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LibraryBoard/2022-03-09.pdf,1 | LibraryBoard | 2022-03-09 | 1 | CITY OF of TERRA ORATEL MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, MARCH 9, 2022 The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m. ROLL CALL Present: Joyce McConeghey Vice President Dimple Kanji, Board Member Kathleen Kearney, Board Member Sara Strickler, Board Member Absent: Amber Bales, President Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of January and February, 2022. *B. Draft Minutes of the Regular Library Board Meeting of January 12, 2022. *C. Modified Library Services Report for the Months of December, 2021 and January, 2022. *D. Financial Report Reflecting FY21/22 Expenditures by Fund for January and February, 2022. *E. Bills for Ratification for the Months of January and February, 2022. Director Chisaki reported that the City's mask mandate will end on Monday, March 14, 2022. Face masks will be strongly encouraged within city buildings. The Dewey's Friends Café opened on February 14, 2022. Eating is allowed outside in the courtyard only. In-person Children's programming will begin the week of April 4. Ticketing system may be used to control the number of people attending. The Grogu Library Card campaign is going well. The water bottle fill stations | LibraryBoard/2022-03-09.pdf |
LibraryBoard/2022-03-09.pdf,2 | LibraryBoard | 2022-03-09 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board March 9, 2022 Meeting have been installed at the Main Library. The branches will have their installation completed within the next week. The Red Cross Blood Drive was held yesterday in the Stafford Room, and it went smoothly. The next drive will be on May 10, 2022. The Hotspot lending program is moving forward. The contract was signed yesterday and the program is expected to launch in mid-April. The internment camp grant and the Japantown marker project are slowly moving forward. There are no changes to the Draft Minutes of the January 12, 2022 Library Board Meeting. Board Member Kearney moved to accept the Consent Calendar. Board Member Strickler seconded the motion, which passed with a 4-0 vote. UNFINISHED BUSINESS A. Current and On-Going Library Activities (J. Chisaki) Adult Services book clubs have been virtual, and it has not been decided when they will return to in-person programming. Teen programs have been in-person since there have been no more than 15 attendees and they can be spread out. Tech. Services Supervisor, Marlon Romero, welcomes input from the board members on changes to the Library's webpage. Staff is discussing changing library hours. Any changes wouldn't start until the new fiscal year. Board Member Strickler asked if the change to the hours would be extending or limiting hours. Director Chisaki responded that it would be a reshuffling of the existing number of hours. The City has hired a firm to help organize its Equity, Diversity & Inclusion (EDI) program. Employees will be pulled for interest groups, focus groups, and steering committees. Director Chisaki is pushing to include part-time staff for more diversity. B. American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki) The Hotspot contract has been signed. Next steps include receiving the equipment, creating policies and procedures, and obtaining packaging. The launch is expected in April. NEW BUSINESS A. Friends of the Library (J. Chisaki) The Café has opened. The bookst… | LibraryBoard/2022-03-09.pdf |
LibraryBoard/2022-03-09.pdf,3 | LibraryBoard | 2022-03-09 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board March 9, 2022 Meeting LIBRARY BOARD COMMUNICATIONS Board Member Kearney is working at the Friends pop-up book sale and at the new bookstore. Board Member Kanji asked if the Friends are doing set up for the book sale on Friday or if they are doing a soft run. Director Chisaki responded that they are setting up on Friday. They will be bringing boxes over from storage, unboxing books, and arranging the tables. DIRECTOR'S COMMENTS None. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. ADJOURNMENT The meeting was adjourned at 6:45 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2022-03-09.pdf |
LibraryBoard/2006-10-11.pdf,1 | LibraryBoard | 2006-10-11 | 1 | Chy OF RE RATER Minutes of the ALAMEDA FREE LIBRARY BOARD OCTOBER 11, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Alan Mitchell, Board Member Leslie Krongold, Board Member Absent: Mark Schoenrock, Board Member Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of October 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of September 13, 2006. Approved. C. *Library Services Report for the month of August 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through September 2006. Accepted. E. *Bills for ratification. Approved. Board Member Mitchell questioned the expenditures in Equipment Acquisition which put the Library $16,000+ over budget in that account. Staff will re-direct the charges so they appear under the appropriate line item. President Butter inquired about bottled water services. Library Director Chisaki said the service would not be continued for the Main Library once the move was complete, however, the branches will continue the service due to their aging facilities. | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,2 | LibraryBoard | 2006-10-11 | 2 | Page 2 of 7 Minutes of the Library Board Meeting October 11, 2006 President Butter also asked about an increase in the collection budget. Director Chisaki indicated that the Library had received a 2% increase. She had been hoping for more; however, because of staffing additions, the collection increase was low. Chisaki remarked that when mid-year budget adjustments come around, there will be several areas she will request increases for. A lot of additional expenditures have arisen with the new building that were unexpected. As an example, 6 new phone lines have been added to help monitor security and AED equipment. Another concern will be the late billing received from the Alameda Unified School District for utilities charges. The Library will still be liable for several months' worth of charges later this year, perhaps into next year, depending on how the billing cycle works out. The recent payment of $50,000 to AUSD for space rental will carry us through the month of November; no further charges to this account are expected. Board Member Mitchell mentioned an article he had read about a bomb planted at a library in Salt Lake City. Mitchell inquired as to whether we would have security monitoring equipment in the new library. Director Chisaki responded in the affirmative - there will be video cameras strategically placed around the building, and will show on monitors at the Circulation Desk. The cameras are not recorders, however. President Butter wanted to know how statistics would be calculated going forward due to the changes occurring. Supervising Librarian David Hall is currently looking into how numbers will be extracted from our new systems. President Butter asked about a payment that had been made to Tapes Unlimited, and was billed to janitorial supplies. Recording Secretary Merrick explained that Tapes Unlimited is the dba name for Alameda Office Supply. The City purchases both office and janitorial supplies from this entity on a regular basis. Alameda Office Supply gives a 30% discount to the City of A… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,3 | LibraryBoard | 2006-10-11 | 3 | Page 3 of 7 Minutes of the Library Board Meeting October 11, 2006 B. Meeting Room Use Policy - Final Review (J. Chisaki) Director Chisaki sent out the room use policy in the board packet once again as the City Attorney's office made some language changes and additions. President Butter asked about groups setting up and putting away chairs, etc. for their meetings. Director Chisaki explained that depending on how large the group is might determine whether or not we would require them to do this. Mostly it would be for groups that have some very specific idea on how they want things set-up. Board Member Mitchell asked about item 13 regarding advertising or selling of products or services being prohibited. Director Chisaki explained that for instance, if you were giving a lecture and wanted to sell your book to a participant that would be okay. However, you could not leave any books, business cards, etc. behind in the conference room - all items must be cleared away when leaving the room. Board Member Krongold made an inquiry about the rooms that are non-reservable (the small study rooms). If you are using one of these rooms and you want it for a longer period, you could stay in there as long as nobody else wants to use the room. The Reference Desk will be in charge of the sign-ups for these rooms. Board Member Butter asked about item 9 regarding decoration restrictions in the conference rooms. The language comes straight from Park & Recreation's room use policy. The language will be revised slightly to direct meeting room patrons to use push pins on the tackable wall surfaces, and not use other wall surfaces. President Butter asked for a motion to accept the Meeting Room Use Policy with changes. Board Member Mitchell so moved, Board Member Krongold seconded, and the motion was carried by a 4-0 vote. President Butter asked Director Chisaki to provide an update at the January 2007 Board Meeting and note any problems that have been encountered with meeting room use. In six months, the Board will re-review the policy a… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,4 | LibraryBoard | 2006-10-11 | 4 | Page 4 of 7 Minutes of the Library Board Meeting October 11, 2006 During the March closure, circulation at the West End Branch increased by almost 2,500 items over the same period last year, and at Bay Farm Island, over 1,300 items. Hours had not been extended, and it was quite rainy which tends to depress circulation. During the current Main closure, West End hours were extended to include Sundays, 1:00-5:00, and Bay Farm is open on Fridays, 9:30-5:30. All Main Library reserves are being picked up at the West End, and all Main check-ins are being handled there as well. Some reference items are now at the West End - the Reference Department is sorely missed. Lots of questions on local history, etc. are difficult to answer without them. At the heart of the operation now are the Library Aides. They make sure everything gets back on the shelves quickly, and with increased circulation there is a lot more to this. The Aides have also been doing a great job at keeping the shelves in order, and Benzie-Youssef is very pleased with this. The biggest challenge for the branches is the lack of phones. More specifically, with the Main being unreachable, it is very difficult to help with delinquent collections, obituaries, homebound items, etc. The branches will pick up some extra staff now to help with the increased demand for services. Between the two branches, there is a Library open 7 days a week. Benzie-Youssef suspects that after the new Main