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LibraryBoard/2005-01-12.pdf,1 | LibraryBoard | 2005-01-12 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD January 12, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Absent: Alan Mitchell, Board Member Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Butter MOVED approval of the Consent Calendar. Vice President Belikove SECONDED the motion which carried by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of January 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of December 8, 2004. Approved with 2 corrections. C. *Library Services Report for the month of November 2004. Accepted. D. *Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through December 2004. Accepted. E. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Main Library Project Update Board member Butter asked when Project Manager Bob Haun would be available to give the members of the Library Board an updated report on the main library project. Director Hardie stated that in an effort to make the best use of everyone's time, we are hoping that Bob's monthly report to Council will serve to inform the Board as well. She also commented that the Board receives the Construction Report each month. She stated that Bob Haun is very willing to answer questions directly, and is available by phone or email. Board members indicated that this arrangement is fine for now. The Library Director reported that on February 28th a Notice to Proceed will be given to the contractor. The groundbreaking ceremony will be in early March. The Steering Committee will have representatives from Alameda's library and business community. Vice President Belikove asked if there was a list of changes from Value En… | LibraryBoard/2005-01-12.pdf |
LibraryBoard/2005-01-12.pdf,2 | LibraryBoard | 2005-01-12 | 2 | the construction contract has already been approved. To change the stair again would incur substantial additional cost. Director Hardie mentioned the concern that additional fundraising may be needed for the branches. NEW BUSINESS A. Library Building Team (M. Hartigan) The Library Building Team did not meet during December. B. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation did not meet in December. The Foundation will be meeting later this month. The Foundation sent out a year-end fundraising letter which had some success. C Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Junior Friends will host a themed storytime at the Main Library on January 22nd. On February 10th the members of the Friends will attend a benefit screening and reception for Leslie Krongold's documentary My Rabbi. On February 18th, 19th and 20th the Friends will host a mid-winter book sale at the Al DeWitt Officers' Club at Alameda Point. D. Library Building Watch (L. Krongold) President Krongold reported that the newsletter will be sent out this week. The logo team met this week and they decided not to move forward on the logo for awhile. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS Vice President Belikove commented on the 20th anniversary of Alameda Reads. She suggested that everyone in Alameda read the same book as a way to celebrate this occasion. She also noted articles on Library Closures in Salinas, Reading at Risk and Time Running Out for Libraries. Board member Butter distributed an article on Literacy and immigrants. Board member Schoenrock asked if the City is still having a budget deficit. Library Director Hardie replied in the affirmative and stated that the new Interim City Manager is meeting with Council and staff to discuss this issue. The City Council wants to maintain services and to date no budget cuts have been approved. DIRECT… | LibraryBoard/2005-01-12.pdf |
LibraryBoard/2005-01-12.pdf,3 | LibraryBoard | 2005-01-12 | 3 | ADJOURNMENT Board member Schoenrock MOVED to adjourn the meeting at 7:53 p.m. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Susan Hardie, Secretary 3 | LibraryBoard/2005-01-12.pdf |
LibraryBoard/2005-02-09.pdf,1 | LibraryBoard | 2005-02-09 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD February 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Leslie Krongold, President Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Mitchell MOVED approval of the Consent Calendar. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of February 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of January 12, 2005. Approved. C. *Library Services Report for the month of December 2004. Accepted. D. *Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through January 2005. Accepted. E. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Main Library Project Update and Ground Breaking Board member Butter asked about the budget for the Main Library project. She was concerned about the negative $569,044 shown in the Revenue/Expenditures column. She also said, and other Board members agreed, that this budget format is difficult to understand. Library Director Hardie agreed that this budget is not easily understood, and said she would speak with the Project Manager to see whether the format could be improved. She also assured the Board that the project is not overspent. On the subject of reports to the Board, members are disappointed that Mr. Haun is not reporting directly to them. Library Director Hardie explained that the Library Board is receiving exactly the same information as the City Council gets each month from Mr. Haun. She said that this is the reporting format that the City has decided on, and mentioned that the presentations are broadcast on City cable. Dr. Mitchell asked … | LibraryBoard/2005-02-09.pdf |
LibraryBoard/2005-02-09.pdf,2 | LibraryBoard | 2005-02-09 | 2 | Library Director Hardie handed out invitations to the groundbreaking ceremony. She stated that the Library is spending a minimal amount of money on this ceremony. The State Librarian and Wilma Chan have agreed to speak at the ceremony. NEW BUSINESS A. Library Building Team (M. Hartigan) The building team did not met this month. B. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation had their second dinner party with the fundraising consultants. Their goal is to raise $500,000. C Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that there will be a clearance book sale at the "O" Club on the President's Day weekend. D. Library Building Watch (L. Krongold) Library Building Watch did not meet this month. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert asked if there would still be money to upgrade the branch libraries. Library Director Hardie answered in the affirmative. Mr. Lambert handed out an invitation for a library support event on Friday in San Francisco. LIBRARY BOARD COMMUNICATIONS Vice President Belikove commented on the newspaper article regarding the Berkeley Library's purchase of a $650,000 RFID system to track their books. Board member Butter commented on Unique Management Services. She wonders if it is very beneficial to the library. Library Director Hardie stated that it is teaching patrons that they need to return their books. She feels that it is a very useful in having library items returned in a timely manner along with their unpaid fines. UMS promises that their invoices will always be less than the money we collect. If at anytime invoices exceed revenues, the balance of invoices which exceed revenues will be waived by UMS. Vice President Belikove commented on another article regarding banning gay books in Alabama. DIRECTOR'S COMMENTS Library Director Hardie reported on Day in the District to the Board. Vice President Belikove, Marilyn As… | LibraryBoard/2005-02-09.pdf |
LibraryBoard/2005-03-09.pdf,1 | LibraryBoard | 2005-03-09 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD March 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Absent: Alan Mitchell, Board Member Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Butter MOVED approval of the Consent Calendar. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of March 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of February 9, 2005. Approved. C. *Library Services Report for the month of January 2005. Accepted. D. Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through February 2005. Accepted. E. Bills for ratification. Approved. UNFINISHED BUSINESS A. Main Library Project Update Library Director Hardie stated that the contractor is ready to start construction of the new Main Library on March 15th Equipment and trailers are being moved onto the site starting tomorrow. Board member Belikove thanked the Library Director for all her hard work to get to this point. NEW BUSINESS A. Donor Recognition Board member Butter stated that the art sub-team met prior to the Library Board meeting. A draft policy on donor recognition is being drawn up for the Library Board to review. The Board will then make a recommendation to the City Council for approval. The team felt that it is time to move forward on the medallions that are being placed on the exterior of the new main library. | LibraryBoard/2005-03-09.pdf |
LibraryBoard/2005-03-09.pdf,2 | LibraryBoard | 2005-03-09 | 2 | B. Library Building Team (M. Hartigan) Library Director Hardie stated that the Library Building Team will meet on April 7th. C. Alameda Free Library Foundation (R. Belikove) Board member Belikove reported that the solicitation letter that was sent out was not as profitable as the one sent out the previous year. A sub-committee was formed to decide how to handle donations that come in. No events have been planned yet. D Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends book sale at the "O" Club raised over $9,000. Ms. Skeen thanked the Library Director for helping the Friends reserve the "O" Club. The next book sale will be in June. On March 19th the Junior Friends will have a storytime at the Bay Farm Branch Library. On April 26th the Friends will sponsor author Pam Chun at the Interim Main Library. E. Library Building Watch (L. Krongold) Leslie Krongold reported that the next newsletter will go out this month. There will be a Library Logo meeting on March 10th She feels that the team is coming close to a final logo. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie responded to 12 input/feedback forms regarding: patron complaint about being harassed by another patron with pornographic images at the computer station; patron concern about the library purchasing a book that only one person has requested; please purchase the following DVD's Requiem for a Dream, Last Exit to Brooklyn, Belle Époque, Bettlejuice, Harry Potter, Mystery Science Theater 3000, Friends, Horatio Hornblower Series, Final Analysis, The Art & Skill of Public Speaking, and A Cinderella Story. Please purchase books on travel; and, please remove the Travel Holiday sticker from the magazine section since we no longer subscribe to it. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS Board member Butter commented that several libraries have purchased access to the Overdrive audio book collection. She asked if the Alameda Library wo… | LibraryBoard/2005-03-09.pdf |
LibraryBoard/2005-04-13.pdf,1 | LibraryBoard | 2005-04-13 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD April 13, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Ruth Belikove, Board Member Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Butter MOVED approval of the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of April 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of March 9, 2005. Approved. C. *Annual Library Services Report for 2004. Accepted with revised second page. D. *Library Services Report for the month of February 2005. Accepted. E. *Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through February 2005. Accepted. F. *Bills for ratification. Approved. UNFINISHED BUSINESS A. None. NEW BUSINESS A. Donor Recognition and Named Gifts. President Krongold made a MOTION to accept the Resolution as stated. Board member Mitchell SECONDED. Now, therefore, be it resolved by the Board of the Alameda Free Library that the Board hereby approves the "Donor Recognition and Named Gifts" policy, and recommends its adoption by the City Council of Alameda. Board member Butter handed out a revised policy and the Board discussed the changes that were made. Ms. Butter stated that the changes simply reflected wording changes to make it more precise in their meaning. The Board wants to encourage donations but also ensure the appropriateness of the gift. With the Library Foundation, the Board will develop guidelines as to how the recognition of the gift will be given. President Krongold MOVED acceptance of the amendment. Board member Butter SECONDED the motion. | LibraryBoard/2005-04-13.pdf |
LibraryBoard/2005-04-13.pdf,2 | LibraryBoard | 2005-04-13 | 2 | Board member Mitchell MOVED to approve the Resolution as modified. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. B. Library Building Team (M. Hartigan) In the absence of Mr. Haritgan, Board member Butter stated that the Library Building Team received a report from Project Manager Bob Haun. The Team had many questions regarding the budget. The team also discussed LEED certification for the new main library project. Street closures will be starting next week and the Team is anxious to notify citizens before the closures. C. Alameda Free Library Foundation (R. Belikove) In the absence of Vice President Belikove, Library Director Hardie stated that the Foundation's capital campaign will not being until fall of this year. D. Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends of the Library will fund the Teen Summer Reading Program this year. The next booksale will be the last weekend in June at the "O" Club at Alameda Point. E. Library Building Watch (L. Krongold) President Krongold stated that Library Building Watch is not currently meeting. The newsletter will go out the following week with news about author events at the library, street closures from construction of the new facility and the new library logo. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie responded to 13 input/feedback forms regarding: Please purchase more Learn to Speak Italian CD's; purchase the Book of Joe; will you be expanding the DVD collection; the "Hold" service the library provides is wonderful; the turnstiles do not work effectively with strollers; why aren't new books coming in faster like they use to; when is the next Harry Potter book coming out; what is WIFI; please move another "catalog only" computer downstairs; can you list DVD's and video titles in a separate category on the library database; and, please bring back a pay phone for emergency use. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert remi… | LibraryBoard/2005-04-13.pdf |
LibraryBoard/2005-05-11.pdf,1 | LibraryBoard | 2005-05-11 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD May 11, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Karen Butter, Board Member Staff: Library Director Susan Hardie, Secretary Jordona Elderts, Literacy Coordinator Jenna Gaber, Recording Secretary CONSENT CALENDAR Vice President Belikove MOVED approval of the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of May 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of April 13, 2005. Approved. C. *Library Services Report for the month of March 2005. Accepted. D. *Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through March 05. Accepted. F. *Bills for ratification. Approved. UNFINISHED BUSINESS A. None. NEW BUSINESS A. Adult Literacy Program (J.Elderts) Library Director Hardie introduced Jordona Elderts, Administrative Services Coordinator for the Alameda Literacy Program, and Ms. Elderts presented an overview of the program. Literacy is located in the Veteran's Building on Central Avenue and is celebrating 20 years of learning. The main focus of the program is to help adults with low reading and writing skills. Students must be able to speak and understand English. A computer lab has been established with reading software, typing instruction and Internet instruction. Most students come to the program with specific goals, such as how to write a check, read the newspaper or instructional manuals for work. Ms. Elderts handed out a copy of Roles and Goals created by the State to measure achievement of the students. B. Library Building Team (M. Hartigan) The Building Team did not meet this month. Library Director Hardie … | LibraryBoard/2005-05-11.pdf |
LibraryBoard/2005-05-11.pdf,2 | LibraryBoard | 2005-05-11 | 2 | C. Alameda Free Library Foundation (R. Belikove) Vice President Belikove reported that the Foundation received the library construction report and donor recognition program information. She noted that 4 members of the Foundation will be termed out this year. The Foundation had a meeting on the proper way to solicit donations from citizens and corporations. D. Friends of the Alameda Free Library (M. Skeen) Board member Schoenrock stated that Molly Skeen was on vacation this week. Mr. Schoenrock reported that the next book sale will be at the "O" Club and will be the last weekend of June. E. Library Building Watch (L. Krongold) President Krongold stated that Library Building Watch no longer meets. Ms. Krongold stated that the newsletter will be going out next week. There are currently 294 people on the mailing list for the newsletter. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie read 2 input/feedback forms regarding: Please purchase The Electric Grandma, and a patron complaint that new books are not being processed in a timely manner anymore. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS Board member Mitchell noted several articles from Library Hotline magazine that included topics on library tutors, new rules of conduct for libraries, leaving stranded children at the library, self check machines and how certain libraries are dealing with the financial crisis. DIRECTOR'S COMMENTS Library Director Hardie informed the Board that a new Library Logo has been approved. New cards should be at all libraries by June. The Donor Policy will be going to the City Council on June 7th. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 8:06 p.m. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Susan Hardie, Secretary | LibraryBoard/2005-05-11.pdf |
LibraryBoard/2005-06-08.pdf,1 | LibraryBoard | 2005-06-08 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD June 8, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Butter MOVED approval of the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of June 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of May 11, 2005. Approved. C. *Library Services Report for the month of April 2005. Accepted. D. *Report from Finance Department reflecting FY 200-05 Library expenditures (by fund) through May 05. Accepted. F. *Bills for ratification. Approved. UNFINISHED BUSINESS A. None. NEW BUSINESS A. Public Art - Resolution to Council WHEREAS, the Library Art and Recognition Committee conducted a public RFQ process to secure the services of a professional art consultant, and an RFP process to solicit proposals from artists to create art at the new Main Library; and WHEREAS, a committee of local artists and art lovers worked with the art consultant to review artist submissions and to interview finalists, selecting Masayuki Nagase to provide a work of art titled "Cadence of the Water", a series of eight limestone medallions to be installed on the exterior of the new Main Library along Lincoln Avenue and Times Way; and WHEREAS the Public Art Advisory Committee and the Recreation and Parks Commission have both approved "Cadence of the Water"; and | LibraryBoard/2005-06-08.pdf |
