy Gammell. Also present were Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of March 19, 2008: The Commission made the following correction to the minutes: Item 4-B, page 3, line 14: "interested" should be "interest". The Commission approved the minutes unanimously with the aforementioned correction. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that the Golf Commission received a letter from the Alameda Girl's Golf Team thanking them for presenting the team with the congratulatory plaque. 4. AGENDA ITEMS: 4-A Response from the Finance Department and Budget Update. The Interim General Manager reported that he has not yet received a response from the Finance Department due to the budget preparation and tax season. The Interim General Manager is in the process of preparing the Golf Complex budget for fiscal year 2008/2009. He announced that he has heard that City Chuck Corica Golf Complex Page 1 4/16/08 Golf Commission Minutes | GolfCommission/2008-03-19.pdf |
GolfCommission/2008-03-19.pdf,2 | GolfCommission | 2008-03-19 | 2 | Council may be amenable to suspending the Return on Investment (ROI) and Surcharge payments that are currently paid from Golf Complex revenues into the City's general fund, amounting to approximately $252,000 annually. He estimates that revenue for FY 2008/2009 will be $4,382,779 taking into consideration current revenue and the downward trend in the golf industry. Should ROI and surcharge be suspended, he estimates expenditures for the coming fiscal year will be $4,830,685. This figure represents a decrease in all areas except the Maintenance Department's salaries, which have increased due to upcoming raises in salary for the Alameda City Employees Association (ACEA) employees during the budget year. Accordingly, the proposed budget shows a deficit of approximately $448,000 if the ROI and Surcharge are suspended, and approximately $700,000 should City Council decide to continue to require those payments. The Interim General Manager stated that there are two options to cover the deficit. The first option would be to fund the difference out of the Golf Enterprise Account reserves. Funding the loss out of the reserves would allow the golf operation to remain status quo until June 30, 2009, with the hope that other efforts might result in additional revenue above the estimate. The second option would be to eliminate six current positions, close the Mif Albright Course and nine holes of the Jack Clark Golf Course. Reducing the positions would most certainly effect the entire golf operation. The same options exist should City Council decide not to suspend the ROI and Surcharge payments, although the staff reductions would be nine and the entire Jack Clark Golf Course would need to be closed. It was noted that any reduction in the workforce would no doubt accelerate the deterioration of the facility. The Interim General Manager stated that he is recommending to City Council that the deficit be taken out of the reserves. It was also reported that the entire City of Alameda budget will go before City Council in late May,… | GolfCommission/2008-03-19.pdf |
GolfCommission/2008-03-19.pdf,3 | GolfCommission | 2008-03-19 | 3 | charge a rate of $15 for employees, Golf Commissioners and other complimentary rounds, excluding Marshals and City Council members, for a three-month period beginning May 1, 2008. Vice Chair Gaul seconded the motion and the Golf Commission passed it unanimously. Secretary Delaney suggested that the Golf Complex put together a marketing plan to better position the golf courses in the market. He suggested a committee be formed to discuss ways of self-promotion. Possible ideas will be discussed at the May meeting. 4-B Discussion regarding improvements to front entrance. Commissioner Wood reported that he spoke with Kevin Hester of McGuire and Hester and the cost to demolish the fire tower would be quite expensive. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Assistant Golf Professional Mike Robason. The Assistant Golf Professional reported that the junior clinics now have 100 participants and staff is looking at starting an additional clinic for more experienced juniors. The suggestion was made to take pictures of the clinics for the newspaper. Chair Sullwold will come out and photograph the clinics. The Callaway "Demo Day" was a success. The Golf Complex is now on board to receive money from the NCGA to defer the cost of the discount to junior golfers. The Golf Complex will be hosting a "Demo Day" with Nike on May 4, 2008 and TaylorMade on May 17, 2008. Also mentioned was the possibility of having scorecards with local advertising on them to defer the cost of the cards. The Assistant Golf Professional will bring additional information to next month's meeting. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Interim General Manager reported that the planter in the breezeway has been stained and the "snack shack" is being painted. Also mentioned was that work will begin soon to repair the sea wall on Island Drive that was damaged by a motorist. The offender's insurance will pay for the repair. Chair Sullwold stated that the shelter and bench on the ninth tee of … | GolfCommission/2008-03-19.pdf |
GolfCommission/2008-03-19.pdf,4 | GolfCommission | 2008-03-19 | 4 | the 2008 season and work is beginning on the Jack Clark Pro Am, which will be renamed the Jack Clark Invitational and will be held in October. 5-D Golf Complex Restaurant Report, Jim's on the Course. The Interim General Manager reported that the restaurant has replaced the sign on the outside of the building and they are currently doing golf/meal promotions in conjunction with the Pro Shop. Mrs. Arnerich stated that a relative went to a function at the Metropolitan Golf Course and said the tent structure was a very nice venue and possibly Jim's on the Course would be interested in putting one up at the Complex. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. No report given. 6-B Golf Complex Financial Report, Secretary Delaney. Previously discussed. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. It was reported that the additional information from Saylor and Associates has not yet been received. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. Commissioner Wood reported that the Driving Range looks good. Vice Chair Gaul mentioned that the center area of the Driving Range where balls collect and get stuck in the mud needs to have a screen placed over the area to keep the balls out of the hole. It was also stated that the golf courses are in excellent shape. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. 8. OLD BUSINESS Vice Chair Gaul inquired about the previously requested legal opinion from the City Attorney's office concerning the regulations for leasing out City owned land. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing a surcharge payment for March 2008 of $12,861. The year- Chuck Corica Golf Complex Page 4 4/16/08 Golf Commission Minutes | GolfCommission/2008-03-19.pdf |
GolfCommission/2008-03-19.pdf,5 | GolfCommission | 2008-03-19 | 5 | to-date total to the General Fund is $100,441 for the fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Response from the Finance Department. Score Card Advertising Feedback on Elimination of Complimentary Rounds Marketing Plan 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:50 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 4/16/08 Golf Commission Minutes | GolfCommission/2008-03-19.pdf |
GolfCommission/2008-04-16.pdf,1 | GolfCommission | 2008-04-16 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, April 16, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360, Alameda City Hall, 2263 Santa Clara Avenue. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Vice Chair Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: Commissioner Bill Schmitz and Commissioner Betsy Gammell. Also present were Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of March 19, 2008: The Commission made the following correction to the minutes: Item 4-B, page 3, line 14: "interested" should be "interest". The Commission approved the minutes unanimously with the aforementioned correction. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that the Golf Commission received a letter from the Alameda Girl's Golf Team thanking them for presenting the team with the congratulatory plaque. 4. AGENDA ITEMS: 4-A Response from the Finance Department and Budget Update. The Interim General Manager reported that he has not yet received a response from the Finance Department due to the budget preparation and tax season. The Interim General Manager is in the process of preparing the Golf Complex budget for fiscal year 2008/2009. He announced that he has heard that City Chuck Corica Golf Complex Page 1 4/16/08 Golf Commission Minutes | GolfCommission/2008-04-16.pdf |
