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CivilServiceBoard/2015-10-07.pdf,1 | CivilServiceBoard | 2015-10-07 | 1 | any OF S MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, October 7, 2015 1. CALL TO ORDER The meeting was called to order at 5:03 p.m. by Board President Dean Batchelor. 2. ROLL CALL: PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, and Member Jan Brandt ABSENT: Member Zara Santos Michael Roush, Attorney - Civil Service Board Legal Counsel STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to the Board Susan Gonzales, Interim Human Resources Director Beth Fritz, Administrative Assistant II Alan Cohen, Assistant City Attorney II Chris Low, Senior Human Resources Analyst Robin Young, Senior Human Resources Analyst Tiffany llacqua, Human Resources Analyst I Monica Selles, Human Resources Analyst II Sharlene Shikhmuradova, Administrative Technician Il Scott Cuellar, AMP Representative Executive Secretary Kovacs stated that Member Cookie Robles-Wong submitted her resignation. It is anticipated that a new Board Member will be onboard by the January 2016 Civil Service Board meeting. Executive Secretary Kovacs introduced Susan Gonzales as the Interim Human Resources Director and announced that Stephanie Garrabrant-Sierra took a position with the City of Tracy as their Assistant City Manager. Executive Secretary Kovacs stated that recruitments are being conducted for Human Resources Director, Human Resources Manager, and Human Resources Administrative Technician. 3. MINUTES: A. Approval of Minutes of the Regular meeting of July 1, 2015. Vice President Malloy moved that the July 1, 2015 Minutes be approved. Motion was | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,2 | CivilServiceBoard | 2015-10-07 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting October 7, 2015 seconded by Member Brandt which was passed by a 3-0 vote (Santos-absent). Vice President Malloy asked for clarification of how employees move to/from the Community Paramedicine Program. Executive Secretary Kovacs explained that the incumbents move from the regularly funded Fire Department position to the specially funded Community Paramedicine Program position by applying for Civil Service leave of absence while they participate in the specially funded program. Individuals appointed to fill the subsequent regular Fire Department vacancies are advised that they are in a Paramedicine Program backfill position, and that when the program ends or program funding ends, and the incumbent employee returns to regular service, they may be subject to demotion or layoff. Currently, one Division Chief and two Firefighters are assigned to the Paramedicine Program and have been granted a leave of absence from their regular Civil Service positions according to Article IX, Section 4, of the Civil Service Rules. New Firefighters are hired but they are advised when they accept the position that this is a backfill position and they could be subject to layoff when the incumbent returns. There have already been two regular Firefighter vacancies that have occurred, so two of the backfill Firefighters have already moved from the positions that were subject to layoff into regular Civil Service positions. Vice President Malloy asked the duration of the leave of absence. Human Resources Analyst llacqua stated that the leave of absence is for the length of the program. 4. CONSENT CALENDAR: SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR OCTOBER 7, 2015. 4-A-i. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. (June 1, 2015 - August 31, 2015) Assistant General Manager - 07/21/2015 2015-23 Engineering & Operations Park Maintenance Equipment Operator 06/09/2015 2015-27 Executive Assistant 08/27/2015 2015-45 Financial Services Manager 07/1… | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,3 | CivilServiceBoard | 2015-10-07 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting October 7, 2015 4-A-ii. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Fire Captain 07/03/2014 2014-11PR Meter Reader 01/12/2015 2014-42 Paralegal 03/14/2015 2015-03 Police Lieutenant 02/06/2014 2013-40PR 4-A-iii. ELIGIBLE LIST EXPIRED/ DATE ESTABLISHED EXAM NO. CANCELLEDIEXHAUSTED Administrative Services Coordinator 12/30/2014 2014-49 (Community Development & Resiliency Coordinator) Administrative Technician I 03/18/2015 2015-24 Assistant Community Development Director 03/30/2015 2015-15PR Communications Engagement Specialist 03/10/2015 2015-02 Executive Assistant 03/31/2015 2015-13PR Financial Services Supervisor 12/18/2014 2014-45 Fire Apparatus Operator 07/03/2013 2013-11PR Maintenance Worker I 07/28/2014 2014-20 Police Officer 05/27/2015 2015-06 Police Officer 05/27/2015 2015-10PT Public Safety Communications Supervisor 08/12/2014 2014-30PR Senior Clerk 08/04/2015 2015-39PR Senior Human Resources Analyst 12/17/2014 2014-41 Storekeeper 02/03/2015 2014-47 Supervising Building Inspector 08/12/2015 2015-44PR Support Services Supervisor 03/03/2015 2015-01 (Utility Procurement Administrator) System Operations and Field Services Superintendent 03/12/2015 2015-05 System Operator Trainee 10/06/2014 2014-38PR Utility Accountant 07/21/2015 2015-40PR Utility Information Systems Billing Technician 01/22/2014 2014-46 Vice President Malloy moved that Consent Calendar items 4-A-i, 4-A-ii, 4-A-iii be approved. Motion was seconded by President Batchelor which was passed by a 3-0 vote (Santos- absent). 5. REGULAR AGENDA ITEMS Item 4-A-iv, was moved to Regular Agenda for discussion by request from President Batchelor and Vice President Malloy for further discussion. 4-A-iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: Combination Building Inspector New Classification Specifications: None Vice President Malloy stated that the Combination Building Inspector specification Example of Duties, #7 states, "Answers questions and gives informa… | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,4 | CivilServiceBoard | 2015-10-07 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting October 7, 2015 do they give that information? Executive Secretary Kovacs stated that it could be to a resident, contractor or a variety of people. Vice President Malloy stated that in Example of Duties, # 8, it states, "Assists in court actions " Vice President Malloy asked who do they assist, the City Attorney? Executive Secretary Kovacs stated that it could involve assisting attorneys, or the City Building Official, and that most instances like that would go through the Building Official. Vice President Malloy asked if they would assist the people that might be filing claims. Executive Secretary Kovacs stated no. President Batchelor stated that under Educational/Experience, Experience it states "Three years of journey level building construction or inspection experience or equivalent" and in Other Requirements it states that the person would have to be certified in three of the following: (Building Inspection, Plumbing Inspection, Mechanical Inspection and/or Electrical Inspection). He wanted to clarify that they would still have "experience or equivalent AND certifications in three of the four listed areas.' Executive Secretary Kovacs stated yes. President Batchelor asked how someone would meet those minimal qualifications now, explaining that someone with inspection experience will probably have some type of certification, but a person with 15 years building construction experience will probably not have the inspection background. They would not have three out of the four, so they will not make the minimum? Executive Secretary Kovacs stated that is correct. President Batchelor stated that we say "equivalent" and asked equivalent to what? Human Resources Analyst llacqua stated that the certifications are a requirement. There are no equivalent certifications that will be accepted. The equivalency refers to journey level building construction. They may have some building construction experience or maybe they have plumbing or another type of buil… | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,5 | CivilServiceBoard | 2015-10-07 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting October 7, 2015 06/02/2015 Community Development Fire/Bldg Code Compliance Officer 06/08/2015 City Attorney's Office Paralegal 06/15/2015 Alameda Municipal Power Distribution Engineer 06/15/2015 Alameda Municipal Power Stock Clerk 06/15/2015 Alameda Municipal Power System Operator 06/29/2015 Community Development Planner I 07/13/2015 Recreation Park Maintenance Equipment Operator DATE DEPARTMENT JOB CLASSIFICATION 07/13/2015 Fire Firefighters (8) 08/31/2015 Alameda Municipal Power Meter Reader LATERAL TRANSFERS DATE DEPARTMENT JOB CLASSIFICATION 06/01/2015 To Recreation Office Assistant From City Clerk PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 06/14/2015 Alameda Municipal Power Chief System Dispatcher 06/14/2015 Police Police Maintenance Technician 06/28/2015 Fire Fire Apparatus Operator 06/28/2015 Fire Fire Captains (2) 07/01/2015 City Manager's Office Executive Assistants (2) 07/12/2015 Community Development Assistant Community Development Director 07/12/2015 Community Development Executive Assistant 07/26/2015 Police Public Safety Communications Supervisor 08/09/2015 Alameda Municipal Power Assistant General Manager-Engineering & Operations 08/09/2015 Alameda Municipal Power Utility Accountant 08/09/2015 Alameda Municipal Power System Operator 08/23/2015 Public Works Senior Clerk 08/23/2015 Community Development Supervising Building Inspector VOLUNTARY LAY OFFS DATE DEPARTMENT JOB CLASSIFICATION 06/11/2015 Recreation Office Assistant RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 06/07/2015 Fire Fire Captain 06/15/2015 Public Works Public Works Supervisor 07/11/2015 Public Works Traffic Signal Maintenance Technician 07/24/2015 Police Police Lieutenant 07/31/2015 Police Senior Public Safety Dispatcher SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION G:\Personnel\CSBVAll Minutes/2015 Minutes/2015-10-07 CSB Minutes-Mtg Draft | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,6 | CivilServiceBoard | 2015-10-07 | 6 | Layoff Program and that this is the third time we have done so. In this case, the program was made available to the employees in the Recreation and Park Department, particularly due to Park Division staffing restructuring. Before beginning to address restructuring, the City wanted to offer the Voluntary Layoff Program. One individual took advantage of the opportunity, taking the layoff and then subsequently retiring. Vice President Malloy asked for information regarding the provisions of the Voluntary Layoff Program because it was department specific rather than citywide, and asked if it was it a resolution? Executive Secretary Kovacs stated she does not believe that it was a resolution approved by Council, but that it was approved by the City Manager and that staff would confirm and provide the Board with documentation. Vice President Malloy asked for a copy to be e-mailed to her. Vice President Malloy asked if any of the Separations were involuntary. Executive Secretary Kovacs stated that all of the Separations listed were releases from probation. Member Brandt asked for clarification of being released from probation. Executive Secretary Kovacs stated that the probationary period is designed to be the final component of the examination and qualification process. Most positions have a 12 month probationary period, so at any time during that period the employee can be released from probation. Vice President Malloy moved that the Activity Report be approved. Motion was seconded by Member Brandt which was passed by a 3-0 vote (Santos-absent). 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) (Any person may address the Civil Service Board in regard to any matter over which the Civil Service Board has jurisdiction or of which it may take cognizance that is not on the agenda) None. 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) Vice President Malloy thanked Executive Secretary Kovacs for all of her hard work dedication and wished her a wonderful, happy and long retirement. President Batchelor wan… | CivilServiceBoard/2015-10-07.pdf |
CivilServiceBoard/2015-10-07.pdf,7 | CivilServiceBoard | 2015-10-07 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting October 7, 2015 provide staff support to the Board. Executive Secretary Kovacs stated that at the last Council Meeting, Certificates of Service were presented to former Civil Service Board Members Peter Horikoshi and Linda McHugh. 9 CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING Wednesday, January 6, 2016 2016 Calendar for the Civil Service Board Meetings was given to the Board. 11. ADJOURNMENT Meeting was adjourned at 5:21 p.m. Respectfully submitted, Days FOR Jill Kovacs Acting Human Resources Director and Executive Secretary to the Civil Service Board G:\Personnel\CSBIAll Minutes/2015 Minutes/2015-10-07 CSB Minutes-Mtg Draft | CivilServiceBoard/2015-10-07.pdf |
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CREATE TABLE "pages" ( [body] TEXT, [date] TEXT, [page] INTEGER, [text] TEXT, [path] TEXT, PRIMARY KEY ([path], [page]) );