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PublicArtCommission/2008-01-09.pdf,2 | PublicArtCommission | 2008-01-09 | 2 | departmental imperative, something that was important to her. It prevented the commission from engaging in the appropriate discussion, which is this appropriate for this commission, is the money appropriate based on the ordinance they are serving. Ms. Rosenberg said that if the answer is no and it doesn't follow the guidelines, then it is up to City Council to create a proper grants committee or a set of guidelines. She said that they need guidance from Council to assure that there is enough direction. Mr. Wolfe stated that the mission of the commission is to advise City Council. He moved that their understanding of their mission is that the grants authoring is outside the scope of the public art commission. Ms. Huston added that the use of the PAC funds for grants is in violation of the ordinance. She restated the movement that the Cultural Arts Grants are outside the scope of the Commission and that the use of the funds for these grants is in violation of the uses outlined by the ordinance. Ms. Rosenberg seconded the motion. All were in favor. Ms. Rosenberg said that they would like to continue as an advisory commission and suggested that the City create a separate grants commission. Ms. Huston replied by saying that She would have been willing to pursue the concern of the grants had there not been such a confusion of authority between the commission and staff. If there was a desire to craft a program, they would have been willing to do it. Ms. Rosenberg said that they are there to serve the public and feels that it dishonors what a public commission does and feels that it disrespects their time. Ms. Huston thinks the big issue was not being able to bring a draft to the commission, to be prevented from doing that made it clear that it wasn't their project. Ms. Lee wanted to remind everyone that the commission is there for public art, art in public places, not art for the public. Ms. Huston brought up another topic, which was the public art project. She feels that it isn't thriving. She is confused about their r… | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-01-09.pdf,3 | PublicArtCommission | 2008-01-09 | 3 | Mr. Biggs clarified that most projects are operating under a temporary certificate of occupancy and must fulfill all conditions of approval to obtain their final certificate. Mr. Wolfe mentioned South Shore and commended them for being forthcoming in terms of providing art but they still don't see any recognition of it being public art. There are no medallions or plaques, therefore they are not in compliance. Mr. Biggs recognized that the commission brought up the topic that some projects have not fulfilled their art requirements but wasn't exactly sure which ones they were. Ms. Huston replied by saying that if they have asked the planning department, Mayor and City Council, then at some point it isn't the commission's responsibility anymore. Mr. Wolfe said that if developers don't get the final certificate of occupancy in a timely manner, the banks don't like it very much; they have a financial obligation to comply. Ms. Huston wants to get everything argumentative off the table and feels that this issue has been a thorn in the side of the Commission. She feels that they don't have the resources to respond. Mr. Wolfe recognized the rotation of staff in the planning department. He feels that there is a loss of information. Ms. Huston wanted to publicly declare that the commission is not responsible for who applies and their job is limited to creating guidelines, receiving, reviewing, accepting, and/or rejecting the applications. Everything else is someone else's responsibility. She feels that there is an impression that the commission is falling down on the job and isn't sure what else to do. Ms. Lee brought up the problem of supervising to make sure projects don't fall through the cracks and wondered who's job it was to make sure it doesn't happen. Mr. Biggs replied by saying that it is the job of the planning department. He understands from background discussions that Bridgeside is operating under a temporary certificate of occupancy. He mentioned the resolution approved by the commission and thought that was wh… | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-01-09.pdf,4 | PublicArtCommission | 2008-01-09 | 4 | be wired for sound and lighting as well as landscaped to provide seating for audiences. She said that it is not an amphitheater and does not allow for proper seating of audience. The programming was also not sufficient. The applicant proposed four events per year and the commission said that was inadequate. She mentioned some of the suggestions from the commission and the resolution was accepted as amended, but they were never detailed. The request for the amended resolution was never provided. The second part was a requirement to put out a sign and there was supposed to be a property manager to allow access to the performance space. She called the number and was given a runaround. Not having the phone number is non-compliance. The number of performances, the diversity and the advertising are all inadequate. Ms. Rosenberg suggested that they re-look at the ordinance pertaining to performance spaces and how it's worded. Mr. Wolfe's recollection of the meeting was a discussion regarding the grading of the performance space. He asked if there are any as-built records of how it was built. Ms. Rosenberg said that however you look at it, it wasn't built to the specifications that the commission approved. Mr. Wolfe said that it may or may not be how it is supposed to be because there is no way to tell from the record. Ms. Huston said that the elevations on the drawings are different from what was actually built. She mentioned the stage and that its not a stage and is flush with the grass. Mr. Wolfe said that it is mounded in the center and is not graded according to the plans. Ms. Huston asked what they want to do about it. They have two choices. One is to make the applicant renegotiate their requirement, hash out a new project or force them to fulfill the existing project. Ms. Rosenberg thinks it is in the best interest to hash out a new project because there are other areas of the shopping center that would be much better for public events. Or they could provide some visual art. Ms. Huston mentioned that the property … | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-01-09.pdf,5 | PublicArtCommission | 2008-01-09 | 5 | Ms. Owen spoke with the property manager and asked if there was lighting and electricity. She was surprised by what it ended up being and decided to move on since it wasn't accommodating. She said that what is there doesn't motivate the Frank Bette Center to participate. Ms. Rosenberg asked if they did any advertising such as banners or newspaper ads. She said that despite the fact that Ms. Owen had no expectation, the commission did have expectations and they were not fulfilled. She said that after reviewing, she isn't sure that it can be what it is supposed to be and wants Bridgeside to come back and submit another project. Mr. Biggs responded by saying that it was his understanding that the amphitheater was constructed as approved. He also said that the tapes requested were not available. Ms. Huston said that the letter that was requested that the information be documented so they could have an enforceable contract. Mr. Biggs said that since it was all new to him, the information that was presented specifically the minutes doesn't talk about the specifics of the programming. Ms. Huston asked about the tapes from the meeting where the conditions were discussed. Mr. Biggs said that he was told that there were no tapes of the meetings. He had minutes from the two meetings where Bridgeside was discussed. Ms. Huston said that they are in non-compliance due to the fact that they failed on diversity, the phone number to call doesn't work, and it doesn't comply with their drawings. Ms. Lee said that this brings up a serious issue regarding taping the meetings. Ms. Rosenberg said that it is the responsibility of the commissioners to speak clearly into the microphones to get good recordings for proper documentation of meetings. Ms. Huston claimed that from the very moment that the application was approved and amended without the details, they were destined for this day. The commission knew that the planning department had approved an application that the commission had rejected. They have been chasing it down ever since… | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-01-09.pdf,6 | PublicArtCommission | 2008-01-09 | 6 | Ms. Huston read the resolution PAC-06-02 for Bridgeside. If planning has not received the schedule, they are in non-compliance. Mr. Biggs said that it was relayed to him that they had not complied with the advertising condition as required. Mr. Wolfe pointed out that the sign was hidden out of view. Ms. Huston was ok with the sign. She moved to find them in non-compliance pending research to find out if the Planning Director has received the programming schedule and to find out if they can find them in non-compliance for the shape of the space. Ms. Rosenberg asked if they could suggest that they move their performance space closer to Nob Hill. She feels it is a much better site. Mr. Biggs stated that due to the process, they couldn't because of the channels that the project had to travel through. Ms. Rosenberg seconded Ms. Huston's motion to find Bridgeside in non-compliance. All were in favor. She would like to agendize the looking at the ordinance pertaining to performance spaces if they cannot properly enforce it. She feels that it is a weak spot in the ordinance. Ms. Huston welcomed Mr. Biggs as the new agenda maker and requested that there be an agenda item reviewing the viability of performance based art and spaces in the public art ordinance. Mr. Wolfe suggested amending the motion to change the wording regarding the shape of the space. He thinks it should address the ground form and grading. Ms. Huston suggested phrasing it very specifically. She would say that they have found the Bridgeside project in non-compliance on several points. One of them is a failure to fulfill the programming requirement both in number of performances, in submission of schedules, and in diversity of performances and advertising and that the physical space is incompatible both with the plans submitted and the use of the space. They would need further research to see if in fact the usability of the space in relation to lights, electricity, and audio equipment further create a non-compliance. They are ok with changing it if need b… | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-01-09.pdf,7 | PublicArtCommission | 2008-01-09 | 7 | Ms. Huston said that it is the responsibility of staff to enforce the changes on applications. 5. STAFF COMMUNICATIONS: Mr. Jon Biggs introduced himself and said he looks forward to working with the commission. Ms. Huston said that over the last six months, there has been difficulty getting the agenda as requested and one of the things that are left off is commissioner comments and wants them put back on for every agenda. She also mentioned the wording of the items and wants them left as the commissioners named them. 6. ADJOURNMENT: The meeting adjourned at 8:20 pm. Respectfully submitted, TM CAN Jon Biggs, Secretary Public Art Commission 7 | PublicArtCommission/2008-01-09.pdf |
PublicArtCommission/2008-02-13.pdf,1 | PublicArtCommission | 2008-02-13 | 1 | Minutes of the Regular Public Art Commission Meeting Wednesday, February 13, 2008 Conference Room 360, City Hall CONVENE: 7:05 p.m. 1. ROLL CALL: Chair Huston, Vice-Chair Lee, Commissioners Rosenberg and Wolfe STAFF PRESENT: Jon Biggs, Planning Services Manager; Tony Ebster, Recording Secretary 2. MINUTES: Minutes for the meeting of October 25, 2007 Approved with changes, all in favor Minutes of November 29, 2007 Approved with changes, all in favor 3. ORAL COMMUNICATION: Mr. John Sanchez was interested in what the Commission does. It was suggested that the agenda be rearranged and the ordinance discussion be last because it would be better understood after discussing the other topics first. 4. REGULAR AGENDA: 4-A. (Formerly 4-E) Public Art Commission Administration and Enforcement Ms. Huston and Ms. Lee reported on their meeting with the Mayor. The three main points were: 1. Using the public art funds for the grants was in competition with the public arts use. 2. The public art commission is independent, not under control of the planning department and 3. That they are advisory, not an action commission. Mr. Wolfe stated that as soon as a project becomes official, the Public Art Commission should be notified. Ms. Huston asked for a list of all projects operating under a temporary certificate of occupancy. Ms. Huston mentioned that people are going directly to City Council and asking to bypass the process. She wants to know where they are letting this happen. Ms. Rosenberg said that it's the Mayor and planning's right to bypass the process but does an injustice to the public art enrichment and enjoyment. Mr. Wolfe mentioned that developers have dealt with enough commissions and do not want to deal with another one. Ms. Lee asked if there should be more of a connection between what their obligation is and what the check was. | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,2 | PublicArtCommission | 2008-02-13 | 2 | Ms. Huston mentioned enforcement and accountability. They feel that they are not succeeding. They want to find out why this is happening. Once they get it documented, they can amend the ordinance. She mentioned having fewer meetings and spending more money on public art. Its about finding the money and projects. Ms. Rosenberg said that the reason they are not seeing the projects is because they have not been approved. Ms. Huston mentioned Bay Ship and Yacht and that they had a lawsuit with the City and their application was lost. They had been exempted from the art requirement. She wants to talk about changing the ordinance. She said that Ms. Woodbury had some changes because when a developer submits proposals to the commission, they are often operating under temporary certificates of occupancy. It's too late in the process. Ms. Huston expressed concern with the design. Mr. Wolfe mentioned talking with the City attorney Ms. Rosenberg wants a timeline for how planning works. Ms. Huston asked what in ordinance allows developers to get a temporary certificate of occupancy before fulfilling the public art requirement. She asked if staff could ask Ms. Woodbury about having a discussion about this issue. How do they fix that problem? She brought up enforcement and said that she could only speak to Bridgeside. She explained what happened. The Mayor said that it is not enforceable. She suggested making them pay in- lieu fees. Mr. Wolfe wants a time frame regarding Bridgeside noncompliance and their discussion with the attorney and Ms. Woodbury's response to their inquiry. Mr. Biggs reminded the commission that they are a quasi-judicial body and to exercise caution with enforcement, especially with individuals. Applicants are entitled to due process. He suggested that the proper way to enforce non-compliance is to inform staff of deficiencies. It is staff's obligation to make sure the applicant is in compliance. Ms. Rosenberg mentioned the efficacy of their program. Ms. Huston said that Bridgeside is an example and should… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,3 | PublicArtCommission | 2008-02-13 | 3 | Mr. Biggs responded by saying that the best way to achieve these things is to make sure certain conditions of approval are complied with at key steps in the process. Ms. Lee said that she feels that the commission is nipping at the heels of the developers. Ms. Rosenberg pointed out that temporary certificates of occupancy come really easily and can go for a long time. Mr. Biggs mentioned having checkpoints in the process. Ms. Huston said that what happens in the application process is that planning gets the application and decides if it is ok. Bridgeside was ok with planning but has never been ok with the commission. Ms. Rosenberg felt that there are generalizations that are detrimental to the process. She thinks that planning does not understand what the commission's requests are. Ms. Huston mentioned two aspects, infrastructure and art-based. It's about the review process. They need to trust staff. Is the space going to work for its intended purposes? She said that staff might not be qualified to judge artwork; the commission may need to take part. There are going to two parts of the review process, an art commission part and a planning part. Mr. Biggs said that what they are working towards is reviewing it together. Ms. Huston wanted an outline that has a timeline of completion. Ms. Rosenberg said that she doesn't want a timeline because sometimes projects can be delayed. Mr. Biggs said that they would not look at a project after it goes in because it has been approved. It is staff that makes sure the project is done according to the plans. Ms. Rosenberg asked if there was a way to make sure that staff sees the details. Mr. Biggs said that they are working on a system that notifies the inspector and he verifies that certain things are in place or contacts the planner to verify. Ms. Huston said that enforcement is not the commission's business. Mr. Biggs reiterated that they are not an enforcement body. He said that if the commission notices something that wasn't done correctly, they need to notify staff. Ms. R… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,4 | PublicArtCommission | 2008-02-13 | 4 | Ms. Rosenberg said that whatever makes things work more smoothly will help them be a more successful commission. Mr. Biggs said that there are too many projects and levels of review. Mr. Wolfe said they need to be careful when they review projects and asked if they see the recommendation before City Council sees it. Ms. Rosenberg said that they review the recommendation. Ms. Huston said that they get sent out before the commission sees it. She mentioned that it is a problem with the ordinance. She said that staff sends their recommendation to the applicant and Council before the commission sees it. Mr. Wolfe said that an applicant comes in, the commission reviews their application and comments, then staff makes a written comment or recommendation then it goes to City Council. Ms. Lee said that they review all the components. Mr. Biggs expressed some confusion and tried to explain his understanding of the process. Ms. Huston suggested talking about it under its topic. 4-B. (Formerly 4-D) Public Art Fund Ms. Huston asked about it because it is the first part of finding out where the money is going. She questioned the amount in the public art fund. Mr. Biggs clarified by saying that the commission should find out which projects have paid an in- lieu fee, the amount of money and the running balance. Ms. Rosenberg asked if there were plans for the money. Do they have expenses? She suggested putting it on the agenda to discuss if there is a use for the money. Mr. Wolfe asked if they should look at a physical plan of where potential sites would be. Ms. Lee suggested a systematic plan for artist selection and how they would advertise. Mr. Wolfe asked if it was appropriate to use some of the money to hire a consultant to help with the plan, to look at sites and the process, and engage artists in the arts program. Ms. Lee mentioned that the revamping the City's website should include an art section. Ms. Rosenberg recalled a discussion that talked about creating a project when they had enough money. They would ask for artis… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,5 | PublicArtCommission | 2008-02-13 | 5 | Mr. Biggs reminded the commission that the City Council has to approve any expenditure of funds towards public art and that the commission should develop a recommendation. Ms. Huston mentioned some of the steps they have so far. Calling for public input, finding a site, and research and place art. She suggested keeping in mind that they will be expending money and to consider the ordinance. 