opens, it will be very quiet at the branches, as everyone is so excited about the new building opening. B. Alameda Free Library Foundation (A. Mitchell) Board Member Mitchell was very disappointed that there were not firmer plans in place for the Gala. It was as if the Foundation was still trying to figure out what to do. Director Chisaki said that is usually how the meetings go. They are now meeting every week, and at last weeks meeting they were still going sideways. Part of the problem is there is no set agenda, and when they get off the subject being discussed, they don't come b… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,5 | LibraryBoard | 2006-10-11 | 5 | Page 5 of 7 Minutes of the Library Board Meeting October 11, 2006 come out on October 20th The invitations for the Grand Opening still aren't quite done, however. The graphic designer has put together some really nice drafts, but the invitations aren't at the printer yet. Foundation members will go into the Library right after the docent training on October 24th and put the shelf tags in place. There have been donations of water, some wines and hors d' oeuvres from local restaurants for the Gala. There will be music in four different areas in the building. The architect, Tom Hacker, will be attending and he may be asked to speak. Yuki Nagase, artist of the Oracle of the Tree behind the circulation desk, and the Cadence of the Water limestone medallions on the outside of the building, will be in attendance as well. All the posters advertising the Gala have been distributed around town. There are plenty of bookmarks and pamphlets still available, which won't be any good after the Gala event. C. Friends of the Alameda Free Library (M. Skeen) Friends President Molly Skeen was not in attendance for the meeting, so Director Chisaki spoke in her place. The book sale the previous weekend at the O'Club grossed $13,000. $8,000 came in on Friday night alone. It was a very nice turnout. There were 100 boxes of children's books because two elementary schools weeded their collections. The Friends beautiful new book bags were on sale as well. D. Library Building Watch (M. Merrick) Recording Secretary reported that because of having no office equipment to speak of due to the move, it wasn't possible to release an issue of the Library Building Watch. Merrick is hopeful, however, of getting one more issue out prior to the Gala and Grand Opening events, to make them fresh in people's minds. Board Member Krongold suggested having something visible at the Gala so people could sign up to receive the newsletter. Perhaps people could just drop a business card if they were interested. Having some copies of previous issues displayed was a… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,6 | LibraryBoard | 2006-10-11 | 6 | Page 6 of 7 Minutes of the Library Board Meeting October 11, 2006 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Li Volin was in the audience and mentioned that she went to the Independent Booksellers Association the prior weekend for an author signing. She brought along the new Friends book bag and it was decided that it rated number two from the assortment that day. The only bag scoring higher had pockets for a cell phone and water bottle on the outside. LIBRARY BOARD COMMUNICATIONS President Butter commented that she received information on The Hummingbird's Daughter because she was on the San Francisco Friends group mailing list. There was a nice pamphlet describing how book clubs could participate, discussion questions, etc. Director Chisaki said the "One Book Program" is definitely something she would like to see happen at the Alameda Free Library as well. There are generally events all year long relating to the book that's being promoted, such as themed and cultural programs, etc. The Friends and Foundation have already expressed their interest in assisting with this endeavor. President Butter said the Board would also be interested in participating in any way they could. President Butter requested that "Selection of Art for the New Library" be put on the agenda for the November meeting. Board Member Mitchell mentioned one library that had a swashbuckling theme for their readers and it was very well received, probably due to the Pirates of the Caribbean movie coming out at the time. DIRECTOR'S COMMENTS Director Chisaki spoke about how well the building was coming along. It is the third day of the collection move, so books can now be seen through the front window. The Library has not experienced any problems with the moving company, Doubleday. Circulation Supervisor Laura Chaquette is the lead for the move, and deserves a lot of the credit for how smoothly things are going. The staff furniture was delayed, which delays installation of computers and phones. The furniture did arrive and is being installed n… | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2006-10-11.pdf,7 | LibraryBoard | 2006-10-11 | 7 | Page 7 of 7 Minutes of the Library Board Meeting October 11, 2006 ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board Member Mitchell so moved, Board Member Krongold seconded the motion, and it was carried by a 3-0 vote. (Vice President Belikove left the meeting at 8:02 p.m.) The next meeting of the Alameda Free Library Board will be held in the new Main Library. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-10-11.pdf |
LibraryBoard/2007-03-14.pdf,1 | LibraryBoard | 2007-03-14 | 1 | CITY OF TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING March 14, 2007 The regular meeting of the Alameda Free Library Board was called to order at 7:03 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Leslie Krongold, Board Member Absent: Alan Mitchell, Board Member Mark Schoenrock, Board Member Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of March 2007. Accepted. B. *Draft Minutes of the Regular Library Board meeting of February 14, 2007. Approved. C. *Library Services Report for the month of January 2007. Accepted. D. *Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund) through February 2007. Accepted. E. *Bills for ratification. Approved. President Butter noted there was not much fluctuation in Children's check-outs, and Director Chisaki concurred. Butter then asked if there was any way to capture statistics for Overdrive, which is the Library's on-line audio book feature, sponsored by Califa. Director Chisaki believed that information should be available, and will ask Technical Services Supervisor David Hall if he can pull that out of the system. President Butter asked for a motion to approve the Consent Calendar as presented. Member Krongold so moved; Vice President Belikove seconded the motion which carried by a 3-0 vote. | LibraryBoard/2007-03-14.pdf |
LibraryBoard/2007-03-14.pdf,2 | LibraryBoard | 2007-03-14 | 2 | Page 2 of 5 Minutes of the Alameda Free Library Board Meeting March 14, 2007 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) There were no comments from the public, so Director Chisaki took this opportunity to introduce the Board to the new Supervising Librarian for Adult Services, Annemarie Meyer. Ms. Meyer spoke briefly of her background, and indicated she had several great and wonderful ideas she would like to implement, one of which is the "One Book, One Community" type of program. Director Chisaki mentioned that they were looking into possible grant funds from a website sponsored by Hamburger Helper called "My Hometown Helper" to assist with the cost of this program. $15,000 is awarded every month to community groups to help with special projects or needs. One of the requirements to get this grant money is a 501(c)(4) IRS status, so Director Chisaki is sending out feelers to other Alameda groups to see if there is an interest in partnering with the Library in this effort. UNFINISHED BUSINESS A. Donations Policy for the Main Library (J. Chisaki) Per direction from the Board, Director Chisaki had expanded the introductory paragraphs to contain more information about the Friends and Foundation. After a brief review, Board President Butter asked for a motion to accept the policy as presented, which was given by Vice President Belikove, seconded by Member Krongold, and carried by a 3-0 vote. Director Chisaki will add an adopted by date at the bottom of the policy. B. Branch Upgrades and RFP's (J. Chisaki) Councilmember Matarrese had requested an operations and branch status update which was provided by Director Chisaki via an off-agenda report. The $1.5 million left over from Measure O funds has been invested in graduated accounts of 1 year, 18 months and 2 years. We are still waiting for the final closeout from the State to determine the exact amount of funds available. Once that has happened, and it is known how much will be spent on a consultant, the balance of the funds will most likely be invested so they c… | LibraryBoard/2007-03-14.pdf |
LibraryBoard/2007-03-14.pdf,3 | LibraryBoard | 2007-03-14 | 3 | Page 3 of 5 Minutes of the Alameda Free Library Board Meeting March 14, 2007 road, including operational costs, provide a written recommendation, etc. Chisaki will inquire with the City Attorney if it would be a violation of the Brown Act to e- mail a copy of the RFP to the members of the Board. If it is okay, she will e-mail a copy of the RFP to each board member for their review to keep the process moving forward. Member Krongold asked about the cost, and Director Chisaki said she had included a request within the RFP that asks for a detailed description of the fee structure. By seeing what the Library would be individually charged for, there might be an option to throw out some things that could be lived without, or perhaps add in other things that would be more beneficial in the long run. Chisaki has a list of consultants that other libraries have used and will send each of them an RFP, as well as advertise the search on the City and Library web pages and list serves on the internet. Vice President Belikove will provide a name and contact information of someone in Alameda who would be interested in this opportunity. President Butter suggested talking with the Planning Department to ensure that the Library is given consideration in the City's Master Plan for the Alameda Point development piece. Director Chisaki promised to do SO. NEW BUSINESS A. Alameda Free Library Foundation (A. Mitchell) Foundation member Marc Lambert said their next meeting would occur on the following Monday. Director Chisaki announced that the Foundation will celebrate National Library Workers Day in April, and a group picture will be taken at the all staff meeting to be held on March 29. The Foundation continues to work on the shelf tags which now go up quarterly. Member Krongold asked if signage was being fabricated for the Community Meeting Rooms which are to be named after Regina K. Stafford. The Foundation will be working with their graphic designer, Cairdea, on this item. A ribbon-cutting ceremony was suggested once the signage was… | LibraryBoard/2007-03-14.pdf |