GolfCommission/2008-04-16.pdf,2 | GolfCommission | 2008-04-16 | 2 | Council may be amenable to suspending the Return on Investment (ROI) and Surcharge payments that are currently paid from Golf Complex revenues into the City's general fund, amounting to approximately $252,000 annually. He estimates that revenue for FY 2008/2009 will be $4,382,779 taking into consideration current revenue and the downward trend in the golf industry. Should ROI and surcharge be suspended, he estimates expenditures for the coming fiscal year will be $4,830,685. This figure represents a decrease in all areas except the Maintenance Department's salaries, which have increased due to upcoming raises in salary for the Alameda City Employees Association (ACEA) employees during the budget year. Accordingly, the proposed budget shows a deficit of approximately $448,000 if the ROI and Surcharge are suspended, and approximately $700,000 should City Council decide to continue to require those payments. The Interim General Manager stated that there are two options to cover the deficit. The first option would be to fund the difference out of the Golf Enterprise Account reserves. Funding the loss out of the reserves would allow the golf operation to remain status quo until June 30, 2009, with the hope that other efforts might result in additional revenue above the estimate. The second option would be to eliminate six current positions, close the Mif Albright Course and nine holes of the Jack Clark Golf Course. Reducing the positions would most certainly effect the entire golf operation. The same options exist should City Council decide not to suspend the ROI and Surcharge payments, although the staff reductions would be nine and the entire Jack Clark Golf Course would need to be closed. It was noted that any reduction in the workforce would no doubt accelerate the deterioration of the facility. The Interim General Manager stated that he is recommending to City Council that the deficit be taken out of the reserves. It was also reported that the entire City of Alameda budget will go before City Council in late May,… | GolfCommission/2008-04-16.pdf |
GolfCommission/2008-04-16.pdf,3 | GolfCommission | 2008-04-16 | 3 | charge a rate of $15 for employees, Golf Commissioners and other complimentary rounds, excluding Marshals and City Council members, for a three-month period beginning May 1, 2008. Vice Chair Gaul seconded the motion and the Golf Commission passed it unanimously. Secretary Delaney suggested that the Golf Complex put together a marketing plan to better position the golf courses in the market. He suggested a committee be formed to discuss ways of self-promotion. Possible ideas will be discussed at the May meeting. 4-B Discussion regarding improvements to front entrance. Commissioner Wood reported that he spoke with Kevin Hester of McGuire and Hester and the cost to demolish the fire tower would be quite expensive. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Assistant Golf Professional Mike Robason. The Assistant Golf Professional reported that the junior clinics now have 100 participants and staff is looking at starting an additional clinic for more experienced juniors. The suggestion was made to take pictures of the clinics for the newspaper. Chair Sullwold will come out and photograph the clinics. The Callaway "Demo Day" was a success. The Golf Complex is now on board to receive money from the NCGA to defer the cost of the discount to junior golfers. The Golf Complex will be hosting a "Demo Day" with Nike on May 4, 2008 and TaylorMade on May 17, 2008. Also mentioned was the possibility of having scorecards with local advertising on them to defer the cost of the cards. The Assistant Golf Professional will bring additional information to next month's meeting. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Interim General Manager reported that the planter in the breezeway has been stained and the "snack shack" is being painted. Also mentioned was that work will begin soon to repair the sea wall on Island Drive that was damaged by a motorist. The offender's insurance will pay for the repair. Chair Sullwold stated that the shelter and bench on the ninth tee of … | GolfCommission/2008-04-16.pdf |
GolfCommission/2008-04-16.pdf,4 | GolfCommission | 2008-04-16 | 4 | the 2008 season and work is beginning on the Jack Clark Pro Am, which will be renamed the Jack Clark Invitational and will be held in October. 5-D Golf Complex Restaurant Report, Jim's on the Course. The Interim General Manager reported that the restaurant has replaced the sign on the outside of the building and they are currently doing golf/meal promotions in conjunction with the Pro Shop. Mrs. Arnerich stated that a relative went to a function at the Metropolitan Golf Course and said the tent structure was a very nice venue and possibly Jim's on the Course would be interested in putting one up at the Complex. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. No report given. 6-B Golf Complex Financial Report, Secretary Delaney. Previously discussed. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. It was reported that the additional information from Saylor and Associates has not yet been received. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. Commissioner Wood reported that the Driving Range looks good. Vice Chair Gaul mentioned that the center area of the Driving Range where balls collect and get stuck in the mud needs to have a screen placed over the area to keep the balls out of the hole. It was also stated that the golf courses are in excellent shape. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. 8. OLD BUSINESS Vice Chair Gaul inquired about the previously requested legal opinion from the City Attorney's office concerning the regulations for leasing out City owned land. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing a surcharge payment for March 2008 of $12,861. The year- Chuck Corica Golf Complex Page 4 4/16/08 Golf Commission Minutes | GolfCommission/2008-04-16.pdf |
GolfCommission/2008-04-16.pdf,5 | GolfCommission | 2008-04-16 | 5 | to-date total to the General Fund is $100,441 for the fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Response from the Finance Department. Score Card Advertising Feedback on Elimination of Complimentary Rounds Marketing Plan 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:50 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 4/16/08 Golf Commission Minutes | GolfCommission/2008-04-16.pdf |
GolfCommission/2008-05-21.pdf,1 | GolfCommission | 2008-05-21 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Revised 6/16/08 Wednesday, May 21, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. in the Ladies' Lounge at the Chuck Corica Golf Complex, 1 Clubhouse Memorial Road, Alameda, CA 94502 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz and Chair Jane Sullwold. Absent: Secretary Bill Delaney and Commissioner Jeff Wood. Also present were Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of April 16, 2008: The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS None. 3. COMMISSION COMMUNICATIONS None. 4. AGENDA ITEMS: 4-A Response from the City Auditor. Chair Sullwold read a letter from City Auditor Kevin Kearney dated May 20, 2008, purportedly explaining the accounting procedures concerning the golf cart lease. The Golf Fund is being charged the entire amount of the four-year lease -- $449,000 -- in this fiscal year. Mr. Kearney did not answer the question of why this was necessary in his letter. He compared the golf cart lease to a home mortgage, but, of course, a home owner is not required to put aside the entire amount due to be paid over the 30-year term of his mortgage during the first year, making the comparison inappropriate. The Commission intends to ask Mr. Kearney additional questions. Chuck Corica Golf Complex Page 1 06/16/08 Golf Commission Minutes | GolfCommission/2008-05-21.pdf |
GolfCommission/2008-05-21.pdf,2 | GolfCommission | 2008-05-21 | 2 | Prior to the meeting Chair Sullwold asked Interim General Manager Dale Lillard to explain the components of the Services category in the Golf Complex financial reports for May, as this figure is substantially over budget this year. Mr. Lillard reported that the Services category included the four years of payments on the golf cart lease, payments to the National Golf Foundation for the Operational Review and Master Plan, and a charge of $115,063 for Beltline eminent domain litigation expenses. The Golf Commission questioned why the Beltline expenses, which have absolutely nothing to do with golf or the Golf Complex, are being charged against Golf Complex revenues. [Note: The next day, May 22, 2008, Mr. Lillard clarified by e-mail to the Golf Commissioners that the Services category included a charge of $374,794 to date for the golf cart lease, and $79,522 for payments to date to NGF. The charge of $115,063 for Beltline expenses was attributed to risk management, and was included under the category of Transfers to Other Funds.] 4-B Score card advertising. Assistant Golf Professional Mike Robason said that he had contacted the company that offered to prepare free scorecards in exchange for advertising rights and had begun negotiations with them to see what they would be willing to do for the Golf Complex. 4-C Feedback on elimination of complimentary rounds; discussion regarding possible changes to various categories of greens fees. Commissioner Schmitz and Commissioner Gammell, neither of whom was present at the April meeting, expressed serious disagreement with the April vote by the Commission to impose a $15 charge for employees to play golf at the Golf Complex. Commissioner Gammell said she considered it embarrassing that Pro Shop employees would be allowed to play for free at other courses but would be charged to play at their home course. Commissioner Schmitz moved, and Commissioner Gammell seconded, that the decision to impose employee greens fees be rescinded. Chair Sullwold said she was opposed to the motio… | GolfCommission/2008-05-21.pdf |