4-C. (Formerly 4-B) Validity of Performance Arts as Fulfilling Public Art Requirements. Ms. Huston feels that it is difficult to enforce performance spaces for fulfillment of the art requirement and questions eliminating it from the ordinance. Ms. Lee suggested that the next projects be tangible things to see. Ms. Rosenberg said that they don't have enough experience dealing with that and feels that the cap hinders the ability to provide a quality performance space. Ms. Huston said that they are all feeling the same on the performance aspect and should approach future projects with caution in the future. Mr. Wolfe has an issue with respect to diversity. He mentioned that there have been two other performance spaces that have come to the commission and wonders how many more they need. He thinks that a quota may be helpful in limiting how many developers ask for a performance space as the public art requirement. Mr. Biggs responded by saying that it is ultimately up to the commission. They have the discretion to approve or deny a project. Ms. Rosenberg suggested a moratorium or a hold on a project until they determine if it is feasible. Mr. Biggs does not want to see the door closed on what may be coming down the line. Even if they propose eliminating performance art from the ordinance, the City Council may still like to see it retained as an option. Ms. Huston stated that the commission has approved two events-based projects out of five and will be reluctant to approve more in the future. Mr. Wolfe agreed with Ms. Huston and added that the intent is to create a diverse collection of art and performances and suggested that for t… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,6 | PublicArtCommission | 2008-02-13 | 6 | 4-D. (Formerly 4-A) Public Art Ordinance Ms. Huston read from the report and liked the ideas. Mr. Wolfe said that he and Ms. Lee looked over the ordinance and looked at other surrounding communities' ordinances and what they say about public art contributions. Ms. Lee brought up the discussion she had in the subcommittee and that they wanted to eliminate the cap. They thought that it might be politically unfeasible to eliminate the cap but raising it might be an option. Ms. Huston brought up her meeting with the mayor and people from City Council. Three issues came up in the meeting; first was eliminating the cap, second was creating explicit language that would require space developments to contribute 1% for each space and the third was reviewing which residential projects are eligible for contribution and considering expanding the scope. Ms. Rosenberg didn't want to put the burden of public art on developers who were building less than five units but anything more than that they should be subject to the requirements. Ms. Huston wanted to look at the list of every project over $250,000 to see what kinds of developments are happening. She asked if it is something that should go to the City Attorney to see if they can add or change the language of the ordinance to deal with phased development. Mr. Biggs clarified that phased projects were larger developments. Mr. Wolfe pointed out that neither San Francisco nor Oakland has a cap or a private contribution requirement. Ms. Huston's thought on eliminating the cap is that they are the advocates in the system and that they should let the people who have a better understanding for the business side deal with it but the commission recommends eliminating the cap. They would also welcome Ms. Woodbury's input on the timing and any thoughts she would have that would facilitate the improvement of the ordinance. Mr. Biggs recommended asking staff to draft an ordinance that would incorporate the changes being discussed. Ms. Lee read from the ordinance and pointed out that no mo… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,7 | PublicArtCommission | 2008-02-13 | 7 | Mr. Biggs clarified that the applicant is always included in the loop of communication regarding their application and recommendations. Ms. Rosenberg brought up that they are not entirely clear on the process of inspecting and the progression of the project and the criteria that ensures diversity. Mr. Biggs clarified that the planning department is involved in all aspects of the process and that there is a set of guidelines. Ms. Huston asked if there was anything else in the ordinance that was working against them. The commission agreed that the cap was the main issue. Ms. Huston mentioned the money in the art fund. She also read from the ordinance about the requirement of art being on the actual site. She said that they have a new set of problems regarding the in-lieu fee. Mr. Biggs asked if they wanted to include a motion to include the recommended changes to the ordinance. By consensus, the Commission asked staff to draft an ordinance that included the discussed changes and agendize for the next meeting. 4-E. (Formerly 4-C) Discussion of the 2007-2009 Public Art Plan Ms. Huston wanted to eliminate item three and they are working on item two of the attached chart. She wanted to propose to Council the expenditure of the in-lieu fund to public art. She asked if the money taken for administrative costs was taken when the money first comes in. Ms. Rosenberg suggested putting no numbers on it until the accountability issue is resolved. Mr. Wolfe clarified the proposal by saying that it is about the expenditure of in-lieu funds. Ms. Lee asked about spending money on consultants and if that is part of the 25% of the administrative costs. Ms. Huston said that the annual plan is ok and doesn't need to be detailed. Ms. Rosenberg stated that the creation and maintenance of a web resource keeps coming up in their conversations as a high priority. Ms. Huston looked at the chart and the order of the items. The commission discussed the items on the chart for the public art plan, reprioritized and talked about eliminating some… | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-02-13.pdf,8 | PublicArtCommission | 2008-02-13 | 8 | Mr. Biggs said that planning staff had visited the Bridgeside shopping center and confirmed that the amphitheater was not in compliance and was not graded to the approved plans. Staff is working with the developer to bring them into compliance. 6. WRITTEN COMMUNICATIONS: None 7. COMMISSIONER COMMUNICATIONS: Ms. Huston resigned as the Chair of the Public Art Commission. 6. ADJOURNMENT: The meeting adjourned at 9:07 pm. Respectfully submitted, Jon Biggs, Secretary Public Art Commission 8 | PublicArtCommission/2008-02-13.pdf |
PublicArtCommission/2008-03-12.pdf,1 | PublicArtCommission | 2008-03-12 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, MARCH 12, 2008 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: 7:10 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Rosenberg and Wolfe ABSENT: Vice Chair Lee read Chair Huston's resignation letter into the record STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to the Public Art Commission; Tony Ebster, Intermediate Clerk/Recording Secretary MINUTES: Minutes for the meeting of January 9, 2008 Motion (Rosenberg)/Second (Wolfe) to approve minutes as amended Ayes: 3; Noes: 0. Motion passed unanimously ORAL COMMUNICATION: Ms. Debra Owen thanked the Commission for meeting diligently. She asked about the procedure for being more proactive in supporting developers with their public art requirements. REGULAR AGENDA: (4-A) Election of Chair and, if necessary, Vice Chair. Motion (Rosenberg)/Second (Wolfe) to table the item until vacancies on the Commission have been filled. Ayes: 3; Noes:0. Motion passes unanimously (4-B) Review the draft of changes to Chapter 30-65 of the Public Art Ordinance. Mr. Biggs noted the agenda report included in the packet and the changes that the report outlined. Commissioner Lee asked who the "public" would be if a public meeting were to be held to discuss the issue of the cap. Commissioner Wolfe suggested prioritizing a charette to discuss the cap issue and feels that it is high on the priority list. Draft Minutes of March 12, 2008 1 Regular Public Art Commission Meeting | PublicArtCommission/2008-03-12.pdf |
PublicArtCommission/2008-03-12.pdf,2 | PublicArtCommission | 2008-03-12 | 2 | Mr. Biggs stated that the Commission needed to develop language to address the phasing of larger projects. He read his suggested language. The Commission considered the language and indicated that it was along the lines of what they had in mind. The Commission also discussed in-lieu fee contributions and the proposed change to the Public Art Ordinance, which was the elimination of a cap of $150,000, and other methods of calculating public art contributions. Motion (Rosenberg)/Second (Wolfe) for staff to research what other cities required developers to spend on public art and what percentage of in-lieu fees is spent on administration. Ayes: 3; Noes:0 Motion passed unanimously (4-C) Discussion on the development of procedures to recommend the acquisition or purchase of public art to the City Council. Mr. Biggs began the discussion by reading the staff report. The Commission noted that many of the points in the report are already in the guidelines for the acquisition and purchase of public art. Commissioner Lee pointed out that all of their conversations come back to the need for a web resource. The Commission had questions about how to generate and distribute proposals for future art projects. The Commission made suggestions including the possible creation of a map of art that is currently in place and potential locations for future art. Mr. Biggs asked if the Commission could generate a list of where public art is in Alameda. A photographic inventory of public art in Alameda was also suggested. Ms. Owen told the Commission that they have a resource of about 50-100 photographers available to help with the project. She suggested a challenge or a scavenger hunt to get all the art documented or having a call to the public for people to help out. Motion (Rosenberg)/Second (Wolfe) to give the Commission a homework assignment to document and photograph the art and where it is located in Alameda. Ayes: 3; Noes: 0. Motion passed unanimously The Commission then talked about how diversity and variety is necessary with publi… | PublicArtCommission/2008-03-12.pdf |
PublicArtCommission/2008-03-12.pdf,3 | PublicArtCommission | 2008-03-12 | 3 | Commissioner Rosenberg pointed out that it is not very easy to display works on the walls at City Hall due to security issues. It was suggested to look into purchasing cases for art with the in-lieu money for display purposes. (4-D) Discussion on enforcement and noncompliance with the approvals granted by the Public Art Commission. Mr. Biggs distributed a comprehensive list of projects that had a value of more than $250,000 since 2004. (4-E) Set date for the next Public Art Commission meeting. The Commission approved the proposed calendar through July by unanimous vote. STAFF COMMUNICATIONS: Staff reported WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: None ADJOURNMENT: The meeting adjourned at 8:53 pm. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission Draft Minutes of March 12, 2008 3 Regular Public Art Commission Meeting | PublicArtCommission/2008-03-12.pdf |
PublicArtCommission/2008-06-11.pdf,1 | PublicArtCommission | 2008-06-11 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, JUNE 11, 2008 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: The meeting was called to order at 7:05 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Leal and Wolfe ABSENT: Commissioner Cervantes STAFF PRESENT: Jon Biggs, Planning Manager/Secretary to PAC; Dora Mairena, Intermediate Clerk/Recording Secretary MINUTES: The minutes of April 9, 2008 were approved as submitted. AGENDA CHANGES AND DISCUSSION: ORAL COMMUNICATIONS: Mrs. Sharon Wilson spoke to the Public Art Approval process and informed the Commission she would be submitting an art project for the Commission's consideration at some point in the future. REGULAR AGENDA: (4-A.) 1410 Everett Project Presentation Jon Biggs, Planning Services Manager, presented the staff report. Steve Busse, applicant, presented the public art project and answered questions from the Commission. Motion (Leal)/Second (Lee) to approve item 4-A. subject to the following conditions, in addition to conditions contained in the agenda report. Ayes: 3; Noes: 0; Absent 1. Motion passed unanimously. Additional Conditions: 1. The irrigation system in the planter beds around the public art will continue to be an underground drip system in compliance with the East | PublicArtCommission/2008-06-11.pdf |
PublicArtCommission/2008-06-11.pdf,2 | PublicArtCommission | 2008-06-11 | 2 | Bay Municipal Utilities District landscape irrigation requirements. 2. The final plan for the platform on which the public art will be mounted must be approved by a Subcommittee of the Public Art Commission. The Subcommittee will be reviewing the overall height of the public art and its orientation. Subcommittee: Commissioners Leal and Lee (4-B.) Discussion on Future Meeting Dates The Commissioners discussed future meeting dates and decided that for the remainder of the calendar year, meetings will take place every second Wednesday of the month starting at 7:00 p.m. Motion (Lee)/Second (Wolfe) Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously. (4-C.) Discussion on Development of an Artist Resource List The Commission discussed the possibility of developing an Artist Resource List that would include information to assist the community in locating public art in Alameda. Motion (Leal)/Second (Lee) to continue the discussion to the July 9 meeting, and requested that staff obtain information on development of a website and providing a cost estimate for the project. Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously. (4-D.) Archiving Public Art and Identifying Appropriate Areas for Public Art in Alameda The additional research for the sliding scale was not conducted. The Commission discussed having interest articles run in newspapers and requested information from staff on how best to proceed. Motion (Wolfe)/Second ( Leal) to continue the item to the July 9 meeting to allow for further consideration of the item and to give staff an opportunity to gather more information. Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously. STAFF COMMUNICATIONS: Staff reported. G: PLANNING/PAC/Agenda-Minutes/Minutes08/6-11-08 draft minutes 2 | PublicArtCommission/2008-06-11.pdf |
PublicArtCommission/2008-06-11.pdf,3 | PublicArtCommission | 2008-06-11 | 3 | WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: Commissioners noted that new appointments to the Public Art Commission would be made at the next City Council meeting, on July 2, 2008. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Respectfully submitted, Joh Biggs, Plänning Services Manager/Secretary Public Art Commission These minutes were approved at the August 13, 2008, Public Art Commission meeting. G: PLANNING/PAC/Agenda-Minutes/Minutes08/6-11-08 draft minutes 3 | PublicArtCommission/2008-06-11.pdf |
PublicArtCommission/2008-07-09.pdf,1 | PublicArtCommission | 2008-07-09 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, JULY 9, 2008 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Leal called the meeting to order at 7:05 p.m. ROLL CALL: PRESENT: Commissioners Leal, Candelario and Ibsen ABSENT: Vice-Chair Lee and Commissioner Cervantes STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission Tony Ebster, Permit Tech 1/Recording Secretary Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: None AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) New members Elizabeth Candelario and Eric Ibsen were introduced and welcomed to the Commission. (4B.) Discussion on Development of Identification Signage for Public Art Projects Motion (lbsen)/Second (Candelario) to continue the item to the next regular meeting. Ayes: 3; Noes: 0; Absent: 2. Motion passed. (4C). Archiving Public Art and identifying Appropriate Areas for Public Art in Alameda Motion (lbsen)/Second (Candelario) to continue the item to the next regular meeting. Ayes: 3; Noes: 0; Absent: 2. Motion passed. | PublicArtCommission/2008-07-09.pdf |
PublicArtCommission/2008-07-09.pdf,2 | PublicArtCommission | 2008-07-09 | 2 | (4D.) Discussion on Development of Artist Resource List Jon Biggs reported that Deborah Owen from the Frank Bette Art Center is willing to work with a subcommittee of the Commission to update the Directory. The Commission discussed providing resource information on the City's website. Commissioner Leal requested that staff ask the Information Technology (IT) department if it is feasible for the Commission to have a website and how and who would be responsible for maintaining it. Motion (Ibsen)/Second (Candelario) to continue the item for further discussion to the next regular meeting. Ayes: 3; Noes: 0; Absent: 2. Motion passed. STAFF COMMUNICATIONS: Staff reported. WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: None ADJOURNMENT: The meeting was adjourned at 7:43 p.m. Respectfully submitted, Jón Biggs, Planning Services Manager/Secretary Public Art Commission These minutes were approved at the August 13, 2008, Public Art Commission meeting. S:\PLANNINGIPACIAgendas_Minutes\Minutes_08\PAC Approved Minutes\7-9-08 minutes.doc 2 | PublicArtCommission/2008-07-09.pdf |
PublicArtCommission/2008-08-13.pdf,1 | PublicArtCommission | 2008-08-13 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, AUGUST 13, 2008 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Commissioner Lee called the meeting to order at 7:03 p.m. ROLL CALL: PRESENT: Commissioners Candelario, Cervantes, Ibsen, Leal and Lee ABSENT: None STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: Minutes from the meeting of June 11, 2008 Motion (Cervantes)/Second (Leal) to approve as submitted Ayes: 5; Noes: 0. Motion passed. Minutes from the meeting of July 9, 2008 Motion (Lee)/Second (Leal) to approve as submitted Ayes: 5; Noes: 0. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Discussion on Development of Identification Signage for Public Arts Projects Commissioner Leal stated that it is important to recognize public art projects in some manner. Commissioner Cervantes noted that the City and Commission should be given credit for the positive effect of the program, and including a plaque on public art projects would accomplish this. The commission discussed a number of potential plaque concepts. | PublicArtCommission/2008-08-13.pdf |
PublicArtCommission/2008-08-13.pdf,2 | PublicArtCommission | 2008-08-13 | 2 | Commissioner Leal noted that one of the public art pieces at Alameda Towne Centre has a plaque acknowledging the City's contribution and offered to take photographs that could be reviewed and used as the basis for discussion at a future meeting. Motion (Cervantes)/Second (Leal) to continue the item to the next regular meeting to allow Commissioner Leal to photograph the plaque on the public art at Alameda Towne Centre. The photographs would then be distributed to the Board for review at its next meeting. Ayes: 5; Noes: 0. Motion passed. (4B.) Archiving Public Art and identifying Appropriate Areas for Public Art in Alameda A Subcommittee of the Public Art Commission was selected to draft a press release and then route a draft of the press release to Jon Biggs in order to have it reviewed by the appropriate City departments. Commissioner Lee noted the importance of including those who had their public art projects reviewed by the Commission in this process. Commissioner Ibsen said a data base would be helpful in identifying future public art locations. Commissioners indicated they had provided the locations of all public art they were aware of and it would be helpful to enlist the public in identifying other locations. A press release to enlist the help of the public was suggested. Motion (Lee)/Second (Candelario) to continue the item to a future meeting to allow a subcommittee of the Public Arts Commission to draft a press release requesting the public's assistance in identifying existing public art locations that staff could have reviewed by appropriate City departments. Ayes: 5; Noes: 0. Motion passed. Subcommittee: Commissioners Leal and Ibsen (4C). Discussion on Development of Artist Resource List The Commission discussed what should be included in the resource list but noted that keeping such a list up-to-date would require significant resources. Commissioner Ibsen suggested that a web based resource list would be the best approach because it could be updated without need of printing new copies of the documen… | PublicArtCommission/2008-08-13.pdf |
