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CivilServiceBoard/2018-01-03.pdf,1 | CivilServiceBoard | 2018-01-03 | 1 | City of Alameda Page 1 Civil Service Board Minutes Regular Meeting January 3, 2018 MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, January 3, 2018 1. CALL TO ORDER The meeting was called to order at 5:04 p.m. by Vice President Malloy. 2. ROLL CALL: PRESENT: Vice President Marguerite Malloy, Members Jan Brandt, John Nolan, Human Resources Director and Executive Secretary of the Civil Service Board, Nancy Bronstein ABSENT: President Dean Batchelor, Member Troy Hosmer STAFF PRESENT: Chris Low, Senior Human Resources Analyst Sabina Netto, Human Resources Analyst II Jessica Romeo, Human Resources Analyst I Steven Woo, Human Resources Analyst I Nafisah Ali, Administrative Technician II Alan Cohen, Assistant City Attorney II 3. MINUTES: Approval of Minutes of the Regular meeting of October 18, 2017. Member Brandt moved to accept the October 18, 2017 Minutes. Motion was seconded by Member Nolan which was passed by a 3-0 vote. 4. CONSENT CALENDAR: 4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR OCTOBER 18, 2017 4-A-i. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. (September 1, 2017 - November 30, 2017) | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,2 | CivilServiceBoard | 2018-01-03 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting January 3, 2018 Assistant General Manager - Energy Resource Planning 09/19/2017 2017-31 Construction Inspection & Survey Supervisor 11/16/2017 2017-3080-01 Executive Assistant - AMP 11/08/2017 2017-7003-01 Fire/Building Code Compliance Officer 10/24/2017 2017-2077-01 Firefighter 10/23/2017 2017-4500-01 Line Working Supervisor 09/18/2017 2017-24 Maintenance Worker I 10/19/2017 2017-2510-01 Senior Transportation Coordinator 11/15/2017 2017-3147-01 Utility Energy Analyst 10/30/2017 2017-7630-01 Police Officer Addy, Jermaine 09/11/2017 2017-4040-02 Southwell, Beau 09/11/2017 2017-4040-02 Pirnie, Jaime 09/15/2017 2017-4057-02 Nemah, Patrick 09/15/2017 2017-4057-02 Migo, Leo 09/15/2017 2017-4057-02 Masuoka, Tim 09/15/2017 2017-4057-02 Gatti, Joshua 09/15/2017 2017-4057-02 Balaburova, Petya 09/15/2017 2017-4057-02 Yi, Tae 09/22/2017 2017-4057-02 Thau, Mikael 09/22/2017 2017-4057-02 Marques, Shawn 09/22/2017 2017-4057-02 Leyva, Anthony 09/22/2017 2017-4057-02 Han, Benny 09/22/2017 2017-4057-02 Diaz-Smitherman, Julian 09/22/2017 2017-4057-02 Alvarez, Serena 09/22/2017 2017-4057-02 Yamsuan, Jose 09/28/2017 2017-4057-02 Wright, Sydney 09/28/2017 2017-4057-02 Nunn Jr., Jason 09/28/2017 2017-4057-02 Kumar, Vaneesh 09/28/2017 2017-4057-02 Ha, Tuan 09/28/2107 2017-4057-02 Sun, Lu 10/12/2017 2017-4057-02 Lofthouse-Wolf, Cheyenne 10/12/2017 2017-4057-02 Hayes, Windrell 10/12/2017 2017-4057-02 Wood, Taylor 10/12/2017 2017-4040-01 Tozier, Evan 10/12/2017 2017-4040-01 Lee, Michael 10/12/2017 2017-4040-01 Shing-Chun, Harrison 10/13/2017 2017-4040-02 Vanderbilt, Michael 11/07/2017 2017-4040-01 Seaborn, Kalin 11/07/2017 2017-4040-01 Ly, Daivy 11/07/2017 2017-4040-01 Campana, Nicholas 11/07/2017 2017-4040-01 Villas, Benjamin 11/07/2017 2017-4057-02 Paracha, Samir 11/07/2017 2017-4057-02 Hayden, Christopher 11/07/2017 2017-4057-02 Bryant, Alanna 11/07/2017 2017-4057-02 Sutten, Tyler 11/09/2017 2017-4057-02 Saffarian, Dariush 11/09/2017 2017-4057-02 Saephan, Justin 11/09/2… | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,3 | CivilServiceBoard | 2018-01-03 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting January 3, 2018 Arrizon, Anna 11/09/2017 2017-4057-02 Stalker, Nicole 11/17/2017 2017-4057-02 Spieth, Trevor 11/17/2017 2017-4057-02 Rodriguez-Aguila, David 11/17/2017 2017-4057-02 Perez, Ivan 11/17/2017 2017-4057-02 Hadidian, Taylor 11/17/2017 2017-4057-02 Daspit, Jonathan 11/17/2017 2017-4057-02 Baker, Kyle 11/17/2017 2017-4057-02 Allington, Jacob 11/17/2017 2017-4057-02 Riosbaas, David 11/17/2017 2017-4040-01 Moore, Michael 11/17/2017 2017-4040-01 Kennedy, Joseph 11/17/2017 2017-4040-01 Gleese, Kenneth 11/17/2017 2017-4040-01 4-A-ii. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Administrative Technician II 10/10/2016 2016-46 Custodian 11/28/2016 2016-53 Fire Captain 11/22/2016 2016-34 4-A-iii. ELIGIBLE LIST EXPIRED/ DATE ESTABLISHED EXAM NO. CANCELLED/EXHAUSTED Account Clerk 05/24/2017 2017-19 Administrative Services Coordinator - AMP 05/11/2017 2017-15 City Engineer 03/03/2016 2016-02 Combination Building Inspector 08/31/2017 2017-3245-01 Customer Service Representative 04/26/2017 2017-18 Division Chief 09/23/2015 2015-16PR Engineering Manager 04/26/2017 2017-14 Human Resources Analyst Il 11/14/2017 2017-1260-01 Human Resources Manager 11/02/2015 2015-70 Public Works Superintendent 01/30/2017 2016-64PR Redevelopment Project Manager 10/20/2015 2015-52 Public Works Project Manager III 03/13/2017 2017-10PR Utility Information Systems Billing Specialist 05/03/2017 2017-13 Utility Project Manager 05/09/2017 2017-07 