GolfCommission/2008-05-21.pdf,3 | GolfCommission | 2008-05-21 | 3 | Commissioners who expected to pay the $15 rate starting on May 1 were told by Pro Shop staff that no such rate existed, so they had to ask to be counted as employees in order to be properly charged. She instructed Mr. Lillard to have the Commissioner rate set up as soon as possible. A general discussion ensued regarding possible ways to enhance Golf Complex revenues by changes to greens fees. The Golf Commission approved a recommendation to City Council to (1) equalize rates on the Clark and Fry courses by bring Clark rates up to Fry rates, (2) create a "super super" twilight rate of $10 per round after 6:00 p.m. on a 90-day promotional basis, and (3) raise the weekend rate at the Mif Albright course from $7.00 to $9.00. Mr. Lillard was asked to present these proposals to City Council as quickly as possible. Chair Sullwold asked Mr. Lillard and Mr. Robason if either had any additional revenue-enhancing ideas for the Golf Commission to consider, but neither could think of any. Both were encouraged to come forward immediately if they had any new ideas, or if any new ideas were suggested to them. 4-D Discussion on marketing plan by Secretary Delaney. Chair Sullwold read an e-mail dated May 21, 2008, from Secretary Delaney as follows: I have secured an individual who will add a great deal to our marketing discussions. He is available after June 6th, thus I plan to schedule an input and brainstorming session shortly after that. It would be a 5-hour meeting initially to discuss issues, characteristics of the course/facility, competitive activities, other entertainment facility events, etc. The objective is to find a common ground to begin the brainstorming session. There would be a second meeting to get into actual strategic issues, messaging and maybe some creative approaches. Execution efforts will come from the second meeting. We'll also want to consider how we measure our efforts (i.e. ROI and impact). All of this will be part of our discussions. I would think we should have no more than 7 people involved. 3 Commis… | GolfCommission/2008-05-21.pdf |
GolfCommission/2008-05-21.pdf,4 | GolfCommission | 2008-05-21 | 4 | 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Assistant Golf Professional Mike Robason. The Assistant Golf Professional reported that the Taylor Made Demo Day held on May 17, 2008 was very successful bringing in $6,500. The Golf Complex will be hosting a Ladies Day on June 11, 2008 in conjunction with the PGA of America's Women's Golf Month. The activities will include a "Demo Day" with Titleist/Cobra and teaching clinics. The event is free. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. Absent. 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. No tape transmission available. 5-D Golf Complex Restaurant Report, Jim's on the Course. No Restaurant representative was present. Mr. Lillard reported that ceiling tiles had been replaced, and plans were in the works to replace the carpet. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Nothing to report. 6-B Golf Complex Financial Report, Secretary Delaney. Absent. Financial matters discussed earlier. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. Nothing to report. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. Absent. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. Chuck Corica Golf Complex Page 4 06/16/08 Golf Commission Minutes | GolfCommission/2008-05-21.pdf |
GolfCommission/2008-05-21.pdf,5 | GolfCommission | 2008-05-21 | 5 | 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for April 2008 was $11,790. The year-to-date total to the General Fund is $112,231 for fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Golf Complex financials. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at approximately 8:00 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 06/16/08 Golf Commission Minutes | GolfCommission/2008-05-21.pdf |
GolfCommission/2008-06-04.pdf,1 | GolfCommission | 2008-06-04 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF SPECIAL MEETING Wednesday, June 4, 2008 1. CALL TO ORDER Chair Jane Sullwold called the special meeting to order at 6:35 p.m. at Jim's on the Course Restaurant, Chuck Corica Golf Complex, 1 Clubhouse Memorial Drive, Alameda. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, and Chair Jane Sullwold. Absent: Secretary Bill Delaney and Commissioner Jeff Wood. No staff member was present. 4. AGENDA ITEMS: Discussion/Action on a. Golf Complex finances; b. Response to letter of City Auditor Kevin Kearney to Golf Commission dated May 20, 2008; and C. Response to City Council regarding its discussion of Golf Complex finances at Council meeting on May 27, 2008. Chair Sullwold introduced the meeting by giving a report on the events that led up to it. On May 27, 2008, City Council held a special meeting at which the Chuck Corica Golf Complex budget for FY 2008/2009 was discussed. No member of the Golf Commission was present because no one from staff had advised the Commission that the matter would be coming up that evening. Fortunately, however, the meeting was videotaped and could be viewed the next day through the City's website, which all commissioners had done before the meeting. The budget that had been presented by Interim General Manager to the Golf Commission at its meeting on April 16, 2008, was presented to Council on May 27. In general, the proposed budget showed that the Golf Complex was anticipated to have a deficit of approximately $700,000 in the next fiscal year, unless the City agreed to rescind the Surcharge and Return on Investment ("ROI"), in which case the deficit would be reduced to approximately $440,000. Council immediately questioned why the City should be required to "subsidize" a deficit at the Golf Complex out of the General Fund by returning the Surcharge and ROI, and no one from staff pointed out why this was incorrect: that the Complex has actually been subsidizing the Gene… | GolfCommission/2008-06-04.pdf |
GolfCommission/2008-06-04.pdf,2 | GolfCommission | 2008-06-04 | 2 | Council that the matter would be referred to the Commission next month, and that the Commission is waiting to see the National Golf Foundation master plan before taking action, which left the impression that the Golf Commission has done nothing to date. Mr. Lillard characterized the policy changes that the Commission has considered as minor, and City Manager Debbie Kurita vehemently asserted that the Commission has focused only on what the City has been taking away, and not on "other things" (unspecified) that have been causing the losses. No mention was made by either Mr. Lillard or Ms. Kurita of the Commission's unsuccessful efforts over the past several months to obtain information from the Finance Department regarding certain expenditures and the accounting treatment thereof, particularly the $400,000 four-year lease for golf carts, which the Finance Department has fully expensed in this fiscal year despite the fact that 3/4ths of the payments will not be due this year. Also, at the Commission meeting on May 21st, Mr. Lillard advised for the first time that the Golf Complex had been charged with $115,063 for expenses related to the Beltline eminent domain litigation in this fiscal year, raising the question of whether expenses that came in and were charged to the Complex after the close of the last fiscal year, charges that caused the Complex to end the year with a deficit of $256,000, were also Beltline expenses that went to the Complex but not to other City departments that did not generate income. Mayor Beverly Johnson ended the Council meeting by stating that she wanted an interim report from the Golf Commission regarding finances and the budget. This meeting was called so that the Golf Commission can finalize a letter to City Council in an effort to correct the misinformation and misperceptions that were conveyed to it by staff in its May 27th meeting, and to correct Council's overall impression that the City is being asked to subsidize golf losses from the general fund. The meeting was also called to fo… | GolfCommission/2008-06-04.pdf |
