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CivilServiceBoard/2012-10-10.pdf,1 | CivilServiceBoard | 2012-10-10 | 1 | CITY OF Draft MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, OCTOBER 10, 2012 1. The meeting was called to order at 5:00 p.m. by Board President Avonnet Peeler. 2. ROLL CALL: PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor, Linda McHugh (late), Marguerite Malloy, and Executive Secretary Holly Brock-Cohn. ABSENT: None STAFF PRESENT: City Attorney Kern, Personnel Management Analysts Emily Hung, Jill Kovacs, and Chris Low 3. MINUTES: A. Approval of Minutes of the Regular meeting of July 11, 2012. President Peeler asked for clarification on if there is an annual training for the Sunshine Ordinance. City Attorney Kern stated that the training is a one-time only training. Member Malloy moved that the July 11, 2012 Minutes be approved. Motion was seconded by Member Batchelor which was passed by a 4-0 vote. B. Approval of Minutes of the Special Meeting of August 8, 2012. Member McHugh moved that the minutes of August 8, 2012 Special Meeting be approved as written. Motion was seconded by Vice President Horikoshi which was passed by a 5-0 vote. C. Approval of Minutes of the Special Meeting of August 28, 2012. Vice President Horikoshi stated that in the first paragraph on page 3, weighing should be changed to weighting. On page 4, third paragraph, second line, supplement questionnaire should be changed to supplemental questionnaire. On page 7, fifth paragraph, Mr. Riddler should be changed to Mr. Riddle. On page 9, in bolded paragraph, Motion passed 4-1. It should be noted that the one vote was an abstention and Mr. Horikoshi would like the record to reflect that abstention. Vice President Horikoshi moved that the minutes of August 28, 2012 Special Meeting be approved with the corrections stated. Motion was seconded by Member McHugh which was passed by a 5-0 vote. | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,2 | CivilServiceBoard | 2012-10-10 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting of October 10, 2012 D Draft 4. CONSENT CALENDAR: SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR OCTOBER 10, 2012 4-A.i. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. Assistant City Attorney Il 4/23/2012 2012-15 Custodian 5/18/2012 2012-23 Fire Captain 1/30/2012 2011-32PR Journey Lineworker 8/29/2012 2012-32PR Public Works Coordinator 7/16/2012 2012-24 Recreation Services Specialist 4/17/2012 2012-16PR Recreation Services Specialist 9/25/2012 2012-25PR Senior Electrical Engineer 7/26/2012 2012-21 Senior Engineer 7/24/2012 2012-22 Senior Librarian 8/23/2012 2012-10 Supervising Librarian 5/24/2012 2012-18 Police Officer 8/4/2012 2012-27 Allen, Richard Clifford, Alfred Ferreira, Kevin McDowell, Scott Pangelinan, Bryant Woulfe, Brendan Police Officer 9/25/2012 2012-27 Aguilar, Junior Matos, Israel Viray, Ludivico Allen, Jennifer McCants, Matthew Waters, Thomas Bernales, Pio Montgomery, Sean Yuen, Edward Borman, Lee Nanthasiri, Katan Bradley, Nyal Neese, John De La Rosa, Junior O'Guinn, Lance DeLuna, Daniel Palmer, Michael Furness, Patrick Reeder, James Gibson, Jacob Ringler, Christopher Hall, Mark Sablan, Daniel Huie, Alexander Salgado, Jaymie Jones, Gary Shokair, Mark Konze, Kyle Socarras, Chano Turner, James Police Officer 4/16/2012 2012-05 Anderson, Jeffrey Groh, Jay Olsen, James Asefi, Mostafa Goyt, Shane Perdue, Dan Boyer, Coopy Halog, Jordan Rhodus, Steven Concepcion, Pete Holmes, Benjamin Rhoton, Kyle Cote, Tyler Houdashelt, Richard Saffold, Darryl Deys, Jon Howells, David Sanjideh, Arvin Elliot, Joseph Huff, Jonathan Sherman, Matthew Fuller, Christopher Lew, Eugene Slater, Ari G:\Personnel\CSB\All Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,3 | CivilServiceBoard | 2012-10-10 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft Glaspy, Daniel Moore, Aaron Stevenson, Bryce Green, Andrew Mourdriak, Sergey Tatarian, Vatche Vieira-Riberio, Alexander Viera, Jonathan Viveros, Victor Wagner, Justin 4-A.ii. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Accounting Supervisor 3/14/2012 2012-04 Administrative Services Coordinator 12/19/2011 2011-26PR Administrative Technician Il 5/29/2012 2012-20 Associate Civil Engineer 8/30/2011 2011-21 Assistant City Clerk 5/3/2012 2012-19PR Customer Service Representative 4/19/2012 2012-13 Division Chief 10/10/2011 2011-16PR Emergency Medical Svc Education Coordinator 1/7/2011 2010-36 Fire Apparatus Operator 3/11/2011 2010-43PR Fire Captain 1/30/2012 2011-32PR Library Technician 10/18/2011 2011-35 Meter Reader Collector 3/31/2011 2011-08 Police Lieutenant 2/13/2012 2012-02PR Public Safety Dispatcher 4/4/2011 2011-02 Senior Management Analyst 1/18/2012 2011-39 4-A.iii. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED DATE ESTABLISHED EXAM NO. Account Clerk 12/14/2011 2011-40PR Accounting Technician 11/10/2011 2011-37PR Administrative Technician Il 11/21/2011 2011-31PR Assistant City Attorney Il 4/23/2012 2012-15 Chief System Dispatcher 9/27/2011 2011-25 Communications Engagement Specialist 1/18/2012 2011-39 Energy Resources Analyst 1/5/2012 2011-33 Intermediate Clerk 9/6/2011 2011-28PR Journey Lineworker 8/29/2012 2012-32PR Maintenance Worker I 3/12/2012 2012-01PR Office Assistant 7/19/2011 2011-15 Planner I 5/4/2011 2011-12 Police Officer 7/1/2010 2010-21 Police Officer 7/30/2010 2010-18 Police Officer 4/20/2011 2011-04 Police Officer 4/16/2012 2012-06 Police Sergeant 5/10/2011 2011-11PR Public Works Coordinator 12/16/2010 2010-41 Public Works Maintenance Team Leader 8/16/2011 2011-20PR Public Works Supervisor 3/18/2011 2011-10PR Risk Manager 3/19/2012 2012-09PR Senior Energy Resources Analyst 1/5/2012 2011-33 Senior Engineer 10/6/2011 2011-23 Utility Information & Billing Systems Supervisor 3/20/2012 2012-12PR G:\Personne… | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,4 | CivilServiceBoard | 2012-10-10 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft 4-A.iv. ELIGIBLE LISTS REDO ORDERED DATE ESTABLISHED EXAM NO Recreation Services Specialist 4/17/2012 2012-16PR 4-A.v. LIST OF SPECIFICATION City Planner (New Class) (removed from 7/11/2012 CSB Agenda for follow-up) Malloy asked how this position fits into the scheme of the Department. Laurie Taylor, Community Development Director, was at the meeting to answer any questions of the Board. Ms. Taylor oversees three divisions (Economic Development, Building, and Planning which includes Code Enforcement). In Planning, there were two Planning Services Managers which were equal. One handled advanced planning, one handled current planning. Current planning is when someone comes in at the counter and pulls permits, etc. The Department was reorganized so that there would be a City Planner position slightly higher than the Planning Services Managers so that all divisions would have a division head similar to the building official or economic development manager for consistency. This was to streamline operations. Member Malloy asked if it now is a City Planner above the current people applying for permits, etc. Director Taylor stated no, it is one City Planner - a division head for all of planning. They oversee advance planning and current planning. Personnel Management Analyst Kovacs stated that this was one part of a departmental reorganization. There were a total of approximately nine positions involved in the total reorganization which involved developing a new classification. The reorganization of the department and addition of the position has already been approved. At hand today is not the positions per se, the issues are do the job specifications represent the work to be performed, do the qualifications support the work and is it fair so it does not look like we are trying to hire someone's brother-in-law. Member Malloy asked if the position was now being done by three people, just part-time, or if the function is not being … | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,5 | CivilServiceBoard | 2012-10-10 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft Even though the list was certified in 2010 the names of the three officers were added in 2012. Personnel Management Analyst Kovacs stated that is correct. Member Malloy stated the Board can extend that list up until 2012. She would like to know what rank they are certified in. Personnel Management Analyst Kovacs stated that at this time, we are now certifying the names to the rolling list as they come in because we have "open until filled" positions. President Peeler stated that there was a hardship in finding police officers which is why this was done differently. Personnel Management Analyst Kovacs stated that is correct. Member Malloy asked if a list can be extended for more than two years. Personnel Management Analyst Kovacs stated no, a name can be on the list. A list could have started in January, but a name may not have been put on the list until October. The name would have two years from October on that list. Member