LibraryBoard/2007-03-14.pdf,4 | LibraryBoard | 2007-03-14 | 4 | Page 4 of 5 Minutes of the Alameda Free Library Board Meeting March 14, 2007 B. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen started by giving a big thank you for the March 6 proclamation given at the City Council meeting. The committee working on the "Celebration of Friends" event on March 24 has come up with celebrity reads, balloons, string music in the Café and a small book sale from Ann Muir's estate as entertainment. Director Chisaki mentioned there would also be a 2 hour cartooning workshop held in the Teen Room. The Friends and Foundation are teaming up to celebrate National Library Workers Day on April 17 by providing box lunches for the staff. The Café has been named "Dewey's Friends Café", and they are currently working on publicity and signage. Someone had stolen some of the Café money, so the Friends were thinking of stepping up their security and possibly getting a safe. The next book sale will be on the first weekend in May. Vice President Belikove asked Friends President Skeen if they would be placing some kind of greenery around the building for the celebration on March 24. Skeen indicated they would be using balloons as decorations. Belikove indicated an interest in seeing plants and flowers in the building on a regular basis to give it more warmth. C. Library Building Watch (M. Merrick) Recording Secretary Merrick had nothing to report. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. A request was made to bring back the old system of the sticky note with the date due stamped on it. That system had been discontinued to prevent repetitive motion injuries to staff, and because people were either stealing the date stamps or changing the dates so they were in error. A local video of Neptune Beach was also requested, which turns out to already be in the Library collection. LIBRARY BOARD COMMUNICATIONS Board President Butter spoke about the CALTAC workshop she had attended. Susan Hildreth, State Librarian, was also present and gave a speech. There… | LibraryBoard/2007-03-14.pdf |
LibraryBoard/2007-03-14.pdf,5 | LibraryBoard | 2007-03-14 | 5 | Page 5 of 5 Minutes of the Alameda Free Library Board Meeting March 14, 2007 DIRECTOR'S COMMENTS Legislative Day is coming up on April 18th. SB156 is the new $4 billion construction bond, and will have its first hearing on March 28 by the Senate Education Committee. Personal letters of support at this point would be very useful. The minimum award amount has increased from $50,000 to $500,000, and the maximum award increased from $20 to $30 million. There will be no priority given to previous applicants, so everyone starts on an even playing field. The number of requests from other cities to visit the new Main Library is increasing daily. Pleasanton will visit on March 24, the same day the Friends celebration will be going on. Chisaki had attended the room use policy lecture in San Jose and it was a disappointment. The focus of the lecture was to highly recommend that when writing your room use policy, make sure to get your City Attorney's opinion. Director Chisaki passed around the handout she had created which outlined interesting facts about the Main Library construction, what is contained in the building, etc. The Board gave a few suggestions on improvements to the brochure, which will be incorporated with other facts Project Manager Bob Haun had asked to be included as well. ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:28 p.m. Vice President Belikove so moved, Board Member Krongold seconded the motion, which carried by a 3-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2007-03-14.pdf |
LibraryBoard/2016-09-14.pdf,1 | LibraryBoard | 2016-09-14 | 1 | CITY of of MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, SEPTEMBER 14, 2016 The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m. ROLL CALL Present: Catherine Atkin, President Kathleen Kearney, Board Member Nancy Lewis, Board Member Gertrude Woods, Board Member Suzanne Whyte, Vice President Absent: None Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of July and August 2016. *B. Draft Minutes of the Regular Library Board Meeting of July 13, 2016. *C. Library Services Report for the Months of June and July 2016. *D. Financial Report Reflecting FY16/17 Expenditures by Fund for July and August 2016. *E. Bills for Ratification for the Months of July and August 2016. Director Chisaki informed the Board that the last Strategic Plan update is through 2019 and doesn't think there are any revisions necessary. | LibraryBoard/2016-09-14.pdf |
LibraryBoard/2016-09-14.pdf,2 | LibraryBoard | 2016-09-14 | 2 | Page 2 of 4 Minutes of the Alameda Free Library Board September 14, 2016 Meeting There was a small end of summer reading ceremony with approximately 150 children. Next year the program will start at the beginning of June and finish at the end of July with the end of summer reading ceremony at the beginning of August before the children go back to school. There were approximately 250 participants in the teen/adult summer reading program. The format of their program changed from strictly reading to collecting experiences. The library set up some experiences such as a tour of Crispin Bakery, a tasting at Alameda Island Brewery, drinks at American Oak, and various park walks. Last fiscal year the library held over 1,000 programs. The speed friending program was very successful. There was great feedback and participants requested it be held on a regular basis. The craft programs for tweens have been going well. Next month, there is a Star Trek anniversary day and a Star Wars party and participants are welcome to come wearing a costume. Jon Kerpel is retiring from the Art Committee. We don't know if there is a volunteer to step up and take over the position. Director Chisaki noted that the Friends of the Library offer program funding to the Art Committee for and pay for refreshments at the art receptions. The library will be closed from 11:00 a.m. - 2:00 p.m. for staff to attend the Citywide Employee Picnic/Benefits Fair tomorrow. Hallie Fields has settled into the Teen Librarian position beautifully. Dawn Boyer has taken over running classes in the computer lab. Open lab is averaging 25 participants. There was an article included in the Board packet from Publishers Weekly about Graphic Novels. Eva Volin was interviewed because she is recognized as a national expert in graphic novels. She has already been contacted by Publishers Weekly for another article. She frequently moderates panels, is a frequent invitee to Comic-Con. There were no changes to the Draft Minutes of the July 13, 2016 Library Board meeting. Board Mem… | LibraryBoard/2016-09-14.pdf |
LibraryBoard/2016-09-14.pdf,3 | LibraryBoard | 2016-09-14 | 3 | Page 3 of 4 Minutes of the Alameda Free Library Board September 14, 2016 Meeting A. New Logo for the Library (J. Chisaki) Since the Friends of the Library and the Alameda Free Library Foundation have merged into one group, they are in the process of rebranding and creating a new logo. The goal is for the library and the Friends to have similar logos. The library will create a new logo and the Friends will design one that is complimentary. The Board will choose the final design of the library's logo. Director Chisaki expects to have a design to show the Board at the next meeting. B. Friends of the Library/Alameda Free Library Foundation (L. Engh and K. Butter) Friends of the Alameda Free Library President, Luzanne Engh, stated that the merge was official on July 1, 2016. It is no longer a membership organization and any donor will become a "Friend." All fundraising activities, such as the book sales and the concerts will continue. The new group has developed a mission and adopted bylaws. The Friends are using a temporary logo for the upcoming anniversary celebration and will later work with the library on creating a permanent logo. The 10th anniversary celebration will include two days of activities over the weekend of November 5 & 6. There is a fundraising concert at Rhythmix Cultural Works on Sunday, November 6th. Tickets are $60 and proceeds will go to the purchase of three digital community boards at each library. Live at the Library starts this Saturday and approximately 100 out of 120 tickets have been sold. Friends of the Alameda Free Library Vice President, Karen Butter, is working on a redline version of the Gifts Donation Policy and will have a draft for the Board to review by the next meeting in November. Luzanne gives credit to both organizations because the transition went smoothly. There are 15 members of the board, including Director Chisaki. Last Saturday, there was an event for the 10th anniversary celebration which had 10- year-olds participate in a 10-year-old birthday photo in front of the libr… | LibraryBoard/2016-09-14.pdf |
LibraryBoard/2016-09-14.pdf,4 | LibraryBoard | 2016-09-14 | 4 | Page 4 of 4 Minutes of the Alameda Free Library Board September 14, 2016 Meeting to get a San Francisco Public Library card as they have a number of older copies from the early 2000's so you can get a SFPL card and check out the books or we can request the via inter-library loan. They are also available as Kindle books on Amazon for $4.99. A patron was playing Pokémon Go and turned the corner and walked into the bike repair station. She admitted it was her own fault because she was looking at her phone when she cut the corner. The library has installed a wooden bench on the Lincoln Street side of the building that forces traffic to take a wider turn around that corner. The bench provides a place to sit and also helps to deter others from walking into the bike repair station. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Director Chisaki mentioned that the library hosts a quarterly blood drive. Every appointment was filled and on average, 24 units is collected at each drive. The library hosts the most successful drive in the area. The city is embarking on a one year campaign called Love our Island. The kickoff is tomorrow at 5:00 p.m. at the steps of City Hall. Tuckers Ice Cream has created a new flavor called, "Love our Island," which will only be available for the year of the campaign. T-shirts, car magnets, buttons and window clings have been made for the campaign. The City has launched a Facebook page which has a link to order the t-shirts online. The community is encouraged to post pictures of anything they love about Alameda and use the hashtag #LoveOurlsland. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. ADJOURNMENT The meeting was adjourned at 6:49 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2016-09-14.pdf |