GolfCommission/2008-06-04.pdf,3 | GolfCommission | 2008-06-04 | 3 | Former Golf Commissioner Tony Corica said he found it strange that Council was being asked to accept a budget that called for a deficit, and also strange that no questions were asked about the reasons for the deficit between revenues and expenses. Mr. Corica has been attending Commission meetings since the start of this year, and has seen the Golf Commission take action to increase tournament play, institute aggressive website marketing, increase demo days by golf equipment manufacturers, institute fee changes (reducing Mif Albright rates and increasing Jack Clark rates) to bring golfers back then increase revenues, end complimentary golf, and request an itemization of service expenses charged to the Golf Complex this year. He thinks that all these interventions by the Golf Commission should be mentioned in the letter to Council, even if they are each small individually. Chair Sullwold agreed that these should be included, and Commissioner Betsy Gammell added another item: the renewal of Saturday morning junior golf clinics, which bring 120 children and their parents to the Golf Complex and increase play on the Mif Albright course. Mr. Corica noted that the Commission's letter to Council will probably not change the ultimate decision whether to lease or not to lease, but at least it will show that the Commission has made efforts to change and improve conditions at the Golf Complex so that an intelligent decision can be made. Former Commissioner Norma Arnerich also mentioned the outside company that is willing to prepare scorecards booklets in exchange for allowing advertising. Former Commissioner Bob Wood cautioned that the Golf Commission may be asked by Council for its estimation of what savings or increased revenue could result from the changes the Commission has proposed. Chair Sullwold said that many of these items could be estimated by someone with access to the underlying information, and that staff should be charged with that task. Mrs. Arnerich stated that she found it discourteous that Mr. Lillard had n… | GolfCommission/2008-06-04.pdf |
GolfCommission/2008-06-04.pdf,4 | GolfCommission | 2008-06-04 | 4 | Commissioner Bill Delaney met with Finance Director Juelle-Ann Boyer and Mr. Lillard in January regarding Golf Complex finances, he asked specifically if the Golf Commission could be involved in preparing the budget for the next two fiscal years. It is impossible to become involved in the administration of a budget if one has no involvement in the budget preparation process, and the Council charged the Commission with responsibility for the Golf Complex budget at its joint meeting in January 2007. Nevertheless, no one from the Golf Commission was ever invited to become involved with the budget process. Marshal Bill Wehr questioned why the Golf Complex was being asked to fund the Beltline litigation, and whether the costs were being assessed against any other City department. Chair Sullwold said her best guess was that the City had to charge the expense against the few City departments that had cash reserves from which the charges could be paid. Commissioner Schmitz noted that it was the City's prerogative to assess the charges in that way, because in the final analysis it is the City's money, but the City needs to be honest and open about what it is doing, and not take the money away secretly, then complain loudly about the fact that the Golf Complex has a projected loss of $440,000 next year. Chair Sullwold pointed out that it is unreasonable to take away so much money from Golf Complex revenues that an insufficient amount remains to pay what are fixed labor expenses and fixed expenses for necessary services such as tree maintenance that cannot be reduced. George Humphreys asked if the Golf Complex would be reimbursed after successful final resolution of the Beltline litigation. No one knows the answer, but most agreed that it was unlikely. Moreover, no one has ever suggested that the Golf Complex be repaid for the loan of $300,000 it made regarding the preliminary efforts to build another golf course at Alameda Point. For some unknown reason, that loan earns zero interest. George Humphreys noted that the Golf C… | GolfCommission/2008-06-04.pdf |
GolfCommission/2008-06-04.pdf,5 | GolfCommission | 2008-06-04 | 5 | Commissioner Schmitz noted that Corsco is going back to the City of Oakland to renegotiate the terms of its lease of the Metropolitan course because business is down. A motion was made by Commissioner Schmitz and seconded by Commissioner Gammell that Chair Sullwold should use her discretion to make minor to moderate revisions to the draft letters to City Council and Auditor Kearney as discussed in the meeting, then get the letters out as soon as possible. The motion passed unanimously. Chair Sullwold noted that, at the meeting on May 27, the Mayor and Councilman deHaan praised Mr. Lillard highly for his efforts since taking over management of the Golf Complex, and criticized prior management, blaming it (without naming names) for the problems being experienced today. Chair Sullwold learned, however, that former General Manager Dana Banke actually had very little to do with preparation of Golf Complex budgets, and that the City's Finance Department refused to allow revenue estimates in the budget to decline, even when it was apparent that play was down. Mr. Corica noted, however, that there was a serious lack of marketing efforts over prior years that contributed to Golf Complex financial problems. Vice Chair Gaul asked whether we could find out where the enterprise fund has gone over the past five years, but it was generally agreed that it was unlikely we will find out precisely how that money was drawn down. Chair Sullwold noted that the NGF Operational Review does not criticize management or blame it for the financial losses the Golf Complex has been suffering, yet Mayor Johnson continues to do so in public meetings. Chair Sullwold also noted that the Golf Complex budget will reflect a payment of $80,000 for Mr. Lillard's salary and benefits next year, representing about 1/3 of his total pay, even though it has been estimated that he spends less than 10% of his time at the Golf Complex during an average week. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:38 PM. The agenda for the meeting was post… | GolfCommission/2008-06-04.pdf |
GolfCommission/2008-06-18.pdf,1 | GolfCommission | 2008-06-18 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, June 18, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:31 p.m. Chuck Corica Golf Complex, Ladies Lounge 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Chair Jane Sullwold. Absent: Commissioner Bill Schmitz and Commissioner Jeff Wood. Also present were Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of May 21, 2008, and Special Meeting of June 4, 2008: The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 2. ORAL COMMUNICATIONS None. 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that she had a lunch meeting with City Council member Marie Gilmore last Wednesday to discuss the Golf Complex and the financial problems. Chair Sullwold summarized the meeting by saying that she doesn't think that she changed Councilmember Gilmore's mind, although she was able to voice concerns of the Golf Commission. When questions about the Beltline expense charged to the Golf Complex, Councilmember Gilmore stated that the Chuck Corica Golf Complex is in a risk management pool with AP&T and one other City department (possibly Sewer). "Risk management" expenses are shared on a pro rata basis among those in the pool, regardless of where the risk has been incurred. Councilmember Gilmore expressed the view that Council is disappointed with the Golf Commission for failing to recognize the inevitability of going out to bid for a long-term outside contractor. Chair Sullwold pointed out that the Commission last fall had reluctantly accepted the need for a contractor if the City was unable to pay Chuck Corica Golf Complex Page 1 6/18/08 Golf Commission Minutes | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,2 | GolfCommission | 2008-06-18 | 2 | for capital improvements. In her speech to Council in December 2008, Chair Sullwold, on behalf of the Golf Commission, recommended that the City pursue simultaneously an RFP and a program of costing the Commission's list of possibilities for revenue generation. Councilmember Gilmore said neither she nor anyone else on Council heard that. Councilmember Gilmore told Commissioner Sullwold that Council was prepared to rescind the Return on Investment and Surcharge, which amounts to approximately $270,000. The City is desperate for money, which explains why Council continues to characterize the act of rescinding charges as "subsidizing the Golf Complex from the general fund." Councilmember Gilmore stated that Council expects the Golf Commission to "sell" the expected decision to lease out the Golf Complex. Chair Sullwold also reported that on May 27, City Council conducted a budget workshop where Golf Complex finances were discussed. No one from the Golf Commission was present because Interim General Manager Dale Lillard did not tell anyone about the meeting. At the workshop, Council asked many questions of and assigned tasks to the Golf Commission. After Mr. Lillard refused to give notice, the Golf Commission held a special meeting on June 4, 2008, to prepare a letter to the Mayor and City Council that was hand-delivered on June 5, 2008. In the course of e-mail communications, Mr. Lillard advised