PublicArtCommission/2008-08-13.pdf,3 | PublicArtCommission | 2008-08-13 | 3 | Following a discussion on the purpose and audience of the resource list, the Commissioners agreed it should not only be for those who need to develop a public art project, but also be designed to accommodate the needs of patrons to the arts. Motion (Cervantes)/Secono (Lee) to continue the item to a future meeting to allow staff an opportunity to check on the possibility of having an intern work on the development of a web-based artist resource list. Ayes: 5; Noes: 0. Motion passed. STAFF COMMUNICATIONS: Staff reported. WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: Commissioner Cervantes accepted a new job and would be leaving the area, but would attend the September meeting. ADJOURNMENT: The meeting was adjourned at 9:03 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNINGIPACIAgendas_Minutes\Minutes_08\8-13-08 draft minutes.doc 3 | PublicArtCommission/2008-08-13.pdf |
PublicArtCommission/2008-09-10.pdf,1 | PublicArtCommission | 2008-09-10 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, SEPTEMBER 10, 2008 CONFERENCE ROOM 360, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Leal called the meeting to order at 7:10 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Candelario, Ibsen and Leal ABSENT: Commissioners Cervantes STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission; Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: Minutes from the meeting of August 13, 2008 Motion (Ibsen)/Second (Leal) to approve as submitted Ayes: 4; Noes: 0. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Discussion on Development of Identification Signage for Public Arts Projects By consensus, the Commission asked staff to develop formal guidelines for public art identification signage and bring them back to the Commission at it's next meeting for consideration. STAFF COMMUNICATIONS: Staff reported. WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: | PublicArtCommission/2008-09-10.pdf |
PublicArtCommission/2008-09-10.pdf,2 | PublicArtCommission | 2008-09-10 | 2 | None ADJOURNMENT: The meeting was adjourned at 7:43 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNINGIPACIAgendas_Minutes\Minutes_08\9-10-08 draft minutes.doc 2 | PublicArtCommission/2008-09-10.pdf |
PublicArtCommission/2008-11-12.pdf,1 | PublicArtCommission | 2008-11-12 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, NOVEMBER 12, 2008 CONFERENCE ROOM 391, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Lee called the meeting to order at 7:04 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Candelario, Ibsen and Commissioner Leal ABSENT: None STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission; Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: Minutes from the meeting of September 10, 2008 Motion (Leal)/Second (lbsen) to approve as submitted Ayes: 4; Noes: 0. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Guidelines for Public Art Projects Identification Signage Mr. Ibsen asked if the dimensions for the signage will be too small at 5"x5". He noted the signs should be legible at three paces. Other Commission members commented that the dimension should be a minimum and the guidelines modified to reflect this. Ms. Candelario noted that the guidelines should make it clear that Commission approval of the signage is required. Motion (lbsen)/Second (Lee) to approve the public art identification signage guidelines subject to the following changes: 1. The 5"x 5" size noted in the guidelines are the minimum dimension of public art signage. & 2. Add language to the guidelines making it clear that Public Art Commission approval of the proposal is required. Ayes: 4; Noes: 0; Absent: 0. Motion passed. | PublicArtCommission/2008-11-12.pdf |
PublicArtCommission/2008-11-12.pdf,2 | PublicArtCommission | 2008-11-12 | 2 | (4B.) Adoption of 2009 Public Art Commission Calendar The commission reviewed the proposed calendar for 2009. Motion (lbsen)/Second (Lee) to adopt the 2009 Calendar Ayes: 4; Noes: 0; Absent: 0. Motion passed. (4C.) Adoption of Resolution of the Public Art Commission acknowledging Cecilia Cervantes to the citizens of Alameda Ms. Lee noted that there were other members of the Community that had recently served on the Public Art Commission and they should also be acknowledged for their service. All other Commission members agreed. Ms. Lee suggested that the item be continued to the next meeting to allow staff to prepare resolutions for Katina Huston, K.C. Rosenberg, and Peter Wolfe. Motion (Lee)/Second (lbsen) to continue the item to the next regular meeting so that resolutions recognizing former members of the Commission could be crafted. Ayes: 4; Noes: 0; Absent: 0. Motion passed. 0 STAFF COMMUNICATIONS: Staff reported. WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: Eric Ibsen and Andrea Leal have drafted a press release regarding locating public art in Alameda which they would like to have agendized for discussion at a future meeting. ADJOURNMENT: The meeting was adjourned at 8:17 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNINGIPAC\Agendas_Minutes\Minutes_08/11-12-08 draft minutes.doc 2 | PublicArtCommission/2008-11-12.pdf |
PublicArtCommission/2008-12-10.pdf,1 | PublicArtCommission | 2008-12-10 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, DECEMBER 10, 2008 CONFERENCE ROOM 360, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Lee called the meeting to order at 7:02 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Ibsen and Leal ABSENT: Commissioner Candelario STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission; Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: Minutes from the meeting of November 12, 2008 Motion (lbsen)/Second (Lee) to approve minutes with modifications Ayes: 3; Noes: 0; Absent 1. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Adoption of Resolutions Acknowledging the Service of Former Public Art Commission Members to the Citizens of Alameda Ayes: 3; Noes: 0; Absent 1. Motion passed. (4B.) Public Art Proposal for Perforce Software at 2320 Blanding Avenue Motion (Ibsen)/Second (Leal) to adopt the resolution approving Application No. PLN08-0606 for the public art at the Perforce Software building, based on the findings suggested by staff and subject to the following special condition in addition to the conditions recommended by staff: | PublicArtCommission/2008-12-10.pdf |
PublicArtCommission/2008-12-10.pdf,2 | PublicArtCommission | 2008-12-10 | 2 | The tiles depicting the wisp of breath from the figure on one panel towards the bubble wand on the adjacent panel shall be extended so the relationship between the panels is more direct. A drawing depicting this modification is subject to approval of a subcommittee of the Public Art Commission, who shall report their decision at the next regular meeting. Subcommittee Members - Ibsen and Lee. Ayes: 3; Noes: 0; Absent 1. Motion passed. STAFF COMMUNICATIONS: Staff reported. WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: Eric Ibsen and Andrea Leal have drafted a press release regarding locating public art in Alameda which they would like to have agendized for discussion at a future meeting. ADJOURNMENT: The meeting was adjourned at 8:10 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNING\PAC\Agendas_Minutes\Minutes_08/12-10-08 draft minutes.doc 2 | PublicArtCommission/2008-12-10.pdf |
PublicArtCommission/2009-01-14.pdf,1 | PublicArtCommission | 2009-01-14 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, JANUARY 14, 2009 CONFERENCE ROOM 360, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Lee called the meeting to order at 7:02 p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Ibsen, and Candelario ABSENT: Commissioner Leal STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission; Maria Luisa Flores, Intermediate Clerk, Planning & Building MINUTES: Minutes from the meeting of December 10, 2008 Motion (lbsen)/Second (Candelario) to approve minutes as submitted Ayes: 3; Noes: 0; Absent 1. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Discussion on Recommendations to be Forwarded to Council Regarding Use of the Public Art Funds. Elizabeth Candelario suggested that the fund be used to establish an endowment that would support local arts. Karen Lee noted that suggestions for use of the funds should be coupled with ways to implement the suggestions so that Council is provided with some background information on the amount of effort necessary for the successful implementation of the projects. | PublicArtCommission/2009-01-14.pdf |
PublicArtCommission/2009-01-14.pdf,2 | PublicArtCommission | 2009-01-14 | 2 | Elizabeth Candelario reminded everyone that development of an artist's resource list had been discussed by the Commission and should be included in any suggestion to Council. Eric Ibsen recommended suggesting to Council that the funds be applied to art programs in Alameda Schools and development of a public art resource website. Staff suggested that the Board recommend that some of the funds be used for the design/development of a public art piece in a public space in Alameda. Karen Lee mentioned that Request for Proposal (RFP) process would be the best way to go for development of some public art. She also added that a list of potential artists would need to be developed in order for a properly distributed RFP. The Commissioners discussed how best to proceed next. By consensus they felt the next step in this process would be for staff to come back to the Commission with a report that included the following: A listing of projects for inclusion in the Public Art Plan Cost estimates for the projects Methods or tools to implement the projects Who will be involved Ayes: 3; Noes: 0; Absent 1. Motion passed to have staff come back with a report including the above. (4B.) Discussion on a Children's Art Project Eric Ibsen noted that a children's art project should be included on the list of projects for the Public Art Plan recommendation to be taken to Council. Elizabeth Candelario suggested that art projects involving children in other communities be explored. Karen Lee added that recently an art project for children took place at Alameda Point. She explained that chalk was used to draw and color on a portion of the runway and then an aerial photo was taken to document the children's artistic endeavors. Eric Ibsen offered to collect some information on a children's art project at Jack London Square in Oakland. Karen Lee said she knew someone who was involved in the Alameda Point art project and would get in touch with that person to gather some information. G:\PLANNINGIPAC\Agendas_Minutes\Minutes_09/1-14-09 draft minute… | PublicArtCommission/2009-01-14.pdf |
PublicArtCommission/2009-01-14.pdf,3 | PublicArtCommission | 2009-01-14 | 3 | In response to a question, the Commissioners were in agreement that it was not necessary to have the children's art project conducted in coordination with the school district. The commissioners agreed to share what they learned about the children's art projects in other communities at a future meeting. STAFF COMMUNICATIONS Staff reported WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: Commissioners Ibsen and Lee reported their subcommittee approval of the modifications to the mosaic tile mural for Perforce Software, located at 2320 Blanding Avenue. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNINGIPACIAgendas_Minutes\Minutes_09/1-14-09 draft minutes.doc 3 | PublicArtCommission/2009-01-14.pdf |
PublicArtCommission/2009-05-13.pdf,1 | PublicArtCommission | 2009-05-13 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF WEDNESDAY, MAY 13 2009 CONCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 7:00 PM CONVENE: Acting Chair Lee called the meeting to order at p.m. ROLL CALL: PRESENT: Vice Chair Lee, Commissioners Ibsen, Candelario and Leal ABSENT: None STAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to Public Art Commission MINUTES: Minutes from the meeting of January 14, 2009 Motion (lbsen)/Second (Leal); to approve minutes as submitted Ayes: 4; Noes: 0. Motion passed. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATIONS: None REGULAR AGENDA: (4A.) Discussion on Future Meeting Schedule and Work of the Public Art Commission Jon Biggs explained staff reduction in the Planning department to the Commission and also the changes that the commission have to undergo were discussed. Eric Ibsen suggested having meetings via subcommittees or even doing business via email art programs in Alameda Schools and development of a public art resource website. He mentioned that it was not productive to meet as infrequently as they have been meeting. | PublicArtCommission/2009-05-13.pdf |
PublicArtCommission/2009-05-13.pdf,2 | PublicArtCommission | 2009-05-13 | 2 | Ayes: 3; Noes: 0; Absent 1. Motion passed to have staff come back with a report including the above. (4B.) Discussion on Recommendations to be Forwarded to Council Regarding a Public Art Plan STAFF COMMUNICATIONS: Staff reported WRITTEN COMMUNICATIONS: None COMMISSIONER COMMUNICATIONS: ADJOURNMENT: The meeting was adjourned at 7:55 p.m. Respectfully submitted, Jon Biggs, Planning Services Manager/Secretary Public Art Commission G:\PLANNINGIPACIAgendas_Minutes\Minutes_09\5-13-09 draft minutes.doc 2 | PublicArtCommission/2009-05-13.pdf |
PublicArtCommission/2017-02-15.pdf,1 | PublicArtCommission | 2017-02-15 | 1 | APPROVED MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Wednesday, February 15, 2017 0. CONVENE Staff Member Allen Tai called meeting to order at 7:00 p.m. 1. ROLL CALL Present: Commissioners Hoy, Gillitt, Lewis, Carter, Graham. 2. MINUTES None. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2017-3925 City of Alameda Amendment Updating the Public Art Ordinance. The Public Art Commission will consider modifications to update and improve the regulations governing the Public Art Ordinance. The proposed amendment is categorically exempt from further environmental review pursuant to State CEQA Guidelines 15305 Minor Alterations to Land Use Limitations. and 4-B 2017-3926 Public Art Request for Proposals. The Public Art Commission will hold a public hearing to consider staff recommendations related to the release of a Request for Proposals (RFP) for physical public art, and cultural arts and arts programming in the City of Alameda. Release of a RFP is not a project under the California Environmental Quality Act. Mr. Allen Tai, Planning Services Manager and Secretary to the Public Art Commission, explained that Items 4-A and 4-B are related, and therefore will be heard together. Ms. Amanda Gehrke, Economic Development staff, gave a presentation on the proposed changes to the Public Art Ordinance and the draft Public Art Request for proposals. Commissioner Gillitt asked if the proposal that maintenance costs be removed as an allowable use of the Fund would be applied retroactively. Ms. Gehrke explained that there has not yet been any off-site public art funded by the Fund. For on-site public art, there is already a requirement that property owners sign an agreement to do the maintenance. Page 1 of 6 APPROVED MINUTES PUBLIC ART COMMISSION February 15, 2017 | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2017-02-15.pdf,2 | PublicArtCommission | 2017-02-15 | 2 | Public Speakers: Rachel Campos, Alameda Coalition for the Arts, stated that they fully support the changes proposed by City staff. Ms. Campos shared images of public art from other cities and specifically stated support for removing the requirement for public art to have historic or maritime themes. Elaine Fong, Rhythmix Cultural Works, stated that she supports staff's recommendations, and wants to challenge the way public art is thought of in Alameda. She said the Commission should consider supporting festivals and events, like Rhythmix's Island City Waterways, that can support economic development in the City. Julie Baron, Julie's Coffee and Tea Garden, Board of Directors of Downtown Alameda Business Association & Community Advisory Board of Rhythmix, stated that she supports city staff recommendations. Helen Sause, stated that she supports using the money for a large notable piece of art, giving the Public Art Commission final say on locations for public art, and giving artists that live or work in Alameda a local preference. Chair Hoy closed public testimony. Chair Hoy stated that he supports removing the historic and maritime requirement, but is concerned that the City might end up with art that has no relationship to Alameda. He wonders if the evaluation of placemaking could incorporate a relationship to Alameda. Commissioner Gillitt stated that he shared the concerns. Ms. Gehrke replied that the Commission could recommend changing the placemaking criteria in the RFP to include an evaluation of how the piece reflects Alameda. Lois Butler, Economic Development Manager, suggested that Alameda relevance could become a separate criteria in the evaluation process. Commissioner Carter said that she thinks 5% is low for a local preference, and the City need to do better to inform local artists that these funds are available. The Commission discussed resources to perform public outreach. Ms. Gehrke stated that we have a mailing list of artists and arts organizations within the City of Alameda, and that the RFP will… | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2017-02-15.pdf,3 | PublicArtCommission | 2017-02-15 | 3 | Commissioner Gillitt stated that he supports adding a page to the City's website including the RFP, a map of existing public art in Alameda, and other resources. Ms. Gehrke responded that, in response to public comment at the previous meeting, staff has updated the website to include a list of public art in Alameda, as well as the presentation from the January community meeting. She stated that the RFP will also be posted there when it is released. Commissioner Graham suggested that social media would also be a good way to advertise the RFP. Mr. Tai noted that the City has been soliciting updates to the City's artist directory, and that staff has been receiving a lot of updates via email. Commissioner Graham asked, in regards to maintenance, how the City will ensure that property owners understand the maintenance requirements associated with their artwork. Ms. Gehrke responded that, as part of the artist's final product, they will have to produce a maintenance plan detailing the specific steps necessary to maintain the artwork. The property owner would then have to sign an agreement to take care of the artwork according to the maintenance plan. Commissioner Graham asked if artists would be required to specify costs in the maintenance plan. Ms. Gehrke said they would. Mr. Tai added that, for on-site public art, durability of materials and ease of maintenance is one of the evaluation criteria, and maintenance costs are often included in the budget. Ms. Gehrke stated that the draft RFP is open to both temporary and permanent artwork. Commissioner Gillitt asked if there are any additional contributions anticipated for the Public Art Fund. Ms. Gehrke replied that, historically, most developers have decided to do their artwork on-site. Over the 14 year lifetime of the fund, the average balance of the Fund has been around $62,000. Chair Hoy asked how the evaluation criteria could be modified to add more weight to local preference. Ms. Gehrke replied that it could come out of budget or placemaking. Chair Hoy stated that … | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2017-02-15.pdf,4 | PublicArtCommission | 2017-02-15 | 4 | Chair Hoy asked if local preference would therefore be a tiebreaker. Ms. Gehrke stated that it could. Commissioner Gillitt asked for clarification on how the locations would be chosen - would locations be evaluated against each other as a batch, or would it be piecemeal as locations were available. Ms. Gehrke responded if the PAC chooses to determine the locations for artwork prior to the release of an RFP, then locations would be evaluated as a group. If the PAC decides to let the artists submit locations - as recommended by staff - then artists would suggest locations as part of the proposal process. The PAC would then evaluate their proposals as a batch, based on both the artwork and the location they've chosen. Commissioner Hoy asked if recommendations could be given tonight. Ms. Gehrke responded that they could, or if the PAC needs more time they could meet again next month to give recommendations. The Commissioners asked staff what would be the best way to summarize the PAC's recommendations to the City Council. Mr. Tai summarized the Commission's comments. He stated that there was consensus on removing the requirement that art be tied to the City's historic or maritime traditions, but also concern that we don't want art that's totally unrelated to the City. So, the recommendation would be to add some requirement in the placemaking category that the art be related to Alameda. Ms. Butler suggested that relationship to Alameda be broken out as an individual criteria, with its own points. Commissioner Gillitt suggested that placemaking be reduced to 10%, local preference increased to 10%, and a new criteria added relating the artwork to Alameda, including historic or maritime themes, at 5%. Other Commissioners agreed. Mr. Tai stated that the next point was a question about maintenance, and how to ensure that maintenance needs and costs are brought to light. He suggested using the same criteria we currently have for on-site art to evaluate durability and maintenance needs. Mr. Tai also noted that the proposed c… | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2017-02-15.pdf,5 | PublicArtCommission | 2017-02-15 | 5 | program beyond developer contributions, that the Commission can also use this opportunity to ask City Council to explore additional avenues of funding the public art program. Chair Hoy asked for clarification on the mix of funding amounts and whether there would be potential to have a catalyst project. Ms. Gehrke responded that the draft RFP includes suggested budget categories for proposals to encourage artists to submit at different levels, but the exact award amounts would be determined by the PAC, based on the quality of proposals received. Commissioner Gillitt asked if the location at Jean Sweeney Park was a requirement. Ms. Gehrke responded that staff are no longer asking to allocate funding for Jean Sweeney Park, but that artists can still propose art at the site, and it would be evaluated alongside other proposals. Chair Hoy asked for clarification on how to ensure there will be sufficient art proposals for the funding available. Ms. Gehrke responded that the PAC is not obligated to distribute any amount of the available funds at this time. If needed, they can just approve the best projects, and then issue an RFP for the remaining funding. Commissioner Gillitt asked about the difference between temporary physical art and cultural arts and arts programming. Ms. Gehrke responded that this will be defined in the RFP, and confirmed that all temporary artwork will go through the RFP process and be evaluated by the PAC. She also clarified that artists would be required to plan and budget for the removal of any temporary artwork as part of their proposal. Commissioner Graham suggested having one location that could hold rotating displays of temporary artwork. Chair Hoy made a motion to recommend that City Council approve the ordinance changes as recommended by staff, with a request that the Council support the public art fund with General Funds or other available funding. Commissioner Lewis seconded the motion. The motion carried 5-0. Commissioner Gillitt made a motion to recommend that the Council approve the p… | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2017-02-15.pdf,6 | PublicArtCommission | 2017-02-15 | 6 | Commissioner Carter seconded the motion. The motion carried 5-0. 