LibraryBoard/2005-06-08.pdf,2 | LibraryBoard | 2005-06-08 | 2 | WHEREAS the Friends of the Library provided the initial funding for the art consultant and also, together with the Alameda Free Library Foundation, have guaranteed $75,000 toward the cost of "Cadence of the Water"; NOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free Library that the Board does hereby recommend to the Mayor and Council of the City of Alameda that the City enter into an agreement with Masayuki Nagase for the fabrication and installation of "Cadence of the Water". There was a brief discussion regarding the original cost of the medallions. There will be a small increase of $2,500 to cover the rising cost of materials. Board member Butter MOVED to recommend adoption of the Public Art Resolution to the City Council. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. B. Alameda Free Library Foundation (R. Belikove) Vice President Belikove reported that Circulation Supervisor Laura Chaquette gave a nice library report at the last Foundation meeting. The fundraiser will be demonstrating to the members how to make successful donation calls. New board members were nominated at the last meeting. C. Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends donated $750.00 to the Literacy Program for their 20th Anniversary celebration. Supervising Librarian Jane Chisaki requested funding for the Summer Reading Program. The book sale will be held on June 24, 25 and 26 at the "O" Club. The Friends next meeting will be on June 20 and they will not meet during July and August. The Friends are putting together a questionnaire for new volunteers. D. Library Building Watch (L. Krongold) President Krongold stated that the Library Building Watch newsletter will be out next week. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie read 1 input/feedback form regarding: Please purchase the series Sue Barton, Staff Nurse by Helen Boylsten. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert info… | LibraryBoard/2005-06-08.pdf |
LibraryBoard/2005-06-08.pdf,3 | LibraryBoard | 2005-06-08 | 3 | Board member Butter asked Library Director Hardie if the library has purchased "Overdrive". Library Director Hardie answered in the affirmative and stated that it will be available to patrons very shortly. There was a brief discussion about a recent article in the paper about City Council wanting to combine departments within the City. Board member Butter asked about the new Horizon system and how long it will take to have every function operable. Library Director Hardie stated that staff has concerns about how the library statistics are coming in. Dynix has not been able to get the email notification working. She will keep the Board updated. DIRECTOR'S COMMENTS Library Director Hardie stated that the Summer Reading Program will begin on June 18th The City Council adopted the general fund budget. The Council did not pass the Donor Recognition and Named Gifts Policy. Council expressed concerns about what the plaques would look like on all the library furnishings. They do not want the library to have a "cluttered" look. Library Director Hardie stated that there will be a committee meeting next week and they will come back with some changes to the policy. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting of the Library Board at 7:48 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Susan Hardie, Secretary | LibraryBoard/2005-06-08.pdf |
LibraryBoard/2005-07-13.pdf,1 | LibraryBoard | 2005-07-13 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD July 13, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Leslie Krongold, President Ruth Belikove, Vice President Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Schoenrock moved to APPROVE the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of July 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of June 8, 2005. Approved. C. *Library Services Report for the month of May 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through June 05. Accepted. F. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Revised Donor Recognition and Named Gifts Policy - Recommendation to Council. Now, therefore, be it resolved by the Board of the Alameda Free Library that the Board hereby approves the "Donor Recognition and Named Gifts" policy as revised, and recommends its adoption by the City Council of Alameda. Library Director Hardie stated that there were 2 revisions in the Donor Recognition and Named Gifts Policy. Board member Mitchell expressed concerns over leaving the decision solely up to the City Manager. Library Director Hardie stated that anyone can appeal the decision of the City Manager to the City Council. This would avoid having every donation agendized for a City Council meeting. Board member Scheonrock MOVED approval of the revised Donor Recognition and Named Gifts Policy. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-07-13.pdf,2 | LibraryBoard | 2005-07-13 | 2 | NEW BUSINESS A. Alameda Free Library Foundation (R. Belikove) Library Director Hardie attended the meeting and noted that the first half of the meeting was discussion of the Donor Recognition and Named Gifts Policy. The second half of the meeting was a training session on how to solicit funds. B. Friends of the Alameda Free Library (M. Skeen) Molly Skeen stated that the Friends of the Library made $13,000 at their book sale. The Friends feel that having the sale at the "O" Club is a good location for everyone. The next book sale with be the 3rd weekend in October at the "O" Club. The Friends will not meet during the summer so the next meeting will be September 3rd. The Friends are hosting an author event at the Main Library on July 27th C. Library Building Watch (L. Krongold) Library Director Hardie stated that the next Building Watch newsletter will go out tomorrow. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library director Hardie read 1 input/feedback form regarding: Patron request for the library to purchase more audio books. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Board member Schoenrock discussed the state budget passing and if we would be receiving Public Library Foundation funding as we did last year. Ms. Hardie replied in the affirmative. LIBRARY BOARD COMMUNICATIONS Library Director Hardie stated that BALIS is starting to work on a common integration system for all libraries. Board member Mitchell discussed several Library Hotline articles. Board member Mitchell asked if there would be a policy developed regarding meeting rooms at the new main library. Ms. Hardie stated that a policy would be developed around the first of next year. DIRECTOR'S COMMENTS Library Director Hardie informed the Board that email notification is now working. In addition, telephone notification has begun. Ms. Hardie handed out samples of the new library cards and stated that the library would also have key chain cards later this month. Library Director Hardie noted that the circulation … | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-07-13.pdf,3 | LibraryBoard | 2005-07-13 | 3 | ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting of the Library Board at 7:45 p.m. Respectfully submitted, Susan Hardie, Secretary | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-08-10.pdf,1 | LibraryBoard | 2005-08-10 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD August 10, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Staff: Library Director Susan Hardie, Secretary Jane Chisaki, Interim Library Director Laura Chaquette, Recording Secretary CONSENT CALENDAR Board member Schoenrock had one correction to the Minutes as did President Krongold. Board member Butter discussed the Horizon circulation statistics and asked if adjustments to the reports would continue. Library Director Hardie stated that it is possible we will need to make future adjustments, but for now the problem appears to be solved. Board member Mitchell MOVED approval of the Consent Calendar with corrections to the minutes. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of August 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of July 13, 2005. Approved with corrections. C. *Revised Library Services Report for the month of April 2005. Accepted. D. *Revised Library Services Report for the month of May 2005. Accepted. E. *Library Services Report for the month of June 2005. Accepted. | LibraryBoard/2005-08-10.pdf |
LibraryBoard/2005-08-10.pdf,2 | LibraryBoard | 2005-08-10 | 2 | F. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through July 05. Accepted. G. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Election of Officers Board member Schoenrock NOMINATED Leslie Krongold for Board President. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. Board member Schoenrock NOMINATED Ruth Belikove for Vice President. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. Board member Mitchell passed out Liberry Jam from Humboldt County library. He commented that they had raised over $10,000 selling jam as a fundraiser and suggested we consider something similar. NEW BUSINESS A. Library Building Team (M. Hartigan) Mike Hartigan reported that the library project is 27% complete and on budget. Board member Schoenrock asked how the art was approved for the new building. Library Director Hardie explained that when the Public Art Committee was not yet a Commission it had approved five pieces of art for the new main library. The five art pieces then had to be approved by the Parks & Recreation Commission. The Commission only approved four pieces and rejected the fifth piece. Since the Art Committee is now the Art Commission it is no longer required to get Parks & Recreation to approve public art. Therefore, the fifth previously unapproved piece of art is now being grandfathered in. Vice President Belikove asked about the glass panels on the staircase of the new building. Ms. Hardie explained that there would be clear glass beneath the railing. Stained glass will not be used on the staircase but there will be stained glass opportunities in other areas of the library. B. Alameda Free Library Foundation (R. Belikove) Vice President Belikove reported that the Library Foundation was still getting organized after a change in administration. They continue to receive training in fundraising. Lois Hanna has donated $10,000 to the Foundation. President Krongold asked if the cruise is still being consider… | LibraryBoard/2005-08-10.pdf |
LibraryBoard/2005-08-10.pdf,3 | LibraryBoard | 2005-08-10 | 3 | C. Friends of the Alameda Free Library (M. Skeen) Molly Skeen announced that a volunteer with professional experience will be developing a new website for the Friends of the Library. The next booksale will be 10/21, 10/22 and 10/23 at the "O" Club. The Friends will not meet in August. D. Library Building Watch (L. Krongold) President Krongold stated that the next newsletter will be issued on 8/17. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie read 3 input/feedback forms regarding: patron complaint regarding the rest room facilities not being updated; patron thanking staff for purchasing so many large print books; and, patron asking why there are no new titles on the shelves. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS President Krongold thanked Susan Hardie for all her hard work and welcomed Jane Chisaki as the new Interim Library Director. DIRECTOR'S COMMENTS Library Director Hardie thanked the Library Board, Library Building Team, Library Foundation, Friends of the Library and staff. She wished everyone the best in coming years. Library Director Hardie asked how many Board members would be attending the Summer Reading Program ceremony. President Krongold, Vice President Belikove and Board member Mitchell stated that they would be attending. Board members Schoenrock and Butter stated that they would attend if their schedules permitted it. Board member Butter asked about the Technology Plan of Service. Ms. Hardie explained that Joe Ford had been contracted to analyze the impacts of the new and increased technology and equipment in the new building. Board member Mitchell asked if the equipment was paid for. Ms. Hardie answered in the affirmative. Board member Butter asked about RFID technology and any related issues that may come up with its implementation. Ms. Hardie responded that RFID is a necessary step in continuing Library inventory and security. The system currently in place is outdated. She also stated that the R… | LibraryBoard/2005-08-10.pdf |
LibraryBoard/2005-08-10.pdf,4 | LibraryBoard | 2005-08-10 | 4 | Ms. Hardie assured everyone that concerns over privacy issues would be addressed and that having patrons continue to use the current "barcoded" card system will eliminate any ability for breaches in individual privacy. ADJOURNMENT Board member Mitchell MOVED at adjourn the meeting of the Alameda Free Library Board at 7:35 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki, Secretary | LibraryBoard/2005-08-10.pdf |
LibraryBoard/2005-09-14.pdf,1 | LibraryBoard | 2005-09-14 | 1 | CHT OF Minutes of the ALAMEDA FREE LIBRARY BOARD September 14, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Staff: Acting Library Director Jane Chisaki, Secretary Laura Chaquette, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of September 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of August 10, 2005. Approved. C. *Library Services Report for the month of July 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through August 05. Accepted. E. *Bills for ratification. Held over to the meeting of October 12, 2005. There was a brief discussion regarding two unfunded budget items in the Finance report. Board member Butter asked if the library statistical report is back on track. President Krongold asked when the move to the new building would start. Acting Library Director Chisaki stated that the move would begin in September 2006. | LibraryBoard/2005-09-14.pdf |
LibraryBoard/2005-09-14.pdf,2 | LibraryBoard | 2005-09-14 | 2 | President Krongold asked about the new library cards and if there was a favorite design picked by patrons. Circulation Supervisor Chaquette stated that patrons were not favoring one card more than the others. President Krongold asked why the graphics for the new library card design was not given to an Alameda designer. Ms. Chisaki stated that it was an open competition but in the future consideration would be given to an Alameda company. Board member Mitchell MOVED approval of the Consent Calendar. Board member Butter SECONDED the motion which carried by a unanimous voice vote. UNFINISHED BUSINESS None. NEW BUSINESS A. Discussion of Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki led a discussion on the Materials Security and Inventory System (RFID). The Request for Proposal (RFP) has been completed along with the staff report that will go before the City Council on October 4, 2005. If accepted by the City Council the RFP will be released for bid on October 5, 2005. Board member Butter asked if there would be changes to the Express Check equipment. Ms. Chisaki stated that it would depend on what vendor was chosen. Ms. Butter asked about the cost of the new equipment. Ms. Chisaki stated that it would cost approximately $300,000 and the funds were already budgeted. The maintenance costs would run about 15-20%. Board member Butter asked if the public would receive information about the new technology. Ms. Chisaki stated that library publicity would emphasize education of the public about RFID. It would also stress the fact that patrons would keep their existing card, no "smart cards" are in the plan. RFID is just a new way to read the barcode information on library materials. Board member Schoenrock asked about the conversion process. Acting Library Director Chisaki stated that it would again depend on the vendor that is chosen, but that it could take place in conjunction with circulation of the items. New materials would have the tags added as part of the processing for shelf r… | LibraryBoard/2005-09-14.pdf |
LibraryBoard/2005-09-14.pdf,3 | LibraryBoard | 2005-09-14 | 3 | Acting Library Director Chisaki explained that since the agenda item stated that a "discussion" would take place rather than a "recommendation", a vote of support for the Materials Security and Inventory System could not be taken. Ms. Chisaki stated that Library Board members may state support of the idea, but that it could not be a formal recommendation. The Library Board agreed to support the recommendation made by the Acting Library Director. Board member Butter stated that she felt that the Board should be part of future actions taken by the Library. B. Alameda Free Library Foundation (R. Belikove) Board member Belikove reported that the Library Foundation did not meet in August. Ms. Belikove stated that there were Board vacancies due to term limits. C. Friends of the Alameda Free Library (M. Skeen) The Friends of the Alameda Free Library did not meet in August. President Krongold stated that the next book sale is in October and that the Friends were looking for fundraising ideas. D. Library Building Watch (L. Krongold) President Krongold stated that the next newsletter will go out the week of September 19th E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Acting Library Director Chisaki read one input/feedback form regarding; purchasing the audio recording of Harry Potter and the Half-blood Prince. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Mark Perlin from the College of Alameda asked what warranted $300,000 in expenditures for a new security system. Acting Library Director Chisaki explained that all libraries have security systems. This upgrade is needed due to the fact that we can no longer purchase parts/maintenance contracts for our current outdated system. Board member Butter added that this particular system includes inventory capabilities. Mr. Perlin asked about the decrease in material checkouts. Board member Butter explained that the drop represents a comparison between July of 2004 and July of 2005. The significant statistics are better understood when looking at … | LibraryBoard/2005-09-14.pdf |
LibraryBoard/2005-09-14.pdf,4 | LibraryBoard | 2005-09-14 | 4 | LIBRARY BOARD COMMUNICATIONS There will be a Bookies by the Bay dinner hosted by the Literacy Departments from Alameda County, Alameda City, Berkeley and Oakland. DIRECTOR'S COMMENTS Acting Library Director reviewed her report with the Board. In addition, she mentioned that she received approval to hire two part-time librarians, one for branches and Adult Reference, and one for the Children's Department. Ms. Chisaki announced that Spooky Night will take place on 10/27/05. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 8:04 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2005-09-14.pdf |
LibraryBoard/2005-10-12.pdf,1 | LibraryBoard | 2005-10-12 | 1 | CITY OF Minutes of the ALAMEDA FREE LIBRARY BOARD October 12, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Board Member Alan Mitchell, Board Member Absent: Ruth Belikove, Vice President Mark Schoenrock, Board Member Staff: Acting Library Director Jane Chisaki, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of October 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of September 14, 2005. Approved. C. *Library Services Report for the month of August 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through August & September 05. Accepted. E. *Bills for ratification. Approved. President Krongold asked if the new Main Library will be weather tight by the time the rain starts. Acting Director Chisaki stated that the building would be, otherwise the duct work would get wet and have to be replaced which would cause a delay in the projects completion date. Board member Butter MOVED approval on the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2005-10-12.pdf |
LibraryBoard/2005-10-12.pdf,2 | LibraryBoard | 2005-10-12 | 2 | UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki stated that this item went to Council last week and it was approved. The Request for Proposal has been sent out and the deadline for submission is November 4th at 3:00 p.m. Library staff is currently working on a question and answer sheet on RFID technology to educate staff and library patrons. President Krongold asked how many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5 vendors that she knows of. NEW BUSINESS A. Library Building Team (M. Hartigan) In the absence of Mike Hartigan, Board member Butter stated that the LBT met last night. She noted that there have been significant changes to the exterior of the building. The copper roof was eliminated in the Value Engineering process. The Team had to pick a different material and color for the roof. Also, the color of the exterior brick needed to change to match the new roofing material. The team also discussed fabrics and colors for the chairs in the new library and eliminated colors that would not work. B. Alameda Free Library Foundation (R. Belikove) In the absence of Vice President Belikove, Acting Library Director Chisaki commented that the Foundation has been struggling with ways to raise money. Their first priority is to send out letters to solicit donations. C. Friends of the Alameda Free Library (M. Skeen) Molly Skeen stated that the next book sale will be October 21, 22 and 23 at the "O" Club. The Friends have started a voucher program for local teachers to purchase books for their classrooms. A marketing class from the high school will be helping with the book sale this season. The Friends newsletter has been expanded and a library information table will be set up during the sale. D. Library Building Watch (L. Krongold) President Krongold reported that 212 people now receive the Library Building Watch newsletter by email. The next issue will be out towards the end of the month. E. Patron suggestions/comments (Speak-Ou… | LibraryBoard/2005-10-12.pdf |