4-A-iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: - None New Classification Specifications: - Park Maintenance Supervisor - Park Maintenance Worker II Vice President Malloy moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii. Motion was seconded by Member Brandt, which was passed by a 3-0 vote. Items under section 4-A-iv were pulled for further discussion. Per Member Nolan's request, a copy of the Recreation and Parks Department organizational chart was passed. out. HR Director Bronstein st… | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,4 | CivilServiceBoard | 2018-01-03 | 4 | REGULAR AGENDA ITEMS 5-A. Activity Report - Period of September 1, 2017 through November 30, 2017 FULL-TIME HIRES DATE DEPARTMENT JOB CLASSIFICATION 9/13/17 Police Crime Prevention Technician 9/18/17 Police Police Officer 9/18/17 Community Development Combination Building Inspector 9/19/17 Public Works Maintenance Worker II (x2) 9/25/17 Recreation & Parks Gardener 10/18/17 City Attorney Assistant City Attorney Il 11/27/17 Finance Intermediate Clerk PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 9/3/17 Fire Fire Apparatus Operator 10/1/17 AMP Line Working Supervisor 11/27/17 Human Resources Human Resources Analyst II 11/28/17 Public Works Public Works Supervisor RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 9/16/17 Police Police Officer 9/30/17 Police Police Sergeant SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,5 | CivilServiceBoard | 2018-01-03 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting January 3, 2018 9/12/17 Public Works Maintenance Worker I 9/22/17 Public Works Traffic Signal Maintenance Technician 10/3/17 Police Police Officer 10/5/17 Finance Intermediate Clerk 10/7/17 AMP Meter Reader 10/26/17 Community Development Administrative Technician I 10/28/17 AMP Assistant General Manager - Engineering & Operations 11/1/17 AMP System Operator 5-B. Correction in Article VIII Section 3 of the Civil Service Rules Vice President Malloy moved to accept the correction to the Civil Service Rules. Motion was seconded by Member Brandt, which was passed by a 3-0 vote. 6. GENERAL DISCUSSION OF CIVIL SERVICE RULES Member Nolan asked for clarification on the Civil Service Rules Section 1e of Article VII where it describes that those in a police academy or apprenticeship program may be placed on an eligible list by the HR Director. HR Director Bronstein explained that Police Officer Recruit is a part-time classification. Once the academy is completed in six (6) months, they are moved into the full-time Police Officer position without a new recruitment. HR Director Bronstein continued to explain that Firefighters are initially hired in a full-time Firefighter position while attending the academy. She also explained that apprentices are hired full-time then moved up. For example once the four (4) year apprenticeship program for an Apprentice Lineworker is completed, they are moved into the Lineworker classification. Vice President Malloy stated that addressing updates and questions on the Civil Service Rules may require several sessions. HR Director Bronstein agreed that it will be beneficial to go piece by piece over multiple meetings so staff can go back and work on the revisions and ultimately put together a final packet for Council approval. Article I Section 2 - Vice President Malloy noted that Military or Veterans status was not listed. HR Director Bronstein agreed it was important update the language in accordance with the law. Article II Se… | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,6 | CivilServiceBoard | 2018-01-03 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting January 3, 2018 appointed". HR Director Bronstein answered for a Civil Service position, it is a position that Council has approved as part of the budget process. Positions are not filled if not first approved by Council. Article II Section 13 - Vice President Malloy would like to change "no benefit entitlement" to "not a Civil Service position". HR Director Bronstein added that laws do provide benefits so the language needs to be updated. Vice President Malloy was not clear if the process of how part-time employees are selected was left out intentionally from this section. HR Director Bronstein explained that someone fills out an application for a specific part-time position then goes through an interview and reference check. So it does not go through an opening and closing of a recruitment nor establishing an eligible list. Vice President Malloy suggested perhaps adding the part-time hiring process. Article II Section 14 - Member Brandt thinks perhaps replacing "permanent employee" as no one is permanent in a position. Article II Section 15 - Vice President Malloy would like to define the term "position" with sub-categories such as part-time position or temporary position. Article Il Section 17 - Vice President Malloy asked if it would be beneficial to add language that speaks to the length of the probationary period. HR Director