5. STAFF COMMUNICATIONS None 6. WRITTEN COMMUNICATIONS Mr. Tai noted one written communication: an email from the League of Women Voters inviting PAC members to their annual mixer and fundraiser on Thursday 3/13 7. COMMISSIONER COMMUNICATIONS Commissioner Gillitt noted his show at the Alameda Museum. The Commission thanked staff for their hard work on the ordinance update effort. Commissioner Lewis asked if the PAC would start to have more regular meetings. Mr. Tai said that there would likely be more meetings when the art proposals are received, and clarified that the regular meeting time would continue to be on the 4th Wednesday of the month at 6:00 p.m. 8. ADJOURNMENT Page 6 of 6 APPROVED MINUTES PUBLIC ART COMMISSION February 15, 2017 | PublicArtCommission/2017-02-15.pdf |
PublicArtCommission/2018-01-03.pdf,1 | PublicArtCommission | 2018-01-03 | 1 | APPROVED MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Wednesday, January 3, 2018 6:00PM 1. ROLL CALL Present: Chairman Daniel Hoy, Mark Farrell, Adam Gillitt 2. MINUTES Approved. Motion made by Adam Gillitt and seconded by Mark Farrell 2nd. The motion carried, 3-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2017-5039: Public Art Selection Panels. A request to appoint members to the Ad Hoc Public Art Commission Committees. Ms. Amanda Gehrke, Economic Development staff, gave a presentation on the proposal evaluation process and the role of the selection panel. Ms. Gehrke explained that there will be two selection panels, one for Cultural Arts and Arts Programming and the other for Physical Art, and both will have five members: two from the Public Arts Commission and three will be outside members. Ms. Gehrke then explained the process for recommending the outside members, gave a short background for each of the recommended panelists, and asked for the PAC to appoint the recommended panelists to the selections panel. Ms. Gehrke also asked for approval a change to the Cultural Arts' selection panel: removing Commissioner Brandy Graham and adding Commissioner Mark Farrell, per Commissioner Graham's request. Following Ms. Gehrke's presentation to Commissioners there were follow-up questions and answers Commissioner asked: Where will the finalists be displayed? Ms. Gehrke responded that the location is still to be determined. Commissioner asked: Do all six panel members live in Alameda? Ms. Gehrke responded that all but one of the recommended panelists live in Alameda. Commissioner Gillitt asked if there will be 3 finalist per funding level? Ms. Gehrke responded that yes, there would be 3 finalists per funding level. Page 1 of 2 DRAFT MINUTES PUBLIC ART COMMISSION January 3, 2018 | PublicArtCommission/2018-01-03.pdf |
PublicArtCommission/2018-01-03.pdf,2 | PublicArtCommission | 2018-01-03 | 2 | Public Speaker(s): Brett Pedersen, a local resident and artist expressed support for the program and offered support in assisting in some fashion. Public Comments closed Commissioner Gillitt made a motion to appoint the recommended panelists, including the appointment of Commissioner Farrell to the Cultural Arts panel to replace Commissioner Graham. Commissioner Farrell seconded the motion. The motion carried 3-0. 4-B 2017-5051: Staff Presentation on Repairing Alameda's Aging Infrastructure and Related Survey Lois Butler, Economic Development Manager, began by asking if the panel if they've taken the infrastructure survey and asked about familiarity of the survey. All members were aware of the survey. She explained that the survey tool and the presentation is online to view. 5. STAFF COMMUNICATIONS Ms. Butler stated she is the new secretary as of this meeting 6. WRITTEN COMMUNICATIONS Ms. Butler stated there was written communication via email about the Buena Vista Avenue Public Art. 7. COMMISSIONER COMMUNICATIONS Chairman Daniel Hoy thanked Mark Farrell for being there. 8. ADJOURNMENT Page 2 of 2 DRAFT MINUTES PUBLIC ART COMMISSION January 3, 2018 | PublicArtCommission/2018-01-03.pdf |
PublicArtCommission/2018-02-28.pdf,1 | PublicArtCommission | 2018-02-28 | 1 | MEETING MINUTES REGULAR MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Wednesday, February 28, 2018, 6:00PM CALL TO ORDER Chairperson Daniel Hoy called the meeting to order. 1. ROLL CALL Present: Chairperson Daniel Hoy, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis Absent: none 2. MINUTES Approved. Motion made by Commissioner Adam Gillitt and seconded by Commissioner Sherman Lewis. The motion carried, 4-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2017-5279: Evaluation of Cultural Arts and Arts Programming Proposals. The Public Art Commission held a public hearing to review, evaluate, and rank submittals for City Council allocation in response to the City's Request for Proposals to provide public art funds for cultural arts and arts programming in Alameda Amanda Gehrke, Economic Development Division staff, gave an overview of the item starting with review of the categories, then the initial screening process, next she talked about the selection panel, and finally she gave an overview of the evaluation process and the timeline for the process. For each category, Ms. Gehrke presented a brief overview of the proposer's entry. Following Ms. Gehrke's presentation to Commissioners there were follow-up questions and answers. A Commissioner asked a question regarding the $25,000 award category for West End Arts and Entertainment District, What time of the year is it suggested for? Ms. Gehrke Answered: October 20th A Commissioner asked: Does the West End Arts and Entertainment District currently have non-profit status or are they in the process of it? Ms. Gehrke answered: I believe they currently have it. Public Speaker(s): Wes Warren, Island Alliance of the Arts, addressed the selection panel's concerns with the Island Alliance of the Art's 2nd Friday's Art Walk proposal. Draft Meeting Minutes 1 of 3 Public Art Commission February 28, 2018 | PublicArtCommission/2018-02-28.pdf |
PublicArtCommission/2018-02-28.pdf,2 | PublicArtCommission | 2018-02-28 | 2 | Sheryl Harowitz, an Alameda resident, spoke about the benefits of the 2nd Friday Art walks. Jessica Warren, yielded time to Wes Warren. Tina Blaine, Rhythmix Cultural Works, explained how excited the city residents are about the Island City Water Ways project. Bonnie Baller, an Alameda resident, explained in detail about what the Island Alliance of the Arts is and what they do. Vicky Vargies, an Alameda resident and former teacher at Otis School, explained how the Island City Water Ways will teach the children during their program. Pat Colburn, an Alameda resident, discussed the Art in the Park program and explain the benefits of having this program. Amy Patick, addressed the grant proposals submitted by the Frank Bettes Center for the Arts, including the concerns of the selection panel. Janet Magleby, executive director of the Downtown Alameda Business Association, described how grateful she is for the 2nd Friday Art Walk Event and how it has impacted the community Janet Koike, Rhythmix Cultural Works, discussed the value of art in Alameda, and described how Island City Waterways impacts the community. Carolyn West yielded time to Janet Koike. Tara Pilbrow, representing the West End Arts and Entrainment District and the Animate Dance Company Dance Festival, described what the dance festival would present to the community. Benjamin Winter, owner of Phoenix, addressed comments and concerns regarding the Phoenix and the Downton Alameda Business Association's grant proposal level. Sara Edge, Gallery owner in Alameda, and 2nd Friday Art Walk volunteer, she explains the reasoning behind supporting the 2nd Friday Art Walk and how the grant will help in moving this event forward. Public Comments closed Discussion: A Commissioner: Why was the Art in the Park suspended from Alameda Parks and Recreations? Ms. Gehrke answered, due to budget cuts. A Commissioner explained his experience during the process of deciding on awarding grants and also explained the future opportunities that may occur with increased funding. Then di… | PublicArtCommission/2018-02-28.pdf |
PublicArtCommission/2018-02-28.pdf,3 | PublicArtCommission | 2018-02-28 | 3 | Chairperson Hoy moved and Commissioner Farrell seconded a $25,000 grant to West End Arts and Entertainment District for Animate Dance Festival. The motion carried 4-0. Chairperson Hoy requested that staff report back as soon as possible with recommendations on rereleasing categories not forwarded to the City Council for funding. Lois Butler stated that staff will return with a report at the next meeting. Chairperson Hoy moved and Commissioner Gillitt seconded to not award a grant in the $15,000 category. The motion carried 4-0. Chairperson Hoy moved and Commissioner Farrell seconded a $7,500 grant to Sacred Profane, A Chamber Chorus for The American Landscape, a visual and performing arts presentation. The motion carried 4-0. Chairperson Hoy moved and Commissioner Farrell seconded to not award a grant in the $5,000 grant category. The motion carried 4-0. 5. STAFF COMMUNICATIONS Ms. Butler provided an update on the vacant Public Art Commission seat. She indicated that the Mayor was interviewing candidates and plans to nominate one at the March 6, 2018 meeting. 6. WRITTEN COMMUNICATIONS There was no written communications. 7. COMMISSIONER COMMUNICATIONS 8. ADJOURNMENT Chairperson Hoy adjourned the meeting. Draft Meeting Minutes 3 of 3 Public Art Commission February 28, 2018 | PublicArtCommission/2018-02-28.pdf |
PublicArtCommission/2018-04-04.pdf,1 | PublicArtCommission | 2018-04-04 | 1 | DRAFT MEETING MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Wednesday, April 4, 2018, 6:00PM CALL TO ORDER Acting Chairperson Sherman Lewis called the meeting to order at 6:06PM. 1. ROLL CALL Present: Acting Chairperson Sherman, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Liz Rush Absent: Chairperson Daniel Hoy (excused) Lois Butler (PAC secretary) and Amanda Gehrke are present as staff to the Commission. 2. MINUTES Motion made by Commissioner Adam Gillitt and seconded by Commissioner Mark Farrell to approve the minutes. The motion carried 4-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2018-5422: Reprogramming of Cultural Arts and Arts Programing Funds Not Awarded Through the Request for Proposal (RFP) Process. The Public Art Commission (PAC) held a public meeting to consider ideas for reprogramming cultural arts and arts monies not recommended for funding through the recent RFP process. Amanda Gehrke, Economic Development Division staff gave an overview of the item. Ms. Gehrke then gave an overview of why the report was written. She indicated that there was $20,000 not awarded in the Cultural Arts and Arts Programing RFP process in the $5,000 and $15,000 categories. She presented a few alternatives, suggested by staff, and in part based on feedback from the selection panels on how the monies not awarded could be re-released, and how the RFP could be updated to reflect learnings. The two main subject items were: Funding increments - smaller grant amounts Interactive feedback with the selection panel and the proposers Commissioners asked clarifying questions. Public Speaker(s) (paraphrased comments): Collin Blake: A common lament during the interim of time when the monies were not being distributed was that the monies were just trapped. He wanted to know was the money invested. He said, this was germane to Draft Meeting Minutes 1 of 4 Public Art Commission April 4, 2018 | PublicArtCommission/2018-04-04.pdf |
PublicArtCommission/2018-04-04.pdf,2 | PublicArtCommission | 2018-04-04 | 2 | tonight's discussion. The monies could be invested. Could there be an endowment so that these funds are generating funds, so that we are not thinking of these funds as a onetime thing and they can be generating funds year after year. Pat Colburn: Are there any additional funds forecasted for the art fund? (Ms. Butler clarified that questions are not answered at this time. The Commissioners can choose to answer questions as part of the discussion.) She liked the idea of having a personal interview when you make a decision on the finalist and having a one-to-one with the people applying. Cheryl Aaron: Appreciated staff coming back so soon and what is the schedule going forward. She said she love the suggested review of the process. She is with Island Alliance of the Arts and personally believes if they had had the opportunity to address some of the questions, it would have been helpful. But it's a new process. Public Comments closed Discussion: Acting Chairperson Sherman: What is the possibility of an endowment? Ms. Butler: We need to research this. Monies go into interest bearing accounts. A Commissioner stated that he has done research on this and a City can form a nonprofit and administer an endowment. Additional Public Speaker: Wes Warren: He like the review process option. Commissioner Farrell: Lois, when you say the money is in an account is it a money market, how is it invested? Ms. Butler: She would need to research this and follow-up. The interest from money invested is credited to the account. Acting Chairperson Lewis do we know how much interest was generated? Ms. Butler: She would need to research. Commissioner Gillitt: Do we have a forecast of any developers that plan to donate in lieu of onsite art? Ms. Butler: She does not know of any developers. Commissioners discussed proposal amounts. Ms. Butler indicated that this is the meeting to determine what should happen to with the funds that were not disbursed. Draft Meeting Minutes 2 of 4 Public Art Commission April 4, 2018 | PublicArtCommission/2018-04-04.pdf |
PublicArtCommission/2018-04-04.pdf,3 | PublicArtCommission | 2018-04-04 | 3 | Commissioner Rush suggested four $5,000 awards, Commissioner Farrell would like to see smaller awards and suggested ten $2,000 awards. Farrell suggested a survey, Rush agreed. Acting Chairperson Lewis moved to accept the proposal to survey to inform the levels of award amounts. Commissioner Rush second the motion. The motion carried 4-0. Ms. Butler indicated staff will put together a survey and report back to the Commission. Ms. Gehrke asked for direction on the process for interaction with the proposers. Commissioner Farrell indicated that interaction should happen in writing or in person after the initial meeting of the panel. Commissioner Gillitt agreed that there should be an additional step in the process. Commissioner Gillitt moved that there should be an additional step in the process between the initial review with the selection panel and the awarding of grants by the Commission. The intermediate step could be in writing, by email, or an in person interview. The survey should include questions on the type of interaction preferred. Acting Chairperson Lewis second the motion. The motion carried 4-0. Commissioner Farrell asked what would be the lowest amount of the grants. Commissioner Gillitt prefers to see a range of amounts from $200 to $500. Commissioner Farrell suggested that the survey inform the Commissioner second the motion. Speaker Wes Warren asked if the survey was going to the general public. Commissioner Farrell said it was only going to the Arts Community. Speaker Wes Warren suggested that the Commissioners just pick an amount. Acting Chairperson Lewis asked if there were any other questions or discussion. Commissioner Farrell asked if we answered the questions asked by the public speakers. Commissioner Rush indicated that there was a question on timeframes. Ms. Gehrke indicated that there is no timeframe for the next release. She indicated that our next steps are designing the survey, then going back to the PAC with a proposed RFP and releasing the RFP soon after it is approved by the PAC. Ms.… | PublicArtCommission/2018-04-04.pdf |
PublicArtCommission/2018-04-04.pdf,4 | PublicArtCommission | 2018-04-04 | 4 | 7. COMMISSIONER COMMUNICATIONS Commissioner Farrell indicated that he hopes the meetings will not be on Wednesday in June. Acting Chairperson Lewis hopes that the meetings won't be at the beginning of June as he may be out of town. Commissioner Rush hopes that the PAC meeting is not on the summer solstice as she celebrates it. 8. ADJOURNMENT Commissioner Farrell moved and Commissioner Lewis second the motion to adjourn the meeting. Acting Chairperson Lewis adjourned the meeting. Draft Meeting Minutes 4 of 4 Public Art Commission April 4, 2018 | PublicArtCommission/2018-04-04.pdf |
PublicArtCommission/2018-06-18.pdf,1 | PublicArtCommission | 2018-06-18 | 1 | MEETING MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Monday, June, 18 2018, 6:00PM CALL TO ORDER Chairman Daniel Hoy called the meeting to order at 6:07 PM. 1. ROLL CALL Present: Chairman Daniel Hoy, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis, and Commissioner Liz Rush. Lois Butler (PAC secretary) and Amanda Gehrke are present as staff to the Commission. 2. MINUTES Motion made by Commissioner Adam Gillitt and seconded by Commissioner Liz Rush to approve the minutes. The motion carried 5-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2018-5676: Evaluation of Physical Art Proposals. The Public Art Commission will hold a public hearing to review, evaluate, and recommend awardees to City Council in response to the City's Request for Proposals to provide public art funds for physical art in Alameda. The proposed physical public art installations are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures Amanda Gehrke, Economic Development Division staff gave an overview of the item. Ms. Gehrke then gave an overview of the agenda, starting with a review of the proposal. She indicated that the RFP from 2017 to release funding in the amount of $260,000, to be split into 5 levels of reward, to the Cultural Arts and Arts Programing was approved. She acknowledged the top finalist's art proposals and detailed the 4 step evaluation process. She then defined the artist's intention behind their proposed installations. The commissioners were then allowed to review each artist's model before the public was allowed to do so. Commissioners asked clarifying questions. The Commissioners and members of the public had 5 minutes for a closer inspection of the artwork models. Commissioner Hoy noted that it was a big deal to bring this caliber of artwork to the City of Alameda, and that this is the first time money for physical art has been distribut… | PublicArtCommission/2018-06-18.pdf |
