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CivilServiceBoard/2013-04-10.pdf,1 | CivilServiceBoard | 2013-04-10 | 1 | OF MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, APRIL 10, 2013 1. The meeting was called to order at 5:07 p.m. by Board President Avonnet Peeler. 2. ROLL CALL: PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor, Linda McHugh, and Marguerite Malloy. ABSENT: Executive Secretary Holly Brock-Cohn STAFF PRESENT: Liz Warmerdam, Assistant City Manager Stephanie Sierra, Assistant City Attorney Il Lara Weisiger, City Clerk Jill Kovacs, Senior Management Analyst Sharlene Shikhmuradova, Administrative Tech Il Beth Fritz, Administrative Assistant II 3. MINUTES: A. Approval of Minutes of the Regular meeting of January 9, 2013. Discussion was held regarding minutes. President Peeler stated that she had the following correction to the minutes: - Page one, first paragraph, third sentence should read She would like the Ordinance Policy changed to adhere to the Ordinance. Member McHugh stated she had the following corrections to the minutes: - Page two, second paragraph, first paragraph should read Member McHugh asked why there was a delay between the Dates Established and the reporting to the Board because there was a six month gap. Jill Kovacs, Senior Management Analyst, stated that the 5/29/2012 dated item was listed as a correction of an error from a previous report. The entry should have been on a prior report so it was added to this report. It was being placed there to correct the omission. A footnote will be added to the January 9, 2013 minutes to reflect the omission and correction. - Page three, second paragraph, first sentence should read Member McHugh clarified that asked if the cancelled list was determined by looking at the budget and the work and it was decided that the position was really needed; - Page four, first paragraph, first sentence should read Member Batchelor asked regarding if the City Attorney Il separation if it separation was one of the new positions? one of the new people that retired recently | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,2 | CivilServiceBoard | 2013-04-10 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting April 10, 2013 - Page four, second paragraph, first sentence should read Member McHugh stated asked that Member McHugh moved that the January 9, 2013 Minutes be approved with corrections specified. Motion was seconded by Vice President Horikoshi which was passed by a 5-0 vote. 4. CONSENT CALENDAR: SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR APRIL 10, 2013 Consent Calendar was pulled for discussion. 4-A.i. ELIGIBLE LISTS ESTABLISHED DATE ESTABLISHED EXAM I NO. Administrative Services Coordinator 01/23/2013 2012-43 (designated to Library Circulation Coordinator) Administrative Technician Il 01/09/2013 2012-42 Customer Services Supervisor 02/28/2013 2013-08PR Intermediate Clerk 02/11/2013 2012-40 Librarian 01/23/2013 2012-44 Police Sergeant 03/05/2013 2013-03PR Senior Fire Code Compliance Officer 01/10/2013 2012-48PR Senior Management Analyst 01/10/2013 2013-01PR Supervising Planner 03/14/2013 2013-08PR Police Officer 01/10/2013 2012-33 Koutsoubos, George Police Officer 02/19/2013 2013-05 Bal, Cameron Pola, Danelle Burnaugh, Michael Renfield, Levin Garcia, Marshall Schlitt, Alyssa Grubb, Joel Schock, Lindsey Horvath, Jason Member McHugh asked for clarification of the 4-A.i Administrative Services Coordinator in the parenthetical comment. Jill Kovacs, Senior Management Analyst stated it should read Library Circulation Coordinator. 4-A.ii. ELIGIBLE LISTS EXTENDED DATE ESTABLISHED EXAM NO. Associate Civil Engineer 08/30/2011 2011-21 Division Chief 10/10/2011 2011-16PR Fire Captain 01/30/2012 2011-32PR Police Lieutenant 02/13/2012 2012-02PR Recreation Services Specialist 09/25/2012 2012-25PR Senior Civil Engineer 07/24/2012 2012-22 Police Officer 08/04/2012 2012-27 Aguilar, Junior Konze, Kyle Yuen, Edward Allen, Jennifer Matos, Israel Allen, Richard McCants, Matt G:\Personnel\CSB\AI Minutes/2013-04-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,3 | CivilServiceBoard | 2013-04-10 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting April 10, 2013 Bernales, Pio McDowell, Scott Borman, Lee Montgomery, Sean Bradley, Nyal Nanthasiri, Katan Clifford, Alfred Neese, John Dela Rosa, Joseph O'Guinn, Lance DeLuna, Daniel Pangelinan, Bryant Furness, Patrick Reeder, James Gibson, Jacob Ringler, Christopher Hall, Mark Sablan, Daniel Hubbard, Matthew Salgado, Jaymie Huie, Alex Socarras, Chano Jones, Gary Turner, Jack Keo, Trak Viray, Ludivico 4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED DATE ESTABLISHED EXAM NO. Custodian 05/18/2012 2012-23 Emergency Medical Services Education Coordinator 01/07/2011 2010-36 Fire Apparatus Operator 03/11/2011 2010-43PR Library Technician 