LibraryBoard/2005-02-09.pdf,1 | LibraryBoard | 2005-02-09 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD February 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Leslie Krongold, President Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Mitchell MOVED approval of the Consent Calendar. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of February 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of January 12, 2005. Approved. C. *Library Services Report for the month of December 2004. Accepted. D. *Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through January 2005. Accepted. E. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Main Library Project Update and Ground Breaking Board member Butter asked about the budget for the Main Library project. She was concerned about the negative $569,044 shown in the Revenue/Expenditures column. She also said, and other Board members agreed, that this budget format is difficult to understand. Library Director Hardie agreed that this budget is not easily understood, and said she would speak with the Project Manager to see whether the format could be improved. She also assured the Board that the project is not overspent. On the subject of reports to the Board, members are disappointed that Mr. Haun is not reporting directly to them. Library Director Hardie explained that the Library Board is receiving exactly the same information as the City Council gets each month from Mr. Haun. She said that this is the reporting format that the City has decided on, and mentioned that the presentations are broadcast on City cable. Dr. Mitchell asked … | LibraryBoard/2005-02-09.pdf |
LibraryBoard/2005-02-09.pdf,2 | LibraryBoard | 2005-02-09 | 2 | Library Director Hardie handed out invitations to the groundbreaking ceremony. She stated that the Library is spending a minimal amount of money on this ceremony. The State Librarian and Wilma Chan have agreed to speak at the ceremony. NEW BUSINESS A. Library Building Team (M. Hartigan) The building team did not met this month. B. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation had their second dinner party with the fundraising consultants. Their goal is to raise $500,000. C Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that there will be a clearance book sale at the "O" Club on the President's Day weekend. D. Library Building Watch (L. Krongold) Library Building Watch did not meet this month. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert asked if there would still be money to upgrade the branch libraries. Library Director Hardie answered in the affirmative. Mr. Lambert handed out an invitation for a library support event on Friday in San Francisco. LIBRARY BOARD COMMUNICATIONS Vice President Belikove commented on the newspaper article regarding the Berkeley Library's purchase of a $650,000 RFID system to track their books. Board member Butter commented on Unique Management Services. She wonders if it is very beneficial to the library. Library Director Hardie stated that it is teaching patrons that they need to return their books. She feels that it is a very useful in having library items returned in a timely manner along with their unpaid fines. UMS promises that their invoices will always be less than the money we collect. If at anytime invoices exceed revenues, the balance of invoices which exceed revenues will be waived by UMS. Vice President Belikove commented on another article regarding banning gay books in Alabama. DIRECTOR'S COMMENTS Library Director Hardie reported on Day in the District to the Board. Vice President Belikove, Marilyn As… | LibraryBoard/2005-02-09.pdf |
LibraryBoard/2018-07-11.pdf,1 | LibraryBoard | 2018-07-11 | 1 | CITY OF of of $ ORATEIO MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, JULY 11, 2018 The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m. ROLL CALL Present: Kathleen Kearney, President Amber Bales, Board Member Cynthia Silva, Vice President Dorothy Wismar, Board Member Absent: Travis Wilson, Board Member Staff: Marlon Romero, Supervising Librarian Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of May and June, 2018. *B. Draft Minutes of the Regular Library Board Meeting of May 9, 2018. *C. Library Services Report for the Months of April and May, 2018. *D. Financial Report Reflecting FY17/18 Expenditures by Fund for May and June, 2018. *E. Bills for Ratification for the Months of May and June, 2018. Supervising Librarian Romero shared with the board that the summer reading program is underway and going well. The Children's End of Summer Reading Party is scheduled for Wednesday, August 1 at 6:30pm and the board should have received invites. The computer lab update is complete. Katrina Dikitanan is the new part-time Library Associate for the lab and new classes should start in September. A report by Barclay Ogden was included in the packet as part of the California Preservation Program. Director Chisaki welcomes any questions or recommendations. | LibraryBoard/2018-07-11.pdf |
LibraryBoard/2018-07-11.pdf,2 | LibraryBoard | 2018-07-11 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board July 11, 2018 Meeting Board Member Wismar moved to accept the Consent Calendar. Board Member Bales seconded the motion, which passed with a 4-0. UNFINISHED BUSINESS A. None. NEW BUSINESS A. Election of Officers. (K. Kearney) President Kearney nominated Vice President Silva as President, and Board Member Dorothy Wismar as Vice President. Board Member Bales seconded the motion, which passed with a 4-0 vote. B. Friends of the Library. (J. Chisaki) Supervising Librarian Romero shared with the board that they should have received an invite to Library Volunteer Recognition event at Dragon Rouge on Thursday, July 19. The Alameda Sun had a nice article about the Docent program held at the library, which was sponsored by the Friends. Vice President Silva mentioned there is an upcoming Art Docent program which will be held on Wednesday, July 18 from 6:30 - 8:00pm. C. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response None. LIBRARY BOARD COMMUNICATIONS President Kearney shared that she attended the Mini Makers Fair at Alameda Point as a volunteer, and wore her Library Board nametag. Many attendees asked her for information. She recommends the board participate at the next fair. Supervising Librarian Romero mentioned that he and California Library Association are holding a Maker's Space event in November and he will bring ideas from that event to the next Maker's Fair. DIRECTOR'S COMMENTS Pacific Library Partnership will host a breakfast for the Library Board and Friends. Invitations will come, but the board should save the date of September 15, 2018. Director Chisaki wanted to acknowledge Carl Halpern, who passed away two weeks ago. He played a major role in the Measure O campaign that raised funds to build the New Main Library. The library received a Certificate of Recognition from the American Red Cross for the 218 units of blood collected in 2017 at our location. ORAL COMMUNICATIONS, NON-AGENDA GENERAL | LibraryBoard/2018-07-11.pdf |
LibraryBoard/2018-07-11.pdf,3 | LibraryBoard | 2018-07-11 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board July 11, 2018 Meeting None. ADJOURNMENT The meeting was adjourned at 6:17 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2018-07-11.pdf |
LibraryBoard/2019-08-07.pdf,1 | LibraryBoard | 2019-08-07 | 1 | CITY OF of $ TERRA MINUTES OF THE ALAMEDA FREE LIBRARY BOARD SPECIAL MEETING WEDNESDAY, AUGUST 7, 2019 The special meeting of the Alameda Free Library Board was called to order at 6:05 p.m. ROLL CALL Present: Cynthia Silva, President Amber Bales, Board Member Kathleen Kearney, Board Member (arrived 6:16) Joyce McConeghey Board Member Absent: Dorothy Wismar, Vice President Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary WORKSHOP ON LIBRARY STRATEGIC PLAN PROJECT Director Chisaki introduced Ruth Metz, the consultant for the Library's Strategic Plan. Ruth had five questions for the Board to help sculpt the proposal she is developing for the Board. The Strategic Plan Committee will advise the Board, which advises the Library Director and City Council. There will be three committee meetings: September 7, October 5, and November 2. Each meeting will be 2.5 hours, including hospitality. The Board is invited to all sessions. Ruth will also meet with Library staff to get their input on the Library's vision, mission and roles and determine whether the Library is resourced to fulfil the roles. The new Strategic Plan will build upon the previous plan. There should be a draft plan by the November Committee meeting. Board Member Kearney asked if there statistics to measure if goals were accomplished. Director Chisaki responded that there are ways to measure and adjustments had been made to which made goals more manageable. Ruth asked the Board to share their hopes and dreams for the Library and the community and the Board shared their responses. Board Member McConeghey will be the Chair of the Committee and Board Member Kearney will be a member of the Committee, and they will report out to the Board. PUBLIC COMMENT (Agenda Item Only) None. ADJOURNMENT The meeting was adjourned at 7:49 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2019-08-07.pdf |
LibraryBoard/2005-07-13.pdf,1 | LibraryBoard | 2005-07-13 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD July 13, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Absent: Leslie Krongold, President Ruth Belikove, Vice President Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Schoenrock moved to APPROVE the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of July 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of June 8, 2005. Approved. C. *Library Services Report for the month of May 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through June 05. Accepted. F. *Bills for ratification. Approved. UNFINISHED BUSINESS A. Revised Donor Recognition and Named Gifts Policy - Recommendation to Council. Now, therefore, be it resolved by the Board of the Alameda Free Library that the Board hereby approves the "Donor Recognition and Named Gifts" policy as revised, and recommends its adoption by the City Council of Alameda. Library Director Hardie stated that there were 2 revisions in the Donor Recognition and Named Gifts Policy. Board member Mitchell expressed concerns over leaving the decision solely up to the City Manager. Library Director Hardie stated that anyone can appeal the decision of the City Manager to the City Council. This would avoid having every donation agendized for a City Council meeting. Board member Scheonrock MOVED approval of the revised Donor Recognition and Named Gifts Policy. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-07-13.pdf,2 | LibraryBoard | 2005-07-13 | 2 | NEW BUSINESS A. Alameda Free Library Foundation (R. Belikove) Library Director Hardie attended the meeting and noted that the first half of the meeting was discussion of the Donor Recognition and Named Gifts Policy. The second half of the meeting was a training session on how to solicit funds. B. Friends of the Alameda Free Library (M. Skeen) Molly Skeen stated that the Friends of the Library made $13,000 at their book sale. The Friends feel that having the sale at the "O" Club is a good location for everyone. The next book sale with be the 3rd weekend in October at the "O" Club. The Friends will not meet during the summer so the next meeting will be September 3rd. The Friends are hosting an author event at the Main Library on July 27th C. Library Building Watch (L. Krongold) Library Director Hardie stated that the next Building Watch newsletter will go out tomorrow. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library director Hardie read 1 input/feedback form regarding: Patron request for the library to purchase more audio books. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Board member Schoenrock discussed the state budget passing and if we would be receiving Public Library Foundation funding as we did last year. Ms. Hardie replied in the affirmative. LIBRARY BOARD COMMUNICATIONS Library Director Hardie stated that BALIS is starting to work on a common integration system for all libraries. Board member Mitchell discussed several Library Hotline articles. Board member Mitchell asked if there would be a policy developed regarding meeting rooms at the new main library. Ms. Hardie stated that a policy would be developed around the first of next year. DIRECTOR'S COMMENTS Library Director Hardie informed the Board that email notification is now working. In addition, telephone notification has begun. Ms. Hardie handed out samples of the new library cards and stated that the library would also have key chain cards later this month. Library Director Hardie noted that the circulation … | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-07-13.pdf,3 | LibraryBoard | 2005-07-13 | 3 | ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting of the Library Board at 7:45 p.m. Respectfully submitted, Susan Hardie, Secretary | LibraryBoard/2005-07-13.pdf |