LibraryBoard/2005-10-12.pdf,3 | LibraryBoard | 2005-10-12 | 3 | ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert reported that there are two new members of the BALIS Advisory Board and the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr. Lambert noted that his term will be up in June and he has had a great experience serving on the Board. LIBRARY BOARD COMMUNICATIONS Board member Mitchell noted that Susan Hardie's retirement was noted in the Hotline magazine. DIRECTOR'S COMMENTS Acting Library Director Chisaki informed the Board about Teen Read Week. Librarian Karen Lundstrom will be coordinating a vote on teen's favorite books. Our digital book link Califa, has had 822 hits since July. Board member Butter asked if we had the Easy Reader Voter Guide at the library. Ms. Chisaki stated that library does have them and they are out for use by the public. ADJOURNMENT Board member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2005-10-12.pdf |
LibraryBoard/2005-11-09.pdf,1 | LibraryBoard | 2005-11-09 | 1 | OF Minutes of the ALAMEDA FREE LIBRARY BOARD November 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Staff: Acting Library Director Jane Chisaki, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR As asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of November 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of October 12, 2005. Approved. C. *Library Services Report for the month of September 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through October 2005. Accepted. E. *Bills for ratification. Approved. President Krongold asked how long we would be making payments to AUSD for leasing the Interim Main Library. Acting Director Chisaki stated that we have one more payment for this year and payments totaling $100,000 in 2006. The City's agreement with AUSD states that the City will put back classrooms and hallways when the library vacates the building. There is discussion regarding trading park maintenance services with the school district to help defray costs for the building renovation. | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,2 | LibraryBoard | 2005-11-09 | 2 | Board member Mitchell thanked Acting Director Chisaki for her response to the Stafford donation bequest. Board member Mitchell MOVED to approve the Consent Calendar. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. 3. UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Director Chisaki reported that Materials Security and Inventory System (RFID) bids were due back November 4th at 3:00 p.m. Supervising Librarian David Hall is currently reviewing all 5 bids. The cost ranges from $207,000 - $253,644 which includes training from the company. Maintenance costs would run between $10,000 - $20,000 per year. Board member Butter asked if the price includes adapting our current equipment to make it compatible. Ms. Chisaki stated that this is currently being reviewed by David Hall. She will report back to the Board at the December 14th meeting. 4. NEW BUSINESS A. Discussion and Approval of Exam Proctoring Guidelines (J. Chisaki) Acting Library Director Chisaki discussed how many community libraries proctor exams and the charges for these services. She explained that it takes approximately 2-3 hours to proctor an exam. During that time the librarians must secure an area with a computer for the patron. It is sometimes very difficult to reserve that much time for computer use. She also stated that librarians must remain in that area to supervise the patron while taking the exam. Board member Butter asked why we are charging so little for our exam process since it is an inconvenience for the librarians. Ms. Butter stated that she would like some data on how many we proctor each year and the time involved before she makes a decision. Ms. Chisaki stated that she would bring this back before the Board next month. Vice President Belikove asked who wanted the guidelines. Ms. Chisaki stated that the reference librarians asked for guidelines. B. Approval for Early Holiday Closure (J. Chisaki) Acting Director Chisaki discussed how the actual holidays fall on a Sunday but t… | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,3 | LibraryBoard | 2005-11-09 | 3 | Board member Mitchell MOVED to approve Sunday closures for Christmas and New Year's Day. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Board member Mitchell MOVED to approve a 3:00 p.m. closure for Christmas Eve and New Year's Eve. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. C. Library Building Team (M. Hartigan) In the absence of Mike Hartigan, Ms. Chisaki reported that the furnishings sub-team met last week and looked at some sample chairs. She handed out pictures of the chairs and sample colors for the Board to review. Board member Schoenrock had a question regarding a $70,000 savings on the construction budget. Ms. Chisaki stated that she did not think it was a savings on the roof but possible the parking structure. She will report back to the Board. Acting Director Chisaki stated that the building will not be weather tight until sometime in January instead of December as planned. The bricks for the exterior of the building will have a short delay in arriving. D. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation has a new member on the team and that they have sent out 5,000 donation letters. The team is exploring how much it will cost to send out letters to everyone in Alameda. Ms. Chisaki stated that she has created a donor form for the Foundation's web page. E. Friends of the Alameda Free Library (M. Skeen) Molly Skeen announced that the Friends had the second largest book sale they have ever had which brought in almost $13,000. The next 2 sales will be held in May and October. The Friends next meeting will be held November 21st. F. Library Building Watch (L. Krongold) President Krongold stated that the newsletter went out last week. Her next newsletter will focus on the Foundation's fundraising efforts and it will target year end giving. G. Patron suggestions/comments (Speak-Outs) and Library Director's response. Acting Library Director Chisaki read 4 input/feedback forms regarding… | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,4 | LibraryBoard | 2005-11-09 | 4 | 5. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert commented that the SAB will be meeting in 2 weeks. 6. LIBRARY BOARD COMMUNICATIONS Board member Mitchell discussed some articles from Library Hotline regarding 5 million books being sent by Congress to hurricane Katrina states and how many librarians have lost their jobs due to Katrina. 7. DIRECTOR'S COMMENTS Acting Library Director Chisaki informed the Board about a major problem that the library is experiencing with a group of teens that come in everyday. Staff is working with the Vice Principal of Alameda High along with the police department to help get this situation under control. She noted that the new time management software will help boot the teens off of the computer when their time is up. Marc Lambert asked the status of new hires for the library. Ms. Chisaki stated that interviews would be held next week. 8. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 8:50 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Interim Library Director and Secretary to the Library Board | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-12-14.pdf,1 | LibraryBoard | 2005-12-14 | 1 | OF Minutes of the ALAMEDA FREE LIBRARY BOARD December 14, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Absent: Mark Schoenrock, Board Member Staff: Acting Library Director Jane Chisaki, Secretary David Hall, Technical Services Supervisor Jenna Gaber, Recording Secretary CONSENT CALENDAR As asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of December 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of November 9, 2005. Approved. C. *Library Services Report for the month of October 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through November 2005. Accepted. E. *Bills for ratification. Approved. Acting Library Director Chisaki reported that the new main library is on time and on budget and will be weather-tight in January. President Krongold asked how it could be on time with the rain we have had. Ms. Chisaki stated that there are 30 "rain days" built into the contract. Ms. Chisaki added that the City Council has asked to look at items that were taken off during the value engineering process so that some items might be added back to help prolong the life of the building. Board member Mitchell MOVED approval of the Consent Calendar. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2005-12-14.pdf |
LibraryBoard/2005-12-14.pdf,2 | LibraryBoard | 2005-12-14 | 2 | UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Resolution Passed by Alameda Free Library Board December 14, 2005 WHEREAS, in order to improve library service to the residents of Alameda, by providing them with modern materials security and inventory system; and WHEREAS, in order to provide accurate, reliable, and state of the art, library materials security and inventory capability, it is necessary that the library replace its 3-M magnetic strip security system; and WHEREAS, an extensive and impartial evaluation process has determined that Libramation Inc. has the best security and inventory system for our library and our community; NOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free Library that the Board supports the acquisition of the Libramation Inc. Materials Security and Inventory System and believes it will improve library services to the community with cutting-edge technology, and therefore respectfully urges the City Council to approve acquisition of this system. Board member Butter stated that she would have liked to have seen a comparison chart and receive more information during the process. Ms. Chisaki stated that Technical Services Supervisor David Hall was here to answer questions from the Board. Supervising Librarian Hall discussed the process that was used to evaluate all of the applications. The evaluation was based on 5 points: completeness of the proposal, vendor support, is it what the library needs, standards/practices and vendor references & credentials. The team used a total of 100 points to score each evaluation. The vendor who had the highest score was chosen. Board member Mitchell MOVED approval of the Resolution for Material Security and Inventory System. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. NEW BUSINESS A. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation sent out 5,000 letters and are getting some responses with small contributions. Acting Library D… | LibraryBoard/2005-12-14.pdf |
LibraryBoard/2005-12-14.pdf,3 | LibraryBoard | 2005-12-14 | 3 | President Krongold stated that the next book sale would be May 5th, 6th and 7th C. Library Building Watch (L. Krongold) President Krongold stated that she would be sending out a newsletter next week. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert advised the Board that Day in the District would be January 27th and February 3rd. LIBRARY BOARD COMMUNICATIONS Board member Mitchell noted that he went to the Humbolt Library. DIRECTOR'S COMMENTS Library Director Chisaki updated the Board members on the teenage gang problem the library has been experiencing for the last few months. She congratulated Marc Lambert on obtaining his MLS. Ms. Chisaki announced that 2 new part-time librarians have been hired. Peggie Dorrance will be the children's librarian and Anne Vannucchi will be the new branch/reference librarian. Anne Vannucchi is currently a library technician who has just completed her MLS. Ms. Chisaki also announced that Jenna Gaber, Executive Assistant at the Alameda Free Library, is retiring and moving out of the area. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 8:37 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Interim Library Director and Secretary to the Library Board | LibraryBoard/2005-12-14.pdf |
LibraryBoard/2006-01-11.pdf,1 | LibraryBoard | 2006-01-11 | 1 | CP Minutes of the ALAMEDA FREE LIBRARY BOARD January 11, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Ruth Belikove, Vice President arrived 7:04 p.m. Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: Leslie Krongold, President Acting Library Director Jane Chisaki, Secretary Staff: David Hall, Technical Services Supervisor Jenna Gaber, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of January 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of December 14, 2005. Approved. C. *Library Services Report for the month of November 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through December 2005. Accepted. E. *Bills for ratification. Approved. Board member Schoenrock noted on the Library Services report that the Door count and Check-outs for the branch libraries are the same. Supervising Librarian Hall commented that Jane would check into the numbers are report back to the Board. Board member Mitchell MOVED approval of the Consent Calendar. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2006-01-11.pdf,2 | LibraryBoard | 2006-01-11 | 2 | Page 2 of 3 01/11/06 Library Board Meeting Minutes UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Supervising Librarian David Hall reported that the library will close for 2 weeks in March for tagging the library collection. Acting Library Director Jane Chisaki will notify the school district when the exact dates for closure will be. There will also be a press release for all local newspapers. Board member Butter expressed concerns that all libraries will be closed on Fridays during that period. Ms. Butter would like an item agendized for the next meeting to discuss how the public will be notified of the closure. Vice President Belikove asked if only libraries had RFID. Mr. Hall stated that many facilities now have materials inventory security devices. NEW BUSINESS A. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation met on the previous Monday evening. The Foundation has a new member and so far they have raised $74,000. B. Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends received 38 survey responses evaluating the Friends programs and suggestions for new programs. The book sale had the highest response from patrons. The Summer Reading Program also received a very high response with Literacy scoring somewhat lower. A baby program was suggested by a patron. Vice President Belikove asked if the Friends had considered what the City of Oakland was doing with One City, One Book. C. Library Building Watch (L. Krongold) In the absence of President Krongold no report was given. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert reminded the Board about Day in the District on February 3rd. | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2006-01-11.pdf,3 | LibraryBoard | 2006-01-11 | 3 | Page 3 of 3 01/11/06 Library Board Meeting Minutes LIBRARY BOARD COMMUNICATIONS Board member Butter reminded the Board that there will be a Library Bond on the June ballot. The League of Women Voters will be supporting the Bond. DIRECTOR'S COMMENTS Supervising Librarian David Hall reported that the weatherproofing on the new main library has been completed. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 7:53 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2006-02-08.pdf,1 | LibraryBoard | 2006-02-08 | 1 | CITY OF ORATER TERKA Minutes of the ALAMEDA FREE LIBRARY BOARD February 8, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President arrived 6:56 p.m. Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Jane Chisaki, Acting Library Director Absent: None Staff: Jenna Gaber, Outgoing Recording Secretary Marsha Merrick, Incoming Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of February 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of January 11, 2006. Approved. C. *Revised Library Services Report for the month of November 2005. Accepted. D. *Library Services Report for the month of December 2005. Accepted. E. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through January 2006. Accepted. F. *Bills for ratification. Approved. Board President Krongold asked about a tour of the new Library building for the Board. Acting Library Director Chisaki indicated that she would be setting up something with Bob Haun in the near future. | LibraryBoard/2006-02-08.pdf |
LibraryBoard/2006-02-08.pdf,2 | LibraryBoard | 2006-02-08 | 2 | Minutes of 02/08/06 Page 2 of 4 Library Board Meeting Board member Butter moved to approve the Consent Calendar as presented. Board member Mitchell seconded the motion which carried by a unanimous vote. UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki spoke on the progress being made to date under the direction of David Hall, Technical Services Supervisor. NEW BUSINESS A. Public Notification of Library Closure for Collection Conversion (J. Chisaki). Acting Library Director Chisaki spoke on the notification process which is currently underway. The City Council approved the two-week closure in March, and press releases have been distributed. A list of FAQ's were also put together to advise the public on the reason for the closure and to better educate patrons on the security of the RFID process. The Board resoundingly agreed that this coverage was indeed a "job well done"! B. Alameda Free Library Foundation (R. Belikove) Board Member Belikove announced that she had resigned her position as liaison to the Foundation effective that evening. President Krongold asked for a member of the Board to volunteer their time for this spot and Board Member Mitchell agreed to contact the Foundation President. The Foundation is also organizing a fund raising Gala for the new Library which is scheduled for October 28. C. Friends of the Alameda Free Library (M. Skeen) Friends of the Alameda Free Library President Molly Skeen spoke on the activities being planned for the Library Grand Opening scheduled on November 2. She asked if a member of the Board was interested in being the liaison for the event, and Board Member Butter willingly volunteered her time. D. Library Building Watch (L. Krongold) Board President Krongold indicated that she was heavily involved in working on a Master's program and her time was just not what it used to be. She made a request to have a Library staff member assist in getting out the newsletter. Acting Library Director Chisaki said she would think… | LibraryBoard/2006-02-08.pdf |
LibraryBoard/2006-02-08.pdf,3 | LibraryBoard | 2006-02-08 | 3 | Minutes of 02/08/06 Page 3 of 4 Library Board Meeting E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Acting Director Chisaki read through the speak-outs, and a common theme questioned if the new Library would also have alternative music CD's, i.e., something besides classical which holds the majority in the current collection. There had been a $10,000 donation made to the Library that specified it to be used to purchase classical music only, which is the reason the greater part of the collection stands as it is. This specific had not been mentioned in the response provided to the speak-out, and the Board asked if it might be a good idea to advise patrons on this so they could better understand the bulk of the CD's being classical. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert spoke about the "Day on the District" he had recently attended with Board Member Belikove and Acting Library Director Chisaki and encouraged others to take these opportunities as they present themselves. LIBRARY BOARD COMMUNICATIONS Board President Krongold wished outgoing Recording Secretary Gaber good luck in her new retirement venture, to which the rest of the board heartily agreed. Acting Library Director Chisaki invited the Board to stop by for a farewell party the Library was hosting on the following Monday, February 13. At this time, President Krongold introduced incoming Recording Secretary Merrick who spoke briefly about her background and her previous assignments working with the City of Alameda. Recording Secretary Merrick asked if it was appropriate to call the Board members on the day of the meeting as a reminder. This had been done in the past, but was discontinued at some point. There seemed to be renewed interest in the idea, and Board Member Mitchell asked that this practice be reinstated. Recording Secretary Merrick agreed to make calls to members on all meeting days going forward. Board Member Schoenrock had some questions on the construction report, which were readily addresse… | LibraryBoard/2006-02-08.pdf |