that "it is our position that the Finance Dept. and Auditor have provided more than adequate responses to the [financial] questions raised and there is no need to provide any further response.' On Monday, June 9, Council conducted another workshop at which Golf Complex finances were discussed. Again, Mr. Lillard did not inform any Commissioner about the meeting, asserting that it was a matter of public record and we should have figured it out ourselves, and, again, Council directed many questions and assigned tasks to the Golf Commission. Upon watching the video of the meeting, Chair Sullwold e-mailed Mr. Lillard, asking for… | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,3 | GolfCommission | 2008-06-18 | 3 | anything ready to present. He said that he will have some detailed estimates available no later than Wednesday, June 25, 2008, and will provide them to the Golf Commission at that time. Chair Sullwold passed out spreadsheets and summaries that showed the economic impact of a variety of different ways that rate increases could be implemented at the Golf Complex to increase revenues. She made the following presentation in support of these proposals: This is the start of a new two-year budget cycle for the City of Alameda. Interim General Manager Dale Lillard presented a proposed budget to City Council for the Golf Complex for the next two fiscal years that projects a substantial deficit between revenues that remain after City take-aways and expenses. The expected deficit will exceed $700,000 per year, because the City Council refused to rescind the ROI and Surcharge, as was recommended in the budget proposal. Although the Golf Complex does in fact make enough revenue to cover its expenses; it does not make enough to pay them after first paying the City of Alameda as follows: 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08* Surcharge 265,869 240,130 230,084 203,683 156,825 156,925 151,527 127,350 PILOT/ROI 188,696 202,842 187,719 185,576 401,138 407,156 323,922 269,487 Cost Alloc. 365,834 381,092 384,395 410,886 400,915 412,942 446,216 530,523 TOTALS 820,399 824,064 802,198 800,145 958,878 976,923 921,665 927,360 *Through May 31, 2008; expenses for June 2008 still need to be added. National Golf Foundation recommended at the end of last year that the City enter into a long-term lease with an outside golf vendor to operate the Golf Complex, stating that this was the only viable alternative to deal with the dire financial situation. A lease would be attractive to an outside golf management company because employees who currently work at the Golf Complex would be replaced with non-union, non-civil service employees at greatly reduced salaries. Alameda City Manager Debbie Kurita endorsed NGF's suggestion… | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,4 | GolfCommission | 2008-06-18 | 4 | the remaining revenue and anticipated expenses. This will require further incursions upon the Enterprise Fund, which stands at about $1.1 million at the present time. City Council has asked City Staff and the Golf Commission to come up with proposals to fill the gap. Chair Sullwold believes that closure of the Jack Clark South course is shortsighted and ill advised because it would make the Golf Complex a much-less attractive proposition for an outside vendor, which would have to budget for the expense of bringing the course back, thus reducing the amount it would be willing to spend for capital improvements and lease payments to the City. In addition, although the Fry course does not receive as much play as it did ten years ago, it alone could not handle as much play as the two courses together generate at the present time. Accordingly, revenue would be substantially reduced. Although Mr. Lillard has refused to provide the Golf Commission with the detailed budget worksheets that would allow in-depth analysis of projected expenses, Chair Sullwold believes staff has done their best to cut those expenses wherever possible. There is no more fat to cut out. If expenses can be cut no further, one must consider ways to increase revenue. Over the past six months the Golf Commission has initiated and/or supported the following measures at the Golf Complex with that goal in mind: (1) reinstituted a junior golf clinic on Saturday mornings that is currently bringing about 120 children and their parents to the Complex each week, resulting in increased play on the Mif Albright course, expenditures in the restaurant, and creation of a future customer base; (2) made adjustments to tournament policies in an effort to bring more tournaments to the Golf Complex; (3) requested reconfiguration of the Mif Albright course back to its original plan, and instituted lowered rates that have brought play levels up substantially on that course; (4) urged more vigorous and effective use of website marketing to promote special rates; (5) urge… | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,5 | GolfCommission | 2008-06-18 | 5 | because those golfers already have to drive some distance to play at Alameda. If their fees were raised to rates that are equal to or greater than other courses that require similar amounts of driving, many players would likely choose to play at those courses, which are newer (Metropolitan, Monarch Bay, Callippe) or cheaper (Lake Chabot, Willow Park) than Alameda. In economics, the term for this is price elasticity: raise the price, and demand goes down correspondingly. Residents of Alameda are far less likely to desert the Golf Complex if rates go up, particularly in these times of expensive prices at the gas pumps. Someone who can get to the golf course in five or ten minutes is unlikely to decide to drive half an hour or 45 minutes to reach another course that charges similar or even lower rates because any differential would be eaten up by mileage costs. Moreover, the residents of Alameda would be far more damaged than non-residents if a revenue deficit ultimately caused the closure of part or all of the golf courses in Alameda. The presence of three attractive, well-maintained public golf courses within a short drive of anyone who lives in the City positively affects all Alameda residential property values. Finally, Alameda residents have for years played golf for substantially less than non-residents. In this time of fiscal crisis for the City of Alameda and the Chuck Corica Golf Complex, it is fair to ask Alameda's residents to help. Chair Sullwold therefore proposes to eliminate all residential rates for golfers at the Chuck Corica Golf Complex. Assuming no decline in the number of rounds played as a result of these increases, the plan would generate more than $430,000 in additional revenue, very close to the amount of the projected deficit. Chair Sullwold acknowledged that this is very harsh, and very much contrary to the policy and practices at the Golf Complex during most if not all of the 81 years of its existence. It is, however, clear from watching the City Council budget workshops and listening to … | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,6 | GolfCommission | 2008-06-18 | 6 | 5 p.m. for juniors 7-17 years of age. The Pro Shop has begun receiving the junior golfer subsidies from the Northern California Golf Association. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. Vice Chair Gaul stated that the Earl Fry Golf Course is in excellent shape. Chair Sullwold added that the Jack Clark Golf Course is also in good shape. 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. Mrs. Arnerich reported that there are quite a few new trees out on the golf courses. The East Bay Junior Golf Championship was well attended with 140 golfers and was very successful. Mrs. Arnerich thanked Mike Robason for all of his help with running the event. 5-D Golf Complex Restaurant Report, Jim's on the Course. No report given. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Commissioner Gammell reported that the Father's Day promotion went well. The Pro Shop will be having a 4th of July sale with all items red, white and blue on sale. Also during the month of July all women's apparel and shoes will be 20% off. 6-B Golf Complex Financial Report, Secretary Delaney. Previously discussed. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. Vice Chair Gaul stated that the project is on hold pending the outcome of the Master Plan. 6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. No report given. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. Chuck Corica Golf Complex Page 6 6/18/08 Golf Commission Minutes | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-06-18.pdf,7 | GolfCommission | 2008-06-18 | 7 | 8. OLD BUSINESS Don Roberts stated that he has attended hundreds of board and commission meeting over the years and the Golf Commission is one of the finest he has seen. Connie Wendling stated that she thinks that it is a shame that the City of Alameda and the Council do not realize what an asset the Golf Complex is to the City 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for May 2008 was $15,119. The year-to-date total to the General Fund is $127,350 for fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA See above. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 8:43 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 7 6/18/08 Golf Commission Minutes | GolfCommission/2008-06-18.pdf |