10/18/2011 2011-35 Meter Reader Collector 03/31/2011 2011-08 Public Safety Dispatcher 04/04/2011 2011-02 Recreation Services Specialist 04/17/2012 2012-16PR Supervising Accountant 03/14/2012 2012-04 Supervising Civil Engineer 12/10/2012 2012-36 Senior Electrical Engineer 07/26/2012 2012-21 Senior Management Analyst 01/18/2012 2011-39 (Communications Engagement Specialist) 4-A.iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: Division Chief (Revision) Finance Supervisor (Revision - Name Change) Paralegal (Revision) Police Captain (Revision) Police Lieutenant (Revision) New Class Specifications: Customer Services Supervisor (New Class) Early Morning Street Sweeper Operator (New Class) Fire Administrative Services Supervisor (New Class) Library Circulation Coordinator (New Class) Member McHugh asked if the relationship between the Library Technician position classification and the Library Circulation Coordinator and Administrative Services Coordinator are the same. Senior Management Analyst Kovacs stated no. They are two different classifications. They have one person who supervises the Circulation Desk and there are 4-6 Library Technicians who are assigned in various places within the library (children's desk, volunteer coordination, etc.), whereas the Library Circulation Coordinator supervise… | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,4 | CivilServiceBoard | 2013-04-10 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting April 10, 2013 services not exclusive to the Library and now the City wants to separate the Library function from the other administrative services. Member McHugh asked why the City is doing that. Senior Management Analyst Kovacs stated that there is a general approach that is being looked at Citywide. This is one of the general classification positions being looked at where the position has evolved into a more specialized position. Vice President Horikoshi asked in what other departments are there Administrative Services Coordinators. Senior Management Analyst Kovacs stated they are in AMP and Community Development. There are not many left. Member McHugh asked if the technical knowledge and skills that are required for the positions being separated out are all very different between the departments. Senior Management Analyst Kovacs stated yes. For instance, the Library Circulation Coordinator specification, under employment standards and experience, they are looking for the knowledge and ability to deal with the Library environment and technology. Member McHugh asked if there is some reason that this position has become so much more technical that the City did not require a two or four year Library of Science Degree. Senior Management Analyst Kovacs stated that is not necessary for this work, which handles circulation. It is not handling children's services, reference services, etc., where people are servicing patron needs in that arena. It is more maintaining the location records of the collection. Assistant City Manager Warmerdam stated that may be a question for the Library Director. Member McHugh asked what is the expected impact on the existing eligible lists, given these changes. Are people on the lists all of a sudden not going to be on the lists? There are already lists for these and if the classification specs are changed, what's the risk that the people that are already on the list are not going to meet the specifications anymore. Membe… | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,5 | CivilServiceBoard | 2013-04-10 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting April 10, 2013 Analyst Kovacs stated that is correct and that is not a change. It is in all the Safety MOU's. Only Chief of Police and entry Police Officer will go outside. Vice President Horikoshi asked if there was a Street Sweeper Operator who does not work early morning shift. Senior Management Analyst Kovacs stated yes. The other people who operate the street sweepers are Maintenance Worker Il's and it is more of an intermittent part of their job. In the past the Early Morning Street Sweeper Operator has been paid with a differential, but the Public Works Director determined that the best way to handle the situation was to have a designated classification for the position and the differential is included in the salary. President Peeler stated that it seems they would not need supervision as much. Senior Management Analyst Kovacs stated that is correct, but that does not mean that a supervisor would not on occasion show up. Member McHugh stated that in thinking back to the exercise the Board went through with the Golf Course and the lack of clarity about whether jobs in public works were the same as those in golf, how likely are we to run into the similar situation with these being so specifically separated out into classifications? If