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5 rows where body = "LibraryBoard" and "date" is on date 2015-03-11
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LibraryBoard/2015-03-11.pdf,1 | LibraryBoard | 2015-03-11 | 1 | CITY of of MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, MARCH 11, 2015 The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m. ROLL CALL Present: Catherine Atkin, President Michael Hartigan, Board Member Nancy Lewis, Board Member Suzanne Whyte, Vice President Absent: Gail Wetzork, Board Member Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of January and February 2015. *B. Draft Minutes of the Regular Library Board Meeting of January 14, 2015. *C. Library Services Report for the Months of December 2014 and January 2015. *D. Financial Report Reflecting FY 14 Expenditures by Fund for January and February 2015. *E. Bills for Ratification for the Month of January and February 2015. | LibraryBoard/2015-03-11.pdf |
LibraryBoard/2015-03-11.pdf,2 | LibraryBoard | 2015-03-11 | 2 | Page 2 of 5 Minutes of the Alameda Free Library Board March 11, 2015 Meeting Director Chisaki reported that new Supervising Librarian of Technology and Technical Services, Marlon Romero, is exploring new ways to cut costs and increase efficiency. For example, he has recently cancelled the Library's $10 monthly subscription to Stamps.com and will purchase stamps quarterly. He has also found a door counter for the back patio costing less than one quarter of the price of the other door counters that were originally considered. It has been determined that it is best for Marlon to start the ILS procurement process from square one. Marlon is currently working with the State Library on the high- speed broadband project connecting all of our libraries up to CENIC. We are currently in the contract process and expect to be on board by July. This will bring our internet connection costs down from $800 per month to $150 per month. One-time start-up costs are significant, but the Library has submitted a grant for 75% of the costs. Director Chisaki said Marlon is doing a great job and staff is happy to have him back. The Stafford Room is having trouble with the microphone, but Director Chisaki decided to have the whole system checked out. It was discovered that the controller and amplifier have need repair. ICS, the company that originally installed the equipment, will repair the system once the parts come in. Groups with programs on the calendar have been contacted to inform them of the A/V issues. Director Chisaki stated that while unloading their truck for their blood drive, the American Red Cross' equipment rolled into the patio window cracking both sides of the custom glass panels. They have assured Director Chisaki that they will pay for the damage. Director Chisaki asked Board Member Hartigan whether she can find the glass specifications in the project manual. Board Member Hartigan warned that while looking through the project manual to look for any changes because the glass that was installed may differ from the specif… | LibraryBoard/2015-03-11.pdf |
LibraryBoard/2015-03-11.pdf,3 | LibraryBoard | 2015-03-11 | 3 | Page 3 of 5 Minutes of the Alameda Free Library Board March 11, 2015 Meeting The Day in the District visit with Rob Bonta's office went well. There will be a visit to Senator Hancock's office is coming up. The State has cut funding for literacy. The Foundation is working on their donor appreciation event. The Board should look for invitations. The State Librarian is unable to attend. President Atkin asked if Director Chisaki wishes anyone to attend to the City Council budget meetings as support. Director Chisaki explained she would have a better idea after her presentation and she will let the Board know. Vice President Whyte asked for a correction of the Draft Minutes of January 14, 2015 Library Board Meeting, which incorrectly stated she left the meeting at 6:55 p.m. The Minutes were corrected to reflect that Board Member Lewis left the meeting at 6:55 p.m. Director Chisaki pointed out that some of the statistics in the Library Services Report are irregular and she will investigate what is being looked to pull the numbers. She hopes the numbers will even out next month. Vice President Whyte moved to approve the Consent Calendar. Board Member Lewis seconded the motion, which passed with a 4-0 vote. UNFINISHED BUSINESS A. Library Art Donation Policy (J. Chisaki) Director Chisaki made the requested revisions to the Library Art Donation Policy. Board Member Lewis moved to make the Art Donation Policy an official policy. Vice President Whyte seconded the motion, which passed with a 4-0 vote. Director Chisaki shared with the Board that the Exploratorium offered an exhibit for donation named, "Plankton Poetry." It measures 4' wide X 6' tall X 12" deep. The Exploratorium will arrange delivery. The piece uses minimal power and the artist will come out to change light bulbs when burned out. Teen Librarian, Matt Conciatori, envisions the exhibit residing outside the Teen Study Room. The Board expressed concern that the exhibit may be too loud and distracting. Director Chisaki will contact the Exploratorium to inquire whet… | LibraryBoard/2015-03-11.pdf |
LibraryBoard/2015-03-11.pdf,4 | LibraryBoard | 2015-03-11 | 4 | Page 4 of 5 Minutes of the Alameda Free Library Board March 11, 2015 Meeting NEW BUSINESS A. Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported that the Foundation and Friends joint meeting was in January, which went well. The Merger group met in February and discussed finances. They are able to keep different programs the way they are and while under one name. They were pleased with the outcome of the discussion. There will be a joint membership group meeting this month. The Merger group will also be meeting this month and will discuss governance. Both groups are moving in the same direction. The Foundation is working on the donor appreciation event. The supervisors are invited to the event as book selectors. B. Friends of the Alameda Free Library (J. Chisaki) The Friends are working toward their book sale set for the first week in May. Site A of the City's development of Alameda Point is moving forward and the Friends' offsite book storage is in that path. The City has not yet found a suitable location to move the books to. A member of the Friends has offered basement space in her home for the book storage. The Friends have published in their newsletter that the Board is looking for new members. The first City Council meeting in June should be when nominations take place for new board members. Appointments of the new members should be held at the second City Council meeting in June, with a July start date. C. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response A patron suggested the Library have a walking microphone for speakers to walk around with while presenting in the Stafford Room. The patron also requested the podium be turned around so the speaker can look at the screen while talking rather than facing the audience. The Library responded that there are walking microphone and a lapel microphone available to presenters. The library also has six assisted listening devices if needed. The podium can be turned as suggested as long as the connections are not stretched to… | LibraryBoard/2015-03-11.pdf |
LibraryBoard/2015-03-11.pdf,5 | LibraryBoard | 2015-03-11 | 5 | Page 5 of 5 Minutes of the Alameda Free Library Board March 11, 2015 Meeting can. In response to the second concern the Library has been in contact with the Alameda Police Department. They have increased the amount of foot patrol in the building. You can contact a staff member or the Police Department's non-emergency line if you have specific concerns. A patron complained about the condition of the flags on the flagpole. The Library responded that replacements have been ordered and will replace them as soon as they are received. Director Chisaki noted that the Library normally changes the flags twice a year. Board Member Hartigan asked if there is a flag raising ceremony when we replace them. He offered his son's Boy Scouts troop to do a flag raising ceremony and dispose of the old flags. Director Chisaki will contact him when the flags are received. Board member Lewis asked if the Library is still having the severity of problems with the bathrooms as in the past year. Director Chisaki replied that they are not as severe. Securtity cameras are being installed and the current cameras are being repaired. The new cameras will include cloud storage for seven days with a price of $100 per year. Cameras will remain in the same locations and a new camera will be added in the circulation area. Cameras will not be filming patrons entering the bathrooms. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS None. ORAL COMMUNICATIONS, NON-AGENDA GENERAL Li Volin informed the board that she likes the art the Exploratorium is offering as a donation. ADJOURNMENT The meeting was adjourned at 7:13 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2015-03-11.pdf |
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