LibraryBoard/2005-11-09.pdf,1 | LibraryBoard | 2005-11-09 | 1 | OF Minutes of the ALAMEDA FREE LIBRARY BOARD November 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Alan Mitchell, Board Member Staff: Acting Library Director Jane Chisaki, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR As asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of November 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of October 12, 2005. Approved. C. *Library Services Report for the month of September 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through October 2005. Accepted. E. *Bills for ratification. Approved. President Krongold asked how long we would be making payments to AUSD for leasing the Interim Main Library. Acting Director Chisaki stated that we have one more payment for this year and payments totaling $100,000 in 2006. The City's agreement with AUSD states that the City will put back classrooms and hallways when the library vacates the building. There is discussion regarding trading park maintenance services with the school district to help defray costs for the building renovation. | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,2 | LibraryBoard | 2005-11-09 | 2 | Board member Mitchell thanked Acting Director Chisaki for her response to the Stafford donation bequest. Board member Mitchell MOVED to approve the Consent Calendar. Board member Butter SECONDED the motion which CARRIED by a unanimous voice vote. 3. UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Director Chisaki reported that Materials Security and Inventory System (RFID) bids were due back November 4th at 3:00 p.m. Supervising Librarian David Hall is currently reviewing all 5 bids. The cost ranges from $207,000 - $253,644 which includes training from the company. Maintenance costs would run between $10,000 - $20,000 per year. Board member Butter asked if the price includes adapting our current equipment to make it compatible. Ms. Chisaki stated that this is currently being reviewed by David Hall. She will report back to the Board at the December 14th meeting. 4. NEW BUSINESS A. Discussion and Approval of Exam Proctoring Guidelines (J. Chisaki) Acting Library Director Chisaki discussed how many community libraries proctor exams and the charges for these services. She explained that it takes approximately 2-3 hours to proctor an exam. During that time the librarians must secure an area with a computer for the patron. It is sometimes very difficult to reserve that much time for computer use. She also stated that librarians must remain in that area to supervise the patron while taking the exam. Board member Butter asked why we are charging so little for our exam process since it is an inconvenience for the librarians. Ms. Butter stated that she would like some data on how many we proctor each year and the time involved before she makes a decision. Ms. Chisaki stated that she would bring this back before the Board next month. Vice President Belikove asked who wanted the guidelines. Ms. Chisaki stated that the reference librarians asked for guidelines. B. Approval for Early Holiday Closure (J. Chisaki) Acting Director Chisaki discussed how the actual holidays fall on a Sunday but t… | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,3 | LibraryBoard | 2005-11-09 | 3 | Board member Mitchell MOVED to approve Sunday closures for Christmas and New Year's Day. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Board member Mitchell MOVED to approve a 3:00 p.m. closure for Christmas Eve and New Year's Eve. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. C. Library Building Team (M. Hartigan) In the absence of Mike Hartigan, Ms. Chisaki reported that the furnishings sub-team met last week and looked at some sample chairs. She handed out pictures of the chairs and sample colors for the Board to review. Board member Schoenrock had a question regarding a $70,000 savings on the construction budget. Ms. Chisaki stated that she did not think it was a savings on the roof but possible the parking structure. She will report back to the Board. Acting Director Chisaki stated that the building will not be weather tight until sometime in January instead of December as planned. The bricks for the exterior of the building will have a short delay in arriving. D. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation has a new member on the team and that they have sent out 5,000 donation letters. The team is exploring how much it will cost to send out letters to everyone in Alameda. Ms. Chisaki stated that she has created a donor form for the Foundation's web page. E. Friends of the Alameda Free Library (M. Skeen) Molly Skeen announced that the Friends had the second largest book sale they have ever had which brought in almost $13,000. The next 2 sales will be held in May and October. The Friends next meeting will be held November 21st. F. Library Building Watch (L. Krongold) President Krongold stated that the newsletter went out last week. Her next newsletter will focus on the Foundation's fundraising efforts and it will target year end giving. G. Patron suggestions/comments (Speak-Outs) and Library Director's response. Acting Library Director Chisaki read 4 input/feedback forms regarding… | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2005-11-09.pdf,4 | LibraryBoard | 2005-11-09 | 4 | 5. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert commented that the SAB will be meeting in 2 weeks. 6. LIBRARY BOARD COMMUNICATIONS Board member Mitchell discussed some articles from Library Hotline regarding 5 million books being sent by Congress to hurricane Katrina states and how many librarians have lost their jobs due to Katrina. 7. DIRECTOR'S COMMENTS Acting Library Director Chisaki informed the Board about a major problem that the library is experiencing with a group of teens that come in everyday. Staff is working with the Vice Principal of Alameda High along with the police department to help get this situation under control. She noted that the new time management software will help boot the teens off of the computer when their time is up. Marc Lambert asked the status of new hires for the library. Ms. Chisaki stated that interviews would be held next week. 8. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 8:50 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Interim Library Director and Secretary to the Library Board | LibraryBoard/2005-11-09.pdf |
LibraryBoard/2020-11-18.pdf,1 | LibraryBoard | 2020-11-18 | 1 | CITY OF of TERRA MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, NOVEMBER 18, 2020 The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m. ROLL CALL Present: Cynthia Silva, President Dorothy Wismar, Vice President Amber Bales, Board Member Kathleen Kearney, Board Member Joyce McConeghey Board Member Absent: None Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of July August, September and October, 2020. *B. Draft Minutes of the Regular Library Board Meeting of July 8, 2020. *C. Financial Report Reflecting FY20/21 Expenditures by Fund for July August, September and October, 2020. *D. Bills for Ratification for the Months of July August, September and October, 2020. Director Chisaki reported that with the recent change to the California COVID-19 purple tier, nothing has changed with library services, as Library Takeout originally began while in the purple tier. The statistics show numbers have gone down, but there is only one location open and with limited hours. Based on that, the numbers are positive. The grab bags are very popular. There are no changes to the Draft Minutes of the July 8, 2020 Library Board meeting. | LibraryBoard/2020-11-18.pdf |
LibraryBoard/2020-11-18.pdf,2 | LibraryBoard | 2020-11-18 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board November 18, 2020 Meeting Board Member Bales moved to accept the Draft Minutes of the July 8, 2020 Library Board meeting. Board Member McConeghey seconded the motion, which passed with a 5-0 vote. Board Member McConeghey moved to accept the Consent Calendar. Board Member Kearney seconded the motion, which passed with a 5-0 vote. UNFINISHED BUSINESS A. None NEW BUSINESS A. Current and On-Going Library Activities (J. Chisaki) The Library is working on a key card project. Hardware has been installed. The city is working on what info will be included on the card. There will be some language indicating the employee is a California disaster worker. B. Adding Temporary Amendments to the Library Behavior Policy (J. Chisaki) The Library is working on a limited reopening plan to open the back of the library for computer use. There will be four computers, a printing station, and a scanner. Library Takeout will continue at the front of the building. Patrons are expected to practice physical distancing and wear a mask. Before entering, Patrons will sign-in at a check-in station for a temperature check and questionnaire. Masks will be provided to those that don't have one. This is being added to the policy to make it official until further notice. Board Member Kearney suggested reordering the list of preventative measures to practice. President Silva asked if the majority of staff are furloughed. Director Chisaki responded that all full-time staff are working and a handful of part-time staff are back. The Library completed 2nd interviews for three Senior Librarian positions. There were 18 original interviews, and 16 candidates made the list. From the 16 candidates, 10 accepted for 2nd round interviews. Library Technician recruitment closed with 116 applications. There are three open positions. Vice President Wismar moved to accept the language for the Temporary Amendments to the Library Behavior Policy, with the amendment requested by Board Member Kearney to reorder the lis… | LibraryBoard/2020-11-18.pdf |