LibraryBoard/2006-02-08.pdf,4 | LibraryBoard | 2006-02-08 | 4 | Minutes of 02/08/06 Page 4 of 4 Library Board Meeting ADJOURNMENT Vice President Belikove moved to adjourn the meeting at 8:15 p.m. Board Member Mitchell seconded the motion which carried by a unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-02-08.pdf |
LibraryBoard/2006-03-08.pdf,1 | LibraryBoard | 2006-03-08 | 1 | CITY OF TERKA Minutes of the ALAMEDA FREE LIBRARY BOARD MARCH 8, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Jane Chisaki, Acting Library Director Absent: Leslie Krongold, President Ruth Belikove, Vice President Staff: Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of March 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of February 8, 2006. Approved. C. *Library Services Report for the month of January 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through February 2006. Accepted. E. *Bills for ratification. Approved. Board Member Mitchell moved to approve the Consent Calendar as presented. Board member Schoenrock seconded the motion which carried by a 3-0 unanimous vote. | LibraryBoard/2006-03-08.pdf |
LibraryBoard/2006-03-08.pdf,2 | LibraryBoard | 2006-03-08 | 2 | Page 2 of 5 Minutes of 03/08/06 Library Board Meeting UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki updated the group on the RFID tagging progress. As of 03/08/06, over 24,000 items have been tagged by staff at the Interim Main Library. Chisaki indicated that if the tagging process gets completed earlier than expected, the Interim Main would re-open prior to the anticipated date of March 20, 2006. After the Interim Main's re- opening, the Bay Farm Island and West End Branches will tag their collections on Fridays when they are closed. Also of note, in the 2 1/2 days the Main Library had been closed, the West End Branch had over 4,000 visitors - around half the amount they usually see in one month's time. Board Member Butter inquired as to when the new RFID system would be activated. Acting Director Chisaki responded that the system will be live at all three libraries in November when the new Main Library opens. NEW BUSINESS A. Communication from the Library Board to the City Manager and the City Council (J. Chisaki) A letter from the Board to the City Manager regarding the hiring of a new Library Director came under discussion. Unfortunately, the draft letter was not available for review, so Board Member Butter gave a synopsis of the concerns addressed. After some discussion, it was suggested that the Board take a vote which would give Board President Krongold the authority to send out the letter on their behalf. Member Schoenrock so moved and Member Mitchell seconded the motion which carried by a 3-0 unanimous vote. Board Member Butter indicated that she would communicate the information to President Krongold. B. Alameda Free Library Foundation (A. Mitchell) Board Member Mitchell took over Foundation liaison duties from Vice President Belikove, and gave a report of items discussed at the last meeting. Since the mural behind the Circulation Desk is important to have prior to the opening of the new library, the Foundation voted to fund the "Oracle of t… | LibraryBoard/2006-03-08.pdf |
LibraryBoard/2006-03-08.pdf,3 | LibraryBoard | 2006-03-08 | 3 | Page 3 of 5 Minutes of 03/08/06 Library Board Meeting C. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen announced there will be an author night program on April 7, 2006 at Books, Inc. with local author Eleanor Wiley speaking on her book "There are No Mistakes". All are encouraged to attend this event, as well as the Friends next book sale May 5, 6 and 7 at the O' Club on Alameda Point. The Friends have formed a 10-person committee to plan the grand opening November 2. Currently at issue is the staffing for the Café that will be housed in the new Main Library. The committee will meet again towards the end of March. Ms. Skeen shared that a letter to the City Manager was sent that day expressing concerns on hiring a Library Director before the grand opening of the new Library as well. Board Member Butter asked for confirmation that the Friends would be selling used books in the Café. She further inquired if the Friends thought that this might impact their regular book sales in any way. Friends President Skeen could not predict the affect, but said that they were still committed to carrying on the twice-yearly tradition at the O' Club on Alameda Point, as they do not want their inventory to build up too much. D. Library Building Watch (L. Krongold) With Board President Krongold absent, there was no news to report for the Library Building Watch newsletter. However, Acting Director Chisaki announced that Recording Secretary Merrick had volunteered to take over this piece, as Board President Krongold's time had become quite limited. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. The speak-outs were inadvertently left out of Library Director Chisaki's binder by Recording Secretary Merrick who was unaware that these were to be placed there. The two existing speak-outs will be brought to the April 2006 meeting, with any new speak-outs that might come in, to share with the Board. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) SAB representative Marc Lambert indicated t… | LibraryBoard/2006-03-08.pdf |
LibraryBoard/2006-03-08.pdf,4 | LibraryBoard | 2006-03-08 | 4 | Page 4 of 5 Minutes of 03/08/06 Library Board Meeting Jim Fisher and Jane Wellford of Berkeley were present in the audience, and asked if there was interest in hearing about their experiences with RFID. Mr. Fisher said that he had signed a petition against RFID in Berkeley, 99% of his reason being fiscal. He believed that Council spent an inordinate amount of money on this system, during a time there was supposedly a budget crunch. It had been presented as a way to save money, but it wasn't doing the job. A lot of this was based on the self-checkout feature which had encountered several problems. Ms. Wellford indicated that the Library staff was over-worked, and there was not enough money left to hire additional staff to pick- up the increased workload. Director Chisaki related the experience that Alameda had with the self-checkout process, and it had been very good. When the equipment was first installed, there were staff designated to pull people out of the regular lines and show them how to use the self-checkout. The Express Check currently handles about 26% of the circulation at the main library. Director Chisaki also mentioned that she was asking for additional staffing for the new main library during the current budget planning process, since the new Library would be three times the size of the existing Interim Main. Ms. Wellford then reported that the Berkeley RFID vendor, Checkpoint, had promised their system cost at $685,000 installed, yet it has now cost their City over 2 million dollars. Mr. Fisher and Ms. Wellford handed out some information from their Berkeley experiences, and the Board thanked them for their comments. City Manager Debra Kurita was in attendance at the meeting and spoke about her background in public office. She also mentioned that she was a Bay Area native, so taking the Alameda City Manager position was like coming home. Ms. Kurita shared her views and an outline of her schedule of priorities for replacing the vacant Department Head positions: Planning & Building Director (filled);… | LibraryBoard/2006-03-08.pdf |
LibraryBoard/2006-03-08.pdf,5 | LibraryBoard | 2006-03-08 | 5 | Page 5 of 5 Minutes of 03/08/06 Library Board Meeting LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Acting Library Director Chisaki handed out copies of the Value Engineering List to show where the first floor ceiling treatment had been removed from the plans. She went on to explain that when she heard about the change to add this back in, the Board packets had already gone out, and because the Council had not yet been informed, she did not feel it appropriate to pass the information on to the Board. After reviewing the rest of the package, there does not appear to be anything else that could be removed or added being this far into the project schedule. Director Chisaki polled the board on publishing their personal e-mail addresses so citizens could contact them directly with inquiries or concerns. Members Butter and Mitchell had no opposition to the idea; Member Schoenrock stated he would rather have people come to the Library Board meetings so he could address their comments first hand. Director Chisaki will contact the absent members and ask their opinions on the subject as well. There followed a short discussion on the logistics of turning the Interim Library's space back over to the school district once the new building is completed. ADJOURNMENT Board Member Butter called for a motion to adjourn the meeting at 8:17 p.m. Board Member Mitchell so moved, Board Member Schoenrock seconded the motion, and it was carried by a 3-0 unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-03-08.pdf |
LibraryBoard/2006-04-12.pdf,1 | LibraryBoard | 2006-04-12 | 1 | OF Minutes of the ALAMEDA FREE LIBRARY BOARD APRIL 12, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: Ruth Belikove, Vice President Staff: Jane Chisaki, Acting Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of April 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of March 8, 2006. Approved. C. *Library Services Report for the month of February 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through March 2006. Accepted. E. *Bills for ratification. Approved. While reviewing Item C. Library Services Report for the month of February 2006, Member Schoenrock made mention of the declining check-out numbers. Speculation was made that this might be attributed to the continuing wet weather, as well as the fact that the Internet is being used more by patrons for reference activities. Board Member Mitchell moved to approve the Consent Calendar as presented. Board Member Butter seconded the motion which carried by a 4-0 unanimous vote. | LibraryBoard/2006-04-12.pdf |
LibraryBoard/2006-04-12.pdf,2 | LibraryBoard | 2006-04-12 | 2 | Page 2 of 4 Minutes of 04/12/06 Library Board Meeting UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki updated the group on the progress being made on this project. Everything to date is going very well; the branches have started their book tagging on closed days and have already completed several collections. Media tags are on the way and will be the next step in the process. NEW BUSINESS A. Consider Resolution of Support for Proposition 81 (J. Chisaki) Acting Director Chisaki presented a draft resolution in support of Proposition 81, the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2006. This proposition would allow the state to provide grants to local governments to construct new libraries and expand or renovate existing libraries, much like Proposition 14 which was approved by voters in 2000, that helped build the new Alameda Free Library. After reviewing the resolution, a few minor language changes were suggested. One point was deleted which referred to fiscal impact, at this time unknown, and another point was added which referred to hopes that a new branch library will be built at the ever-growing Alameda Point. Board President Krongold read through the resolution as revised, and a vote was taken to bring the resolution to the City Council for their support. Member Schoenrock moved to accept the resolution as revised, Member Mitchell seconded and the motion carried by a 4-0 vote. B. Request to be closed April 16 in observance of Easter (J. Chisaki) Acting Director Chisaki explained that Easter Sunday is not an observed City holiday because most City offices are closed. If need be, the Library could be open and staffed primarily by part-time employees. The Board asked whether other City and County libraries would be closed, and Chisaki stated that neighboring libraries were closed on Sunday. Board Member Butter indicated that the library at UCSF was to be open and thought it unusual that the… | LibraryBoard/2006-04-12.pdf |
LibraryBoard/2006-04-12.pdf,3 | LibraryBoard | 2006-04-12 | 3 | Page 3 of 4 Minutes of 04/12/06 Library Board Meeting C. Library Legislative Day in Sacramento on April 26 (J. Chisaki) Acting Director Chisaki asked the Board if anyone would be interested in attending Library Legislative Day with her, as it provides an excellent opportunity to lobby representatives for support of Proposition 81. President Krongold and Board Members Butter and Schoenrock declined the invitation, while Member Mitchell expressed his interest. Director Chisaki stated that Vice President Belikove would also like to attend, and reservations will be made accordingly. D. Alameda Free Library Foundation (A. Mitchell) The Foundation has selected a new letterhead and logo. The letterhead has been ordered and address labels for the mass fundraising mailing are being prepared. The Fundraising Gala Committee had not met again so there is no new information. Board Member Butter inquired about the status of the Naming Policy and the donations which have been received by the Foundation. Board Member Mitchell had no information to provide. Acting Director Chisaki offered to invite members of the Library Foundation to a future Library Board meeting to discuss the Naming Policy and donations with the Library Board. E. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen was unable to attend the meeting, but had passed on a few notes to Acting Director Chisaki. The Grand Opening Planning Committee met once and will be meeting next on April 24. The Café Planning Committee had also met once. The Friends will be forming a Membership Committee to develop a plan to increase their membership. The next book sale will be held on May 5th, 6th and 7th at the O' 'Club on Alameda Point. F. Library Building Watch (L. Krongold) Board President Krongold stated that she had done some training with Recording Secretary Merrick, and turned over the newsletter to her. Secretary Merrick expressed her anticipation in getting to work on this project and conveyed her hope that an issue would be forthcoming prior to the n… | LibraryBoard/2006-04-12.pdf |
LibraryBoard/2006-04-12.pdf,4 | LibraryBoard | 2006-04-12 | 4 | Page 4 of 4 Minutes of 04/12/06 Library Board Meeting ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS Board Member Mitchell commented on a few of the articles contained in the Library Hotline. DIRECTOR'S COMMENTS Acting Director Chisaki announced that bid responses for the new Library furniture packages were due in the following week, and RFP's for IT equipment are out for prospective bidders as well. Chisaki then spoke about the PEO (Philanthropic Education Organization) luncheon she attended as a guest speaker. ADJOURNMENT Board President Krongold called for a motion to adjourn the meeting at 8:37 p.m. Board Member Mitchell so moved, Board Member Butter seconded the motion, and it was carried by a 4-0 unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-04-12.pdf |
LibraryBoard/2006-05-10.pdf,1 | LibraryBoard | 2006-05-10 | 1 | of $ TERKA Minutes of the ALAMEDA FREE LIBRARY BOARD MAY 10, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Absent: Alan Mitchell, Board Member Staff: Jane Chisaki, Acting Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of May 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of April 12, 2006. Approved. C. *Library Services Report for the month of March 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through April 2006. Accepted. E. *Bills for ratification. Approved. Member Schoenrock mentioned the door count issue brought up in the April 12, 2006 meeting. Acting Director Chisaki indicated that she had asked staff for their input on the declining numbers. Last spring, a new system was put in and there were problems with statistics. By the end of May 2006, this issue should go away and circulation numbers will stabilize, as the Library will have been on the new Horizon system for a year. | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-05-10.pdf,2 | LibraryBoard | 2006-05-10 | 2 | Page 2 of 6 Minutes of the Library Board Meeting May 10, 2006 This does not, however, solve the door count issue. There have been a lot of problems with teenagers that visit the Main Library, and other patrons are now visiting the branch libraries so they don't have to deal with them. The Library is not seeing the problems with the teenagers so much anymore, now it seems to be middle school kids that are acting up. Because we are not fully staffed, we don't supervise as well, and the kids get out of control, scaring the patrons away. The police are called in almost daily, and there is a behavior policy in place as well, however, the kids just keep coming back, even after they have been asked to leave. Member Schoenrock then inquired as to who Don Roberts is. Acting Director Chisaki gave a brief description of Mr. Roberts' website, and explained that he claims to be a primary news source in the Alameda community. She gave out the website address for anyone who was interested in finding out a little more about what Mr. Roberts does. President Krongold asked about an item in the Director's letter about David Hall and the status of the IT bids. As of this morning, the bids had not been reviewed as they were single source, so there is no new news at this time. President Krongold asked for a motion to approve the Consent Calendar as presented. Board Member Butter so moved; Board Member Schoenrock seconded the motion which carried by a 4-0 unanimous vote. UNFINISHED BUSINESS A. Materials Security and Inventory System (J. Chisaki) Acting Director Chisaki indicated that the tagging project was still moving forward. The Bay Farm Island collection already has over 6,000 items tagged, so it's very likely that by the first week of June, their collection should be completed. As items are returned to all three Library locations, they are getting tagged as well. The media collections are next on the list. Laura Chaquette is busily working with the architect and Libramation to build a circulation desk that will work. Measurement … | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-05-10.pdf,3 | LibraryBoard | 2006-05-10 | 3 | Page 3 of 6 Minutes of the Library Board Meeting May 10, 2006 million will go to cycle 3 outstanding applications that did not get funded under Proposition 14. NEW BUSINESS A. Discussion of Services for Baby Boomers (K. Butter & J. Chisaki) Acting Director Chisaki drew attention to an article contained in the Board packet that had been forwarded to her by Board Member Butter. This article was a "Call to Action" for Libraries to start thinking about services they could offer the Baby Boomers who are turning 60 and looking at retirement. Member Schoenrock brought some great ideas to the table which started a lively discussion. One of the ideas brought forth was to get these Boomers as volunteers who would act as docents or greeters. A volunteer coordinator position might have to be established in this case, so this designated staff member could be in charge of the volunteer program. Some of the other ideas were to have the meeting rooms available so book clubs could gather; perhaps a lecture series could be put together on Managing Assets or other related financial literacy issues; health lectures from Alameda Hospital would probably also be of interest to this large section of the community. B. Discussion of BALIS System Advisory Board Member & Change of Board By- Laws (J. Chisaki) Acting Director Chisaki talked about getting a new SAB representative to replace the current incumbent, Marc Lambert, whose term is expiring. When Chisaki and Lambert attended the annual SAB BALIS Admin Council dinner, they asked where they might recruit for this position. Without exception, the other SAB members were also members of the Library Board or Commission for their City/County. It was suggested that the Alameda Library Board by-laws be changed to require that the SAB representative be a member of the Board. The City Attorney's office has confirmed