Bronstein answered that since probationary periods are negotiated, they can reference this in the section. Article II Section 19 - Vice President Malloy would like to include the term "promotional exam" in Article II Section 11 since it is listed in this section. Article II Section 20 - Vice President Malloy would like to update the sentence to "The involuntary separation of an employee and would like to add language that the employee is being separated from the position held verses just separating the employee. Article II Section 22 - Vice President Malloy would like to update the sentence to "The involuntary temporary… | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,7 | CivilServiceBoard | 2018-01-03 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting January 3, 2018 Director Bronstein believe this section applies to positions that have similar qualifications such as a Utility Accountant at AMP and an Accountant with the Finance Department. One person can possibly move from one position to another without going through a recruitment. The language overall was suggested to be reviewed for clarification. Article IV Section 1 - Vice President Malloy would like to see the term "Position Classification Plan" defined in the document. Article V Section 3 - Vice President Malloy would like to change "salary range" in the second sentence to "wage range" or something similar since everyone is not paid on a salary. She also wanted clarification on the second sentence on the usage of "classification". Article VI Section 1 - Vice President Malloy noticed in the second paragraph that references applications being signed by the applicant which is not applicable anymore. There also needs to be an update on language on when an application is rejected. Vice President Malloy asked if applicants are given notices of rejection. HR Director Bronstein confirmed applicants will receive a notice letting them know they are not selected. Article VI Section 3 - Vice President Malloy asked if it is at the discretion of the HR Director if applications are received after the time limit as described in the second sentence. Assistant City Attorney Cohen added for due process purposes there should be parameters established. HR Director Bronstein added that if one applicant is allowed to amend their application then we allow all to amend in similar circumstances. Article VI Section 4 - Vice President Malloy suggested updating the language for the examination components. Article VI Section 5 - Vice President Malloy wanted clarification for the term "City employees" and whether that means part-time, full-time, or Civil Service employee. It was agreed to update the language and to define "promotional examination" used in this sectio… | CivilServiceBoard/2018-01-03.pdf |
CivilServiceBoard/2018-01-03.pdf,8 | CivilServiceBoard | 2018-01-03 | 8 | City of Alameda Page 8 Civil Service Board Minutes Regular Meeting January 3, 2018 various MOUs and Municipal Code that reference the probationary period. Article VIII Section 4 - Vice President Malloy asked if the second paragraph is intended to allow someone to go back to their "held position" or only if they've tenured in the position. HR Director responded said they will look at the language to clarify. Member Nolan asked if there is a time limit to re-hire an employee. HR Director Bronstein answered that once the promotional probationary period is complete and the disciplinary action resulting in discharge occurs after this period, they do not have return rights. Article VIII Section 5 - Assistant City Attorney Cohen suggested updating the language that refers to arbitrary termination since someone cannot be arbitrarily terminated. Article VIII Section 6 - Vice President Malloy wanted clarification on what happens to an eligibility list if no one is hired from the list and whether you can bring back a temporary person if it exceeds one (1) year. It was suggested to look at temporary verses provisional language for this section. Article IX Section 1 - Vice President Malloy suggested updating the language that a transfer can happen at any time to a transfer can happen based on departmental needs. HR Director Bronstein said all the above changes will be worked on where it can be brought back and reviewed again. 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) Assistant City Manager, Liz Warmerdam gave a presentation about the City's housing, traffic, infrastructure, and the A1 bond measure addressing affordable housing. There has been outreach to various boards and commissions, as well as surveys given to the public about what is going on in the community and what issues are a priority to them. 8. CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING The April meeting was confirmed for Wednesday, April 4, 2018 at 5:00 PM. The July 4th meeting was postponed to July 11th. 9. ADJOURNMENT Meeting was ad… | CivilServiceBoard/2018-01-03.pdf |
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