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CivilServiceBoard/2013-07-24.pdf,1 | CivilServiceBoard | 2013-07-24 | 1 | CITY MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, JULY 24, 2013 1. CALL TO ORDER The meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi. President Horikoshi called attention to the memo from the City Manager to the Civil Service Board designating the Human Resources Manager to serve as Acting Human Resources Director and Executive Secretary of the Civil Service Board. The FY 2013/2014 and FY 2014/2015 budget does not include the Human Resources Director position. Jill Kovacs, Acting Human Resources Director, stated that there is no longer a Human Resources Director. Also, eventually there will be a recruitment and appointment to the Human Resources Manager position but until that time; she will be serving as the Interim Human Resource Manager. Member McHugh asked if the Human Resources Director position was eliminated. Acting Human Resources Director Kovacs stated yes the position is eliminated but not the classification. President Horikoshi asked that if sometime in the future they wanted to fund that position they could. Acting Human Resources Director Kovacs stated yes. 2. ROLL CALL: PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda McHugh, Marguerite Malloy and Zara Santos Acting Human Resources Director Kovacs introduced Zara Santos who is the newly appointed Civil Service Board Member. ABSENT: Liz Warmerdam, Assistant City Manager STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to the Board Stephanie Sierra, Assistant City Attorney II Fred Marsh, Finance Director Chris Low, Senior Management Analyst Tiffany llacqua, Human Resources Analyst I Sharlene Shikhmuradova, Administrative Tech II Beth Fritz, Administrative Assistant II 3. MINUTES: | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,2 | CivilServiceBoard | 2013-07-24 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting July 24, 2013 A. Approval of Minutes of the Regular meeting of April 10, 2013. Member McHugh moved that the April 10, 2013 Minutes be approved as written. Motion was seconded by Vice President Batchelor which was passed by a 5-0 vote. 4. CONSENT CALENDAR: SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JULY 24, 2013 4-A.i. ELIGIBLE LISTS ESTABLISHED DATE ESTABLISHED EXAM NO. Administrative Management Analyst 06/04/2013 2013-13 (designated to Police Records Supervisor) City Planner 01/10/2013 2013-02PR Early Morning Street Sweeper Operator 04/30/2013 2013-18PR Electrical Maintenance Technician 01/28/2013 2012-41 Fire Apparatus Operator 07/03/2013 2013-11PR Human Resources Analyst I 06/27/2013 2013-21PR Journey Lineworker 03/11/2013 2013-04 Maintenance Worker II 05/06/2013 2013-17PR Paralegal 04/18/2013 2013-09 Police Captain 05/01/2013 2013-12PR Supervising Civil Engineer 04/30/2013 2013-10 4-A.ii. ELIGIBLE LISTS EXTENDED DATE ESTABLISHED EXAM NO. Administrative Technician Il 01/09/2013 2012-42 Public Works Coordinator 08/29/2012 2012-24 Supervising Librarian 05/24/2012 2012-18 Police Officer 02/19/2013 2013-05 Bal, Cameron Pola, Danelle Burnaugh, Michael Renfield, Levin Garcia, Marshall Schlitt, Alyssa Grubb, Joel Schock, Lindsey Horvath, Jason Police Officer 4/16/2012 2012-05 Anderson, Jeffrey Groh, Jay Perdue, Dan Viera, Jonathan Asefi, Mostafa Goyt, Shane Rhodus, Steven Viveros, Victor Boyer, Coopy Holmes, Benjamin Rhoton, Kyle Wagner, Justin Concepcion, Pete Houdashelt, Richard Saffold, Darryl Cote, Tyler Howells, David Sanjideh, Arvin Deys, Jon Huff, Jonathan Sherman, Matthew Elliot, Joseph Lew, Eugene Slater, Ari Fuller, Christopher Moore, Aaron Stevenson, Bryce Glaspy, Daniel Mourdriak, Sergey Tatarian, Vatche Green, Andrew Olsen, James Vieira-Riberio, Alexander F:\CSB - Human Resources\CSB\All Minutes/201: Minutes\2013-07-24 CSB Minutes-Final.doc | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,3 | CivilServiceBoard | 2013-07-24 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting July 24, 2013 4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED DATE ESTABLISHED EXAM NO. Administrative Services Coordinator 01/23/2013 2012-43 (designated to Library Services Coordinator) Administrative Management Analyst 06/04/2013 2013-13 (designated to Police Records Supervisor) Assistant City Attorney II 11/05/2012 2012-26 Assistant Engineer 11/21/2012 2012-37PR City Planner 01/10/2013 2013-02PR