GolfCommission/2008-07-16.pdf,1 | GolfCommission | 2008-07-16 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, July 16, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: Secretary Bill Delaney and Commissioner Bill Schmitz. Also present were Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. Note: Because Commissioner Wood needed to return to duty on the Oakland Police Force, the Commission skipped to the agenda items at this point, and returned to the earlier items after the agenda items were completed. 4. AGENDA ITEMS: 4-A Selection of 2 members of the Golf Commission to Serve on the Evaluation Committee to Screen the Proposals for Selection of an Interim Operator for the Golf Complex. Chair Sullwold and Commissioner Gammell were chosen to serve on the committee. 4-B Clarification of Fee Increase Recommendation to City Council Chair Sullwold passed out another set of spreadsheets, reflecting the fee increase proposal that was approved in concept at the meeting on June 30. The summary sheet is attached. This proposal includes 9-hole rates in addition to the 18-hole rates that were listed on the previous version. The proposed rates were created based on a strict formula of (1) raising all rates to those applicable to non- residents playing the Fry course, (2) reducing all individual 18-hole rates for residents by $2, (3) reducing all individual 9-hole rates for residents by $1, (4) reducing all monthly rates for residents by $200, and (5) reducing all annual rates for residents by an additional $200. This process created a few anomalies. First, the rate for someone playing the Clark course on weekends went from $28 to $38, the only double-digit increase. Commissio… | GolfCommission/2008-07-16.pdf |
GolfCommission/2008-07-16.pdf,2 | GolfCommission | 2008-07-16 | 2 | annual rates went from resident senior to resident to non-resident senior to non- resident; under the proposal residents were going to be charged more than non- resident seniors. It was agreed that the monthly pass numbers should be resident seniors $140, residents $160, non-resident seniors $175, and non-residents $200, with annual passes calculated at ten times those monthly rates. Finally, Assistant Golf Professional Mike Robason reported that the special rates for the Men's Club reflected an agreement that had expired and could therefore be deleted. Ron Salsig stated vehemently that he felt the decision to reduce the resident discount to the proposed levels was a mistake, that it was an abrogation of the long-time practice at the Golf Complex, and that it would cause residents to stop playing at the Golf Complex. Chair Sullwold explained that the decision to make residents pay most of the rate increase stemmed from a belief that resident play would be less likely than non-resident play to decline as a result of a rate increase because the cost of transportation to reach other courses would eat up any savings in greens fees. She added that it was fair to ask Alameda residents to bear the burden of the increase because they had benefited for so many years from reduced rates and because this was an Alameda fiscal crisis. The Golf Commission approved the proposed rate increase, as amended above, unanimously. Chair Sullwold said that she would make the necessary changes and send the final version of the proposal to the Interim General Manager right away so that it could be presented to Council at the earliest opportunity. 1-B Approval of Minutes - Regular Meeting of June 18, 2008: Chair Sullwold noted that the figure on the last line of page 3 should be $1,000,000, not $700,000, and that, in the top paragraph on page 5, the first full sentence should read: "If their fees were raised to rates that are equal to or greater than other courses that require similar amounts of driving, many players would likely choose to… | GolfCommission/2008-07-16.pdf |
GolfCommission/2008-07-16.pdf,3 | GolfCommission | 2008-07-16 | 3 | The Assistant Golf Professional reported that plans were in place for the Golf Complex's largest "Demo Day" on July 19, 2008, from 10 am to 4 pm. The Thursday afternoon Junior Golf Clinics he mentioned last month have been operating successfully. Also, based on the success of the clinic on Ladies Day, he has set up a regular Golf Clinic for women on Wednesday afternoons. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. No report. 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. Mrs. Arnerich noted that many trees on the Mif Albright course were donated and dedicated, and she is very concerned that those trees will be allowed to die when the Mif Albright course is closed on July 20. Interim General Manager Dale Lillard promised that the trees will receive enough water to avoid that fate after closure. Commissioner Gaul questioned closing the Mif at this time when there were 2.637 rounds played on the Mif during June 2008, generating revenue of $12,757. Commissioner Gammell added that the timing of a closure on July 20th was unfortunate because many juniors are playing the Mif during their school holiday. It was strongly urged by the Golf Commission that staff reconsider the date for the closure and delay it until after the juniors are back in school. Mr. Lillard agreed to bring this suggestion immediately to City Manager Debbie Kurita to see if the date could be modified. 5-D Golf Complex Restaurant Report, Jim's on the Course. No report. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. No report. 6-B Golf Complex Financial Report, Secretary Delaney. No financial report was presented by the Finance Department for the month of June 2008. The Golf Commission noted how it did not receive a report for the fiscal year ending June 30, 2007, until October 2007, at which time the Commission was shocked to see charges that had not been projected earlier in the year added to the Golf Complex expenses. The Commission stated that this unfortunate … | GolfCommission/2008-07-16.pdf |
GolfCommission/2008-07-16.pdf,4 | GolfCommission | 2008-07-16 | 4 | million that has been reported. Mr. Lillard said he would look into this and report back. Commissioner Gaul requested that Dale Lillard and Mike Robason report back to the Commission regarding the large number of rounds -- 276 -- identified in the June print-out as "Comp Golf Other." If these are truly complimentary rounds, they amount to more than nine rounds a day, seven days a week, for the entire 30 days of June, which was a month in which there were no special promotions involving comp rounds. Mr. Lillard and Mr. Robason agreed to report back to the Golf Commission regarding identification of the rounds in this category. 6-C New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz. No report. 6-D Maintenance, Buildings, Security; Albright Course and Driving Range, Commissioner Wood. No report. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for June 2008 was $15,141. The year-to-date total to the General Fund is $142,491 for fiscal year 2007/2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Mif Albright closure date; report on meaning of $4.8 million Enterprise Fund balance; status of rate increase proposal; report on "Comp Golf Other" category; year-end financials. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:59 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 4 7/16/08 Golf Commission Minutes | GolfCommission/2008-07-16.pdf |
GolfCommission/2008-09-17.pdf,1 | GolfCommission | 2008-09-17 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, September 17, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent: Secretary Bill Delaney. Also present was Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of August 20, 2008 The Commission approved the minutes unanimously. 1-C Adoption of Agenda The motion was made to add the following to the agenda: Nominations for Golf Commission Board Positions for 2009. (Action Item) The Commission adopted the agenda unanimously with the aforementioned addition. 3. COMMISSION COMMUNICATIONS Chair Sullwold stated that she has sent a letter to the Interim Chief Financial Officer Ann Marie Gallant with questions regarding the year-end financial report and the August 2008 report. Ms. Gallant was unable to attend the meeting and would send a written response to the Interim General Manager. The response has not yet been received. Chair Sullwold will review the questions during the financial agenda item. 4. AGENDA ITEMS: 4-A Report on Status of the Request for Proposals for Golf Complex Management The Assistant Golf Professional reported that 7 proposals were submitted and screened by a committee consisting of the Assistant City Manager, Interim Chief Financial Officer, Interim Golf General Manager and two members of the Golf Commission. The top 4 firms were invited for interviews on Thursday, September 11, 2008. The interview panel consisted of the Deputy City Manager and two Chuck Corica Golf Complex Page 1 9/17/08 Golf Commission Minutes | GolfCommission/2008-09-17.pdf |