that the Library Board has the power to change their by-laws if they wish to do SO. President Krongold asked about the requirements for this position, and Marc Lambert provided an ou… | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-05-10.pdf,4 | LibraryBoard | 2006-05-10 | 4 | Page 4 of 6 Minutes of the Library Board Meeting May 10, 2006 President Krongold called for interest from the Board Members; however, there was no response. Acting Director Chisaki suggested that the board, Friends and Foundation memberships look around for someone and report back in July. C. Alameda Free Library Foundation (A. Mitchell) Board Member Mitchell was absent, so Acting Director Chisaki spoke briefly in his place. The gala group has not met again. The Foundation is receiving $100 checks but not the big money. They are currently working with the marketing/publicity firm who designed their letterhead and envelopes to put together a tri-fold brochure to send out to the community. D. Friends of the Alameda Free Library (M. Skeen) Friends President Molly Skeen talked about the May book sale and indicated it had been quite successful - over $14,000. The next book sale will be the first weekend in October on the 6th, 7th and 8th The next Friends meeting will be on Monday, May 15th, and Karin Lundstrom has requested funding for the teen program; Molly was sure that the request will pass. The Friends are in the process of shifting gears, now that the new Library is being built, what will their focus be going forward. They have several committees meeting to think about things such as: the Grand Opening committee which has met twice so far; the Café planning committee figuring out what they're going to serve, how they're going to staff it; the New Membership committee - the Friends feel they should have more members so they're looking at ways to build up the membership; there is also a By-Laws committee; and an Audit committee that is looking at how they handle their money. E. Library Building Watch (M. Merrick) Recording Secretary Merrick had nothing new to report since she took over the Library Building Watch from Board President Krongold. Merrick said that she had been hopeful of getting a new issue out prior to the Board meeting, but it did not happen due to vacation and workload issues. Merrick stated that t… | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-05-10.pdf,5 | LibraryBoard | 2006-05-10 | 5 | Page 5 of 6 Minutes of the Library Board Meeting May 10, 2006 COMMUNICATIONS, NON-AGENDA (Public Comment) SAB Representative Marc Lambert mentioned that at the last SAB meeting he heard that CalTech would like to hold some of their events at the new Library, and inquired on how room reservations were going to be made. Acting Director Chisaki stated that a policy must be in place first; research is currently being done. The City Attorney's office has recommended that the Library go with the same policy covering the conference rooms in City Hall and at Alameda Point. Community groups can use the rooms if they book them through a City staffer. Much discussion ensued and examples of how other organizations handle their meeting rooms were given. Acting Director Chisaki promised to keep this item moving forward and keep the Board informed of progress. LIBRARY BOARD COMMUNICATIONS Board Member Belikove mentioned that she really enjoyed her tour of the new Library. Board President Krongold asked if the space under the stairs could be used to hold a display case or possibly a piece of art. Acting Director Chisaki responded that the Fire Marshall had some issues because there are sprinkler heads that come up from the floor in case the stairway were to catch on fire, so there could be nothing in this area that had the potential of blocking the sprinkler heads. Acting Director Chisaki advised Board Member Schoenrock there were no Friday tours available. Chisaki would inquire about the possibility of an evening tour, perhaps prior to a regular City Council Meeting. DIRECTOR'S COMMENTS Acting Director Chisaki shared a picture of Bob Haun, Library Project Manager, standing in front of the Levi's insulation wall in the new Library. Chisaki spoke briefly about the furniture bids coming in significantly under budget. The money saved on this piece will be utilized for branch improvements down the road. Furniture contract awards will be presented to City Council for approval at their meeting on June 6th. The media, the LBT and most … | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-05-10.pdf,6 | LibraryBoard | 2006-05-10 | 6 | Page 6 of 6 Minutes of the Library Board Meeting May 10, 2006 Chisaki informed the Board that she has a budget meeting with the City Manager on the following Monday, May 15th. She will be asking for re-funding of the Director's position, the Supervising Reference Librarian position and two Library Technician positions that show on the work plan but are not currently funded. Chisaki is also asking for two new entry-level Librarians, and an IT support technician. The IT position will actually be in IT's budget, and the Library will contract with them for their services. In order to fund these Library positions, budgets in other departments may unfortunately have to be cut. However, Council is fully supporting the funding of the new Library positions. The Alameda Reads Literacy Program has a book launching party coming up on May 19th for their new book "Wish You Were Here" - a collection of stories written by the Literacy students. SAB Representative Lambert mentioned that he has not heard about this event. He also stated that he has been asking the Literacy Program Director for items of interest to put in the Friends' newsletter, but she has been unresponsive. ADJOURNMENT Board President Krongold called for a motion to adjourn the meeting at 8:46 p.m. Board Member Butter SO moved, Board Member Belikove seconded the motion, and it was carried by a 4-0 unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-05-10.pdf |
LibraryBoard/2006-06-14.pdf,1 | LibraryBoard | 2006-06-14 | 1 | OF TERRA DRATED Minutes of the ALAMEDA FREE LIBRARY BOARD JUNE 14, 2006 ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Absent: Mark Schoenrock, Board Member Staff: Jane Chisaki, Acting Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of June 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of May 10, 2006. Approved. C. *Library Services Report for the month of April 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through May 2006. Accepted. E. *Bills for ratification. Approved. President Krongold asked for a motion to approve the Consent Calendar as presented. Board Member Mitchell so moved; Board Member Butter seconded the motion which carried by a 4-0 unanimous vote. UNFINISHED BUSINESS A. Materials Security and Inventory System - Update (J. Chisaki) Acting Director Chisaki reported that 15,000 more items have been tagged, and staff is now starting on the media collection. | LibraryBoard/2006-06-14.pdf |
LibraryBoard/2006-06-14.pdf,2 | LibraryBoard | 2006-06-14 | 2 | Page 2 of 4 Minutes of the Library Board Meeting June 14, 2006 B. Discussion of BALIS System Advisory Board Member (J. Chisaki) Acting Director Chisaki mentioned that an application had been received for this position, and she has recommended to the mayor that the candidate, Rebecca Kozak, be appointed. She also mentioned that outgoing SAB Representative, Marc Lambert, had met with Ms. Kozak to provide details on the responsibilities of the position. Consideration of the nominee by Mayor Johnson is slated to occur at the June 20, 2006 City Council Meeting. NEW BUSINESS A. Discussion of Donor Recognition Wall in New Main Library (J. Boone) Library Foundation President Jeptha Boone was present to give details on the donor recognition wall which will be placed in the new Library. The minimum donation needed in order to have your name on this wall is $5,000. Another option is to name a shelf in the new Library which goes for $100. President Boone passed out lists of names to the Board of contributing donors in both of these categories. The Board took a few minutes to review the lists, during which time a few questions arose. How are names and titles going to be laid out, i.e. will we require all to be uniform in structure? Examples: Dr. John Smith, as opposed to John Smith M.D. - or - Mr. & Mrs. John Smith as opposed to John and Mary Smith, etc. Foundation President Boone indicated he had seen donor walls of all different varieties. Some uniformly named, and some that were all over the map with about any combination possible. At the very least, there would have to be a character limit due to space constraints. The Foundation is still in discussion regarding the naming policy. What will the donor recognition wall by made of? President Boone had been advised that a material called Corydon would be a good choice. Board Member Butter asked if etched glass might be an option. Other suggestions were brought up, as well as an inquiry on whether the architect had been asked for input on this issue. Since he had not, Acting D… | LibraryBoard/2006-06-14.pdf |
LibraryBoard/2006-06-14.pdf,3 | LibraryBoard | 2006-06-14 | 3 | Page 3 of 4 Minutes of the Library Board Meeting June 14, 2006 C. Friends of the Alameda Free Library (M. Skeen) President Molly Skeen was present and gave a short report on current Friends' activities. At their May meeting, approval had been given for the purchase of two new microfilm reader/printers for the Library. Also, there are ongoing planning meetings for both the Grand Opening Events and Café. The Friends will be assisting on July 19th when 10 year old Alameda author, Brian Wong, has his Author Night for The Aader. D. Library Building Watch (M. Merrick) Recording Secretary Merrick was pleased to announce that a new issue of the Library Building Watch newsletter had been released that day, and handed out copies for the Board's perusal. Secretary Merrick cited a challenge inserting the graphics; however, all had been sorted out in the end. The program used to produce the newsletter, Vertical Response, was very user-friendly and did most of the work when it came to publication and release to e-mail recipients. Secretary Merrick promised editions would be produced monthly, with more news about the new Library included in future issues. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. A suggestion was made for on-line ILL services. Early next year, the public catalog will be enhanced enabling patrons to make a direct request through staff on a simple form. Another suggestion was made that WIFI access be installed at the branches. In conjunction with access being initiated at the new Main Library, access will also start up at the branches. Another patron questioned where all the new magazines were. Apparently, by the time the Library gets their issues on the racks, they' ve been in the stores for weeks, making the Library's issues not so "new" anymore. The nature of deliveries to retailers as opposed to libraries is quite different. The Library gets their magazines and periodicals as 3rd class mail, which can sit in the post office for an extended period before delivery occurs. Once… | LibraryBoard/2006-06-14.pdf |
LibraryBoard/2006-06-14.pdf,4 | LibraryBoard | 2006-06-14 | 4 | Page 4 of 4 Minutes of the Library Board Meeting June 14, 2006 ADJOURNMENT Board President Krongold called for a motion to adjourn the meeting at 8:15 p.m. Board Member Mitchell so moved, Board Member Belikove seconded the motion, and it was carried by a 4-0 unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-06-14.pdf |
LibraryBoard/2006-07-12.pdf,1 | LibraryBoard | 2006-07-12 | 1 | OF Minutes of the ALAMEDA FREE LIBRARY BOARD JULY 12, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Acting Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of July 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of June 14, 2006. Approved. C. *Library Services Report for the month of May 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through June 2006. Accepted. E. *Bills for ratification. Approved. President Krongold asked if there were any questions from the Board on consent calendar items. Board Member Mitchell inquired about one number that was close to $50,000 in arrears. "Oth Employer Pd Benefits" stands at -$47,068.51 for FY06. These dollars are controlled by Human Resources and vary from year-to-year. All departments in the City experienced an arrearage in this account for FY06. President Krongold mentioned an item in the Library Director's Report titled "Summer Reading Programs". The end of summer reading celebration is scheduled for August 23, not August 24 as noted. | LibraryBoard/2006-07-12.pdf |
LibraryBoard/2006-07-12.pdf,2 | LibraryBoard | 2006-07-12 | 2 | Page 2 of 4 Minutes of the Library Board Meeting July 12, 2006 President Krongold asked for a motion to approve the Consent Calendar as presented. Board Member Butter so moved; Board Member Belikove seconded the motion which carried by a 5-0 unanimous vote. UNFINISHED BUSINESS A. Materials Security and Inventory System - Update (J. Chisaki) Acting Director Chisaki indicated that things were still on target with the tagging process. Staff has had to adjust the placement of tags in children's books, so as not to cover up pictures or pop-ups. Board Member Butter inquired if the RFID equipment would be installed by the time the new Library opens. Director Chisaki said that as soon as David Hall returns from vacation they would be addressing this issue. The IT contracts were awarded by Council, and the vendors are ready to proceed. Chisaki expressed her confidence that everything would be installed and ready to go by opening day. B. Discussion of BALIS System Advisory Board Member (J. Chisaki) Acting Director Chisaki spoke about Rebecca Kozak who is more than happy to be our new SAB Representative. There was a small drawback in the appointment process, however, so Rebecca has not been officially named yet. Chisaki had followed the same procedure as the previous director by writing a staff report and resolution for Council to approve. One of the Council members questioned this because the SAB is not a standard Board or Commission of the City. The item ended up being pulled from the agenda prior to the meeting. The Mayor will most likely nominate Ms. Kozak for the position at the next regular City Council Meeting, and then officially appoint her at the following meeting. NEW BUSINESS A. Meeting Room Use in New Main Library (J. Chisaki) Acting Director Chisaki gave out the City's Management Practice governing meeting room use. Chisaki also gave out a summary of policies that other libraries follow in regards to this subject. How to apply rules and rules for meeting room use are standard fare, and in most cases, the Direc… | LibraryBoard/2006-07-12.pdf |
LibraryBoard/2006-07-12.pdf,3 | LibraryBoard | 2006-07-12 | 3 | Page 3 of 4 Minutes of the Library Board Meeting July 12, 2006 Board Member Butter stated that the Board should have a say on the rooms available for public use; Board Member Schoenrock asked how the fee structure works in other libraries, and added that community groups should have priority consideration over City departments. Another question came up on how people would access the conference rooms after hours, and whether a staff member would have to be present to clean/lock up after the meetings conclusion. After some discussion, the Board directed Chisaki to mock up a Library Meeting Room use policy, and bring it to the August 2006 meeting for the Board's review. Board Member Butter suggested that, even without a room policy in place, they give the go-ahead to BALIS to host the CALTAC conference later this year. B. Alameda Free Library Foundation (A. Mitchell) Board Member Mitchell spoke on the topics discussed at the Foundation's June 20th meeting. Medallion artwork would not be installed by June 30th because the artist needs a level surface to work on; furniture for the new Library came in under budget; bookmarks were to be given out at the July 4th parade and the fair at Rittler Park; Barbara Mooney will do the food at the Gala scheduled for October 28th, with the Foundation donating $5,000 towards the effort; donor wall uniformity was again a topic; and, the donor wall will be fronted by a glass plate, with a removable piece behind for adding names in the future. C. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen reported they had $15,000 earmarked for Grand Opening events. A committee will meet to decide on giveaways; November 2nd will be the ribbon-cutting ceremony and November 4th will be family day. The Friends will help with refreshments for Brian Wong's author night. A café meeting is scheduled for next week. There will not be a regular Friends meeting in the month of July. D. Library Building Watch (M. Merrick) Recording Secretary Merrick stated that due to Fiscal Year-End bu… | LibraryBoard/2006-07-12.pdf |
LibraryBoard/2006-07-12.pdf,4 | LibraryBoard | 2006-07-12 | 4 | Page 4 of 4 Minutes of the Library Board Meeting July 12, 2006 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Board President Krongold read a resolution thanking outgoing SAB Representative, Marc Lambert, for volunteering his time and efforts during the last 4 years as the liaison to BALIS. The framed resolution was signed by all the Library Board members, and was presented to Mr. Lambert along with applause by all present. LIBRARY BOARD COMMUNICATIONS Board Member Belikove inquired about the Winkenbach Trust Fund money and where it had been spent. The money was deposited to our Memorial Fund and is being used to purchase books for the new Library's "Opening Day Collection". Board Member Butter asked if the Board could have an ongoing list of the donations we receive, and where the money will be spent. Recording Secretary Merrick will start providing this information to the Board in their packet, starting with the August 2006 meeting. DIRECTOR'S COMMENTS Acting Director Chisaki informed the board that she had made the "short list" for the Director's position and her second interview with the City Manager and Assistant City Manager is slated for the last week in July 2006. No other information is available. With the advent of summer break, the teen problem the Library was experiencing pretty much went away. The Leydecker family has donated a painting of their Victorian home to the Library and it will be displayed at the Bay Farm Island Branch, which sits in Leydecker Park. ADJOURNMENT Board President Krongold called for a motion to adjourn the meeting at 8:26 p.m. Board Member Mitchell so moved, Board Member Schoenrock seconded the motion, and it was carried by a 5-0 unanimous vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-07-12.pdf |