there is a need to reduce the ranks basically this one person assigned to the Early Morning Street Sweeper has no bumping rights. Senior Management Analyst Kovacs stated that very likely this would be a promotional opportunity from within and if there were layoffs and the Early Morning Street Sweeper was eliminated, the incumbent employee would likely having bumping rights to a lower previously held position, such as a Maintenance Worker II. Member Malloy asked if they did have a vacancy, generally in these cases they are done promotionally or internally first. Senior Management Analyst Kovacs responded that is correct. If they did not find a qualified candidate and went outside to fill the position, and if that… | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,6 | CivilServiceBoard | 2013-04-10 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting April 10, 2013 Vice President Horikoshi asked about attendance guidelines. City Clerk Weisiger stated that there is a Council Resolution that requires that if a Board Member has missed 75 percent of the meetings in a 12 month period, they are off the Board. President Peeler asked if those were regular meetings or special meetings. City Clerk Weisiger stated that it is all meetings and it does not matter if it is excused or unexcused and that the 12 month period is a sliding period for each Board Member. If they miss their first meeting in June, the time period would go through the end of May. If there are four meetings per year the Board Member would have to miss three of the meetings to equal 75 percent. 5-B. Designation of Eligible List - Administrative Service Coordinator, 2012-42 for Library Circulation Coordinator Vacancy, LI.3545.001 Information was provided to the Board. No action required. 5-C. Informational Report on Cancellation of Eligible List - Supervising Civil Engineer, 2012-36 Information was provided to the Board. Member McHugh asked if the City was eliminating the job. Senior Management Analyst Kovacs stated no. The list is not meeting the needs of the Department. The eligible list has four candidates; one of which is no longer interested in the position, two other candidates accepted other employment, leaving one candidate, which leaves an insufficient pool. No action required. 5-D. Activity Report - Period of December 1, 2012 through February 28, 2013. FULL-TIME HIRES DATE DEPARTMENT JOB CLASSIFICATION 12/31/12 City Attorney's Office Assistant City Attorney Il 12/31/12 Library Library Technician 01/13/13 Fire Firefighters (3) 01/22/13 City Manager's Office Assistant City Manager 02/04/13 Alameda Municipal Power Senior Energy Resource Analyst 02/11/13 Police Administrative Technician Il PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 01/13/13 Fire Fire Captain 01/13/13 Fire Fire Apparatus Operator 01/13/13 Community Development Ci… | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,7 | CivilServiceBoard | 2013-04-10 | 7 | President Peeler moved that Peter Horikoshi be the Civil Service Board President. Motion was seconded by Member Batchelor which was passed by a 5-0 vote. Member Malloy nominated Dean Batchelor to be Civil Service Vice President. Motion was seconded by President Horikoshi which was passed by a 5-0 vote. 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) Terry Flippo, ACEA President, stated to the Civil Service Board that regarding future job specifications, the union could provide a short memo providing information on how the union stands with specific positions, and that Human Resources did meet with the union representatives. 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) Member Peeler thanked staff and the Board for all of their help and support while serving on the Civil Service Board. 8. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) Assistant City Manager Warmerdam mentioned to the Board that Human Resources Director Holly Brock-Cohn is currently on Leave of Absence. Discussion was held on when to hold the next Civil Service Board Meeting. Next meeting is scheduled for Wednesday, July 3, 2013. President Horikoshi asked that the next meeting be moved to Wednesday, July 17, 2013. The Board agreed. G:\Personnel\CSB\All Minutes\2013-04-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2013-04-10.pdf |
CivilServiceBoard/2013-04-10.pdf,8 | CivilServiceBoard | 2013-04-10 | 8 | City of Alameda Page 8 Civil Service Board Minutes Regular Meeting April 10, 2013 9. ADJOURNMENT Meeting was adjourned at 5:57 p.m. Next Civil Service Board meeting will be held on Wednesday, July 17, 2013. Respectfully submitted, Holly Brock-Cohn Human Resources Director and Executive Secretary to the Civil Service Board G:\Personnel\CSB\AI Minutes/2013-04-10 CSB Minutes-FINAL.doc | CivilServiceBoard/2013-04-10.pdf |
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