LibraryBoard/2020-11-18.pdf,3 | LibraryBoard | 2020-11-18 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board November 18, 2020 Meeting D. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response There were two compliments received. The first was from a patron that thanked the Library for joining Link+ and the second was from a patron thanking Library Technician Virginia Dermont-Hill for her selection of Children's grab bags for her daughter. LIBRARY BOARD COMMUNICATIONS Board Member Kearney has been making weekly visits to Library Takeout and the library selected 5 mystery books for her and she loved them. DIRECTOR'S COMMENTS Director Chisaki informed the board that Consultant Ruth Metz said hello to the Board and hopes they are all well. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None ADJOURNMENT The meeting was adjourned at 7:00 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2020-11-18.pdf |
LibraryBoard/2006-01-11.pdf,1 | LibraryBoard | 2006-01-11 | 1 | CP Minutes of the ALAMEDA FREE LIBRARY BOARD January 11, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m. ROLL CALL Present: Ruth Belikove, Vice President arrived 7:04 p.m. Karen Butter, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: Leslie Krongold, President Acting Library Director Jane Chisaki, Secretary Staff: David Hall, Technical Services Supervisor Jenna Gaber, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of January 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of December 14, 2005. Approved. C. *Library Services Report for the month of November 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through December 2005. Accepted. E. *Bills for ratification. Approved. Board member Schoenrock noted on the Library Services report that the Door count and Check-outs for the branch libraries are the same. Supervising Librarian Hall commented that Jane would check into the numbers are report back to the Board. Board member Mitchell MOVED approval of the Consent Calendar. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2006-01-11.pdf,2 | LibraryBoard | 2006-01-11 | 2 | Page 2 of 3 01/11/06 Library Board Meeting Minutes UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Supervising Librarian David Hall reported that the library will close for 2 weeks in March for tagging the library collection. Acting Library Director Jane Chisaki will notify the school district when the exact dates for closure will be. There will also be a press release for all local newspapers. Board member Butter expressed concerns that all libraries will be closed on Fridays during that period. Ms. Butter would like an item agendized for the next meeting to discuss how the public will be notified of the closure. Vice President Belikove asked if only libraries had RFID. Mr. Hall stated that many facilities now have materials inventory security devices. NEW BUSINESS A. Alameda Free Library Foundation (R. Belikove) Vice President Belikove stated that the Foundation met on the previous Monday evening. The Foundation has a new member and so far they have raised $74,000. B. Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends received 38 survey responses evaluating the Friends programs and suggestions for new programs. The book sale had the highest response from patrons. The Summer Reading Program also received a very high response with Literacy scoring somewhat lower. A baby program was suggested by a patron. Vice President Belikove asked if the Friends had considered what the City of Oakland was doing with One City, One Book. C. Library Building Watch (L. Krongold) In the absence of President Krongold no report was given. D. Patron suggestions/comments (Speak-Outs) and Library Director's response. None. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert reminded the Board about Day in the District on February 3rd. | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2006-01-11.pdf,3 | LibraryBoard | 2006-01-11 | 3 | Page 3 of 3 01/11/06 Library Board Meeting Minutes LIBRARY BOARD COMMUNICATIONS Board member Butter reminded the Board that there will be a Library Bond on the June ballot. The League of Women Voters will be supporting the Bond. DIRECTOR'S COMMENTS Supervising Librarian David Hall reported that the weatherproofing on the new main library has been completed. ADJOURNMENT Board member Mitchell MOVED to adjourn the meeting at 7:53 p.m. Vice President Belikove SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2006-01-11.pdf |
LibraryBoard/2010-04-14.pdf,1 | LibraryBoard | 2010-04-14 | 1 | OF $ RATER Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING April 14, 2010 The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m. ROLL CALL Present: Mike Hartigan, President Karen Butter, Vice President Kristy Perkins, Board Member Gail Wetzork, Board Member Suzanne Whyte, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so accepted or approved on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for April 2010. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of March 10, 2010. Approved. C. *Library Services Report for the Month of February 2010. Accepted. D. *Financial Report Reflecting FY10 Expenditures by Fund for March 2010. Accepted. E. *Bills for Ratification for the Month of March 2010. Approved. Vice President Butter mentioned that audiobook numbers are still quite low. Director Chisaki said that more titles are being added, and that NetLibrary is being looked at for next year. Butter also noted that database searches are way up, and Chisaki said it is due to numbers being counted differently now. President Hartigan asked for a motion to accept the Consent Calendar as presented. Vice President Butter so moved; Member Wetzork seconded the motion which carried by a 5-0 vote. | LibraryBoard/2010-04-14.pdf |
LibraryBoard/2010-04-14.pdf,2 | LibraryBoard | 2010-04-14 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board Meeting April 14, 2010 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) President Hartigan asked what had happened with the electronic transmission of Board materials. Recording Secretary Merrick said the process had been abandoned because the e-mails were not making it through. Hartigan directed that the City's IT Department get involved, and it was suggested that an FTP site be set up. Merrick will work with IT on getting this accomplished. UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) The contract for Sausal Corporation was passed by City Council as expected. No parking signs will be put up around the West End branch and shortly thereafter a fence will be erected. Director Chisaki read an e-mail from Project Manager Laurie Kozisek which stated that the contractor wants to be aggressive and finish the West End in 5 months instead of the originally projected 8 month time period, which also means that Bay Farm could be started earlier. Board Member Wetzork inquired whether traffic would be impacted on 8th Street as it is a very busy thoroughfare. Chisaki said the contractors are only allowed to encroach into the parking lane, so street traffic should not see any delays. The contractor is also required to maintain a covered walkway for pedestrians. Vice President Butter urged that a press release be sent to the papers ASAP so the public knows, not just the neighbors of the West End. The contractor has all the keys now, and everything is gone from the building. There will be a sign erected that says "Measure O Funds at Work" sometime soon. Meanwhile, Library operations are going smoothly, even with the increase in traffic due to the West End closure. Bay Farm artist Kana Tanaka's contract is at the City Attorney's office now awaiting approval. Chisaki is waiting for a spec book to come from the Project Manager. Chisaki showed additional color options for the exterior of Bay Farm, and the Board still couldn't find one that was mutua… | LibraryBoard/2010-04-14.pdf |
LibraryBoard/2010-04-14.pdf,3 | LibraryBoard | 2010-04-14 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board Meeting April 14, 2010 B. Friends of the Alameda Free Library (M. Lambert) Marc Lambert reported that the next book sale is May 7, 8 and 9 at Alameda Point. The Friends are looking for a Recording Secretary for their meetings. They could not do a full newsletter this month because there wasn't enough information to fill it. C. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response A request was made to subscribe to Wooden Boat magazine. The market is too specialized and the Library needs to order magazines that will appeal to a wider audience. Several speak-outs were written about the San Francisco Chronicle's current issue being missing. It was suggested that it be controlled by the Reference Desk and checked out and in. This newspaper is part of the browsing collection and it would be too time intensive for staff to control it. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Day in the District will be on Friday. Unfortunately, the appointments Director Chisaki will attend with our representatives are at 10:00 a.m. and 4:15 p.m. There will not be a Sacramento Legislative Day this year, but it promises to be bigger and better next year. The Wood Museum will have their opening reception on Wednesday, April 21, and they would like a board member to come and speak briefly on behalf of the Library. President Hartigan will "take one for the team" this time and attend the ceremony. On Thursday, April 22, it's "Meet Your Public Officials" evening sponsored by the League of Women Voters; Member Whyte will attend this event. Chisaki had purchased mementos for staff to celebrate National Library Week, and gave one to each board member as well. ADJOURNMENT President Hartigan asked for a motion to adjourn the meeting at 7:18 p.m. Vice President Butter so moved; Member Wetzork seconded the motion which carried by a 5-0 vote. Respectfully submitted, Jane Chanta (Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2010-04-14.pdf |
LibraryBoard/2008-04-29.pdf,1 | LibraryBoard | 2008-04-29 | 1 | CITY of of TERKA RATED Minutes of the ALAMEDA FREE LIBRARY BOARD SPECIAL MEETING April 29, 2008 The special meeting of the Alameda Free Library Board was called to order at 6:05 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Vice President Ruth Belikove, Board Member Alan Mitchell, Board Member Mike Hartigan, Board Member Absent: None Staff: Jane Chisaki, Library Director WORKSHOP ON LIBRARY STRATEGIC PLAN PROJECT The Board reviewed and discussed survey results, and provided input for the Strategic Planning Committee's next meeting. PUBLIC COMMENT None. ADJOURNMENT Vice President Butter made a motion to adjourn the Special Meeting at 8:05 p.m. Member Mitchell seconded the motion which carried by a 5-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This special meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2008-04-29.pdf |