PublicArtCommission/2018-06-18.pdf,2 | PublicArtCommission | 2018-06-18 | 2 | Commissioner Rush clarified the location of an installation and access to the location. After clarifying questions from the commissioners, the artists in the $150,000 and $50,000 categories described their art. Each artist had 5 minutes for their presentation. They were asked to describe their inspiration behind the art and to detail the materials to be used. The commission also asked questions to confirm safety precautions for certain works and fees needed to secure BCDC permitting fees. Ms. Gehrke and Ms. Butler explained the fees will have to be revisited, once staff has additional information. The Commission asked if any speakers from the $25,000 level wanted to present their art, there were none. Although, Ms. Gehrke clarified that they were not required to do so, per the RFP. The commissioners stated they are happy with the fact they were able to view the proposed installation's location and how this helps assists with decision making. The importance of public exposure was also discussed. Ms. Gehrke explained that the outcome of models that aren't selected will have to be reviewed at a later time, as some ideas have been formulated. Chairman Hoy made a motion to accept the selection panel's recommendations rather than score the pieces as a commission. Commissioner Rush seconded. The motion passed 4-1, Farrell opposed. A commissioner recommended relocating "The Rockspinner" installation from Bay Farm to Jean Sweeny. A motion was made and seconded for relocating that installation Rockspinner to Jean Sweeny Park. The motion carried 5-0. The Commission's recommendations will be forwarded to City Council for appropriation of grant funding. 4-B 2018-5678: 2018 Cultural Art and Arts Programming Request For Proposals. The Public Art Commission will hold a public hearing to consider survey results and staff recommendations related to the release of a Request for Proposals (RFP) for cultural arts and arts programming in the City of Alameda. Release of the RFPs is not a project under the California Environmental Quali… | PublicArtCommission/2018-06-18.pdf |
PublicArtCommission/2018-06-18.pdf,3 | PublicArtCommission | 2018-06-18 | 3 | There was no written communications. 7. COMMISSIONER COMMUNICATIONS The Commission asked if our logos should be on approved grants' marketing materials. They presented the idea of having their own logo, Ms. Butler informed them that they must have that approved by City Council. It was confirmed that the Commission's recommendation for arts funding will be presented to City Council. The evaluation process for the next round of grants will be revisited in upcoming meetings. A request to reopen the ordinance and work with developers on locations of installations was asked to be added to a future agenda. 8. ADJOURNMENT Draft Meeting Minutes 3 of 4 Public Art Commission June 18, 2018 | PublicArtCommission/2018-06-18.pdf |
PublicArtCommission/2018-06-18.pdf,4 | PublicArtCommission | 2018-06-18 | 4 | Chairman Hoy adjourned the meeting. Draft Meeting Minutes 4 of 4 Public Art Commission June 18, 2018 | PublicArtCommission/2018-06-18.pdf |
PublicArtCommission/2018-08-16.pdf,1 | PublicArtCommission | 2018-08-16 | 1 | DRAFT MEETING MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Thursday August 16, 2018, 6:00PM CALL TO ORDER Chairman Daniel Hoy called the meeting to order at 6:01 PM. 1. ROLL CALL Present: Chairman Daniel Hoy, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis, and Commissioner Liz Rush. Lois Butler (PAC secretary) and Amanda Gehrke are present as staff to the Commission. 2. MINUTES Chairman Hoy confirmed there is no motion to make due to June 18th's minutes not stating that the commission would like to fund all Physical Art Proposals. That revision will be added to June 18th's minutes. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2018-5876: Consideration of New Physical Public Art. The Public Art Commission will hold a public meeting to consider the installation of new public art located in the City of Alameda Tidelands. The proposed physical public art installations are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures. Amanda Gehrke, Economic Development Division staff gave an overview of the item. Amanda Gehrke reminded the commission of the 4 art proposals recommended to go to final approval with City Council on September 18th. She reiterated the notion of finding funding sources for the 2 remaining proposals at the $150,000 level. Those 2 proposals are to be funded by the Tidelands Fund, specifically for the improvement of the Tidelands area. Ms. Gehrke asked the Commission to recommend the funding of this artwork to City Council. If funding is recommended it will go to Council on September 18th's along with the other proposals. Commissioners asked clarifying questions. Commissioner Rush asked if there was enough money in the fund to cover the 2 pieces. Ms. Gehrke confirmed there are sufficient funds. The allocation of the requested $360,000 includes a 20% contingency. Draft Meeting Minutes 1 of 4 Public Art Commission Augu… | PublicArtCommission/2018-08-16.pdf |
PublicArtCommission/2018-08-16.pdf,2 | PublicArtCommission | 2018-08-16 | 2 | Chairman Hoy asked how the funding was found. Ms. Butler stated that funds are only eligible for Tidelands activity and recreational use to attract visitors. The Tidelands lead within the Community Development Department located the qualifying funds. Commissioner Farrell wanted to confirm whether or not the proposed locations of the art will be the same. He specifically spoke about the "Bronze Squid" and its placement, as its proposed location seemed industrial to him. Ms. Gehrke confirmed they would be in the same location. The commission debated whether or not the proposed location is fit, while being a unique opportunity due to the discovery of funding. The thought of potentially physically moving the art in the future was presented, but it may have to go back to Council in order to recommend a different site. Commissioner Rush asked if the Tidelands grounds are maintained. Ms. Butler confirmed that they are maintained, as the location is on City property. Since the area is desolate, the commission would like to confirm that it wouldn't be subject to vandalism. Ms. Gehrke stated they could revisit maps to be certain the art is in a good area once they take it to council without a specified location. Rossella Scapini - Artist and creator of the "Bronze Squid" Ms. Scapini is open to reposition the location of artwork as she proposed 4-5 different locations in her application. Ms. Scapini stated she did want her piece to be showcased by the water. In regard to the location, the Commission agreed that if this piece were to be near the Dragon, a full Art Walk could be possible. Chairman Hoy wanted to confirm that artists would be able to speak at the Council meeting, should the Councilmembers have questions. Ms. Butler confirmed they must complete a Speaker Slip to do so. He asked the artists to be available and they confirmed they would. Ms. Butler explained what the "consent calendar" meant and the process for the Commission's understanding. Chairman Hoy made the motion to recommend the Tidelands funding, Commiss… | PublicArtCommission/2018-08-16.pdf |
PublicArtCommission/2018-08-16.pdf,3 | PublicArtCommission | 2018-08-16 | 3 | Commissioner Rush then asked for clarification on why we would need to include them in City Hall's program. Ms. Gehrke believes this platform could expose a new market to the participating organizations. Commissioner Farrell wanted to confirm what type of art is included in the guidelines. Ms. Gehrke confirmed that the guidelines state that all artwork must be hang-able on a wall. Commissioner Rush asked how many artist participate at a time. Ms. Gehrke confirmed there are 2 artists at a time between floors for each installation. The Commission inquired on whether or not a theme could be implemented into the programming schedule. Ms. Butler stated that maybe too extensive at the moment. Ms. Gehrke shared the same sentiment but said there could be be a theme. The hesitation surfaces around inclusion and who would judge the potential appropriation. Ms. Gehrke and Ms. Butler offered to schedule a working session and create a subcommittee to decrease staff burden in regard to administering themes. Chairman Hoy offered a motion, but Ms. Gehrke confirmed no recommendation was needed. This conversation was primarily for the Commission's input. 5. STAFF COMMUNICATIONS Ms. Butler will order business cards for the Commission, given they are provided a City of Alameda email address. The Commission agreed to accept the email addresses. Ms. Butler announced there is a new Administrative Technician in the Economic Development department, Kelli Chinn. She alerted them that Kelli will contact the Commission for scheduling meetings and she will take meeting minutes. Ms. Gehrke assured the Commission that the report about upcoming developments subject to the Public Art Requirement will be complete by the meeting in October as the ordinance's definition requires some further research. Ms. Butler will also have an answer about interest rates at October's meeting, due to the current books closing. Commissioner Rush mentioned investigating its appropriateness of a logo for the Commission. Ms. Butler will have to check with the City At… | PublicArtCommission/2018-08-16.pdf |
PublicArtCommission/2018-08-16.pdf,4 | PublicArtCommission | 2018-08-16 | 4 | 6. WRITTEN COMMUNICATIONS No written communications. 7. COMMISSIONER COMMUNICATIONS The Commission would like for everyone to view the mural on Lincoln and Bay. 8. ADJOURNMENT Chairman Hoy adjourned the meeting. Draft Meeting Minutes 4 of 4 Public Art Commission August 16, 2018 | PublicArtCommission/2018-08-16.pdf |
PublicArtCommission/2018-10-15.pdf,1 | PublicArtCommission | 2018-10-15 | 1 | MEETING MINUTES SPECIAL MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Monday October 15, 2018, 6:00PM CALL TO ORDER Chairman Daniel Hoy called the meeting to order at 6:01 PM. 1. ROLL CALL Present: Chairman Daniel Hoy, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis, and Commissioner Liz Rush. Lois Butler (PAC secretary), Amanda Gehrke and Kelli Chinn are present as staff to the Commission. 2. MINUTES Chairman Hoy recommended a motion to accept the revision to June 18th minutes. Commissioner Gillitt made a motion to approve the minutes and Commissioner Lewis seconded the motion. There was not a vote. Upon approval of August 16th minutes, Commissioner Gillitt indicated that the "Alameda Art Museum" should be called the "Alameda Historical Museum." Chairman Hoy recommended a motion to approve the minutes. Commissioner Rush made the motion and Commissioner Gillitt seconded. Motion passed 5-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2018-6079: Establish and Appoint Members to an Ad Hoc Public Art Commission Committee ("Selection Panel"). The Public Art Commission will hold a public meeting to establish and appoint members to a Selection Panel for cultural arts and arts programming in Alameda. The formation of an Ad Hoc Committee is not a project under the California Environmental Quality Act. Amanda Gehrke, Economic Development Division staff gave an overview of the item. Ms. Gehrke reminded the committee of the 2017 RFP for Cultural Art and of the funds that were awarded in April 2018. Two levels of funding were released, $15,000 and $20,000. After the meeting on June 18, 2018, PAC directed staff to re-release funds in increments of $5,000. Eight proposals responses were received from the August 2018 RFP. In order to review the proposals, a new selection panel is needed. The public call for panelist went out. Fifteen 15 applicants were received. The staff met with Chairman Hoy to finalize the three recommended panelists: Deborah Crooks, Joanna Ruckman-Gallego,… | PublicArtCommission/2018-10-15.pdf |
PublicArtCommission/2018-10-15.pdf,2 | PublicArtCommission | 2018-10-15 | 2 | Commission are also needed to join the Cultural Art Selection panel. Ms. Gehrke outlined the process for selecting the finalists for the grants. Commissioners asked clarifying questions. Commissioner Farrell wanted to confirm whether or not the panelists were required to be Alameda residents and if the proposals were for cultural or physical art. He also wanted to know if the selection panel was limited to two PAC members or not. Ms. Gehrke confirmed that coincidentally all applicants are Alameda residents, but this is not a requirement and the proposals are only for cultural art. She verified that there can only be two PAC members on the panel. Chairman Hoy explained the reasoning behind his selection of panelists. He suggested that the alternates be Rose Meyers and Michael Singman-Aste. The commission reviewed the alternate's experience. They all agreed that their background in cultural art is strong. Commissioner Lewis asked if dates for meeting were set, Ms. Gehrke confirmed the first date. Commissioner Farrell and Commissioner Rush volunteered to sit on the Cultural Arts Selection panel. Chairman Hoy requested a motion, Commissioner Gillitt made a motion to appoint the three panelists and two alternates. Commissioner Rush seconded. Motion passed 5-0. 5. STAFF COMMUNICATIONS Ms. Gehrke provided upcoming development projects subject to the Public Art requirement. She explained the requirements for the developers. The updates on this topic will become a regular agenda item. Lewis asked when the developer would be required to fulfill their obligation to Public Art requirement. Butler explained not until their certificate of occupancy is complete. Ms. Butler and Ms. Gehrke will follow up with developers on how they will proceed. They reviewed past projects. Ms. Butler revisited how much interest is in the Public Art Fund. She stated that from 2007 to present there is $20,690.56. She will review the balance for the Commission. Commissioner Lewis asked about an endowment establishment and why we don't have one. Loi… | PublicArtCommission/2018-10-15.pdf |
PublicArtCommission/2018-12-10.pdf,1 | PublicArtCommission | 2018-12-10 | 1 | MEETING MINUTES REGULAR MEETING OF THE CITY OF ALAMEDA PUBLIC ART COMMISSION Monday December 10, 2018, 6:00PM CALL TO ORDER Chairman Daniel Hoy called the meeting to order at 6:02 PM. 1. ROLL CALL Present: Chairman Daniel Hoy, Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis, and Commissioner Liz Rush. Lois Butler (PAC secretary), Amanda Gehrke (staff) are present as staff to the Commission. 2. MINUTES It was moved to accept the October 15, 2018 minutes. Commissioner seconded the motion. The minutes were approved 5-0. 3. ORAL COMMUNICATIONS None. 4. REGULAR AGENDA ITEMS 4-A 2018-6295 Award of 2018 Cultural Art and Arts Programming Grants. The Public Art Commission will hold a public meeting to review Cultural Arts and Arts Programming proposals and award grant funding. The evaluation of proposals is not a project under the California Environmental Quality Act. Amanda Gehrke, Economic Development Division staff gave an overview of the item. Commissioners asked clarifying questions. Member of the public gave comment. Commissioners discussed the item. Commissioner Gillet moved to forward the Commission's recommendation to City Council. Commissioner Farrell seconded. The motion was approved 5-0. 2018-6297 Status Update on Location for Bronze Squid. Staff to provide the Public Art Commission with a status update on the location for the Bronze Squid artwork. Ms. Gehrke provided a status update on the location of the bronze squid. Draft Meeting Minutes 1 of 2 Public Art Commission December 10, 2018 | PublicArtCommission/2018-12-10.pdf |
PublicArtCommission/2018-12-10.pdf,2 | PublicArtCommission | 2018-12-10 | 2 | Commissioners asked clarifying questions. Members of the public gave comment. Commissioners discussed the item. 2018-6298 Eligibility of Upcoming Projects for the Public Art Requirement. Staff to provide the Public Art Commission with a status update on the eligibility of upcoming projects for the Public Art Requirement Ms. Gehrke provided a status update on the eligibility of upcoming projects for the public art requirement. 5. STAFF COMMUNICATIONS 6. WRITTEN COMMUNICATIONS No written communications. 7. COMMISSIONER COMMUNICATIONS No commissioner communications. 8. ADJOURNMENT Chairman Hoy adjourned the meeting at 7:03 PM. Draft Meeting Minutes 2 of 2 Public Art Commission December 10, 2018 | PublicArtCommission/2018-12-10.pdf |
PublicArtCommission/2019-04-15.pdf,1 | PublicArtCommission | 2019-04-15 | 1 | MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF Monday, April 19, 2019 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 6:00 PM CONVENE: Chairperson Daniel Hoy called the meeting to order at 6:02pm ROLL CALL: PRESENT: Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Liz Rush, Chairperson Daniel Hoy ABSENT: Commissioner Sherman Lewis STAFF PRESENT: Economic Development Manager Lois Butler and Economic Development Analyst Amanda Gehrke MINUTES: A motion to approve the minutes was made by Commissioner Gillitt and seconded by Commissioner Farrell. The motion carried 4-0. AGENDA CHANGES AND DISCUSSION: None ORAL COMMUNICATION: None REGULAR AGENDA: Amanda Gehrke gave a presentation summarizing potential public art programs for Commission prioritization. Commissioners asked clarifying questions. Commissioner Farrell: What percentage of developers are contributing to the Public Art Fund vs. installing their own art? Gehrke: I need to look back and determine the percentage. Commissioner Farrell: In regard to the Call for Pre-qualified artists, in what way are developers overwhelmed, and why don't they just write a check? Gehrke: Developers are navigating a complicated approvals process, the Call for Pre-Qualified artists would give them a tool to solve a problem. | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,2 | PublicArtCommission | 2019-04-15 | 2 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 Butler: To date, most developers have chosen to do artwork onsite. We can discuss further during the discussion section. Commissioner Farrell: Should we be looking for and contributing locations? Gehrke: This should be part of the input into the location selection process. We will cast a wide net, including public input. Commissioner Gillitt: How far along in the process will we know if their developers will do onsite or in- lieu? Butler: It depends on the developer; we will have conversations with each. Commissioner Gillitt asked: Do they have to commit to paying in or doing something onsite (in-lieu) when they get their building application? Butler: Yes, correct. Commissioner Rush asked: Are they required to use all of that 1% themselves if they decide to do the art? Butler: They either have to use the 1% and substantiate it, or if they don't use all of the 1% they have to put the rest in the Fund. Commissioner Rush: Are we doing any documentation (archiving) on art for the vacant mural storefront program? Gehrke: We have not really documented these programs. These are still broad sketches of programs but that is an excellent idea and we should do that. Chairperson Hoy: You mentioned revising the Public Arts Ordinance, and other cities like Berkeley and Walnut Creek have gone through that. Other cities have done something like the Murals on vacant store front. We wouldn't need to reinvent the wheel? Gehrke: To clarify we are not sure where other cities are on the status of revisions, but yes other cities have a small grants program. Alameda County for example has a small grants program they give out about $80,000, so it is a pretty large program. City of Emeryville has a similar program but they focus on community programing instead of just the arts. We also looked at Alameda Municipal Power