Customer Services Supervisor 02/28/2013 2013-08PR Electrical Maintenance Technician 01/28/2013 2012-41 Librarian 01/23/2013 2012-44 Line Working Supervisor 01/02/2013 2012-39 Maintenance Team Leader 10/29/2012 2012-30 Planner I 05/04/2011 2011-12 Police Officer 01/10/2013 2012-33 Senior Energy Resources Analyst 11/08/2012 2012-35 Senior Fire Code Compliance Officer 01/10/2013 2012-48PR Senior Librarian 08/27/2012 2012-10 Senior Management Analyst 01/10/2013 2013-01PR Utility Energy Analyst 05/24/2012 2012-14 4-A.iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: Division Chief New Class Specifications: Communications Engagement Specialist Human Resources Analyst I Police Records Supervisor Member Malloy moved that the Consent Calendar items be approved. Motion was seconded by Member McHugh which was passed by a 5-0 vote. 5. REGULAR AGENDA ITEMS 5-A. Approval of Request for Lateral Transfer to New Classification - Senior Management Analyst to Fire Administrative Service Supervisor Information was provided to Board. No action required. Acting Human Resources Director Kovacs stated that at their last few meetings, the Board has been discussing the shift in the City's approach in the classification structure. The City has had some classifications that are very generic in general and used in multiple departments. With advances in technology and special technical skills required in different areas, the City has found that it would be better served to have position specific classifications in many cases. Over time, staff will be wo… | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,4 | CivilServiceBoard | 2013-07-24 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting July 24, 2013 Resources Director has the authority approve certain actions such as lateral transfers or designation of eligible lists. Member Santos asked if this means that the transfer is done on an incumbent basis. Acting Human Resources Director Kovacs stated yes. Member Santos stated, so the idea is that if there are other incumbents in the Senior Management Analyst classification, they would subsequently be moved to a more specific classification. Acting Human Resources Director Kovacs stated that is correct. For instance, this Senior Management Analyst is moving to the Fire Administrative Services Supervisor classification. In Human Resources, there is another Senior Management Analyst and sometime in the future the Board will be presented with a Senior Human Resources Analyst job specification to approve and be advised of a lateral transfer of an incumbent from the general Senior Management Analyst classification to the specialized Senior Human Resources Management Analyst classification. Member Santos stated the idea being, the incumbent is already qualified and it is just a cleanup of the classification. Acting Human Resources Director Kovacs stated yes. President Horikoshi asked if this person was already working in the Fire Department. Acting Human Resources Director Kovacs stated yes. Vice President Batchelor asked if this person who was a Senior Management Analyst, has met the majority of the examples of duties of the new Fire Administrative Services Supervisor job specification. He further stated, that the Senior Management Analyst job specification establishes that incumbents are to supervise assigned staff, and asked if this particular individual possessed the skills to be able to supervise this new group. Acting Human Resources Director Kovacs stated, yes, and added that this is not a new group of employees that will be supervised. The Senior Management Analyst assigned to the Fire Department currently supervises these employees.… | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,5 | CivilServiceBoard | 2013-07-24 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting July 24, 2013 Member Santos asked if creating these new classifications is based on the actual job duties as well as duties that are a goal down the road for career development and promotions. She also asked if the process for this is basically looking at the incumbent's current duties or were there additional duties listed for what the needs of that position might be in the future. Acting Human Resources Director Kovacs stated that whenever a classification and the corresponding job specification is developed, the intent is that it is fluid and flexible, so that the job specification does not have to be reviewed and reapproved by the Civil Service Board every few months. Acting Human Resources Director Kovacs further stated that this is why job specifications say "Example of Duties." An incumbent might not necessarily perform every single duty that is listed in the specification at a given time. However, operational needs and employee duties may change in the department and the job specification is designed to accommodate such shifts. 