pages: CivilServiceBoard/2012-10-10.pdf, 4
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CivilServiceBoard | 2012-10-10 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting of October 10, 2012 Draft 4-A.iv. ELIGIBLE LISTS REDO ORDERED DATE ESTABLISHED EXAM NO Recreation Services Specialist 4/17/2012 2012-16PR 4-A.v. LIST OF SPECIFICATION City Planner (New Class) (removed from 7/11/2012 CSB Agenda for follow-up) Malloy asked how this position fits into the scheme of the Department. Laurie Taylor, Community Development Director, was at the meeting to answer any questions of the Board. Ms. Taylor oversees three divisions (Economic Development, Building, and Planning which includes Code Enforcement). In Planning, there were two Planning Services Managers which were equal. One handled advanced planning, one handled current planning. Current planning is when someone comes in at the counter and pulls permits, etc. The Department was reorganized so that there would be a City Planner position slightly higher than the Planning Services Managers so that all divisions would have a division head similar to the building official or economic development manager for consistency. This was to streamline operations. Member Malloy asked if it now is a City Planner above the current people applying for permits, etc. Director Taylor stated no, it is one City Planner - a division head for all of planning. They oversee advance planning and current planning. Personnel Management Analyst Kovacs stated that this was one part of a departmental reorganization. There were a total of approximately nine positions involved in the total reorganization which involved developing a new classification. The reorganization of the department and addition of the position has already been approved. At hand today is not the positions per se, the issues are do the job specifications represent the work to be performed, do the qualifications support the work and is it fair so it does not look like we are trying to hire someone's brother-in-law. Member Malloy asked if the position was now being done by three people, just part-time, or if the function is not being done at all. As an example, if she is the head of planning and is performing 55 functions and it is too much for her, are we going to parcel off eight of the functions to create a job. She is just trying to get a lay of the land to see if this person needs to be the department manager. Personnel Management Analyst Kovacs stated that the position and staffing structure has already been approved. Ms. Malloy stated that she is not questioning it; she just wants to understand to whom the person reports to and who reports to this person. Ms. Kovacs stated that the City Planner will report to the Director. There are a variety of other planners that are to be reported to. There is an organizational chart in the budget book which shows the reporting structure which can be provided to the Board. Member Malloy stated she wants to understand before the position was created how the function was performed; was it performed or who did it. Personnel Management Analyst Kovacs stated it was spread over a variety of different things so what they are doing is consolidating current and advanced planning reporting to one position. 4-B. Report Recommending Limited Exception to Allow the Executive Secretary/Human Resources Director to Place Three Police Officer Recruits on a Police Officer Eligible List Prior to Completing the Police Academy. Member Malloy asked for Item B to be removed for discussion. Member Malloy asked what month in 2010 that the list was certified. Vice President Horikoshi stated that the list was originally certified, and then the Board stated that it was okay to continue to add names onto that list. G:\Personnel\CSB\All Minutes/201. Minutes/2012-10-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2012-10-10.pdf |