LibraryBoard/2006-08-09.pdf,1 | LibraryBoard | 2006-08-09 | 1 | TERNA Minutes of the ALAMEDA FREE LIBRARY BOARD AUGUST 9, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of August 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of July 12, 2006. Approved. C. *Library Services Report for the month of June 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through July 2006. Accepted. E. *Bills for ratification. Approved. Board Member Butter inquired about inflation of circulation numbers as mentioned in the Library Director's report. Director Chisaki indicated that she had checked back three years and verified that, for some unknown reason, her predecessor had been routinely inflating numbers anywhere between 5-7%. When looking at statistics, there has actually been a slight increase in year-to-date numbers. Chisaki plans to do a little more investigating, and will report back to the Board at a future meeting. President Krongold asked for a motion to approve the Consent Calendar as presented. Board Member Butter so moved; Board Member Mitchell seconded the motion which carried by a 5-0 unanimous vote. | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-08-09.pdf,2 | LibraryBoard | 2006-08-09 | 2 | Page 2 of 6 Minutes of the Library Board Meeting August 9, 2006 UNFINISHED BUSINESS A. Materials Security and Inventory System - Update (J. Chisaki) Director Chisaki stated there was nothing much new to report at this time, as Supervising Librarian David Hall, who heads up the project, had been on vacation for a couple of weeks. Board Member Butter asked if there was a plan in place to ensure that the RFID equipment would function properly. Chisaki indicated that testing will start at both the Main and the branches in mid-October, and technicians will be on hand to monitor and adjust the equipment. However, testing the system when the building is empty is a whole different thing than when you have people coming and going with electronic devices such as cell phones, pagers, laptops, etc. The system will need further adjustment to accommodate these interferences, so a technician will be on site in the peak hours to tweak the system as needed. The RFID system is much more sensitive then the magnetic strips that are currently in place. Board Member Schoenrock quoted from the Director's report that 158,038 items have been tagged, but that doesn't give a sense of what the entire collection would be. Director Chisaki responded that the collection sits at about 250,000, and the next big chunk to be tagged are paperbacks. A lot of the periodicals currently in the system will not be going with us, and will not need tagging, but they are still part of the total system count at this time. B. Meeting Room Use in New Main Library (J. Chisaki) President Krongold stated she had several questions on the Meeting Room Use document that was distributed with the Board packet. A decision was made to go through each item in order and each member could ask the questions they had, if any. In the end, there were several revisions and language enhancements suggested, and Director Chisaki promised to re-work the document and bring it back to the Board at the September 2006 meeting. NEW BUSINESS A. Election of Library Board Officers (J. Chis… | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-08-09.pdf,3 | LibraryBoard | 2006-08-09 | 3 | Page 3 of 6 Minutes of the Library Board Meeting August 9, 2006 B. Clarification of Library Construction Funds (J. Chisaki) Director Chisaki spoke to clarify a statement made by Development Services Director, Leslie Little, that had appeared in a newspaper article concerning redevelopment fund use. The article was a bit misleading, in that it appeared some funds earmarked for library branch renovations would be taken and used towards the theater project. In reality, the pool of funds Little was referring to were straight redevelopment monies. The Library Construction Project took $2 million from redevelopment funds. These funds can only be spent in designated redevelopment districts, and the new Main Library falls into such a district. Unfortunately, neither of the branch libraries fall into one of these districts. Of the $2 million that was allocated from redevelopment funds, $1 million went directly into construction costs, and has already been spent. The other $1 million was put aside for contingency funding. However, because we have not spent the remaining $670,000 in Measure O funds, the $1 million set aside for contingency funding will revert back to redevelopment funds for use on other projects. At this point, we are well enough under budget, that we will be able to give more of the Measure O funds back towards the branch renovations. After all is said and done, we will still have around $2 million to spend on the branches. Audience member Li Volin was in attendance to express her concern over the possible loss of branch renovation funding. She read a letter she had written to address the current funding situation. Ms. Volin was assured by Director Chisaki and the Library Board that all branch monies were preserved, and plans for renovations would proceed, starting with community meetings to get a feel for what the public would like to see happen. Chisaki further assured Ms. Volin that the new Main Library the public is getting is going to be a terrific building. Board President Butter stepped in at this p… | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-08-09.pdf,4 | LibraryBoard | 2006-08-09 | 4 | Page 4 of 6 Minutes of the Library Board Meeting August 9, 2006 D. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen said that they continue planning for the new Café. At the second chance book sale, the Friends moved several hundred boxes of books; sales figures were not yet available. E. Library Building Watch (M. Merrick) Recording Secretary Merrick was pleased with the recent issue as it had highlighted all the upcoming grand opening events. There will be little reminders of these events in each issue that comes out prior to the new Main's opening. Merrick cited issues that arose when printing off the newsletter from its e-mail format, and Member Krongold advised her to speak with Vertical Response's technical support team if the problems persist. Board President Butter inquired if we had thought about what we would do once the new building opens - will it still be called the "Library Building Watch"? Director Chisaki suggested the possibility of having a contest to re-name the publication. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. One patron suggested that senior citizens might get a little more time to keep borrowed movies. Staff conferred, and the loan period for videocassettes will be extended from one to three weeks, with the same period applying to music CD's beginning September 1. A patron request was made to increase the DVD collection for kids. Active selection of children's DVDs has been going on this past year, however, due to their popularity, the collection saw much damage and loss over the first month. The collection has now been increased to about 200 titles at the Main and each branch will receive about 100 new titles to coincide with the grand opening of the new building. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Audience member Marc Lambert asked what was happening on the appointment of the new SAB representative to BALIS. Director Chisaki explained the situation that occurred with the Council and indicated that a decision on how… | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-08-09.pdf,5 | LibraryBoard | 2006-08-09 | 5 | Page 5 of 6 Minutes of the Library Board Meeting August 9, 2006 Board Member Schoenrock inquired if there was a goal to post the meeting minutes to the website as well. Merrick responded that it hadn't been discussed previously, but there should be no problem in doing SO. Board President Butter asked Recording Secretary Merrick to begin posting the minutes once they had received the Board's approval. Merrick promised to start this practice immediately. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Director Chisaki passed around pictures she had taken on a recent tour of the new facility. A request was made to put some of the pictures up on the website. Chisaki indicated that she was going to do that but the software she had to use to make thumbnails was on her home computer, and she had trouble accessing the program. Chisaki indicated that Recording Secretary Merrick was evaluating some photo-editing software she had purchased for her home computer, and would offer her opinion on ease of use, functionality, etc. The date for installation of the exterior medallions, Cadence of the Water, is set for August 18-22. The interior mural, Oracle of the Tree, will start installation August 23, and take 5 days to complete. When we move our telephone and servers over to the new Main on September 25, telephone and internet access at all three location will go down. We don't know how long it will take AT&T to bring our servers back up, so we have put a message on the webpage and started doing handouts to the public announcing this temporary interruption of service. During this process, we will be installing wireless access at both the branches, so during the month of October when the Main is closed, patrons will have full service at the branch locations. Director Chisaki said that discussions should start on getting the public's input for making branch improvements, and she cited several items on branch Supervisor Arta Benzie-Youssef's "wish list". Further discussion was tabled by Board President Butter, as she reque… | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-08-09.pdf,6 | LibraryBoard | 2006-08-09 | 6 | Page 6 of 6 Minutes of the Library Board Meeting August 9, 2006 ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:52 p.m. Board Member Mitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 5-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-08-09.pdf |
LibraryBoard/2006-09-13.pdf,1 | LibraryBoard | 2006-09-13 | 1 | TERNA RATED Minutes of the ALAMEDA FREE LIBRARY BOARD SEPTEMBER 13, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: Leslie Krongold, Board Member Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of September 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of August 9, 2006. Approved. C. *Library Services Report for the month of July 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through August 2006. Accepted. E. *Bills for ratification. Approved. President Butter asked Director Chisaki if she thought the statistics moving forward would be more stable. Chisaki was fairly certain the numbers will look a lot more consistent now. With the closure of the Interim Main during October, and the opening of the New Main in November, numbers will undoubtedly fluctuate, but should re-stabilize towards year-end. The statistics are put together on a fiscal-year basis, and an annual report was promised by Director Chisaki at a future, possibly November or December, board meeting. Board Member Mitchell inquired about a negative number on the Division Expenditure Status Report in the category of Machinery & Equipment. The IT Department has encumbered some funds in this category for PC and related acquisitions for the new building. These monies should have been drawn from the construction fund, so account numbers may have been miscoded. Numbers will be double-checked by staff, and adjusted as necessary. | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-09-13.pdf,2 | LibraryBoard | 2006-09-13 | 2 | Page 2 of 6 Minutes of the Library Board Meeting September 13, 2006 President Butter asked for a motion to approve the Consent Calendar as presented. Vice President Belikove so moved; Board Member Schoenrock seconded the motion which carried by a 4-0 unanimous vote. UNFINISHED BUSINESS A. Materials Security and Inventory System - Update (J. Chisaki) The collection is over 95% complete at this stage. Approximately 12,000 items remain to be tagged - this includes items in circulation. Most of these materials are magazines at the Main Library; tagging will only be done on 2006 issues. These will be tagged as they are checked out at the Circulation Desk, and will be a very quick process, 30 seconds or less. The Opening Day collection will come pre-tagged, so it can go right from the box to the shelf. The total size of the Opening Day Collection is a little over 10,000 items. Vice President Belikove asked how early orders can be made for new releases. Director Chisaki indicated that orders can be placed up to six months before the scheduled release date of a publication, so the book selectors really need to stay on top of things. President Butter mentioned statistics that had been prepared in a needs assessment study previously. Volumes were compared to City population size, and Butter asked if a similar report could be produced. Director Chisaki was happy to provide this information, however, asked that it be held off until the November meeting as statistics were already packed for the move. Board President Butter agreed to the request. B. Meeting Room Use in New Main Library (J. Chisaki) Director Chisaki started out by reading the additions and changes she had made to the previous draft. She also presented an application for the Board's review. Some discussion was held on the changes, and Board President Butter suggested that the board approve the policy with a side note to review it every 6 months. Board Member Mitchell moved that the meeting room use policy be approved with the understanding it would be reviewed a… | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-09-13.pdf,3 | LibraryBoard | 2006-09-13 | 3 | Page 3 of 6 Minutes of the Library Board Meeting September 13, 2006 A flyer has been developed and will be used for various civic groups as a "Save the Date" type of announcement. There is also something being prepared that will hopefully go out in the Bank of Alameda and AP&T statements in their next mailings. Publicity packets are being put together that will go out to the regular news sources. A 16-page advertising supplement being done by the Alameda Journal will be released on October 13th. President Butter asked if there was something that could be put in the supplement to thank the citizens of Alameda for passing Measure O that made the building of the new library possible. Director Chisaki indicated that the dedication plaque for the new building would be in two pieces. The first, larger plaque would have City Council, Library Board, Library Director, architect, construction manager and project manager names on it; the second, smaller plaque would thank the Friends of the Library and Library 2000 for their hard work and the citizens of Alameda for passing Measure O by 78.3 percent. President Butter indicated a preference of seeing something in print, so Director Chisaki will check into getting something in the upcoming advertising supplement. This supplement will not only be in the Alameda Journal, it will also be in the Berkeley Voice, the Montclarion and the Piedmonter. The Library will get approximately 2,000 copies of the overrun as a giveaway. President Butter asked if the board would be able to tour the new building at their next meeting in October. Director Chisaki will explore the possibility, and let the Board know when the October meeting packet goes out. Director Chisaki continued listing Opening Day activities including who would be speaking at the event. Speeches will start at 11 a.m. and the ribbon cutting is expected at 12 noon. There is an event photographer lined up who will take digital pictures and provide us a CD. They are exploring whether AP&T or Comcast will film the event and provi… | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-09-13.pdf,4 | LibraryBoard | 2006-09-13 | 4 | Page 4 of 6 Minutes of the Library Board Meeting September 13, 2006 B. Alameda Free Library Foundation (A. Mitchell) Starting in October, the Gala committee will be meeting every week. Ticket sales have been slow, but they are staring to pick up now. The Foundation has hopes that the Library Board Members will attend; they have requested City Council members to purchase tickets as well. The event will be heavy on hors d' oeuvres, which Director Chisaki has requested be kept back in the Café area. There will possibly be music - Natasha Miller will walk the building with Director Chisaki to check out the space. This will be an adult only event, although this is not stated anywhere. Wine will be served. The Foundation hopes this event will become an annual fundraiser. Posters for the event have been printed and are being distributed. Daisy's on Park Street and Needle in a Haystack on Webster Street are selling tickets; these can also be purchased on-line or from an individual. Campaign brochures detailing donation options have been printed and are being distributed around. Director Chisaki brought out the Foundation's recommendation and mock-up for the donor wall, which will consist of brushed aluminum and cherry wood. These were sent to the architect to look over that afternoon. C. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen was not in attendance, so Director Chisaki gave a short report. The next semi-annual book sale will be held on October 6, 7 and 8 at the O' Club on Alameda Point. The Friends have been working on a new book bag, which will be unveiled at the book sale. It will be sold for $12 to members and $15 to non-members. D. Library Building Watch (M. Merrick) Recording Secretary Merrick apologized for not including the latest issue in the Board's packet which was released the last week of August. The Board verified that they all get the newsletter via e-mail. The plan is to get a newsletter out at the end of every month; however, September will be a challenge as the last week of… | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-09-13.pdf,5 | LibraryBoard | 2006-09-13 | 5 | September 13, 2006 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Previous SAB Representative Marc Lambert asked if we had a new official SAB representative yet. President Butter indicated that this subject would be addressed under Director's Comments. LIBRARY BOARD COMMUNICATIONS Board Member Mitchell stated that he had enjoyed reading the comments about Director Chisaki in the news articles. DIRECTOR'S COMMENTS Director Chisaki introduced Rebecca Kozak to the board as the new SAB Representative to BALIS. Previous SAB Representative Lambert presented Ms. Kozak with a large informational binder to use in her new capacity. President Butter suggested that we standardize the appointment process so we don't have the appointment problem in the future. Director Chisaki had been diligently working with the City Manager's and City Attorney's offices to do just that. The staff report is now imminently clear that the appointment is done by resolution of Council. With prompting from President Butter, Ms. Kozak said she has worked with the Oakland Fire Department for 14 years. She is also attending library school and is in her last semester. Ms. Kozak hopes to get a job as a Librarian in a Public Library eventually. Being the SAB Representative will help her stay connected to the library world. Ms. Kozak has lived in Alameda for about 19 years. President Butter welcomed Ms. Kozak warmly and expressed her delight that there is a new SAB Representative. Director Chisaki spoke about the CALTAC Workshop and is seeking additional information on exactly what will be expected of the Library and the Friends if we are the host facility. The Friends have declined to commit to the event yet because they also feel they need more information. Vice President Belikove inquired about when the next Legislative Day was being held; Marc Lambert stated that this event is usually held at the end of April. In the February Board letter, Director Chisaki had mentioned AB 1234 which is Mandatory Ethics training for officials, local legislators, me… | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-09-13.pdf,6 | LibraryBoard | 2006-09-13 | 6 | Page 6 of 6 Minutes of the Library Board Meeting September 13, 2006 ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:37 p.m. Board Member Mitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-09-13.pdf |