LibraryBoard/2012-05-09.pdf,1 | LibraryBoard | 2012-05-09 | 1 | OF of TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, MAY 9, 2012 The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at 6:05pm. ROLL CALL: Present: Catherine Atkin, President Nancy Lewis, Vice President Michael Hartigan, Board Member Gail Wetzork, Board Member Suzanne Whyte, Board Member Staff: Jane Chisaki, Library Director Christina Baines, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or adopted on the Consent Calendar. *A. Report from the Library Director Highlighting Activities for the Months of March and April 2012. *B. Draft Minutes of the Regular Library Board Meeting of March 14, 2012. *C. Library Services Report for the Month of February and March 2012. Board Member Hartigan expressed concern with the downward trends on the Services Reports; specifically the door count. This item was discussed in detail by the Board, and Direction was given to the Library Director. Member Lewis suggested audio downloads may be part of the downturn in doorcounts by substituting an e-book instead of coming in to check out something in person. Member Whyte asked the question about how to go about identifing the cause of downward trending. Member Hartigan commented that the number of hours the Library operates has increased so, that is not a cause. Director Chisaki said it could be that while there are more operating hours there are fewer programs being offered. Board Member Wetzork stated that the entire book industry is in turmoil and that affects people. That both Amazon and Apple are being sued by the government, and it has an effect, the smaller book businesses are being forced out because they cannot get into the electronics' business because the | LibraryBoard/2012-05-09.pdf |
LibraryBoard/2012-05-09.pdf,2 | LibraryBoard | 2012-05-09 | 2 | Page 2 of 4 Alameda Free Library Board May 9, 2012 Meeting Minutes government won't let them. Director Chisaki suggested the current hours of operation may be part of the issue; however, our neighboring libraries are not experiencing the same downward trend. President Atkin suggested a study may be helpful. Board Member Wetzork said he is in agreement with Board Member Hartigan, but that we can't make the problem go away if we don't know what the problem is and comparing the library to other libraries is not helpful because they do not offer the same things as Alameda. He indicated the townspeople are very upset with City Hall right now; he is very connected to the community and the feedback he is getting is that the city is in financial trouble and doesn't recognize there is a problem and kicking the can down the road a year or two at a time is not going to solve anything. He believes the money that runs the city comes from the businesses; and we need to look at the problem very carefully. President Atkin indicated that bringing someone in will be a cost; do we want to ask the Director to look at it? Board Member Whyte asked what service/s are we not providing that folks are going elsewhere to get what they need, and how do we go about finding out what that is? Member Hartigan interjected that it was the Strategic Plan that was used to identify the services the Library has to offer and the Board has looked at this, it was several years ago; which is why we are currently reviewing the Strategic Plan. To say it is a nebulous, we don't really know what it is to answer the question, we do know what the community wants, we had a variety of folks provide input on the services the library provides and they are incorporated in the Strategic Plan. We have identified what the community wants. President Atkin suggested that she'd like to see someone talk about current trends at their next meeting. Director Chisaki indicated that Debra Doyle, will be speaking at the upcoming Foundation retreat and will be discussing this su… | LibraryBoard/2012-05-09.pdf |
LibraryBoard/2012-05-09.pdf,3 | LibraryBoard | 2012-05-09 | 3 | couple of e-mail thanking the library and staff. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. BOARD COMMUNICATIONS: Board Member Whyte stated the crooked light is out at the West End Branch. | LibraryBoard/2012-05-09.pdf |
LibraryBoard/2012-05-09.pdf,4 | LibraryBoard | 2012-05-09 | 4 | Page 4 of 4 Alameda Free Library Board May 9, 2012 Meeting Minutes DIRECTOR'S COMMENTS: Updated the Board on current library position vacancies and the schedule to fill them. Additionally, the dot on the I at that Bay Farm Branch has been stolen again. The Board requested a photo of the sign so they can see what it looks like without the ball, to determine if it is needed. ORAL COMMUNICATIONS NON-AGENDA GENERAL: None. ADJOURNMENT President Atkin adjourned the meeting at 7:23pm Respectfully submitted, Jane Chisaki Library Director Secretary to the Library Board The agenda for this meeting was posted in accordance with the Sunshine Ordinance. | LibraryBoard/2012-05-09.pdf |
LibraryBoard/2014-09-10.pdf,1 | LibraryBoard | 2014-09-10 | 1 | CITY of of MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, SEPTEMBER 10, 2014 The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m. ROLL CALL Present: Catherine Atkin, President Suzanne Whyte, Vice President Michael Hartigan, Board Member Nancy Lewis, Board Member Gail Wetzork, Board Member Absent: None Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of July and August 2014. *B. Draft Minutes of the Regular Library Board Meeting of July 9, 2014. *C. Library Services Report for the Months of June 2014 and July 2014. *D. Financial Report Reflecting FY14 Expenditures by Fund for July and August 2014. *E. Bills for Ratification for the Month of July and August 2014. Director Chisaki reported that the Library has received a grant to purchase a Book Bike. The order has been placed and will be assembled in Philadelphia. Staff will load up the bike with reading material appropriate for the destination and ride to various events and venues to issue library cards and check out material. | LibraryBoard/2014-09-10.pdf |
LibraryBoard/2014-09-10.pdf,2 | LibraryBoard | 2014-09-10 | 2 | Page 2 of 4 Minutes of the Alameda Free Library Board September 10, 2014 Meeting The bike is expected to be shipped in two boxes via Amtrak. Alameda Police Department has agreed to store the bike in their garage. Director Chisaki is thinking of fundraising ideas to obtain the miscellaneous items needed for the bike. One idea is to have artists create designs on City of Alameda surplus chairs and sell or auction them off. The funds generated would be used to pay for a wireless hot spot for the bike. The California Reads program is moving forward with an upcoming dramatic reading. There will be another program in October. The Bridges of Honor grant allows seniors to pair up with teens to tell their story and have it archived. Teens will gain job skills, multimedia use, and digital editing experience. The grant money will purchase the necessary equipment and software. The program has been pushed back one month due to the trainer's unavailability. Banned Books Week is coming. The Library has challenged other city departments to put together groups or sign up individually to read out loud. The Mayor and Vice Mayor have already signed up. Readers can choose any banned or challenged book for reading. Photos will be taken of the readers. Summer Reading went well and had the largest number of participants in the children's program ever. There was a performance measures training today. The official launch is in January with reporting to the City Council in two years, which will lead into the 2016 budget process. There were no changes to the draft minutes of the July 9, 2014 Library Board Meeting. Board member Hartigan asked how the book machine at Alameda Point is doing. Director Chisaki said it is working, but the remote access piece is not working, and the counts are not accurate. Jane will have staff look into finding a solution. There were no other questions regarding the Library Services Reports. Board member Lewis moved to approve the Consent Calendar. Vice President Whyte seconded the motion, which passed with a 5-0… | LibraryBoard/2014-09-10.pdf |
LibraryBoard/2014-09-10.pdf,3 | LibraryBoard | 2014-09-10 | 3 | Page 3 of 4 Minutes of the Alameda Free Library Board September 10, 2014 Meeting B. Library Internet Use Policy (J. Chisaki) There were no questions or comments. Vice President Whyte moved to adopt the Library Internet Use Policy. Board member Hartigan seconded the motion, which passed with a 5-0 vote. NEW BUSINESS A. Donation of Photomontage for the West End Library (J. Chisaki) A photo montage by artist, Deborah Griffin, was donated by a part time staff person to be displayed at the West End Library. Director Chisaki brought the photomontage to the Board since there is no current art donation policy. Board member Hartigan asked about the previous work on the draft policy by the Art Committee. Board member Wetzork suggested the donation of the photomontage and the art donation policy are two separate items. The Board agreed that a decision should not be made on whether to accept the donation until a policy is in place. Director Chisaki will provide a draft policy for the Art Committee to develop as a starting point. If the Art Committee declines to comment on an art donation policy, the Board will move forward to draft a policy without the committee's input. A status report from the Art Committee will be expected by the November 2014 Library Board meeting. President Atkin left the meeting at 6:45 p.m. B. Integrated Library System (ILS) Procurement Process (J. Chisaki) Four of the seven vendors came to the library to do presentations on their systems. Outside libraries were invited and asked to give feedback. Library staff was in attendance as well. Site visits were done to see the systems in operation. David Hall will put together all the feedback and provide Director Chisaki with his recommendation. Director Chisaki may suspend the procurement process. C. Alameda Free Library Foundation (J. Chisaki) The Foundation is working on the upcoming concerts. They are less than $3000 away from the $50,000 goal of the 2015 campaign, and are already thinking about the next campaign. Staff will brainstorm for ideas on how … | LibraryBoard/2014-09-10.pdf |
LibraryBoard/2014-09-10.pdf,4 | LibraryBoard | 2014-09-10 | 4 | Page 4 of 4 Minutes of the Alameda Free Library Board September 10, 2014 Meeting E. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response A patron listened to Skulduggery Pleasant by Derek Landy and suggested purchasing the rest of the series on CD. The response to the patron informed him that the rest of the series is not available in audio format, and will keep an eye out in case that changes. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS None. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. ADJOURNMENT The meeting was adjourned at 6:59 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2014-09-10.pdf |
