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CivilServiceBoard/2016-07-06.pdf,1 | CivilServiceBoard | 2016-07-06 | 1 | City of Alameda Page 1 Civil Service Board Minutes Regular Meeting July 6, 2016 MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, JULY 6, 2016 1. CALL TO ORDER The meeting was called to order at 5:02 p.m. by Board President Dean Batchelor. 2. ROLL CALL: PRESENT: President Dean Batchelor, Vice President Marguerite Malloy (arrived at 5:06), Members John Nolan and Jan Brandt STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive Secretary to the Board Mayor Trish Herrera Spencer Chris Low, Senior Human Resources Analyst Robin Young, Senior Human Resources Analyst Monica Selles, Human Resources Analyst II Sharlene Shikhmuradova, Administrative Technician II 3. MINUTES: 3-A Approval of Minutes of the Regular meeting of April 6, 2016. President Batchelor moved that the April 6, 2016 Minutes be approved. Motion was seconded by Member Nolan which was passed by a 3-0 vote. 4. CONSENT CALENDAR: 4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JULY 6, 2016. 4-A-i. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. (March 1, 2016 - May 31, 2016) | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,2 | CivilServiceBoard | 2016-07-06 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting July 6, 2016 Administrative Technician II 03/02/2016 2016-81a City Engineer 03/03/2016 2016-02 Combination Building Inspector 05/03/2016 2016-15 Emergency Medical Services Education Coordinator 04/05/2016 2016-13 Facilities Maintenance Worker 03/24/2016 2016-11 Fire/Building Code Compliance Officer 05/31/2016 2016-16 Librarian 04/05/2016 2016-09 Management Analyst 03/17/2016 2016-17 (Designated from Economic Development Manager) Media Coordinator 04/13/2016 2016-14PR Park Maintenance Foreperson 03/28/2016 2016-07 Public Safety IT Systems Coordinator 05/31/2016 2016-20 System Operator 04/13/2016 2016-12PR Utility Construction Compliance Specialist 04/28/2016 2016-01 Police Officer Liu, Ethan 03/10/2016 2015-86c Bang, Roy 03/10/2016 2015-86c Baird, Christina 03/10/2016 2015-84PTc Pistello, Nicholas 03/10/2016 2015-84PTc Kim, James 03/10/2016 2015-84PTc Shock, Lindsey 03/10/2016 2015-84PTc Avalos, Anthony 03/10/2016 2015-84PTc Tandel, Sunil 03/10/2016 2015-84PTc Wu, Jerry 03/28/2016 2015-86c Sarmiento, Alexis 03/28/2016 2015-86c Castillo, Raymond 03/28/2016 2015-86c Smith, Mark 03/28/2016 2015-84PTc Small, Christopher 03/28/2016 2015-84PTc Leaks, Jennifer 03/28/2016 2015-84PTc Pineda, Ivan 03/28/2016 2015-84PTc Nolasco, Robert 03/28/2016 2015-84PTc Alvarez, Charlie 03/28/2016 2015-86c Griffin, Corey 04/21/2016 2015-84PTc Alejandro, Raymond 04/21/2016 2015-84PTc Stephens, Michael 04/21/2016 2015-84PTc King, Michelle 04/21/2016 2015-86c Knecht, Jeffery 04/21/2016 2015-86c Johnston, Michael 04/21/2016 2015-86c Cangco, Alvin 04/21/2016 2015-86c Singh, Malcolm 04/21/2016 2015-85c Kopp, April 05/12/2016 2015-84PTc Lamothe, Alexander 05/12/2016 2015-84PTc Jimenez, Luis 05/12/2016 2015-84PTc Knopf, Alexander 05/12/2016 2015-84PTc Sayavanh, Nicholas 05/12/2016 2015-84PTc Moosayar, Mohammad 05/12/2016 2015-86c Hovsepian, Jared 05/12/2016 2015-86c Blanco, German 05/12/2016 2015-86c 4-A-ii. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Executive Assistant - A… | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,3 | CivilServiceBoard | 2016-07-06 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting July 6, 2016 Human Resources Manager 11/02/2015 2015-70 Library Technician 12/08/2014 2014-39 Permit Technician I 11/24/2015 2015-82 Public Information Officer 11/20/2015 2015-37 Redevelopment Project Manager 10/20/2015 2015-52 Senior Clerk 11/03/2015 2015-72 Traffic Signal Maintenance Technician 10/13/2015 2015-60 4-A-iii. ELIGIBLE LIST EXPIRED/ DATE ESTABLISHED EXAM NO. CANCELLED/EXHAUSTED Compliance Superintendent 10/13/2015 2015-58 Customer Service Representative 04/16/2015 2015-20 Distribution Engineer 04/16/2015 2015-11 Economic Development Manager 10/13/2015 2015-51 Emergency Medical Services Coordinator 04/05/2016 2016-13 Executive Assistant 12/15/2015 2015-78 Facilities Maintenance Worker 03/24/2016 2016-11 Fire Captain 04/03/2014 2014-11PR Media Coordinator 04/13/2016 2016-14PR Planner I 05/12/2015 2015-22 Program Specialist II 10/28/2015 2015-73PR Public Works Supervisor 10/08/2015 2015-46 Senior Fleet Mechanic 11/10/2015 2015-83 (Designated from Public Works Supervisor) Stock Clerk 05/05/2015 2015-18 System Operator 04/13/2016 2016-12PR Utility Analyst 11/19/2015 2015-82 Utility Project Manager 12/22/2015 2015-81 4-A-iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: - Executive Assistant - Public Works Maintenance Foreperson - Public Works Supervisor New Classification Specifications: - Information Technology Systems Coordinator - Public Safety Information Technology Systems Analyst President Batchelor moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4- A-iii. Motion was seconded by Members Nolan and Brandt which was passed by a 3-0 vote. President Batchelor requested to pull item 4-A-iv for further discussion. President Batchelor asked why there are two job descriptions for the Information Technology System Coordinator and the Public Safety Information Technology Systems Analyst when there are similar examples of duties listed. Senior Human Resources Analyst Robin Young responded by describing that t… | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,4 | CivilServiceBoard | 2016-07-06 | 4 | answered that the number came from the new Information Technology Director based on the needs of the job such as lifting monitors and arranging new systems and assumes that the IT Director discussed this with the subject matter experts to come up with that requirement. Vice President Malloy questions this number based on the weight of technology changing over the years and becoming lighter. Senior HR Analyst Young mentioned she can reach out to the IT Director with these concerns and can perhaps have her complete a physical job analysis form. Vice President Malloy added that the 50lb requirement as an essential job function may not be realistic. Vice President Malloy had a question on the Public Works Maintenance Foreperson and where it falls in the organization chart and what is the probationary period. Senior HR Analyst Young answered that this classification is between a Public Works Supervisor and a Maintenance Worker II. Vice President Malloy wanted to know the probationary period because there are cases where it can take six months to get a certificate and so the ability to evaluate the person relates to when that person has everything needed for their job which may or may not occur if it's a six month probationary period. Human Resources Director and Executive Secretary to the Board, Bronstein added that the department does have the ability to extend probations to meet requirements such as obtaining job related certifications and this is explained to the employee during the evaluation process. Senior HR Analyst Young confirmed by looking in the MOU that the probationary period is twelve months. President Batchelor had a question on the Public Works Supervisor requirement and whether the International Municipal Signal Association level 2 certification needs to be more specific. This is because there are three different types of signal certifications: Field Technician, Traffic Signal Bench Technician and Traffic Signal Construction. He suggested to go back to the department to see what they are looking for. … | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,5 | CivilServiceBoard | 2016-07-06 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting July 6, 2016 Executive Assistant classification and to recognize what the positions does. She also mentioned that there will be an Executive Assistant for AMP position with the same typing requirement that may need to be adjusted as well. President Batchelor moved to approve Consent Calendar item 4-A-iv with the exception of the Information Technology Systems Coordinator and Public Safety Information Technology Systems Analyst. Motion was seconded by Vice President Malloy which was passed by a 3-0 vote. 5. REGULAR AGENDA ITEMS 5-A. Activity Report - Period of March 1, 2016 through May 31, 2016 The Activity Report 5-A on the agenda will be corrected to list the correct item number of 5-A instead of 5-B. FULL-TIME HIRES DATE DEPARTMENT JOB CLASSIFICATION 03/07/16 City Manager's Office City Manager 03/08/16 Police Police Officer (2) 03/14/16 Community Development Permit Technician I 03/22/16 Alameda Municipal Power Senior Communication Specialist 04/11/16 Alameda Municipal Power Electrical Distribution Technician 04/18/16 Public Works City Engineer 05/02/16 Fire Emergency Medical Services Education Coordinator 05/15/16 Library Librarian 05/16/16 Community Development Management Analyst 05/23/16 Alameda Municipal Power Meter Reader 05/23/16 City Manager's Office Public Information Officer 05/23/16 Community Development Combination Building Inspector PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 03/07/16 Community Development Senior Combination Building Inspector 03/20/16 Police Senior Public Safety Dispatcher 03/27/16 Police Police Sergeant (2) 05/01/16 Alameda Municipal Power System Operator 05/02/16 Public Works Senior Fleet Mechanic 05/29/16 Finance Administrative Technician II LATERAL TRANSFER DATE DEPARTMENT JOB CLASSIFICATION 04/17/16 Alameda Municipal Power to Media Coordinator From Customer Programs Coordinator | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,6 | CivilServiceBoard | 2016-07-06 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting July 6, 2016 05/02/16 Public Works to Public Works Project Manager II From Public Works Superintendent RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 03/04/16 Fire Emergency Medical Services Education Coordinator 03/04/16 Alameda Municipal Power Facilities Maintenance Worker 03/31/16 Alameda Municipal Power System Operations & Field Service Superintendent 04/28/16 Public Works Public Works Supervisor 05/02/16 Finance Senior Account Clerk 05/10/16 Police Intermediate Clerk 05/12/16 Police Police Officer SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION 03/30/16 Police Police Officer 04/07/16 Human Resources Human Resources Analyst I 04/14/16 Alameda Municipal Power Utility Database Analyst 04/28/16 Fire Firefighter 05/17/16 Police Police Officer 05/20/16 Alameda Municipal Power Meter Reader The Civil Service Board accepted the activity report. 5-B. Informational Report, Regarding Designation of Eligible List - Economic Development Manager, 2015-51 for Management Analyst vacancy, DS.1420.001 The Civil Service Board accepted the Activity report. 5-C. Informational Reports President Batchelor had a question for HR Director Bronstein regarding the Administrative Assignment for the Firefighters and whether the City automatically banks the additional 40 holiday hours and if yes, does the City have to pay out those hours if the employees leave the City. HR Director Bronstein confirmed the holiday hours are front loaded and Administrative Technician Shikmuradova added that holiday hours are not paid out. Member Malloy asked if Firefighter Baldizan will remain active on the Firefighter list while he is on office assignment. HR Director Bronstein answered he has return rights because he is temporarily vacating the position. The Civil Service Board accepted the Activity report. | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,7 | CivilServiceBoard | 2016-07-06 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting July 6, 2016 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS) (Any person may address the Civil Service Board in regard to any matter over which the Civil Service Board has jurisdiction or of which it may take cognizance that is not on the agenda). 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) HR Director Bronstein wanted to get the Civil Service Board's thoughts on block budgeting or flexible staffing. She went on to describe how currently if someone is brought in at a lower level position, even though the position is budgeted at a higher level, in order to move an employee to level two or three, a recruitment needs to be conducted. She described how in a merit system, if the position is funded at a higher level but hire at the lower level, once the employee meets all necessary requirements, he/she may be able to automatically move up granted the amount of employees at the entry level position does not greatly outnumber the amount of positions available at the higher level in which case you would open a recruitment. President Batchelor replied that as long as the position is being budgeted at the higher level, he doesn't see a problem. Member Malloy commented that she is fine with the concept of flexible staffing but would require some formal objective analysis that the person is ready as supposed to what she calls, pure flexing, where after a period of time a supervisor automatically grants a promotion. She further explains that the employee must clearly demonstrate their ability through perhaps a panel or examination verses just a performance evaluation from a supervisor. HR Director Bronstein mentioned that she would like to come back with the job descriptions with competencies and language for certain classifications for the October 5, 2016 CSB meeting for the Board's thoughts. She goes on to say that there may be recruitments in the future where using demonstrated measurement will bring more value verses opening a rec… | CivilServiceBoard/2016-07-06.pdf |
CivilServiceBoard/2016-07-06.pdf,8 | CivilServiceBoard | 2016-07-06 | 8 | City of Alameda Page 8 Civil Service Board Minutes Regular Meeting July 6, 2016 agenda packet. HR Director Bronstein suggested having a PDF of the entire packet and a separate attachment for the minutes in the email. 8. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) 9. CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING Wednesday, October 5, 2016. 10. ADJOURNMENT Meeting was adjourned at 5:44p.m. Respectfully submitted, min Nancy Bronstein, Human Resources Director and Executive Secretary to the Civil Service Board | CivilServiceBoard/2016-07-06.pdf |
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