LibraryBoard/2006-10-11.pdf,1 | LibraryBoard | 2006-10-11 | 1 | Chy OF RE RATER Minutes of the ALAMEDA FREE LIBRARY BOARD OCTOBER 11, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Alan Mitchell, Board Member Leslie Krongold, Board Member Absent: Mark Schoenrock, Board Member Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of October 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of September 13, 2006. Approved. C. *Library Services Report for the month of August 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through September 2006. Accepted. E. *Bills for ratification. Approved. Board Member Mitchell questioned the expenditures in Equipment Acquisition which put the Library $16,000+ over budget in that account. Staff will re-direct the charges so they appear under the appropriate line item. President Butter inquired about bottled water services. Library Director Chisaki said the service would not be continued for the Main Library once the move was complete, however, the branches will continue the service due to their aging facilities. | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,2 | LibraryBoard | 2006-10-11 | 2 | Page 2 of 7 Minutes of the Library Board Meeting October 11, 2006 President Butter also asked about an increase in the collection budget. Director Chisaki indicated that the Library had received a 2% increase. She had been hoping for more; however, because of staffing additions, the collection increase was low. Chisaki remarked that when mid-year budget adjustments come around, there will be several areas she will request increases for. A lot of additional expenditures have arisen with the new building that were unexpected. As an example, 6 new phone lines have been added to help monitor security and AED equipment. Another concern will be the late billing received from the Alameda Unified School District for utilities charges. The Library will still be liable for several months' worth of charges later this year, perhaps into next year, depending on how the billing cycle works out. The recent payment of $50,000 to AUSD for space rental will carry us through the month of November; no further charges to this account are expected. Board Member Mitchell mentioned an article he had read about a bomb planted at a library in Salt Lake City. Mitchell inquired as to whether we would have security monitoring equipment in the new library. Director Chisaki responded in the affirmative - there will be video cameras strategically placed around the building, and will show on monitors at the Circulation Desk. The cameras are not recorders, however. President Butter wanted to know how statistics would be calculated going forward due to the changes occurring. Supervising Librarian David Hall is currently looking into how numbers will be extracted from our new systems. President Butter asked about a payment that had been made to Tapes Unlimited, and was billed to janitorial supplies. Recording Secretary Merrick explained that Tapes Unlimited is the dba name for Alameda Office Supply. The City purchases both office and janitorial supplies from this entity on a regular basis. Alameda Office Supply gives a 30% discount to the City of A… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,3 | LibraryBoard | 2006-10-11 | 3 | Page 3 of 7 Minutes of the Library Board Meeting October 11, 2006 B. Meeting Room Use Policy - Final Review (J. Chisaki) Director Chisaki sent out the room use policy in the board packet once again as the City Attorney's office made some language changes and additions. President Butter asked about groups setting up and putting away chairs, etc. for their meetings. Director Chisaki explained that depending on how large the group is might determine whether or not we would require them to do this. Mostly it would be for groups that have some very specific idea on how they want things set-up. Board Member Mitchell asked about item 13 regarding advertising or selling of products or services being prohibited. Director Chisaki explained that for instance, if you were giving a lecture and wanted to sell your book to a participant that would be okay. However, you could not leave any books, business cards, etc. behind in the conference room - all items must be cleared away when leaving the room. Board Member Krongold made an inquiry about the rooms that are non-reservable (the small study rooms). If you are using one of these rooms and you want it for a longer period, you could stay in there as long as nobody else wants to use the room. The Reference Desk will be in charge of the sign-ups for these rooms. Board Member Butter asked about item 9 regarding decoration restrictions in the conference rooms. The language comes straight from Park & Recreation's room use policy. The language will be revised slightly to direct meeting room patrons to use push pins on the tackable wall surfaces, and not use other wall surfaces. President Butter asked for a motion to accept the Meeting Room Use Policy with changes. Board Member Mitchell so moved, Board Member Krongold seconded, and the motion was carried by a 4-0 vote. President Butter asked Director Chisaki to provide an update at the January 2007 Board Meeting and note any problems that have been encountered with meeting room use. In six months, the Board will re-review the policy a… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,4 | LibraryBoard | 2006-10-11 | 4 | Page 4 of 7 Minutes of the Library Board Meeting October 11, 2006 During the March closure, circulation at the West End Branch increased by almost 2,500 items over the same period last year, and at Bay Farm Island, over 1,300 items. Hours had not been extended, and it was quite rainy which tends to depress circulation. During the current Main closure, West End hours were extended to include Sundays, 1:00-5:00, and Bay Farm is open on Fridays, 9:30-5:30. All Main Library reserves are being picked up at the West End, and all Main check-ins are being handled there as well. Some reference items are now at the West End - the Reference Department is sorely missed. Lots of questions on local history, etc. are difficult to answer without them. At the heart of the operation now are the Library Aides. They make sure everything gets back on the shelves quickly, and with increased circulation there is a lot more to this. The Aides have also been doing a great job at keeping the shelves in order, and Benzie-Youssef is very pleased with this. The biggest challenge for the branches is the lack of phones. More specifically, with the Main being unreachable, it is very difficult to help with delinquent collections, obituaries, homebound items, etc. The branches will pick up some extra staff now to help with the increased demand for services. Between the two branches, there is a Library open 7 days a week. Benzie-Youssef suspects that after the new Main opens, it will be very quiet at the branches, as everyone is so excited about the new building opening. B. Alameda Free Library Foundation (A. Mitchell) Board Member Mitchell was very disappointed that there were not firmer plans in place for the Gala. It was as if the Foundation was still trying to figure out what to do. Director Chisaki said that is usually how the meetings go. They are now meeting every week, and at last weeks meeting they were still going sideways. Part of the problem is there is no set agenda, and when they get off the subject being discussed, they don't come b… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,5 | LibraryBoard | 2006-10-11 | 5 | Page 5 of 7 Minutes of the Library Board Meeting October 11, 2006 come out on October 20th The invitations for the Grand Opening still aren't quite done, however. The graphic designer has put together some really nice drafts, but the invitations aren't at the printer yet. Foundation members will go into the Library right after the docent training on October 24th and put the shelf tags in place. There have been donations of water, some wines and hors d' oeuvres from local restaurants for the Gala. There will be music in four different areas in the building. The architect, Tom Hacker, will be attending and he may be asked to speak. Yuki Nagase, artist of the Oracle of the Tree behind the circulation desk, and the Cadence of the Water limestone medallions on the outside of the building, will be in attendance as well. All the posters advertising the Gala have been distributed around town. There are plenty of bookmarks and pamphlets still available, which won't be any good after the Gala event. C. Friends of the Alameda Free Library (M. Skeen) Friends President Molly Skeen was not in attendance for the meeting, so Director Chisaki spoke in her place. The book sale the previous weekend at the O'Club grossed $13,000. $8,000 came in on Friday night alone. It was a very nice turnout. There were 100 boxes of children's books because two elementary schools weeded their collections. The Friends beautiful new book bags were on sale as well. D. Library Building Watch (M. Merrick) Recording Secretary reported that because of having no office equipment to speak of due to the move, it wasn't possible to release an issue of the Library Building Watch. Merrick is hopeful, however, of getting one more issue out prior to the Gala and Grand Opening events, to make them fresh in people's minds. Board Member Krongold suggested having something visible at the Gala so people could sign up to receive the newsletter. Perhaps people could just drop a business card if they were interested. Having some copies of previous issues displayed was a… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,6 | LibraryBoard | 2006-10-11 | 6 | Page 6 of 7 Minutes of the Library Board Meeting October 11, 2006 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Li Volin was in the audience and mentioned that she went to the Independent Booksellers Association the prior weekend for an author signing. She brought along the new Friends book bag and it was decided that it rated number two from the assortment that day. The only bag scoring higher had pockets for a cell phone and water bottle on the outside. LIBRARY BOARD COMMUNICATIONS President Butter commented that she received information on The Hummingbird's Daughter because she was on the San Francisco Friends group mailing list. There was a nice pamphlet describing how book clubs could participate, discussion questions, etc. Director Chisaki said the "One Book Program" is definitely something she would like to see happen at the Alameda Free Library as well. There are generally events all year long relating to the book that's being promoted, such as themed and cultural programs, etc. The Friends and Foundation have already expressed their interest in assisting with this endeavor. President Butter said the Board would also be interested in participating in any way they could. President Butter requested that "Selection of Art for the New Library" be put on the agenda for the November meeting. Board Member Mitchell mentioned one library that had a swashbuckling theme for their readers and it was very well received, probably due to the Pirates of the Caribbean movie coming out at the time. DIRECTOR'S COMMENTS Director Chisaki spoke about how well the building was coming along. It is the third day of the collection move, so books can now be seen through the front window. The Library has not experienced any problems with the moving company, Doubleday. Circulation Supervisor Laura Chaquette is the lead for the move, and deserves a lot of the credit for how smoothly things are going. The staff furniture was delayed, which delays installation of computers and phones. The furniture did arrive and is being installed n… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,7 | LibraryBoard | 2006-10-11 | 7 | Page 7 of 7 Minutes of the Library Board Meeting October 11, 2006 ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board Member Mitchell so moved, Board Member Krongold seconded the motion, and it was carried by a 3-0 vote. (Vice President Belikove left the meeting at 8:02 p.m.) The next meeting of the Alameda Free Library Board will be held in the new Main Library. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-11-08.pdf,1 | LibraryBoard | 2006-11-08 | 1 | CITY OF TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD November 8, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Alan Mitchell, Board Member Leslie Krongold, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of November 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of October 11, 2006. Approved. C. *Library Services Report for the month of September 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through October 2006. Accepted. E. *Bills for ratification. Approved. Board President Butter requested that Director Chisaki make a notation on the Library Services Report for the month of September 2006 which highlights the anomalies in the data due to the Main Library closure. Director Chisaki will do so for future reference purposes. President Butter inquired about the space rental in the budget, and Director Chisaki confirmed that there will be no more budget activity in that area. Board President Butter asked for a motion to accept the Consent Calendar as presented. Board Member Mitchell so moved; Vice President Belikove seconded the motion which carried by a 5-0 vote. | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,2 | LibraryBoard | 2006-11-08 | 2 | Page 2 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 UNFINISHED BUSINESS None. NEW BUSINESS A. Selection of Art for the New Main Library (J. Chisaki) Director Chisaki spoke about accepting donations of art for the public areas. Guidelines should be established first. A memo was circulated from J.S. May, the Foundation's fundraiser consultant, which helped formulate the plan for the Gala Fundraiser. The opinion was, if someone makes an offer of a donation (an item as opposed to cash), apply these four questions as the criteria and if you respond yes to each question, the donation should be appropriate. Is there a need for the gift? Is there a location for the proposed gift? Will the donor cover the full costs for the item? In other words, if there are ongoing operational costs, would the endowment provide support for these future expenses? Does the donor understand that the final design control exists with the projects leadership? Board Member Krongold inquired if the Board would be asked to consider the gifts. Director Chisaki welcomed this as she would not want to be the sole selection authority. President Butter thought the questions were good; however, a process would need to be established first. Member Schoenrock asked if there could be a space reserved not for a gift, but for rotational purposes for local artists. Director Chisaki stated she was going to ask the Alameda Museum if they had some items the Library could display on a rotational basis as well. Vice President Belikove believed it was important to consider the fact that the City has innumerable good artists who have no venue. Belikove went on to say if you're going to select art it could be to our advantage to have someone who knows something about art to sit on the committee. The committee could consist of a mixture of board and community members as well as artists or an art consultant. Vice President Belikove said that many museums lend art to be displayed and that the Oakland Museum might be an excellent source. Board … | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,3 | LibraryBoard | 2006-11-08 | 3 | Page 3 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 update on donation status, etc. Director Chisaki indicated that Sylvia Kahn was now the Foundation President, so she should probably be the one to speak to the Board. Chisaki said that 346 tickets were sold for the Gala and $26,075 was collected. Total expenses have not been calculated, so the final net figure is not yet available; this will be disclosed at a future date. A lot of donations were made the night of the Gala with the $100 shelves being the most popular item. Board President Butter inquired as to how much of that money would go to the Library. Director Chisaki responded that it would build the endowment which in turn would be used for the Library when it had a future need. The cleaning done before the Grand Opening was discussed; Director Chisaki said the Foundation was only willing to pay half. The Library originally requested 1 day of professional cleaning and ended up getting 1/2 days for the same cost. The Foundation would like to do an annual fundraising event at the Library, but Director Chisaki explained to them now that the Library is open, there wouldn't be the anticipation of the new building as a big draw. Additionally, there would not be an opportunity for day long set-up for the event; the Library is now open. C. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen said there was a membership table set up for the first four days the Library was open and was happy to report they signed up 41 new members. These new volunteers were interested in helping with the book sales or in the Café. Café planning is moving along - they had hoped to be open the past Monday, however, the refrigerator and microwave had not arrived yet. Hopefully, they will be ready to open the Monday of Thanksgiving week. They have just enough people to cover the 12 shifts with 2 people each shift. The Friends would like to get a few more people who would be willing to be available on-call. Per Member Krongold's inquiry, Feel… | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,4 | LibraryBoard | 2006-11-08 | 4 | Page 4 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Director Chisaki reported there had been no written speak-outs, but she has received a lot of nice compliments as she walks through the building. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) An audience member had several comments/observations about the new Library as follows: the big windows fully-lighted at night may be a security issue if someone outside sees you and decides to follow you when you leave the building; a remedy for this might be to put the magazine racks on wheels so they could be rolled in front of the windows at night. The children's area is right outside the Café and they could watch you as you are eating which could be disturbing. The lighted reading/work tables aren't lit all the way to the edges and give off a glare. If you are sitting with your back to the computers they give off a magnetic field and people don't want that. Board President Butter asked Director Chisaki to look into these issues. LIBRARY BOARD COMMUNICATIONS Vice President Belikove spoke about volunteers in the Library, questioning if there would be a coordinator. Director Chisaki indicated that the Library would be recruiting for a full- time Library Technician, and one of their primary responsibilities would be volunteer coordination. Names and contact information of the people who gave their time at the opening events have been compiled and held on to for future volunteer opportunities. The Library is currently working on recruiting some high school students to come in and shelve books as the Library Aides can't keep up with the increased flow. The students could use this opportunity to do their community service hours. Vice President Belikove questioned the position of the Library Board in the community. She would like to build some higher visibility thinking that some people don't even know there is a Board. An example was given that at the Gala, other various … | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,5 | LibraryBoard | 2006-11-08 | 5 | Page 5 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 President Butter would like to formally recognize the Friends of the Library for all the work they' ve done, perhaps as a resolution of appreciation. This could be prepared by the Board itself or perhaps by the City Council. The Board could ask the City Council to declare Friends of the Library Day. Director Chisaki said that in the last fiscal year, the Friends have given the Library almost $100,000. Friends President Skeen will check to see when their anniversary is, and that might be an appropriate day to designate. DIRECTOR'S COMMENTS Director Chisaki indicated that in the 4 1/2 hours the Library was open, slightly less than 2,000 people came through the doors on Opening Day. Friday, almost 3,000 people came in and there were no special programs that day. A little more than 5,500 people came through on Saturday, which was Family Day. From Sunday through just before the board meeting an additional 13,000+ people had visited the Library. 650 new applications for Library cards had been received. Director Chisaki is hoping for the daily door count at the Main Library to settle to about 1,200 people a day. The book drop signage is not in place yet. Signs have been taped on the front door directing people to put their items in the book drop on the wall, as opposed to bringing them inside to return them. Eight different groups have been booked into our meeting spaces, and there are many more vying for their use. The Library is not prepared to allow room use during the hours we are not open yet, as staff would have to work extra hours at night and also be the only one in the building. The cost of an attendant is covered in the policy; the group using the room would be required to pay $25 per hour. The attendant would probably be a Library Technician; they would have to be responsible for checking the building, setting the alarm and locking up when the group was finished. The CALTAC Workshop, the Alameda Youth Collaborative, the Alameda Lup… | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,6 | LibraryBoard | 2006-11-08 | 6 | Page 6 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 Bunger's brother, Craig Bunger, videoed the event, as did Frank Green from AP&T. He will send Director Chisaki a DVD, and also broadcast the event on the AP&T Alameda channel. Press releases had been sent to the Journal, the Sun, the Times Star, the Chronicle, several radio stations and all the television stations. It is unknown which of these groups actually showed up at the event. Stan Bunger gave a couple of plugs on KCBS in the morning before the ceremony. Board Member Mitchell complimented both Director Chisaki and Board President Butter for the talks they gave. He thought they were excellent, succinct and to the point. Director Chisaki mentioned that staff has worked incredibly hard to get the Library ready for this opening, and once it opened, they had been real troopers. The long hours that have been put in, and the lack of complaints have been amazing. Vice President Belikove inquired if there was anything the Board could do to honor the staff. This will be given some thought; suggestions are welcome. City Manager, Debra Kurita, will co-host a coffee and pastry event with Director Chisaki, to thank the staff for the successful opening as well. The branch staff also deserves recognition for carrying the load while the Main Library was closed, which was considerable. Community meetings for branch improvements will probably be scheduled to begin in late January, once things are a little more settled. Councilmember Matarrese has a flyer out regarding this already, asking the community for ideas on what could be done to improve the branches. ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board Member Mitchell SO moved, Board Member Krongold seconded the motion, and it was carried by a 5-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-12-13.pdf,1 | LibraryBoard | 2006-12-13 | 1 | CITY OF TERKA ORATEID Minutes of the ALAMEDA FREE LIBRARY BOARD DECEMBER 13, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Leslie Krongold, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of December 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of November 8, 2006. Approved. C. *Library Services Report for the month of October 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through November 2006. Accepted. E. Bills for ratification. Approved. Board Member Schoenrock asked why our payments to Baker & Taylor for the Opening Day Collection only totaled $20,000. Actually, Baker & Taylor was paid on two different check registers during the month of November for a total payment of close to $65,000. The library is still waiting for additional billings to come in for the Opening Day Collection. Board President Butter asked for a motion to approve the Consent Calendar as presented. Board Member Krongold so moved; Vice President Belikove seconded the motion which carried by a 5-0 vote. | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,2 | LibraryBoard | 2006-12-13 | 2 | Page 2 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 At this point, Director Chisaki asked President Butter if the Board would consider going out of regular order to allow the Wood Museum to make their presentation. Butter agreed, and AUSD Representatives Paul Ruffino and Nancy Ely gave a brief Power Point display showing past art pieces created by Wood Middle School history students in the 6th, 7th and 8th grades. The students write a paper and put together a label for their art piece as well. Last year, over 250 students participated in the program. The board as a whole was impressed and agreed that the Library would be happy to host the Wood Museum in 2007. In the coming months, logistics will be worked out with AUSD. The opening day reception for the Wood Museum will occur on April 23, 2007 in the large meeting rooms at the Main Library. UNFINISHED BUSINESS A. Art Display Policy and Gifts of Art for the Main Library (J. Chisaki) Director Chisaki had prepared a draft display policy, and inquired if the Board thought she was going in the right direction before she tackled writing up procedures. Board Member Schoenrock asked if there should be a review process for complaints either against an exhibit or about consideration for an exhibit. The appeal might start with the Library Art Exhibit Committee, then if not satisfied with the outcome, move on to the Library Board, and then finally to the City Council as a last alternative. Exhibits being offered to the Library range from Bay Area photography, to sculpted masks made out of feathers. A woman from the Frank Bette Center has come forward to be a volunteer curator if needed, and also has quite a bit of art that could be displayed from local artists who now have no venue. The Library would really like to showcase local art. There is one unlit display case in the living room area by the fireplace, but it has yet to be utilized. One challenge would be hanging things on the walls without causing damage. A suggestion was made to mount woode… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,3 | LibraryBoard | 2006-12-13 | 3 | Page 3 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 B. Friends of the Library "Day" (J. Chisaki) Director Chisaki found out it would be relatively easy to have the City Council designate a Friends of the Library day, week or perhaps month, by writing a resolution. This could be put on a City Council agenda under Special Orders of the Day, or if a party were planned, the Mayor would come and read the formal proclamation there. The board thought a Friends week might be appropriate with planned activities going on such as celebrity book readings. Friends President Skeen said she would put together a committee to come up with some ideas, and also plan an anniversary party which the Friends had wanted to do anyway around the end of March. Director Chisaki will write up the Council resolution for the Board's review. NEW BUSINESS A. Presentation on the Wood Museum (P. Ruffino and N. Ely) See notes above on the presentation for the Wood Museum. B. Library Board's Visibility in the Community (J. Chisaki) Director Chisaki asked for some direction from the Board on where they wanted her to go with this item. Board Member Krongold stated that she had been searching for materials from a strategic training session done previously, but hadn't come up with anything yet. When she locates her notes, she will pass them on to Director Chisaki who can copy and release them in an upcoming board packet. Vice President Belikove would like to see a big effort made to visit culturally diverse communities within the City, and talk to members about getting involved in library activities such as story sessions. Director Chisaki indicated that after the first of the year, there would be a series of Russian story readings taking place. Belikove mentioned having a resource list for people to refer to which would contain names of people in the community with special talents to offer as well. C. Alameda Free Library Foundation (A. Mitchell) There had not been a recent meeting so there was nothing to report. The Board a… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,4 | LibraryBoard | 2006-12-13 | 4 | Page 4 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 the money came to the Library, President Butter wondered why the naming decision lies with the Foundation and not with the Library Board. Director Chisaki was not sure how this came about, but believes the Library Board should take the initiative in this instance. Director Chisaki will write a resolution for the Library Board to sign, and Board Member Mitchell can take it to the next Foundation meeting. The Foundation will be responsible for ordering and funding the signage. D. Friends of the Alameda Free Library (M. Skeen) Friends President Molly Skeen mentioned that their first author night in the new Library was on the schedule for the following evening. "Unreleased Beatles Music & Film" by rock historian Richie Unterberger will take place on Thursday, December 14th starting at 7:30 p.m. The Café is in its third open week and the Friends have been working through various operational issues. The biggest challenge is getting enough volunteers to cover all the shifts. The Friends are actively seeking a volunteer coordinator, and if they can't find one soon, they may have to shut down until they are better prepared. Gross sales are running between $60 and $120 a day. E. Library Building Watch (M. Merrick) Recording Secretary Marsha Merrick reported that she was again unable to get an issue of the newsletter out. She cited an overwhelming workload in relation to the new Library which is expected to lessen as time goes on, but hasn't happened yet. A December issue being released was considered unlikely as Merrick's vacation time was coming at the end of the month. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Several requests for clocks were made, and by the time of the current board meeting, 5 clocks had been installed in various places around the building. Labels on DVDs and videos instruct patrons not to put them in the bookdrops, but policy has changed. Staff is removing these labels as quickly as possi… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,5 | LibraryBoard | 2006-12-13 | 5 | Page 5 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 LIBRARY BOARD COMMUNICATIONS Board Member Krongold does tutoring at the Library, and when she was waiting for her learner one evening, there was a line of 5 or 6 people at the check-out desk. The self check- out stations were completely free, and Krongold asked if anyone in line would like to try using them or if she could assist them if they were unfamiliar. The group met her with some pretty frustrated looks, but one woman came over and said if she could figure it out she might use them. Krongold was trying to help her, and felt that the woman clearly wasn't able to follow the instructions. She suggested that a display stand with some step by step instructions might be helpful and would be happy to help set that up. Board President Butter had just attended a Planning Board meeting that Monday night, and suggested that "Oral Communications, Non-Agenda" be moved up on the regular Library Board Meeting Agenda. This section gives audience members a chance to speak to the Board on topics of interest to them. By moving the section up on the agenda, the public will not have to sit through most of the meeting waiting for their chance to speak. Recording Secretary Merrick verified that "Oral Communications, Non-Agenda" would be placed on the agenda directly after the Consent Calendar piece. Butter then asked what was going to be done about the branches now. Director Chisaki is planning some public meetings to take place after the New Year. If the Board agrees, there will be two public meetings for the West End Branch, and two for the Bay Farm Island Branch. One of the meetings will be held right in each of the branch libraries, and the other meetings would be held in a community meeting place, such as a church, closely located to each branch. Director Chisaki asked the board if they thought a Library Building Team, on a smaller scale than the Main Library's Building Team, would be appropriate. President Butter, who had been on this team, sai… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,6 | LibraryBoard | 2006-12-13 | 6 | Page 6 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 DIRECTOR'S COMMENTS The three full-time positions, Supervising Librarian-Adult Services, Supervising Children's Librarian, and Library Technician are all open right now and the filing period closes on Friday of the current week. There are 5, 6 and 2 applications respectively; however the Human Resources Department speculates that more applications will come in right at the deadline. The applications that have been turned in all seem to meet the minimum qualifications. One of the major duties of the Library Technician position will be coordinate Library volunteers. Part-time Aides, Technicians and Librarians will be hired after the full- time positions are filled to help pick up the additional workload created by the size of the new facility. Mid-year budget adjustments are due at the end of the month, and the Library will be asking for some significant increases as it is very expensive to live in the new building. Being the closest public restroom to Park Street has taken a toll on the janitorial supply budget dollars. Bob Haun's last day in the building is the following week, at which time he will be on vacation until the end of the year. He thanks the Board for their cooperation and patience throughout the process and has enjoyed working with them. There are only five items left on the contractor's punch list and they should be resolved very soon. Staff will have training with the Police Department at the end of the year so they can effectively deal with the behavior problems presented by the public in the Library. Board Member Mitchell said that the new Library was mentioned in a Library Hotline issue. He inquired about the date for the next Foundation meeting which Director Chisaki confirmed. Mitchell also asked about the Ethics Training the Board was required to take. ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 9:00 p.m. Board Member Mitchell so moved, Board Member Krongold seconded the motion… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2007-01-10.pdf,1 | LibraryBoard | 2007-01-10 | 1 | CITY OF TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING January 10, 2007 The regular meeting of the Alameda Free Library Board was called to order at 7:04 p.m. ROLL CALL Present: Karen Butter, President Alan Mitchell, Board Member Leslie Krongold, Board Member Mark Schoenrock, Board Member Absent: Ruth Belikove, Vice President Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of January 2007. Accepted. B. *Draft Minutes of the Regular Library Board meeting of December 13, 2006. Approved. C. *Library Services Report for the month of November 2006. Accepted. D. *Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund) through December 2006. Accepted. E. *Bills for ratification. Approved. Board Member Mitchell wondered what special program mentioned in the Library Services Report would have drawn over 5,500 people. Director Chisaki indicated the large number was due in most part to the Family Day event. Board President Butter questioned what was happening with the homework coaching. Director Chisaki replied that the first orientation had been held that afternoon, and the program itself would start as it usually does in January. The school district had initially indicated they would not be able to continue the program because they didn't have the funding, but had since found someone for the orientation sessions. | LibraryBoard/2007-01-10.pdf |
LibraryBoard/2007-01-10.pdf,2 | LibraryBoard | 2007-01-10 | 2 | Page 2 of 5 Minutes of the Alameda Free Library Board Meeting January 10, 2007 Board President Butter asked for a motion to approve the Consent Calendar as presented. Board Member Mitchell so moved; Board Member Krongold seconded the motion which carried by a 4-0 vote. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) President Butter reminded the Board that this item had been moved up on the agenda so members of the public would have their chance to speak without having to sit through the entire meeting. There were no public members wishing to be heard. UNFINISHED BUSINESS A. Art Display Policy and Gifts of Art for the Main Library (J. Chisaki) Director Chisaki spoke about the policy and application drafts. She had also drafted a procedures form so people would know how to go about getting their art exhibited in the Library. There was a reconsideration form as well, which could be used if there were any objections to decisions made by the Library regarding art displays, or perhaps some particular item contained in the Library's collection itself. Some discussion was held regarding location of art exhibits, and even though there are several spaces available within the Library, each has its own logistics issue. Board Member Schoenrock commented that there was nothing mentioned about the possibility that staff members may have to move art pieces during the display period, and any liability that may result from that. Director Chisaki had definitely wanted that in the policy herself, and will ensure language gets added to that effect. Per Member Mitchell's inquiry, the display period for an exhibit will be one month. The Board asked to see the policy one more time with the additions and changes included, and would vote on adoption at the next board meeting. B. Friends of the Library "Week" (J. Chisaki) The Friends anniversary date is March 25th. They will form a committee to come up with ideas for activities similar to what had been done on Family Day. The events will take place during the third week of March, with Sa… | LibraryBoard/2007-01-10.pdf |
LibraryBoard/2007-01-10.pdf,3 | LibraryBoard | 2007-01-10 | 3 | Page 3 of 5 Minutes of the Alameda Free Library Board Meeting January 10, 2007 NEW BUSINESS A. Branch Upgrades (K. Butter) Board President Butter, Director Chisaki and Honora Murphy (Library Building Team Chair) had talked about getting a process in place to follow prior to having community meetings for branch upgrade suggestions. Butter and Chisaki could see the value of moving forward with long-range planning first, and expressed that interest to the Board. It was suggested that a consultant might be hired to help formulate a plan. Director Chisaki had asked the City's Finance Director if the Measure O funds could be set aside in an interest bearing type of account while this planning effort was made, and it seems a good possibility. After some discussion, President Butter asked for a motion to explore long-range planning and for Director Chisaki to bring names of possible facilitators to the Board at the next meeting. Board Member Schoenrock made the motion which was seconded by Board Member Mitchell, and carried by a 4-0 vote. President Butter asked that this item be listed on the next meeting's agenda. B. Alameda Free Library Foundation (A. Mitchell) Ben Reyes, Foundation Vice President, and Luzanne Eng, Foundation Treasurer, were in attendance to give a short presentation on the organizations fund-raising efforts. Their bank account stands at approximately $130,000. The Gala took in $28,000, with expenses running approximately $7,000, resulting in a net profit of $21,200. The Donor Wall, which is nearly completed, came in at $26,000. The Foundation's funds are presently in a non-interest bearing checking account. They will meet with the Bank of Alameda soon to see what they can do about purchasing CDs and/or setting up a money market account. During the last two weeks of the year, the Foundation took in approximately $25,000 in donations, which may have been due to tax write-offs. Board President Butter read the resolution recommending the naming of the large community meeting rooms after Regina K. Stafford… | LibraryBoard/2007-01-10.pdf |
LibraryBoard/2007-01-10.pdf,4 | LibraryBoard | 2007-01-10 | 4 | Page 4 of 5 Minutes of the Alameda Free Library Board Meeting January 10, 2007 D. Library Building Watch (M. Merrick) Recording Secretary Merrick confirmed the Library Building Watch to be on hiatus due to an overwhelming workload. She advised the board that coordination of the community meeting rooms was taking on a life of its own, and had become a huge consumer of her time. Director Chisaki said that she will probably be reassigning the newsletter once additional staffing is brought on board. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Director Chisaki mentioned a letter that had gone to The Sun regarding pornography on Library computers. The same person wrote a speak-out on the subject as well. Chisaki read the speak-out and said she had already talked to the City Manager who in turn talked to City Council as they had received some calls on the subject. The speak-out writer then sent Chisaki an e-mail inquiring about staff response to his concern. Chisaki replied that it was not appropriate and apologized to the writer for having an unpleasant experience in the Library. He then asked Chisaki if she would mind him submitting her response to The Sun, and she agreed. That letter should be in print in the next weekly paper release. LIBRARY BOARD COMMUNICATIONS Board Member Krongold said she was involved with some different groups in town that are sponsoring Rabbi Michael Lerner, a prolific writer and editor of Tikkun magazine. There is an event on February 10th for which Krongold would like to have a flyer posted in the Library. Director Chisaki gave her okay and the posting was given to Recording Secretary Merrick to handle. Board Member Schoenrock spoke about the policy Director Chisaki would be drafting in regards to gifts to the Library. He would be more inclined to discourage gifts as it creates whole other issues. After a couple of years of accepting gifts, you can't take more because there's no space, how do you choose the gifts, or protect them once you have them. Board Pr… | LibraryBoard/2007-01-10.pdf |
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