GolfCommission/2008-09-17.pdf,2 | GolfCommission | 2008-09-17 | 2 | outside golf industry professionals. The panel will make a recommendation to be forwarded to the City Council for action at the October 7, 2008 meeting. The groups interviewed were Kemper Sports, Empire Golf, Mike Robason Group and Bellows. The RFP for the interim management does not call for the company to pay the City of Alameda only make a reduction in expenditures. The City of Alameda will still be deducting the current charges from the Golf Complex to the General Fund. A member of the audience asked how the interim management proposals would reduce expenses. Chair Sullwold explained that all of the groups submitting proposals plan to reduce expenses by hiring pro staff and maintenance personnel at salaries lower than what are currently being paid. At such time as a long-term operator is secured the City of Alameda will be requiring a payment amount from the management company. 4-B Feedback on the Rate Increases The Assistant Golf Professional reported that the rounds are up by 226 and the revenue is up $4,203 compared with the same days in September 2007. There was not an overwhelming amount of opposition to the increases; the most adamant was concerning the Senior Monthly Ticket increase of 40%. The monthly ticket sales were reduced from September 2007, although the revenue was higher by $3,130. 4-C Fiscal Year 2007/2008 Financials Chair Sullwold introduced Bob Sullwold to report on the fiscal year 2007/2008 financial reports. Mr. Sullwold stated that the financial reports show that the Golf Complex lost approximately 1,121,000. Payments to the City of Alameda were approximately $1,072,500. The Golf Complex lost approximately $46,000 prior to the payments to the City of Alameda. That amount reflects an additional $485,000 in payments for services over fiscal year 2006/2007. The increase in services is made up of the $343,000 set aside for the remainder of the 4-year golf cart lease and the $119,000 paid to NGF for the City Council mandated studies. Also adding to the loss is the additional $115,000 taken fr… | GolfCommission/2008-09-17.pdf |
GolfCommission/2008-09-17.pdf,3 | GolfCommission | 2008-09-17 | 3 | 4-D Nominations for Golf Commission Board Positions for 2009. (Action Item) The Nominations for Golf Commission Board positions for 2009 were as follows: Chair: Jane Sullwold Vice Chair: Bill Schmitz Secretary: Jeff Wood The Nominations for Golf Commission Board positions for 2009 were approved by the Golf Commission unanimously. 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Assistant Golf Professional Mike Robason. The Assistant Golf Professional reported that Golf Complex showed an increase over last August. The NCGA's Youth on the Course program brought in $770 for the month. Commissioner Gammell stated that the Council member deHaan is pressing for the junior rate to be increased. Chair Sullwold stated that is not a large concern with the money now being received from the NCGA program. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. Chair Sullwold reported that the crew is in the process of removing the foliage in the ditch along #2 of the Earl Fry Golf Course. The material is being placed in the Fire Tower parking lot to drain before being moved to the waste area behind the Driving Range. Also the greens on the Jack Clark Golf Course are scheduled to be aerated on September 22, 2008. 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. Mrs. Arnerich reported that the tree dedication for long-time golfer and marshal Neil Coe was nice and many who attended reminisced about the Golf Complex. The Junior Golf Club is having its major fundraiser on October 6, 2008, the Jack Clark Invitational. She encouraged all to sign up for this event, which is $100 per player. Also mentioned was that the Alameda High School Girl's Golf Team started their season and are doing very well. All of the girls have come up through the Junior Club and they are very proud of them. The Junior Club donated $500 to the team. 5-D Golf Complex Restaurant Report, Jim's on the Course. No report. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. C… | GolfCommission/2008-09-17.pdf |
GolfCommission/2008-09-17.pdf,4 | GolfCommission | 2008-09-17 | 4 | Commissioner Gammell reported that the Driving Range has a new promotion going on. The Preferred Customer Card promotion entitles the customer to a free bucket of balls after purchasing 9 buckets. The suggestion was made to place a larger promotion for the Jack Clark Invitational on the web site. 6-B Golf Complex Financial Report, Secretary Delaney. Previously discussed. 6-C Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. Commissioner Wood reported that there has been a shift of play to the Earl Fry Golf Course from the Jack Clark Golf Course since the rate increases. Also play on the Mif Albright Course is holding steady, as is the Driving Range. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) The Golf Commission received a letter from a customer requesting the start time for the late twilight rate begin at 4:00 pm as opposed to 5:00 pm. The Assistant Golf Professional will research what the local courses have for a start time to see if we are competitive. Upon his findings he will contact the customer. 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for August 2008 was $16,734. The year-to-date total to the General Fund is $33,209 for fiscal year 2008/2009. 10. ITEMS FOR NEXT MEETING'S AGENDA Discussion on City Council Report Regarding Recommendation for Golf Course Management Election for Golf Commission Board Positions for 2009. (Action Item) Response from the Interim Chief Financial Officer Update on the Rate Increases 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:50 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 4 9/17/08 Golf Commission Minutes | GolfCommission/2008-09-17.pdf |
GolfCommission/2008-10-15.pdf,1 | GolfCommission | 2008-10-15 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, October 15, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:28 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz, and Chair Jane Sullwold. Absent: Commissioner Jeff Wood. Also present was Interim General Manager Dale Lillard and Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of September 17, 2008 The following corrections were made: Item 5-A, line 3: insert "the" between that and Council. Item 5-C, line 6: "girl's" should be "girls". The Commission approved the minutes unanimously with the aforementioned corrections. The motion was made and seconded to have a draft of the minutes reviewed by Chair Sullwold prior to being sent out. The Golf Commission passed the motion unanimously. 1-C Adoption of Agenda The following corrections were made to the agenda: Item 1-B: August 20, 2008 should be September 17, 2008. Item 4-A will be moved down on the agenda to accommodate the arrival of the Chief Financial Officer. The Commission adopted the agenda unanimously with the aforementioned changes. 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that she spoke with the Mayor this afternoon regarding rumors that there is a change in the Request for Proposals (RFP) for management of the Golf Complex. The Mayor stated that the City of Alameda is currently in Chuck Corica Golf Complex Page 1 10/15/08 Golf Commission Minutes | GolfCommission/2008-10-15.pdf |
GolfCommission/2008-10-15.pdf,2 | GolfCommission | 2008-10-15 | 2 | negotiations with the Alameda City Employees Association (ACEA), the union representing the golf course maintenance employees, regarding union concessions for Golf Complex maintenance. Should the discussions work out and an agreement is reached, the City of Alameda might then seek a management contract for the Pro Shop operations only, excluding maintenance. The general scope of the proposed concessions involves offering golden handshakes to encourage early retirements by current maintenance workers, plus transfer of some workers into other City jobs. The interim manager would be free to hire replacement workers at non-union salaries, and would be responsible for supervising both the remaining union employees as well as any replacement workers. It is not clear that it will work out but the City is exploring the proposal. Chair Sullwold suggested that all of the prospective outside managers would be unlikely to achieve anything close to their original proposals without including maintenance. 4. AGENDA ITEMS: 4-A Response from the Interim Chief Financial Officer. Chair Sullwold introduced the Interim Chief Financial Officer, Ann Marie Gallant. Ms. Gallant responded to the letter sent by the Golf Commission in September requesting information concerning the fiscal year 2007/2008 year-end reports. The questions regarded the extraordinary items that were taken from the Golf Enterprise Fund that adversely affected the cash flow, specifically: (1) the cart lease wherein the Golf Complex was required to pay the entire principal balance of $449,000 for the four-year lease in the first year, (2) the decision by City Council to hire NGF for the operational review and master plan for approximately $100,000 and (3) the $115,000 in additional Risk Management expenses assessed against the Golf Complex. Had these charges not been made, expenditures for the year would have exceeded the revenue by approximately $129,000 instead of $700,000. Ms. Gallant confirmed expensing of the lease and stated that NGF had been paid $139,521 in … | GolfCommission/2008-10-15.pdf |
