pages: GolfCommission/2007-09-19.pdf, 2
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GolfCommission | 2007-09-19 | 2 | The following changes were made to the agenda: 6-H-Golf Complex Restaurant Report, Jim's on the Course will be moved to Item 4-B for this meeting. The Saturday Morning Free Junior Clinics item will be added to the agenda provided time allows. The Commission adopted the agenda unanimously with the aforementioned changes. 2. ORAL COMMUNICATIONS 3. COMMISSION COMMUNICATIONS Chair Wood read the following communication to the Golf Commission regarding his meeting on September 12, 2007 with the Chief Financial Officer, Juelle Ann Boyer: At the August 15, 2007 Golf Commission Regular Meeting, Commission members directed me, as Chairman, to contact the City Chief Financial Officer, Juelle Ann Boyer, to find out why the Commission has not yet received, Monthly Report financial data of the Alameda Golf Complex operations for the months of June and July, 2007. Such data, representing the preceding month's golf operations, had been consistently presented for decades, so that Commissioners and the public could review, discuss and possibly recommend subsequent action to the staff and/or City Council. But the Monthly Report had always been prepared by the senior management of the Golf Complex, based on cash register receipts and expenditures under their control. Typically, the golf staff Monthly Report for June did not ultimately coincide with subsequent Finance Department reconciliation that take place annually during the months of July and August, before the fiscal year-end books are closed by the Finance Department. The resulting mismatch of financial reporting annually caused confusion on the part of the Golf Commission and the public. I met briefly with Juelle Ann at the City Finance Department on 12 September 2007. The Finance Department now appreciates that the Commission, since the May 2007 Report, had not even received (1) attendance figures in each of the fee categories, (2) numbers of monthly and annual tickets sold in each category, (3) a breakdown of daily & pass ticket players, (4) numbers of surcharge rounds in each category, and (5) numbers of rain days. Because June and July are always two of the most active months of the Golf Complex operations, it is important for the Commission to be aware of the record of activity during those months and be able to compare it to the previous year's data. Juelle Ann will work with the Interim General Manager of the Golf Complex to assure that the quantitative data, as outlined above, will be provided in future June Reports. But my understanding is that, also in the future, the actual dollar-amounts attributable to both revenues and expenditures for the month of June will not be provided to the Commission and public until the September Regular Meeting of the Golf Commission. July Reports, including quantitative and revenue/expenditure dollar-amount information will be provided on a timely basis. Commissioner Gammell reported that she received a written request from a member of the Alameda Women's Golf Club regarding the use of Chuck Corica Golf Complex Page 2 10/11/07 Golf Commission Minutes | GolfCommission/2007-09-19.pdf |