pages: PublicArtCommission/2019-09-25.pdf, 2
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PublicArtCommission | 2019-09-25 | 2 | Minutes of the Public Art Commission Regular Meeting Wednesday, September 25, 2019 Presentation by Staff Member Gehrke of staff report, Public Arts Small Grants Program Description, and Public Art Small Grants Application. Key points of presentation were to keep process simple, explanation of grant brackets, timeline of program, criteria for evaluating applications, makeup of subcommittee, and requirements for recipients. Commissioners asked clarifying questions: Chairperson Gillitt: Can awardees utilize grant money for required business license? Staff Member Butler clarified administrative costs can be included in grant requests. Commissioner Farrell: How are artists required to acknowledge City of Alameda in physical art pieces? Staff Member Gehrke clarified plaque is not required, but City must be acknowledged onsite in some way. Commissioner Farrell: Is City Council approval required? Staff Member Butler clarified it is not, unless artwork is a large piece. Commissioner Farrell: Is there a limit on number of grants per organization? Staff Member Gehrke clarified there should be one grant per event, but consideration will be made for awarding multiple grants per year if multiple events. Vice Chairperson Rush asked about multiple grant amount requests per application. Staff Member Butler recommends that there should be one application per event or physical artwork. Commissioner Farrell raised formatting concern. Staff Member Butler will have application formatting changed to allow editing of draft applications. Commissioner Lewis asked if physical submission of application is required. Staff Member Butler clarified that electronically signed applications are adequate. Commissioner Lewis expressed concern that grant ranges are unclear on application. All agreed to discuss and resolve during discussion. Written Communication was submitted for this item. Commissioner Farrell requested clarification on price of art events. Staff Member Butler clarified that events receiving grant must be free to be in compliance with ordinance. Commissioner Lewis requested clarification on events taking place in 21+ venues or art that is for 18+. Staff Member Butler offered to get clarification from City Attorney's Office if the event that art falls into this category. Discussion. Encourage applicants to apply for smaller grants. Make applicants aware of maximum annual grant limits. Ratio of $250-level (Micro) grants to $2000-level (Small) grants. Suggestion to award Micro grants first, or to reserve some funds exclusively for Micro grants. Suggestion to assess on a case-by-case basis. Agreement that grants are not limited to non-profits. Motion by Commissioner Farrell to make four changes on application and instructions: 1) change from three to two grant brackets (Micro and Small); 2) add line to application for requested amount and description of fund-use; 3) add explanation of funding- categories to application instructions; and 4) include how City of Alameda will be represented on physical art pieces. Seconded by Vice Chairperson Rush. Motion carried 4-0. 2 | PublicArtCommission/2019-09-25.pdf |