McHugh asked when the officers would start the Police Academy and when they will have completed the Academy. Police Chief Noonan stated they started the academy on October 1, 2012. The Academy lasts six months and they will complete it in March 2013. Member McHugh asked if it was normal for them to wait almost two months before they start the Police Academy. Police Chief Noonan stated this is not normal. In this case, these were such good, high quality candidates that they wanted to hire them before the list expired. The purpose was to get quality candidates, get them oriented before going into the Academy for the Department administrative tasks, and orientation of the city so that would be one less thing for them to worry about when coming out of the Academy in six months. Member Malloy asked if there are more names on the list. President Peeler asked Human Resources Director Brock-Cohn to explain to Ms. Malloy the difference between the police officer recruitment, other recruitments, and how they ar… | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,6 | CivilServiceBoard | 2012-10-10 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft Chief Noonan stated that if they successfully complete the Academy then they become police officers and come back for more training within the Police Department. Member Batchelor asked when the city was informed about the pension reform going to the new formula. Human Resources Director Brock-Cohn stated that it was in late August early September. Member Batchelor stated that was after we hired them in July. Member Malloy asked if there were not any other people in the Academy now that the Chief would like to come onboard before the 31st. Chief Noonan stated no. There are people there that if they are qualified, he may recruit them. Everyone is looking for quality police officers. Member Malloy asked how likely it is that these three people could jump into some other jurisdiction to find work and be hired as employees before December 31st. Chief Noonan stated that it is quite good, very likely. Because every city has different hiring processes and if they are in the Academy they are considered an Academy grad technically. Other cities can expedite the testing process. A perfect example is that Fremont, Union City, Newark, and Oakland put their people through as police officers. Other cities will come in with a waiver from the recruit and take a look at our background check, etc. and the hiring would be expedited. Member McHugh asked if Oakland and Fremont hiring them as police officers is to prevent poaching in the Academy. Chief Noonan stated yes. Member McHugh asked why we changed the rules and maybe we should reconsider the policy we have. Personnel Management Analyst Kovacs stated that it was changed approximately 15 years ago because there were high instances of injuries. As a full-time regular police officer the disability benefits are very different for a non-sworn officer. Policy was changed due to high incidences of injuries. Member McHugh asked if there has been any thought to reconsider the policy given how har… | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,7 | CivilServiceBoard | 2012-10-10 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft Member McHugh asked how we can have an eligible list with seven candidates who are qualified or no longer interested or qualified but do not possess the specific legal expertise the City Attorney needs. Personnel Management Analyst Low stated that an Assistant City Attorney II can have a wide variety of legal responsibilities that are assigned. As an example, Assistant City Attorney II Stephanie Sierra was hired from the list but she is not an expert in every aspect of municipal law. The current vacancy is more of a litigating attorney. There were some litigating attorneys on the list but who have subsequently taken other positions. Other qualified candidates could do this level of work, but were not litigators, and do not meet the needs of the city any longer. The City Attorney has indicated that the current eligible list does not meet the business needs of her office or the city. Therefore, she is recommending to cancel the current Eligible List and go back out to get an attorney that does meet their needs. Vice President Horikoshi asked if they were trying to hire two different Assistant City Attorney Il's with different types of expertise. Personnel Management Analyst Low stated that at the time the recruitment was done Ms. Sierra