GolfCommission/2008-10-15.pdf,3 | GolfCommission | 2008-10-15 | 3 | Chair: Jane Sullwold Vice Chair: Bill Schmitz Secretary: Jeff Wood The Golf Commission elected the nominees unanimously. 4-C Discussion on City Council Report Regarding Recommendation for Golf Course Management. The Interim General Manager stated that the only changes to the City Council report is the addition of the new scenario concerning the maintenance employees. He reported that the top four candidates were advised about the possible union concessions and invited to submit new proposals in which they would be responsible for Pro Shop operations only, not maintenance. Responses are due on Friday, October 17. Chair Sullwold reported that the management candidates were ranked after interviews as follows: 1) Kemper Sports, 2) Bellows, 3) Empire Golf, and 4) Mike Robason Golf. It was suggested that the Golf Commission should urge City Council not to rush into a decision concerning the Golf Complex operations prior to reviewing all of the information. It was mentioned that most of the RFPs the City of Alameda sends out contain the following language: "The City of Alameda reserves the right to reject any and all bids". Chair Sullwold stated that she does not believe the RFP for the Interim Golf Course Management contains that particular language. The Golf Commission agreed that a new RFP excluding maintenance operations should be sent out to all companies that received the original request. The ACEA union representative noted that at the original informational meeting concerning the proposal it was stressed to the attendees that it would be in their best interest to try and work with the union to avoid problems with the workers. The Golf Commission agreed that the original screening committee should review the revised proposals and the Golf Commission should have a special meeting to discuss the findings. It was unknown when an agreement between the City of Alameda and ACEA might be reached. It is anticipated that there will not be a new operator at the Golf Complex before 2009. The motion was made and seconded to … | GolfCommission/2008-10-15.pdf |
GolfCommission/2008-10-15.pdf,4 | GolfCommission | 2008-10-15 | 4 | 5. ORAL REPORTS 5-A Golf Shop and Driving Range activities report by Assistant Golf Professional Mike Robason. The Assistant Golf Professional reported that it is business as usual in the Pro Shop and Driving Range. Also reported, September is the seventh month in a row that golf rounds played at the Golf Complex have increased over last year. 5-B Golf Complex Maintenance activities report by Superintendent Doug Poole. The Assistant Golf Professional reported that the crew is in the process of aerating the greens on the Earl Fry Golf Course. 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. Mrs. Arnerich reported that there would be a tree dedication for Nick Cooley on Sunday. The Jack Clark invitational Golf Tournament raised approximately $3,000, even though it was hard to get sponsors for this year's event. Those playing in the event had a good time. Mrs. Arnerich thanked all of the participants. Also reported Junior Golf Club member and Alameda High School golfer Grace Na was recently interviewed in the San Francisco Chronicle and praised the Chuck Corica Golf Complex and the Alameda Junior Golf Club in the article. 5-D Golf Complex Restaurant Report, Jim's on the Course. No representative from the restaurant was in attendance at the meeting. A member of the audience stated that she has encountered rude service from one of the bartenders at the restaurant for quite some time and no longer patronizes the facility and encourages her friends to do the same. Chair Sullwold will contact the owner to discuss the problem. The suggestion was made to have a representative from the restaurant attend a Golf Commission meeting in the near future to respond to these complaints. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Nothing to report. 6-B Golf Complex Financial Report, Secretary Delaney. Previously discussed. 6-C Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. No report. Chuck Corica Golf Complex Page 4 10/15/08 Golf Commi… | GolfCommission/2008-10-15.pdf |
GolfCommission/2008-10-15.pdf,5 | GolfCommission | 2008-10-15 | 5 | 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for September 2008 was $14,095. The year-to-date total to the General Fund is $47,304 for fiscal year 2008/2009. Attached to the minutes is the letter sent from the Golf Commission to the City Council on October 1, 2008. 10. ITEMS FOR NEXT MEETING'S AGENDA Discussion on City Council action for Golf Complex management, Update on the rate increases. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 8:25 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 5 10/15/08 Golf Commission Minutes | GolfCommission/2008-10-15.pdf |
GolfCommission/2008-11-19.pdf,1 | GolfCommission | 2008-11-19 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, November 19, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:33 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Chair Jane Sullwold. Absent: Commissioner Bill Schmitz and Commissioner Jeff Wood. Also present was Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of October 15, 2008 The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that she sent an email to City Council member Frank Matarrese following the City Council meeting of November 6, 2008. She had addressed her remarks to Council on the staff recommendation that Kemper Sports take over all aspects of the golf complex management, including the golf maintenance department. It was apparent, however, that City Council had already made the decision to accept the ACEA Union proposal to spare the maintenance department from the interim management proposal. Chair Sullwold was disappointed that no effort was made by staff to determine what cost savings would result by the union proposal before accepting it. The salaries in the maintenance division are the largest expenditure for the golf complex and the question is whether the City of Alameda will save money without turning over maintenance to the interim manager. Councilmember Matarrese responded that he felt the ACEA proposal would help with potential future workforce reductions. He also stated the interim management period will allow the City of Alameda to reevaluate whether the Golf Complex can become a self-sustaining enterprise as it once was, and for the City of Alameda to find a way to reduce the General Fund take-backs of revenue from the Golf Complex so that capital impro… | GolfCommission/2008-11-19.pdf |
GolfCommission/2008-11-19.pdf,2 | GolfCommission | 2008-11-19 | 2 | 4-A Discussion on City Council Action for Golf Course Management. Chair Sullwold reported that the City Council, at its November 6, 2008 meeting, approved the proposal from Kemper Sports Management to manage the Golf Complex Operations for an interim period of one year. The City of Alameda will save approximately $32,000 by having the Complex managed. The City of Alameda has offered golden handshake retirement packages to eligible employees. Alan Elnick, the union business agent, advised Council that as many as six employees will accept the retirement packages. The ACEA union employees that retire will be replaced with non-union employees hired by Kemper Sports. Chair Sullwold noted a maximum of about $170,000 could be saved by the City of Alameda should all six of the employees accept the offer immediately, but that is unlikely. The one positive note is that Kemper Sports is very experienced in managing golf courses. Ron Salsig encouraged the Golf Commission to voice their support for the retention of the teaching professionals at the Complex under the existing compensation scheme. The Mif Albright Course will be closed permanently on November 30, 2008. Mrs. Arnerich stated that all of the trees on the Mif Albright Course were donated and dedicated to the memory of loved ones. 4-B Update on the Rate Increases. Secretary Delaney stated that he has noticed an increase in play on the Earl Fry Golf Course and a decrease on the Jack Clark Golf Course that could be due to the rate increase. Mike Robason suggested a more likely explanation is the relatively poor condition of the Clark course recently. Sales of monthly passes are down considerably over last year. Mike reported that many local golf courses are offering specials this time of year to attract play, and this may be luring our monthly customers away. The Golf Commission asked Mike to put together more special packages for the Chuck Corica Golf Complex to increase play and stay competitive. Chair Sullwold reported that for the first four months of fiscal year … | GolfCommission/2008-11-19.pdf |
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