sponsorship program. We would be borrowing from other places and making it work for us. Chairperson Hoy: In the new RFP for Public Art is there a t… | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,3 | PublicArtCommission | 2019-04-15 | 3 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 Butler: Staff is needed for subcommittees. Gehrke: We are thinking about ways to get the Commissioners more involved with the Art Ordinance. Getting the word out about meetings is a great way to help, we would love to discuss that more. Chairperson Hoy: Do we need a meeting to discuss that meeting? Butler: We can bring that up during the discussion period. Chairperson Hoy: Back to the vacant storefront mural program, is there any intention of having the business association be involved in that piece? Butler: That's part of our recommendation (WABA and DABA) to put that on the agenda, they have a representative here. Chairperson Hoy stated: We've seen a lot of youth culture in the arts. It seems so very important to where art is. Is there a part that just screams this is youth culture? It seems this is great for youths to get involved? Butler: We can put that under Discussion as well. Public Speaker with Clarifying Questions: Cheryl Harawitz: I see the estimated time on the charts, do you have actual dates on when these processes will begin? General timeframe for projects? Butler: These are all potential projects. We are discussing priorities right now, once the Commission selects a project we can look at the timeframe. Public Speaker with General Questions: (paraphrased comments) Tina Blaine: These questions are great, but how are we going to, besides developer funds, continue to seed the Public Art Fund and find other sources of funds, like the Hotel Tax Fund. Rachel Campos: I love all these ideas including finding ways to seed more small programs so we can pepper the island with art. Have you considered the other side of the island where we did the Anime dance festival, its prime for more activation? The Enterprise Park is very much off the beaten path for the general public, it is not the gateway to Spirits Alley or the gateway to Bachelors' Quarters, so I think that activating the other side could help out some of the developments in … | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,4 | PublicArtCommission | 2019-04-15 | 4 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 Commissioner Rush brought up ongoing funding for the Public Arts Endowment. The city needs a million to start this, we can set aside funding. Lois Butler mentioned at this time to put a hold and discuss later because funding was not on the agenda. Commissioner Rush then moved to pause this item and move it to item 5 of the Staff Recommendations, it was seconded. The motion carried 4-0. Butler clarified she made an error and the funding was on the agenda for discussion. She noted in the future this would be a separate item. There was a discussion of status current art projects and where they are located. Butler: I can commit to put together an art walk brochure, pending funding, in the next fiscal year. Commissioner Farrell asked if they should be contacting business owners if there are locations for potential art? Gehrke: It depends on the timing of the project but we could use all the help we could get. We should pick one thing and do it, so if we start with the Ordinance it might take longer. Butler: That way landlords are not bombarded with calls from multiple Commissioners that cannot communicate with each other, due of the potential of having an unintentional meeting. You should look at sites as a group, vote on it, and then contact businesses. Gehrke: We should broaden the net and outreach to the community. Commissioner Gillett suggested starting a Social Media page for community input on public art locations in the City. Chairperson Hoy asked questions about timing. Gehrke stated that we would do one thing at a time and gave examples of how long each item can take. Hoy suggested that we start with the Small Grants program, Gehrke stated that this program is a high staff time item as we must develop the program. Butler indicated that we can work with the Commission on get this program underway. Back to revision of Ordinance: Gehrke: Most of the work will happen up front, it may take 10 months but most of that work will be in the fir… | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,5 | PublicArtCommission | 2019-04-15 | 5 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 Chairperson Hoy: We want more of the pot rather than onsite art. What are others forms of funding that we can discuss? What are other possible sources? Can we look at a Hotel tax? Other than donations. Butler: Your Commission can recommend anything. You can request TOT. It would be hard for me to recommend other forms of funding, when I don't have funding for staff right now. I'm talking long term. Commissioner Hoy went on to ask if Lois Butler was in favor of raising the minimum for companies to pay into the Art Funding to two percent. A Community member indicated that San Francisco does two percent for their capital projects and 1% for private construction projects. Butler said that would need further discussion, research and a meeting on this topic (raising the Public Art percentage). This item would need to go to City Council. Butler: The Small Gants program we have done a lot of research on this. Rush: This is a great program for our local artist. Farrell: If this is true and we can get this program off of the ground, I would like to start on this. Farrell: Thank you for putting together this report. Alameda Municipal Power is a great example. $2,000 is too high. Butler: If you want this to be a priority we should discuss at the next meeting. We will put together a short report. Commissioner: Small Grants program, I want it to be an annual program. Having a Pre-Qualified Artist Pool was not a priority for the Commission. Chairperson Hoy: I still want to hear from members of the public. Tina Blaine: It took closer to a year and a half to two years to clarify and change the City Ordinance, it was a really long process. As a person that produces a number of grants 500 is not a lot of money. She would recommend $2,000 to 5,000. Regarding grants maybe next time you can let people apply for an amount and then you can decide how much you want to give. Cheryl Harawitz: Love the comments around increasing the amount to two percent and adding … | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,6 | PublicArtCommission | 2019-04-15 | 6 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 Wesley Warren: Agreed that the application process for funding by AMP really simple and that $500 is small amounts help to support things. Commissioner Farrell, I think this is a testament to Rhythmix that $500 does not help. $500 helps smaller groups. Gehrke: The public art program is the Public Art fund and all of the art that the developers install and this Commission oversees. The call for Pre-qualified artists is providing a list for developers. The developers do not need to use the list. A commissioner made a comment about holding our noses to make it easier. Chairperson Hoy: Since the public does not have more to say, we can come up with our list. Gehrke summarized: Commission is interested in the following: Start next month with Small Grant Pilot Program. Start first with a meeting next month to talk about ideals about what that program would look like. Once Small Grant Pilot Program up and up and running, staff will work on revising the Public Arts Ordinance. Commission is not interested in the following: Call for Artist Commission is interested in the following long term: The art park Commission is interested in the following middle term: Identifying locations and Issuing an RFP Storefront mural program Chairperson Hoy: Just to be clear everything other than the small arts program falls after the ordinance has been revised. There was further discussion on long term vs. middle term items Chairperson Hoy: If a motion was need. No motion was need as this was a work session. STAFF COMMUNICATIONS: Butler: Community Development has moved to City Hall West, 950 West Mall Square, 2nd Floor. 6 | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-04-15.pdf,7 | PublicArtCommission | 2019-04-15 | 7 | Minutes of the Public Art Commission Regular Meeting Monday, April 19, 2019 WRITTEN COMMUNICATIONS: None. COMMISSIONER COMMUNICATIONS: Commissioner Farrell: Did not know that staff had moved so, he propose that the next meeting happen at City Hall West. ADJOURNMENT: Meeting adjournment at 7:46pm Respectfully submitted, Lois Butler, Economic Development Manager/Secretary Public Art Commission 7 | PublicArtCommission/2019-04-15.pdf |
PublicArtCommission/2019-05-29.pdf,1 | PublicArtCommission | 2019-05-29 | 1 | PUBLIC ART COMMISSION REGULAR MEETING, WEDNESDAY, MAY 29, 2019 ROOM #201, CITY HALL WEST 950 WEST MALL SQUARE - 6:00 PM MINUTES CALL TO ORDER: Chairperson Daniel Hoy called the meeting to order at 6:05 PM. 1. ROLL CALL: PRESENT: Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Sherman Lewis, Chairperson Daniel Hoy ABSENT: Commissioner Liz Rush STAFF PRESENT: Economic Development Manager Lois Butler and Economic Development Analyst Amanda Gehrke 2. MINUTES: A motion to approve the minutes was made by Commissioner Gillitt and seconded by Commissioner Lewis. The motion carried 4-0. 3. ORAL COMMUNICATION: None 4. REGULAR AGENDA: Item 4A - 2019-6954: Recommendation to Establish a Small Grants Program for Cultural Arts Clarifying questions: Commissioner Farrell: Did we decided that it would just be cultural arts? Butler: Does it say just cultural arts? Commissioner Farrell: Would that include a mural? Butler: We can save that for discussion. Commissioner Farrell: Does the money have to go to a program or something that is free for the public? With AMP that is not the case. | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,2 | PublicArtCommission | 2019-05-29 | 2 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Butler: We should discuss that during discussions. Chairperson Hoy: Remind us where we are with the budget? Butler: We have about $41,000 for cultural arts. Commissioner Hoy: So we are already at the limit? Butler: We have more for physical arts. Chairperson Hoy: Would these small grants not allow someone to pursue the larger grants? Butler: I think they would be able to pursue the larger grants. Chairperson Hoy: What about operating expenses? I know we have them with the big grants but would any allowances be allowed for the smaller grants? For expenses in the grants? Butler: That's a discussion question. Chairperson Hoy: Would organizations outside of Alameda be allowed to apply as they were doing a piece in Alameda? Butler: I don't think we could discriminate. We could say it has to take place in Alameda, but I don't think we can discriminate as to where the business is located. Commissioner Farrell: Are the 20 grants per year 20 applications you'll receive per year or 20 to dole out? Butler: 20 to dole out. Commissioner Lewis: What is the enforcement mechanism for that? Or is that a discussion question? Butler: That's a discussion question, I don't think Chairperson Hoy was finished. Chairperson Hoy: Could these grants be part of a larger application? If someone was trying to check off a bunch of small grants for the county or state. Could this be used for that? Butler: For leverage? Yes. Chairperson Hoy: For any purpose. We're not going to say you are applying for too many grants. 2 | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,3 | PublicArtCommission | 2019-05-29 | 3 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Butler: It's always better to have more grants, and from different sources. Chairperson Hoy: And would it have the same guidelines as our larger grant process in regards to who can apply? If you were a school or a religious organization. Is it the same guidelines for our existing cultural program applicants? Same regulations for the small grants? Butler: No, no, that's a discussion question, but to clarify our thoughts would be that the 2 page application would be an application and in this meeting we would discuss what the criteria would be for these small grants. They would be completely different than the larger ones. Chairperson Hoy: Ok, so we can discuss if schools or religious organization would be allowed to apply. Butler: Yes we can talk about who would be eligible. Chairperson Hoy: Such as 501 C3's Butler: Yes Chairperson Hoy: Is there anywhere in this verbiage that I didn't see that says alright we have done the pilot program, what's the process for an ongoing program after next year. Butler: I would think that after one year if the pilot works we would go forward with an annual program, funds allowing. Chairperson Hoy: So we wouldn't need to come back to this body for any revisions or revisiting what worked or didn't work. Butler: We can discuss that. Commissioner Farrell: Technical question: The downloadable application, will it be something they have to print out and fill in or something they can type into and print out. Butler: Hopefully we can generate a form that they can fill in. Commissioner Gillitt: I believe my question will fall under the actual discussion, but I was just going to ask for a clarifying question about the actual number amounts for funding. Are those set or is that something we will be discussing? Butler: That's something we can discuss, that was our recommendation. Lois Butler asks if there are any more clarifying questions. 3 | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,4 | PublicArtCommission | 2019-05-29 | 4 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Public Speaker Addressing Item 4-A: Dan Fontes: I'm a public artist, been doing murals for 30 something years. Number 1, when people send in applications sometimes there's a jury and the jury will rank each application for a certain score and that score will rank them for a certain hierarchy. I thought that might be an interesting discussion or something to consider so you have some type of criteria and some sort of justification for granting funds - it's how other cities do it. 2nd just wanted to say I'm really glad there are grants like these, its makes the public artist job a lot easier. 3rd, have you considered the demographics of the community, I'm sure that will be addressed. Thank you all for your service. Lois Butler says if there are no more speakers we will move onto the discussion. Public Comments Closed Discussion on 4-A: Commissioner Lewis: We have a requirement for each recipient to provide a summary, how do we enforce that? How do we make sure that get done? Butler: What we want to discuss with you all today is how we put this program together. What are the grant amounts? Do we want to deal with odd amounts? (Ex: $545.75) What are the grant increments that we want to give out? Are we recommending between $500-$2,000? Or do you want to do something different? Maybe something more or less? We also want to include a Hold Harmless Clause in the application process. We are going to want their W-9 up front to cut down on the process time to streamline the process. We have to look into whether they need a business license or not, if so that will need to be factored into the amount since the grant is so small. Who to make the check out to. Gehrke addressed some of the concerns about cultural vs. visual arts. There will be someone who will be doing administrative work with the grantees, communicating with them and making sure they turn in their summaries and evaluations. Butler clarified that it would probably be part-time staff wo… | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,5 | PublicArtCommission | 2019-05-29 | 5 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Commissioner Farrell indicated that he would recommend different amounts, $250-$1,000, anything below $250 might not be helpful. He also questioned why the city wasn't using AMP's (Alameda Municipal Power) already existing 1 page application as a template. Gehrke said, additional information was needed making it more than one page. Butler called for a short break to print out copies of the AMP Sponsorship Application. Gehrke hands out the AMP Sponsorship Application. It was stated by Commissioner Gillitt that this was just for events, AMP doesn't sponsor any kind of physical art. Gehrke agreed that was her understanding. Commissioner Gillitt then wanted to know how we will distinguish between cultural and physical arts. Would this program cover physical? How do you compare the two? Butler then explained how the funds are divided. There is $15,000 in each fund, up to $15,000 with a max of 20 grants (Administrative time is a factor in this) it doesn't matter which one you pick. No more than 20 small grants will be given out, if you make the amounts too small you run the risk of hitting the 20 grant mark before the $15,000. Commissioner Farrell brought up that $2,000 feels like a lot to give out for requiring much less process than for the larger grant process. Butler explained that it would be self-evident, some organizations that are more established that have applied for grants before will have that history and for other organizations more information might be required. She then brought up that the Commission needed to make a decision on whether both profit and nonprofit organizations would be eligible. Commissioner Farrell wanted to know if the public had requested any certain grant amounts. Butler said there were no strong recommendations for small grants. Concern was mentioned that everyone would just apply for the highest amount ($2,000). Chairperson Hoy wanted to make sure it wasn't a first come first served situation. Butler explai… | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,6 | PublicArtCommission | 2019-05-29 | 6 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Butler brought up that this would be a big demand on staff's time. By really structuring the process, it would help direct people applying. She recommended that there be slots per amount. Commissioner Gillitt wanted to know if there would be slots between physical and cultural arts. Butler said that's a decision that would be made here. Commissioner Gillitt then opened the question up the public, the muralist in attendance "What can you do with $2,000?" Dan Fontes stated you can do a bit if you are very smart with your money. It could be difficult, then he talked about all the things that factor into and artist budget. Commissioner Gillitt said it sounded like it wouldn't do very much and sounded more like a stepping stone. It was agreed that this is the point of a small grants program. To help with larger projects/budgets. Chairperson Hoy said it would be insulting to think the small grants program would fund a project in its entirety. Gehrke added that it would also be helpful for those small organizations to build a track record of approved grants. It could be the seed money to get a project started. Commissioner Farrell: Would the project be free to the public, either cultural or physical arts? Gehrke: Yes, based on the ordinance. Commissioner Farrell: We would just say "Small Grants Program for Public Art.' Gehrke: It has be accessible to the public, has to be outside or visible from a public area. Butler: Limited advertisement is okay with the smaller grants. As long as everyone can come, there can't be any restrictions. Can be combined with the Façade Grant Program. Commissioner Lewis (?) 22:12 asked if this could be used for neon signs around town. Butler said that would be a stretch and brought up that's what the Façade Grant Program if for. Commissioner Farrell asked if For Profit Entities could apply. Gehrke recommended that entities do not have to be nonprofit due to all the extra paperwork required. 6 | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,7 | PublicArtCommission | 2019-05-29 | 7 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 Everyone was in agreement that both Profit and Non Profit should be allowed to participate in the small grants program. Commissioner Farrell wanted detail on the two month application period time. Gehrke: During those two months is when people would be able to apply, after set end date the evaluation process would begin. Butler: Yes and they would have to spend the within a year after it is awarded. Grant amounts were discussed. The Commission recommended: $250-500 $501-750 $751-1,000 $1,001-1500 $1,501-2000 The Commission also recommended that there be wording in the application that encourage people to apply for smaller grants. Also that this is a Pilot Program and things can change. Evaluation Criteria/Process was discussed. The Commission is interested in knowing: Artist Merit Accessibility What Community is represented? What community is served? Must be in Alameda Requirements and Questions Image of event or piece Our Logo needs to be attached to marketing/social media Have you received a grant before? What's your mission statement? Need location approval (physical) What materials will be used? (physical) Subcommittee will be two Commissioners and one staff member (not Lois maybe Amanda) Butler and Gehrke gave their timeline for the Small Grants program. Applications open my January 5th 2020, awarded by the end of April 2020, and installations and events by March/April of 2021. 7 | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-05-29.pdf,8 | PublicArtCommission | 2019-05-29 | 8 | Minutes of the Public Art Commission Regular Meeting Wednesday, May 29, 2019 5. STAFF COMMUNICATIONS: Butler: City Clerk is accepting applications for open seats on the Commission, Commissioner Rush and Chairperson Hoy's terms are ending. Commissioner Rush would like to be reinstated. During the next Election a Vice Chairperson will need to be chosen. 6. WRITTEN COMMUNICATIONS: None. 7. COMMISSIONER COMMUNICATIONS: None. 8. ADJOURNMENT: The meeting adjourned at 8:30pm. Respectfully submitted, Lois Butler, Economic Development Manager Secretary Public Art Commission 8 | PublicArtCommission/2019-05-29.pdf |