5-B. Designation of Eligible List - Administrative Management Analyst, 2013-13 for Police Records Supervisor vacancy. PD. 4065.001 Information was provided to the Board. No action required. Member McHugh asked if there was not a big response to the recruitment. Acting Human Resources Director Kovacs stated yes and that it is difficult to attract candidates for this position. There was only one candidate and when the position was offered to the individual they declined the position. The Police Department is also looking at other alternatives. Member Malloy asked how long the prior person had been in the position. Acting Human Resources Director Kovacs stated approximately three to four years. 5-D. Activity Report - Period of March 1, 2013 through May 31, 2013. FULL-TIME HIRES DATE DEPARTMENT JOB CLASSIFICATION 03/18/13 Police Police Officers (2) 03/18/13 Police Intermediate Clerk 03/18/13 Police Public Safety Dispatc… | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,6 | CivilServiceBoard | 2013-07-24 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting July 24, 2013 DATE DEPARTMENT JOB CLASSIFICATION 03/10/13 Alameda Municipal Power Customer Service Supervisor 03/24/13 Police Police Sergeant 05/13/13 Public Works Early Morning Street Sweeper JOB CLASS TITLE CHANGED DATE DEPARTMENT JOB CLASSIFICATION 03/24/13 Fire to Fire Administrative Svcs Coordinator LATERAL TRANSFER DATE DEPARTMENT JOB CLASSIFICATION 04/10/13 Fire Administrative Technician I From City Attorney RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 03/29/13 Fire Administrative Technician III 04/01/13 Community Development Senior Combination Bldg Inspector 05/31/13 Police Chief of Police SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION 03/21/13 Police Administrative Management Analyst 03/23/13 Police Police Officer 04/01/13 Community Development Planning Services Manager 04/19/13 Community Development Community Development Director 05/29/13 Police Public Safety Dispatcher Acting Human Resources Director Kovacs stated that on the Activity Report, staff has divided out the categories more to show which separations are retirements. She further stated that under Separations, there were three people who resigned to accept employment elsewhere. Member Santos asked if the Separations include resignations and terminations. Acting Human Resources Director Kovacs stated yes. Member McHugh asked if those going elsewhere went to other municipalities. Acting Human Resources Director Kovacs stated yes. Activity Report accepted by the Board. 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) None. F:\CSB - Human Resources\CSB\All Minutes\2013 Minutes\2013-07-24 CSB Minutes-Final.do | CivilServiceBoard/2013-07-24.pdf |
CivilServiceBoard/2013-07-24.pdf,7 | CivilServiceBoard | 2013-07-24 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting July 24, 2013 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) President Horikoshi welcomed Zara Santos to the Civil Service Board. 8. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) Acting Human Resources Director Kovacs stated that Chris Low, Human Resources Senior Management Analyst, is now officially in AMP and no long with the Human Resources Department. Also, Emily Hung is no long with the City of Alameda. She accepted a position with the City of San Leandro. Acting Human Resources Director Kovacs introduced the new Human Resources Analyst I, Tiffany llacqua, to the Civil Service Board. 9. CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING Next Civil Service Board Meeting will be held on Wednesday, October 2, 2013. 10. ADJOURNMENT Meeting was adjourned at 5:26 p.m. Respectfully submitted, Jill Koyacs Acting Human Resources Director and Executive Secretary to the Civil Service Board F:\CSB - Human Resources\CSB\All Minutes/2013 Minutes/2013-07-24 CSB Minutes-Final.doc | CivilServiceBoard/2013-07-24.pdf |
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