met those business needs. Human Resource Director Brock-Cohn stated that another vacancy has occurred and so the needs that they have to fill that new vacancy are different than the ones they had for the existing list. Vice President Horikoshi stated that because it was a generalist classification you could have different assignments with different sets of skills but it just so happens that the people who are left on the list do not have those. Human Resources Director Brock-Cohn stated that is correct. Member Batchelor asked if there are two vacancies. Human Resources Director Brock-Cohn stated no there is one vacancy. Personnel Management Analyst Kovacs stated that the recruitment was held… | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,8 | CivilServiceBoard | 2012-10-10 | 8 | 07/30/12 Public Works Assistant Engineer 07/30/12 Library Supervising Librarian 08/14/12 Police Police Officers (3) PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 06/04/12 City Clerk Assistant City Clerk 07/29/12 Fire Administrative Technician Il (2) 08/26/12 Alameda Municipal Power Senior Electrical Engineer TRANSFERRED JOB CLASS PER CIVIL SERVICE ARTICLE IX DATE DEPARTMENT JOB CLASSIFICATION 07/01/12 Alameda Municipal Power to Utility Energy Analyst From Senior Management Analyst DEMOTION TO FORMER POSITION DATE DEPARTMENT JOB CLASSIFICATION 07/01/12 Alameda Municipal Power to Stock Clerk From Apprentice Line Worker 07/02/12 Community Development to Planner I From Planner II (in lieu of lay off) G:\Personnel\CSB\All Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,9 | CivilServiceBoard | 2012-10-10 | 9 | City of Alameda Page 9 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 06/03/12 City Clerk Assistant City Clerk 06/16/12 Police Police Officer (2) 06/30/12 Police Police Lieutenant 08/02/12 Recreation/Parks Office Assistant LAY OFFS DATE DEPARTMENT JOB CLASSIFICATION 07/12/12 Police Jailer (6) 07/12/12 Information Technology Telecom Maintenance Tech 07/12/12 Police Administrative Technician III SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION 06/14/12 Community Development Permit Technician III 06/27/12 Police Police Officer 06/28/12 Public Works Assistant Engineer 08/05/12 Fire Firefighter Member McHugh asked about the layoff of six jailers in the Police Department, when we are hiring three new Police Officers. Personnel Management Analyst Kovacs stated that the six jailers were laid off due to the outsourcing of jail services. Vice President Horikoshi asked how many Police Officers are budgeted. Personnel Management Analyst Kovacs stated that there are a total of approximately 99 sworn officers of which 66 are actual police officers. 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) None. 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) Vice President Horikoshi stated that Human Resources Director Brock-Cohn was going to talk to the Board about how the Council handles decisions in the budget and what the purview is of the Civil Service Board. Human Resources Director Brock-Cohn stated that there was a question regarding could budget items come to the Civil Service Board first. The answer is no. The answers to the questions are in the Special Meeting Minutes of August 8, 2012. It is the City Council's purview to determine new positions layoffs, elimination of positions, all of those types of items. Member Malloy asked how many of the current city employees with 25 years of service are likely to retire due to AB3040 as of January. Human Resources Director Brock-Cohn stated that current employees really are not impacted too much … | CivilServiceBoard/2012-10-10.pdf |
CivilServiceBoard/2012-10-10.pdf,10 | CivilServiceBoard | 2012-10-10 | 10 | City of Alameda Page 10 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft that for current employees they will be able to continue to do that. A. Review of 2013 Civil Service Board Meeting Dates. The Board discussed 2013 Civil Service Board Meeting Dates. The Board agreed to move the January meeting to Wednesday, January 9, 2013. And the July meeting will be moved to Wednesday, July 10, 2013. 8. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) 9. ADJOURNMENT Meeting was adjourned at 6:03 p.m. Respectfully submitted, Holly B. Col Holly Brock-Cohn Human Resources Director and Executive Secretary to the Civil Service Board G:\Personnel\CSB\AI Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2012-10-10.pdf |
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