PublicArtCommission/2019-09-25.pdf,1 | PublicArtCommission | 2019-09-25 | 1 | Final MINUTES OF THE PUBLIC ART COMMISSION REGULAR MEETING OF Wednesday, September 25, 2019 COUNCIL CHAMBERS, CITY HALL 2263 SANTA CLARA AVENUE - 6:00 PM 1. CALL TO ORDER Staff Member Lois Butler called the meeting to order at 6:05pm 2. ROLL CALL Present: Commissioners Sherman Lewis, Liz Rush, Adam Gillitt, Mark Farrell. Absent: Commissioner Kirstin Van Cleef (excused). Lois Butler (PAC Secretary) and Amanda Gehrke (staff) are present as staff to the Commission. 3. MINUTES 2019-7292 A motion to approve the minutes was made by Commissioner Lewis and seconded by Commissioner Gillitt. The motion carried 4-0. 4. ORAL COMMUNICATIONS None. 5. REGULAR AGENDA ITEMS 5-A. 2019-7288 Appreciation for Outgoing Public Art Commission Member. The Public Art Commission will present a Certificate of Appreciation to Outgoing Public Art Commission Chairperson Daniel Hoy. Commission members, Lois Butler and Amanda Gehrke expressed appreciation for Outgoing Public Art Commission Chair Daniel Hoy, and presented him with a Certificate of Appreciation. Daniel Hoy expressed his appreciation for the opportunity to serve, received certificate, and departed meeting. 5-B. 2019-7289 Selection of Chairperson. The Public Art Commission will select a new Chairperson Discussion of end of term for each member: Gillitt in 2020, Farrell in 2021, Lewis in 2020, Rush in 2023, Van Cleef in 2023 Discussion of duties of Chairperson: review agenda previous to meeting, chairs meeting, appoints subcommittees. Commissioner Farrell made a motion to elect Gillitt as Chairperson. Commissioner Lewis seconded. Motion carried 4-0. Chairperson Gillitt assumed role of chairing remainder of meeting. 5-C. 2019-7290 Selection of Vice Chairperson. The Public Art Commission will select a new Vice- Chairperson Commissioner Farrell made a motion to elect Commissioner Rush as Vice Chairperson. Commissioner Lewis seconded. Motion carried 4-0. 5-D. 2019-7287 Public Art Small Grants Pilot Program | PublicArtCommission/2019-09-25.pdf |
PublicArtCommission/2019-09-25.pdf,2 | PublicArtCommission | 2019-09-25 | 2 | Minutes of the Public Art Commission Regular Meeting Wednesday, September 25, 2019 Presentation by Staff Member Gehrke of staff report, Public Arts Small Grants Program Description, and Public Art Small Grants Application. Key points of presentation were to keep process simple, explanation of grant brackets, timeline of program, criteria for evaluating applications, makeup of subcommittee, and requirements for recipients. Commissioners asked clarifying questions: Chairperson Gillitt: Can awardees utilize grant money for required business license? Staff Member Butler clarified administrative costs can be included in grant requests. Commissioner Farrell: How are artists required to acknowledge City of Alameda in physical art pieces? Staff Member Gehrke clarified plaque is not required, but City must be acknowledged onsite in some way. Commissioner Farrell: Is City Council approval required? Staff Member Butler clarified it is not, unless artwork is a large piece. Commissioner Farrell: Is there a limit on number of grants per organization? Staff Member Gehrke clarified there should be one grant per event, but consideration will be made for awarding multiple grants per year if multiple events. Vice Chairperson Rush asked about multiple grant amount requests per application. Staff Member Butler recommends that there should be one application per event or physical artwork. Commissioner Farrell raised formatting concern. Staff Member Butler will have application formatting changed to allow editing of draft applications. Commissioner Lewis asked if physical submission of application is required. Staff Member Butler clarified that electronically signed applications are adequate. Commissioner Lewis expressed concern that grant ranges are unclear on application. All agreed to discuss and resolve during discussion. Written Communication was submitted for this item. Commissioner Farrell requested clarification on price of art events. Staff Member Butler clarified that events receiving grant must be free to be in compliance wi… | PublicArtCommission/2019-09-25.pdf |
PublicArtCommission/2019-09-25.pdf,3 | PublicArtCommission | 2019-09-25 | 3 | Minutes of the Public Art Commission Regular Meeting Wednesday, September 25, 2019 5-E. 2019-7291 Selection of Regular Meeting Date. The Public Art Commission will select a regular meeting date Staff Member Butler updated commission members that the sunshine ordinance requires meetings be held at regular intervals and location. If schedule changes, cancellation notice must be posted. Additionally, if meeting held outside regular meeting time, it shall be called a Special Meeting. Discussion: best day for and frequency of meeting. All council members approve first or third Monday of the month. Staff members will check city calendar and select best of two options. 5-F. 2019-7286 Eligibility of Upcoming Projects for the Public Art Requirement. Staff to provide the Public Art Commission with a status update on the eligibility of upcoming projects for the Public Art Requirement Staff Member Gehrke provided update on upcoming eligible art projects and grant contributors. Commissioner Farrell asked clarifying question regarding city's approval process for applications. Staff member Butler clarified city evaluates/approves site, public access, and grant amount. Jim Corter, local artist and resident, asked what qualifies as public art. Commissioner clarified what qualifies as art (physical or event), and that developers can either contribute to public art fund or have public art as part of development. 6. STAFF COMMUNICATIONS Staff Member Butler introduced new Commissioner Kirstin Van Cleef (absent), has public art experience in Scottsdale, AZ. Introduction and biography to be shared at next meeting. Staff Member Gehrke provided Art In City Hall Program update: very successful, lottery system working well, continue program in 2020. Staff Member Gehrke provided information on California Art Council Grant Program. 7. WRITTEN COMMUNICATIONS None. 8. COMMISSIONER COMMUNICATIONS Clarified that next PAC priority is Ordinance. 9. ADJOURNMENT Chairman Gillitt adjourned the meeting at 7:15pm. Respectfully submitted, Lois Butler, E… | PublicArtCommission/2019-09-25.pdf |
PublicArtCommission/2020-03-10.pdf,1 | PublicArtCommission | 2020-03-10 | 1 | Draft MINUTES OF THE PUBLIC ART COMMISSION SPECIAL MEETING Tuesday, March 10, 2020 CONFERENCE ROOM 360, CITY HALL 2263 SANTA CLARA AVENUE - 6:00 PM 1. CALL TO ORDER Chairperson Gillitt called the meeting to order at 6:00pm 2. ROLL CALL Present: Chairperson Adam Gillitt, Vice Chairperson Liz Rush, Commissioners Mark Farrell and Kirstin Van Cleef. Absent: Commissioner Sherman Lewis (unexcused). Lois Butler (PAC Secretary), Amanda Gehrke and Yael Schy present as staff to the Commission. 3. MINUTES 3-A. 2020-7793 Draft Meeting Minutes - December 16, 2019 A motion to approve minutes made by Commissioner Farrell and seconded by Vice Chairperson Rush. The motion carried 4-0. 4. PUBLIC COMMENTS None. 5. REGULAR AGENDA ITEMS 5-A. 2020-7787 Recommendation to Consider Alternate Locations for the Dan Fontes Mural Staff Member Gehrke presented on alternate locations for the Dan Fontes Mural. Gehrke provided background on the Dan Fontes Mural project, and reported that the good-faith efforts to find an alternate location within the West Alameda Business District were unsuccessful. Gehrke stated that McKinley Park recreation center continues to be the artist's and city staff's recommended location, and informed the Commission that the process will require approval from PAC, Recreation and Park Department, and City Council. Gehrke welcomed comments from Commissioners and answered their questions. Speaker Dan Fontes presented the benefits of McKinley Park as having a north-facing wall and little to no graffiti. Commissioners discussed concerns about the low visibility of McKinley Park, a desire to keep the original mural theme while acknowledging that the artist's creative process may be site-specific, and a desire to have | PublicArtCommission/2020-03-10.pdf |
PublicArtCommission/2020-03-10.pdf,2 | PublicArtCommission | 2020-03-10 | 2 | Minutes of the Public Art Commission Special Meeting Tuesday, March 10, 2020 community input through a variety of channels. Commissioner Farrell volunteered to research additional locations for the mural. Chairperson Gillitt made a motion to approve the relocation of the Dan Fontes Mural to McKinley Park, to have the artist bring three new proposed mural options to PAC for review and approval, to ensure the public is notified of the meeting, and to increase the grant award by $1,500 for the mural redesign. Commissioner Van Cleef seconded. The vote was 2-2 and the motion did not pass. Commissioner Farrell made a motion to approve the relocation of the Dan Fontes Mural to McKinley Park, and increase the grant award by $1,500 for the mural redesign. Seconded by none. The motion did not pass. Vice Chairperson Rush made a motion to table the vote providing additional time for Commissioner Farrell to research additional locations for the mural. Commissioner Farrell seconded the motion. Discussion was opened regarding length of the overall process, the value of high traffic versus less traffic locations, the challenges of privately owned locations versus City-owned locations, and the need to look for additional business and property owners with high-visibility properties open to having a mural on their property. Motion passed 4-0. 5-B. 2020-7788 Recommendation to Approve the Resolution and Conditions Approving the "Alameda Afore" Public Art Proposal Staff Member Gehrke introduced the "Alameda Afore" Public Art Proposal, the first of two public art pieces at the Alameda Point Site A development. Kristel Railsback, with srmErnst Development Partners, presented the "Alameda Afore" Public Art RFQ winner Rodrigo Nava's proposed art, including materials, location and size. Gehrke reviewed the public art qualifying criteria for the Commission. Chairperson Gillitt welcomed questions and Gehrke and Railsback answered questions. Commissioners discussed the design, structure, materials, and location, highlighting the importance of… | PublicArtCommission/2020-03-10.pdf |
PublicArtCommission/2020-03-10.pdf,3 | PublicArtCommission | 2020-03-10 | 3 | Minutes of the Public Art Commission Special Meeting Tuesday, March 10, 2020 expressed by the PAC in 2019. Gehrke presented the proposed changes, including: creating a tiered contribution system to incentivize developers to contribute to the art fund, allowing funds to be used for art maintenance costs, removing requirement that cultural art grants can only go to non-profit organizations, requiring developers to identify onsite versus in-lieu artwork prior to getting permits, clarifying that the maintenance agreement should be reflected in the conditions of approval, and specifying that City Council approval is only required on commissions over $75,000. Staff Member Gehrke welcomed and answered questions. Commissioners discussed the proposed amendments, including: Modifying the new construction art fund contribution rates to either: a) decrease the in-lieu contribution percentage, b) increase the onsite contribution percentage, c) both decrease the in-lieu and increase the onsite contribution percentages to maximize the incentive to contribute to in-lieu, d) specify different rates for residential and commercial construction so the residential contribution is at a lower rate, and the commercial contribution can be set lower for in-lieu and higher for onsite contributions; Removing requirement that cultural art grants can only go to non- profit organizations, while possibly designating a portion or amount for non-profit organizations; Designating a portion of the fund to be used exclusively for art maintenance; and Specifying that City Council approval is only required on commissions over $75,000 Speaker Tina Blaine shared the opinion that the City of Berkeley's tiered system's success is due to the greater differential between two contribution levels (0.8% versus 1.75%), and expressed a desire to protect non-profit organizations' access to cultural art funds when amending the ordinance. Speaker Jennifer Radakovich posed clarifying questions regarding the cultural arts portion of the fund. Staff Member Gehrke volu… | PublicArtCommission/2020-03-10.pdf |
PublicArtCommission/2020-03-10.pdf,4 | PublicArtCommission | 2020-03-10 | 4 | Minutes of the Public Art Commission Special Meeting Tuesday, March 10, 2020 projects over $75,000 need to be brought to City Council for approval. Seconded by Commissioner Van Cleef. Motion carried 4-0. Commissioners reviewed modification options previously discussed for art fund contribution rates. Chairperson Gillitt made a motion to table discussions of amending art fund contributions from developers. Seconded by Vice Chairperson Rush. Motion carried 4-0. Commission recessed for break from 8:05-8:09pm. 5-D. 2020-7790 Request to Establish and Appoint Members to a Public Art Commission Subcommittee to Evaluate and Rank Submittals in Response to the Public Art Small Grants Pilot Program Staff Member Butler presented the request to establish and appoint members of a Public Art Commission Subcommittee to Evaluate and Rank Submittals in Response to the Public Art Small Grants Pilot Program, including an overview of the Public Art Small Grant Pilot Program. Commissioners discussed schedules and availability. Chairperson Gillitt made a motion to appoint Vice Chairperson Rush, Commissioner Van Cleef and Staff Member Gehrke as members of the Public Art Commission Subcommittee. Seconded by Commissioner Farrell. Motion carried 4-0. 5-E. 2020-7791 Eligibility Status of Upcoming Projects for the Public Art Requirement Staff Member Gehrke provided an update of upcoming projects for the Public Art Requirement. Staff Member Gehrke answered Commissioner questions. 6. STAFF COMMUNICATIONS Staff Member Butler introduced Staff Member Yael Schy who will be assisting with the Public Art Small Grants program. 7. WRITTEN COMMUNICATIONS None. 8. COMMISSIONER COMMUNICATIONS Chairperson Gillitt requested an update on Fire Station Three Art project, requested general arts calendar update, and requested PAC to issue a position on Assembly Bill 5. Staff Member Butler advised adding the request that PAC issue a position on Assembly Bill 5 to the next meeting's agenda because the item had not 4 | PublicArtCommission/2020-03-10.pdf |
PublicArtCommission/2020-03-10.pdf,5 | PublicArtCommission | 2020-03-10 | 5 | Minutes of the Public Art Commission Special Meeting Tuesday, March 10, 2020 be agendized. Butler clarified that there is no update on the general arts calendar. Commissioner Van Cleef will share meeting information on Public Art Networking Meetings with the PAC and staff members, to be included in Communications on next meeting's agenda. 9. ADJOURNMENT Chairperson Gillitt adjourned the meeting at approximately 8:34pm. Respectfully submitted, Lois Butler Economic Development Manager Secretary Public Art Commission 5 | PublicArtCommission/2020-03-10.pdf |
PublicArtCommission/2020-06-15.pdf,1 | PublicArtCommission | 2020-06-15 | 1 | Draft MINUTES OF THE PUBLIC ART COMMISSION SPECIAL MEETING Tuesday, June 15, 2020 1. CALL TO ORDER Vice Chairperson Liz Rush called the meeting to order at 6:02pm. 2. ROLL CALL Present: Vice Chairperson Liz Rush, Commissioners Mark Farrell and Kirstin Van Cleef. Absent: Chairperson Adam Gillitt (excused), Commissioner Sherman Lewis (unexcused). Lois Butler (PAC Secretary), Amanda Gehrke and Yael Schy present as staff to the Commission. 3. MINUTES 3-A. 2020-8060 Review and Approve Draft Minutes of March 10, 2020 Commissioner Farrell requested correction to minutes to include clarification that Commissioner Farrell offered to research alternative mural locations. A motion to approve corrected minutes made by Commissioner Van Cleef and seconded by Commissioner Farrell. Ayes: Vice Chairperson Rush, Commissioners Van Cleef and Farrell. Nays: none. The motion carried 3-0. 4. PUBLIC COMMENTS None. 5. REGULAR AGENDA ITEMS 5-A. 2020-8061 Recommendation to Review and Approve the List of Public Art Small Grants Pilot Program Award Recipients Staff Member Schy provided an overview of the Public Art Small Grant Pilot Program, application review criteria, and the selected recommendations that came from the April 29, 2020 subcommittee meeting. She explained that the subcommittee was composed of two members of the PAC (Vice Chairperson Rush and Commissioner Van Cleef) and Staff Member Gehrke. Schy welcomed comments and answered any questions. Public Speaker Patti Cary described the value of the Haunt Your House contest, its historical influence on Alameda being renowned for its Halloween Events, and requested that PAC and the City support this artistic event, particularly as it encourages those who may be budding artists. Commissioners discussed recommendations. Council Member Farrell raised concerns about the Alameda Haunt Your House program and | PublicArtCommission/2020-06-15.pdf |
PublicArtCommission/2020-06-15.pdf,2 | PublicArtCommission | 2020-06-15 | 2 | Minutes of the Public Art Commission Meeting Monday, June 15, 2020 whether it constitutes a public art event that should be funded by the City. Commissioner Farrell requested clarification on the types of prizes given for the event and if any of the prizes were cash. Staff Member Shye read an excerpt from the application explaining that the funds will be used "exclusively for promotional, website and social media design, supplies and award purposes." Commissioner Farrell maintained his concern that cash might be given to the awardees, which he considered to be a misuse of public art funds. Commissioner Farrell also raised logistical concern about the Words that Made the Difference: Brown vs. Board of Education proposed event. A motion to approve all recommendations for the public arts small grants pilot program award recipients was made by Commissioner Van Cleef and seconded by Vice Chairperson Rush. Commissioner Farrell made an amended motion to approve all recommendations excluding the Alameda Haunt Your House application. Commissioner Van Cleef moved to accept the amended motion. Vice Chairperson Rush seconded the amended motion. Ayes: Commissioners Farrell and Van Cleef, Vice Chairperson Rush. Nays: none. The amended motion passed 3-0. Commissioner Van Cleef made a motion to pass the small grant recommendation for the Alameda Haunt Your House application. Seconded by Vice Chairperson Rush. Ayes: Commissioner Van Cleef and Vice Chairperson Rush. Nays: Commissioner Farrell. The motion passed 2-1. Staff Member Butler offered to clarify at the next regular meeting if a PAC motion needs 3 ayes to pass. 5-B. 2020-8062 Recommendation to: 1) Relocate the Dan Fontes Mural to the McKinley Park Recreation Center and 2) Approve Adding $1,500 to the Grant Amount (for a total of $14,000), to Cover the Costs of a New Design Staff Member Gehrke presented a short report reviewing the Dan Fontes Mural award, the ongoing efforts to find an alternate location and need for mural redesign due to relocation. At the time of the staf… | PublicArtCommission/2020-06-15.pdf |
PublicArtCommission/2020-06-15.pdf,3 | PublicArtCommission | 2020-06-15 | 3 | Minutes of the Public Art Commission Meeting Monday, June 15, 2020 Commissioners, Fontes, and Gehrke discussed visibility, accessibility, and funding needed for Blanding and Park St locations. Staff Member Butler offered to research traffic flow for both locations. Vice Chairperson Rush made a motion to explore Blanding and Park St locations as a mural site while maintaining McKinley Park as an alternate mural site, and to discuss increasing the grant amount due to project delays. Seconded by Commissioner Farrell. Ayes: Vice Chairperson Rush, Commissioners Van Cleef and Farrell. Nays: none. The motion carried 3-0. 5-C. 2020-8063 Eligibility Status of Upcoming Projects for the Public Art Requirement Staff Member Gehrke provided an update of upcoming projects for the Public Art Requirement. There were no clarifying questions, speakers, or discussion. 6. STAFF COMMUNICATIONS Staff Member Butler clarified that PAC can research and provide recommendations regarding AB5 to the City Council. Commissioners discussed tabling this until a later date. Staff Members Butler and Gehrke confirmed that staff will provide updates on the Public Art Ordinance at the next regular PAC meeting, and confirmed the three areas of additional research that are needed: allowing Public Art Consultant fees to be paid out of the fund, dedicating a portion of the fund to public art maintenance, and adjusting the contribution percentages for residential and commercial contributors. 7. WRITTEN COMMUNICATIONS None. 8. COMMISSION COMMUNICATIONS, NON-AGENDA Commissioners expressed a desire to discuss the creation of a statement and possible actionable items regarding support of artists of color and/or the Black Lives Matter movement. Discussion will be added to the agenda for the next meeting. Staff Member Butler clarified that the next meeting will be a special meeting in early July. Commissioner Farrell raised concerns regarding using the Zoom platform. 9. ORAL COMMUNICATIONS Staff Member Schy raised the possibility of preserving the artwork on pl… | PublicArtCommission/2020-06-15.pdf |
PublicArtCommission/2020-06-15.pdf,4 | PublicArtCommission | 2020-06-15 | 4 | Minutes of the Public Art Commission Meeting Monday, June 15, 2020 10.ADJOURNMENT Vice Chairperson Rush adjourned the meeting at 7:46pm. Respectfully submitted, Lois Butler Economic Development Manager Secretary Public Art Commission 4 | PublicArtCommission/2020-06-15.pdf |
PublicArtCommission/2020-07-09.pdf,1 | PublicArtCommission | 2020-07-09 | 1 | Final MINUTES OF THE PUBLIC ART COMMISSION MEETING Tuesday, July 9, 2020 1. CALL TO ORDER Chairperson Adam Gillitt called the meeting to order at 6:02pm. 2. ROLL CALL Present: Chairperson Adam Gillitt, Vice Chairperson Liz Rush, Commissioners Mark Farrell and Sherman Lewis. Absent: Commissioner Van Cleef (unexcused). Lois Butler (PAC Secretary) and Amanda Gehrke present as staff to the Commission. 3. MINUTES 3-A. 2020-8154 Review and Approve Draft Minutes PAC June 15, 2020 Commissioner Farrell requested correction to minutes regarding item 5-A to include his request for clarification if the Alameda Haunt Your House applicant intended to use grant funds for cash prizes. Commissioner Farrell asserted this question remains unanswered. A motion to approve corrected minutes made by Commissioner Farrell and seconded by Vice Chairperson Rush. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Lewis and Farrell. Nays: none. The motion carried 4-0. 4. PUBLIC COMMENTS None. 5. REGULAR AGENDA ITEMS 5-A. 2020-8061 Recommendation to Review and Approve the "Haunt Your House" Application to the Public Art Small Grants Pilot Program Staff Member Butler clarified that since a quorum had not be reached with the last vote on this item, a vote is needed at this meeting. Butler provided a brief review of the report and explained that the 15 public comments submitted pertaining to this agenda item were accessible for review via the links provided in the published meeting agenda. Butler welcomed comments and questions. Commissioner Farrell asked for clarification if any cash prizes were to be given. Staff Member Gehrke clarified that no cash prizes will be given according to an email statement submitted by the applicant. Gehrke read into record the first three minutes of Public Comment 11 that expressed the view that AHYH is community oriented and artistic in nature. Commissioners briefly discussed the recommendation. | PublicArtCommission/2020-07-09.pdf |
PublicArtCommission/2020-07-09.pdf,2 | PublicArtCommission | 2020-07-09 | 2 | Minutes of the Public Art Commission Thursday, July 9, 2020 A motion to approve the "Haunt Your House" application to the Public Art Small Grants Pilot Program was made by Commissioner Farrell and seconded by Commissioner Lewis. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Lewis and Farrell. Nays: none. The motion carried 4-0. 5-B. 2020-8155 Recommendation to Approve the Attached Resolution and Conditions Approving the "Beken" Public Art Proposal Staff Member Gehrke presented the Beken Public Art Proposal for the Waterfront Park, including redesign of the base cell sizes in response to perceived safety concerns raised by both the Recreation and Park Commission and an inter-departmental design review team. Gehrke reviewed evaluation criteria, and stated that staff believe the piece to satisfy all criteria. Artist Dewitt Godfrey provided an introduction to the proposed "Beken" sculpture and explained his inspiration for the piece, including design modifications that have been made, and expressed his excitement to build at this site. Gehrke welcomed comments and Gehrke and Godfrey answered questions. Public Speaker Rachel Campos expressed her support for the design process and resulting piece, as it is eye-catching, has good scale for the location, and reflects historical aspects of the site. Commissioners, Godfrey, and Gehrke discussed visibility, proposed sculpture material, lighting, design elements and modifications, and location in relation to other public art pieces at Alameda Point. A motion to approve the "Beken" Public Art Proposal was made by Vice Chairperson Rush and seconded by Commissioner Lewis. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Lewis and Farrell. Nays: none. The motion carried 4-0. 6. STAFF COMMUNICATIONS None. 7. WRITTEN COMMUNICATIONS None. 8. COMMISSIONER COMMUNICATIONS, NON-AGENDA Chairperson Gillitt clarified that the City Council is discussing and taking action on police reform and the Black Lives Matter movement. Commissioners could join in suppo… | PublicArtCommission/2020-07-09.pdf |
PublicArtCommission/2020-07-09.pdf,3 | PublicArtCommission | 2020-07-09 | 3 | Minutes of the Public Art Commission Thursday, July 9, 2020 Ashcraft and Vice Mayor Knox-White. Commission agreed to table further discussion until City Council has taken action on this item. Commissioner Farrell requested that the public be made aware of the subcommittee application review process. Staff Member Butler offered to provide Public Art grants applications for future agenda items brought forward by subcommittee to the PAC. 9. ORAL COMMUNICATIONS None. 10. .ADJOURNMENT Chairperson Gillitt adjourned the meeting at 6:56pm. Respectfully submitted, Lois Butler Economic Development Manager Secretary Public Art Commission 3 | PublicArtCommission/2020-07-09.pdf |
PublicArtCommission/2020-08-17.pdf,1 | PublicArtCommission | 2020-08-17 | 1 | Final MINUTES OF THE PUBLIC ART COMMISSION MEETING Monday, August 17, 2020 1. CALL TO ORDER Chairperson Adam Gillitt called the meeting to order at 6:02pm. 2. ROLL CALL Present: Chairperson Adam Gillitt, Vice Chairperson Liz Rush, Commissioners Mark Farrell and Kirstin Van Cleef. Absent: Commissioner Sherman Lewis (unexcused). Lois Butler (PAC Secretary) and Amanda Gehrke present as staff to the Commission. 3. MINUTES 3-A. 2020-8228 Review and Approve Draft Minutes PAC June 15, 2020 A motion to approve the minutes was made by Vice Chairperson Rush and seconded by Commissioner Farrell. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Van Cleef and Farrell. Nays: none. The motion carried 4-0. 4. PUBLIC COMMENTS None. 5. REGULAR AGENDA ITEMS 5-A. 2020-8231 Recommendation to: 1) Relocate the Dan Fontes Mural to the McKinley Park Recreation Center and 2) Approve Adding $1,500 to the Grant Amount (for a total of $14,000), to Cover the Costs of a New Design Staff member Gehrke presented the report, including three recommendations: relocate the mural to McKinley Park Recreation Center, approve adding $1,500 to the grant amount, and include public outreach in the re-design of the mural, if the selected site warrants a redesign. Artist Dan Fontes shared his feedback on the 1925 Everett location, including neighborhood and location benefits, and expressed concerns about low pedestrian traffic, visual clutter, and the challenge of painting on brick. He expressed his preference for the relocation to be at McKinley Park, but advised that both locations will work for a mural. Gehrke welcomed comments and answered any clarifying questions. Commissioners discussed the recommendations, including benefits and concerns for each location, the importance of community engagement, and setting a deadline for the Everett location insurance paperwork. A motion to set a deadline of September 21st to have the owner's signature and insurance for the 1925 Everett location, to default to the McKinley Park location if no signature… | PublicArtCommission/2020-08-17.pdf |
PublicArtCommission/2020-08-17.pdf,2 | PublicArtCommission | 2020-08-17 | 2 | Minutes of the Public Art Commission Monday, August 17, 2020 increase the grant amount by $1,500 was made by Vice Chairperson Rush and seconded by Commissioner Farrell. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Van Cleef and Farrell. Nays: none. The motion carried 4-0. 5-B. 2020-8232 Consider and Provide Feedback on Proposed Amendments to the Public Art Ordinance Staff member Gehrke reviewed proposed amendments to the Public Art Ordinance, including: Allowing the Fund to be used for conservation and maintenance of public art. Requiring developers to declare their intention to install on-site artwork or contribute to the Fund prior to receiving planning approvals. Revising the language to clarify that the maintenance agreement shall be reflected in the conditions of approval and recorded against the property prior to the issuance of the first certificate of occupancy. Revising the language to allow grants for $2,000 and lower to go to profit as well as nonprofit businesses. Specifying that City Council approval is needed only for Fund expenditures that exceed the purchase authority of the City Manager. Staff member Gehrke also provided research and recommendations on discussion topics requested by the PAC at a previous meeting: Dedicating a portion of the Fund exclusively to maintenance and conservation. Requiring different program contributions for residential and commercial construction. Exploring the potential to use public art consultants to enhance the quality of on-site public art. Staff members Gehrke and Butler answered clarifying questions. Commissioners discussed proposed amendments and the requested research topics. Commissioner Farrell suggested including ARPD in the development of a Public Art map for Alameda, which could be created by a local graphic artist. Gehrke offered to provide follow up on the use of funds for art promotion as part of the PAC's work plan prioritization. Commissioners requested agendizing discussion of Fund contribution rates for in-lieu/on-site and commer… | PublicArtCommission/2020-08-17.pdf |
PublicArtCommission/2020-08-17.pdf,3 | PublicArtCommission | 2020-08-17 | 3 | Minutes of the Public Art Commission Monday, August 17, 2020 5-C. 2020-8227 Public Art Update Staff member Gehrke presented a review of awarded and pending physical Public Art Grants to date, as well as explained the physical art review process. Gehrke welcomed comments and answered questions. Commissioners discussed and suggested adding QR code at each physical art site that directs people to Alameda's Public Art page, adding this presentation to the public art page to inform public, and increasing publicity for public art in Alameda, either by leveraging existing publicity channels, adding links or project descriptions to existing city pages, or other means. Commissioners requested discussing this at the next meeting. Staff member Butler offered to follow up on this item regarding City resources or limitations. Commissioner Gillitt requested an update from the Fire Department regarding the Fire Station 3 planned public art. 5-D. 2020-8233 Status Update on the Eligibility of Upcoming Projects for the Public Art Requirement Staff member Gehrke briefly presented status updates on the eligibility of upcoming projects for the public art requirement. Gehrke welcomed comments and answered questions. 6. STAFF COMMUNICATIONS Staff member Gehrke advised commissioners that next meeting will have a brainstorming session for the 2021 PAC plan. Staff member Butler clarified that new commissioner is expected to be selected before the next meeting, and should be in attendance at the next meeting. 7. WRITTEN COMMUNICATIONS None. 8. COMMISSIONER COMMUNICATIONS, NON-AGENDA Commissioner Farrell requested staff to research public art opportunities on the new Webster - Alameda Point walking trail. Commissioner Rush identified several opportunities at College of Alameda for public art. Commissioner Farrell suggested Alameda Library as an opportunity for public art. 9. ORAL COMMUNICATIONS Staff member Butler notified the commission of a temporary art installation at Jackson Park in place of the park sign until the park is renamed. 3 | PublicArtCommission/2020-08-17.pdf |
PublicArtCommission/2020-08-17.pdf,4 | PublicArtCommission | 2020-08-17 | 4 | Minutes of the Public Art Commission Monday, August 17, 2020 10. ADJOURNMENT Chairperson Gillitt adjourned the meeting at 8:07pm. Respectfully submitted, Lois Butler Economic Development Manager Secretary Public Art Commission 4 | PublicArtCommission/2020-08-17.pdf |
PublicArtCommission/2020-10-19.pdf,1 | PublicArtCommission | 2020-10-19 | 1 | FINAL MINUTES OF THE PUBLIC ART COMMISSION MEETING Monday, October 19, 2020 1. CALL TO ORDER Chairperson Adam Gillitt called the meeting to order at 6:01pm. 2. ROLL CALL Present: Chairperson Adam Gillitt, Vice Chairperson Liz Rush, Commissioners Mark Farrell, Kirstin Van Cleef, and Tierney Sneeringer. Absent: None. Lois Butler (PAC Secretary) and Amanda Gehrke present as staff to the Commission. 3. MINUTES 3-A. 2020-8413 Review and Approve Draft Minutes August 17, 2020 Chairperson Gillitt corrected the draft minutes that he had requested an update by the Alameda Fire Department on Public Art for the Emergency Operations Center, not Commissioner Farrell. A motion to approve the amended minutes was made by Vice Chairperson Rush and seconded by Commissioner Farrell. Ayes: Chairperson Gillitt, Vice Chairperson Rush, Commissioners Van Cleef, Sneeringer, and Farrell. Nays: none. The motion carried 5-0. 4. PUBLIC COMMENTS None. 5. REGULAR AGENDA ITEMS 5-A. 2020-8408 Presentation by Alameda Fire Department on Public Art for the Emergency Operations Center Acting Fire Chief Rick Zombeck presented an update on the Public Art for the Emergency Operations Center/Fire Station 3, explaining that $54,000 of the $200,000 project has been fund-raised, design work and plaster cast are complete and ready for bronzing, and the project is on hold pending further funding. Zombeck committed to bring funding requests to the city for the next budget to move this project to fruition, and offered to provide an update to the Commission in December. Staff member Butler offered to research the initial agreement on funding the public art portion (24min in) and provide an update in December. Zombeck answered clarifying questions. 5-B. 2020-8409 Provide Input on Upcoming Public Art Program Prioritization Working Session | PublicArtCommission/2020-10-19.pdf |
PublicArtCommission/2020-10-19.pdf,2 | PublicArtCommission | 2020-10-19 | 2 | Minutes of the Public Art Commission Monday, August 17, 2020 Staff member Gehrke introduced the prioritization working session, and provided an update on the short- medium- and long-term priorities set by the Commission in April 2019. Staff member Gehrke answered clarifying questions. Public Comment Adriene Segal provided feedback regarding outdoor temporary art that a stipend be included for artists who loan art to the City for display, and suggested an event similar to Australian public art event, Sculpture by the Sea. Public comment. Jess and Wes Warren offered to submit their proposal for a mural on the wall of Pedal. Commissioners invited submission for review. Commissioners discussed and identified the following ideas: Developing marketing/communications program for public art in Alameda Creation of Public Art Guidelines/Master Plan Continuation of the Small Grants Pilot Program Community process to identify locations for physical public art New request for proposals for physical and/or cultural art Creating temporary facade art on closed store fronts Developing an art park and/or art walk Identifying and developing an art display area to be used for rotating physical art pieces that may be part of the art park Starting a new request for proposals for a community interactive art event. Facilitating a community process to identify locations for physical public art Collaborating with property owners for murals on identified areas Developing a night-time, light-based space for artists to display projected art at Alameda Point 5-C. 2020-8410 Recommend to City Council that Public Art Funds be used to repair and restore the Birth sculpture in an amount not to exceed $55,000 Staff member Gehrke presented a summary of the recommendation to the City Council that public art funds be used to repair and restore the Birth sculpture in an amount not to exceed $55,000. Gehrke welcomed comments and Gehrke and Butler answered clarifying questions. Staff members offered to research when the City became owners of the Birth Sc… | PublicArtCommission/2020-10-19.pdf |
PublicArtCommission/2020-10-19.pdf,3 | PublicArtCommission | 2020-10-19 | 3 | Minutes of the Public Art Commission Monday, August 17, 2020 Commissioners discussed deaccession, restoration, restoration and relocation, selling the artwork, and offering to return the piece to the artist. Commissioners requested a deaccession estimate, a relocation estimate, research into maintenance fees if relocated outside the current area, asking the artist if he would be interested in taking the piece back, and researching other possible sources of funding for the work before making recommendations. Commissioners agreed that there should be a plan for deaccession of art or removal of art if it becomes controversial. (ends at 1:25) 5-D. 2020-8411 Discussion Concerning Contribution Levels to the Public Art Fund Depending and Recommendation to Amend the Public Art Ordinance to Allow the Public Art Fund to be used for Deaccession of Artwork Staff member Gehrke introduced the discussion of the contribution levels to the Public Art Fund and reviewed recommendations to amend the Public Art Ordinance to allow the fund to be used for deaccession of artwork, and provided an overview of previously-discussec recommended changes. Gehrke notified the Commission that changes to the ordinance will need to be reviewed by the Planning Board before going to City Council for approval. Butler advised the Commission that a special meeting will be called to discuss changes to the ordinance, and will include a presentation by the Planning Board, and that they will likely make a recommendation to reinstate the cap. Gehrke welcomed comments and answered questions. Public Comment: Cheryl Harawitz expressed concern about changing the ordinance. Public Comment: Jess and Wes Warren expressed concern about reinstating a cap, and encouraged the Commission to incentivize in-lieu contributions. Commissioners discussed proposed changes, including concerns about changing the in-lieu vs. on-site contribution amounts given the current economic climate, consulting with each artist to determine life of art and recommended maintenance lengths fo… | PublicArtCommission/2020-10-19.pdf |
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