LibraryBoard/2011-07-13.pdf,1 | LibraryBoard | 2011-07-13 | 1 | of RATED TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING July 13, 2011 The regular meeting of the Alameda Free Library Board was called to order at 6:31 p.m. ROLL CALL Present: Michael Hartigan, President Gail Wetzork, Board Member Catherine Atkin, Board Member Nancy Lewis, Board Member Absent: Suzanne Whyte, Vice President Staff: Jane Chisaki, Library Director CONSENT CALENDAR An asterisk indicates items so accepted or approved on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for the Month of July 2011. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of June 8, 2011. Approved. C. *Library Services Report for the Month of May 2011. Accepted. D. *Financial Report Reflecting FY 10 Expenditures by Fund for June 2011. Accepted. E. *Bills for Ratification for the Month of June 2011. Approved. In June the Library Board requested a tour of the Main Library building prior to the July Board meeting for those wishing to tour the facility. In July the "meeting" began shortly before 6:00 p.m. with a tour of the Main Library building, now almost five years old. President Hartigan inquired about the cracks he noticed in the glass panel next to the steel garden gate. Director Chisaki responded that the cracks have been there for a long time and that the only solution is to replace the entire glass panel. Staff is monitoring the progress of the cracked glass. It is not tempered glass. The regular meeting of the Library Board was officially called to order at 6:31 p.m. President Hartigan asked whether the Expenditure Report in the Board Packet was the last one of the fiscal year or if there was one more to close out FY2010-11. He was curious about the available balance of $196,000 shown. Director Chisaki stated that this Expenditure Report was the second to last in FY2010-11. There are still invoices to be posted and staff has five more days to turn them in to the Finance Department. The remaining balance will be much less at the end of period 13. The final Expenditure… | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2011-07-13.pdf,2 | LibraryBoard | 2011-07-13 | 2 | Page 2 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting July 13, 2011 UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) Director Chisaki informed the Board nothing further has been reported by or received from Project Manager Laurie Kozisek. At the Library's request, Finance will do a final accounting of the Measure O fund. They are working on the year end close out and will try to get the Measure O accounting completed in a reasonable amount of time. At last word, Finance reports $780,910 remaining in the Measure O fund. The City Controller has looked at the Official Bond Document and talking to the Bond Trustee, he is confident that the purchase of a new Integrated Library System (ILS) is an eligible purchase should the Library Board choose to go in that direction. Director Chisaki stated that if in fact the remaining amount is about $780,000 then her recommendation would be to set aside about $400,000 for a new ILS and create a building maintenance reserve fund with the balance for unforeseen building issues for the libraries. After the final accounting to confirm the balance, Director Chisaki will bring a formal recommendation for what to do with the remaining Measure O funds to the Library Board. The Board looks forward to considering the options for the remaining balance; it is a nice position to be in. The light fixture that is askew on the northeast corner of the West End Library building cannot be fixed upright by Library Staff. A request has been submitted to the Public Works Department but will have a low priority for repair. President Hartigan inquired whether that particular fixture was an original or a new fixture to which Director Chisaki stated that it is one of the originals. The new fixtures are on the back (south side) of the building near the entrance with the automatic door. The issue of the soft and bright lights on the building cannot be changed out to all soft. Library Staff investigated and found that the bright lights are large filament bulbs while … | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2011-07-13.pdf,3 | LibraryBoard | 2011-07-13 | 3 | Page 3 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting July 13, 2011 reserve fund that might last one year but certainly can fund the program while arrangements are being made with the library support groups. Director Chisaki expects to request half the required annual funding between the two organizations in September and perhaps return to them in January or February to request additional funding if the State zeros out library programs. Everything from the State is still in the "wait and see" mode. Our library cooperative, Pacific Library Partnership (PLP), will maintain the delivery service between member libraries using reserves and membership fees. They have already cut their staffing and some services to the libraries. The Directors will meet later this year to discuss our future plans. The City has adopted their budget. The Library just began the new reduced schedule on July 1. One customer inquired why the Library had so many late openings and asked what factors were considered in selecting the hours that resulted in three mornings, three evenings, and Sundays. Director Chisaki discussed the various factors: door count, class visits, evening meetings/programs, story times, and computer classes for various ages, homework assistance, to name a few, with the gentleman. He was satisfied that the schedule was selected with thoughtful consideration for the variety of users of the library facilities. One person complained about the new Interlibrary Loan fee; however her suggestion to fire a librarian and open the searching up to the public was not a constructive suggestion. Although she was not able to attend the Board meeting, Former Executive Assistant Marsha Merrick extends her goodbye and appreciation to the Library Board for the years of working together. The new Executive Assistant for the Library will be Christina Baines, formerly of the City Manager's Office. Christina will begin work around the end of July so the Board will formally meet her at the September meeting. Library The bumping righ… | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2011-07-13.pdf,4 | LibraryBoard | 2011-07-13 | 4 | Page 4 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting July 13, 2011 B. Alameda Free Library Foundation (J. Chisaki) The Foundation met in June and introduced a few new Board members, many are retired educators. The Foundation is very excited to have a full (16 person) Board and have begun to divide up into work committees based on interests. They did take a short Main Library building tour prior to their meeting. The Foundation will co-host an information table with the Friends of the Library at the Meals on Wheels fundraiser at Rock Wall Winery in July. They have updated their web site with the concert series information and the concert tickets will be available beginning in August. C. Friends of the Alameda Free Library (K. Minney) Friends Representative Minney told the Board that the Friends had a very successful book sale raising over $19,000. There are a few new people assisting with the book sorting, one volunteer has begun offering online sales of selected items found among the donated books. So far the online sale has brought in about $250. The Friends will not meet in July. D. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response The children should be kept in only one area of the Library and only be permitted to use computers in the children's area because they make too much noise and they only play games on the computers. Supervising Children's Librarian Eva Volin responds, that the Library is used as a community space so it is often a little louder than a traditional library user may be accustomed to, this may be particularly true after school lets out in the afternoon. Each library card holder in good standing regardless of age is allowed one hour of Internet computer time to do homework, conduct research, check email, play games, participate in social networking on web sites such as Facebook, or conduct whatever business they deem necessary providing they abide by the Rules of Conduct set forth in the Library Policy. After their hour of time is concluded they must re… | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2011-07-13.pdf,5 | LibraryBoard | 2011-07-13 | 5 | Page 5 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting July 13, 2011 Lewis is unavailable, President Hartigan and Member Wetzork will be there, and it is not known at this time if Vice President Whyte will attend the program. Director Chisaki informed the Board that "Wild Things, Inc" will be the special program this year. Wild Things brings exotic animals that have been abandoned or are used in TV or film to audience to educate and entertain. They were a big hit several years ago. President Hartigan brought up the topic of the outside of the building. He said it looks horrendous with the coffee spills, trash, gum, etc. particularly the front under the portico. The curb appeal of the Library is dramatically reduced with the dirty appearance. He knows that we are still waiting for the response from the Public Works Department regarding what maintenance of the library buildings they are responsible for. There was considerable discussion regarding the Park Street Business Association assisting with the exterior clean up; Library Staff time available to borrow equipment and do the clean up; using volunteers; and other options. The Board requested the Library Director obtain an estimate for the cost to power wash around the Main Library building on a regular basis. Director Chisaki said that she would contact our cleaning service and ask for a quote for that service as a monthly and bi-monthly wash. The Board directed that if the cost is reasonable to move forward and have the work done. If the power washing expense is a significant amount, the Board asked to bring the estimated cost to back at the September meeting for consideration. DIRECTOR'S COMMENTS Alameda Municipal Power (AMP) discovered a discrepancy in the billing for electricity to the Main Library. They have determined that the Library has only been charged 2/3 of the library usage and will have to charge the Library for the amount in arrears. Since it cannot be determined exactly how long this billing error has been occurring, the maximum amou… | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2011-07-13.pdf,6 | LibraryBoard | 2011-07-13 | 6 | Page 6 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting July 13, 2011 provided to Public Works for early entry to the building. Public Works is responsible for all the signage, press releases, and web site notifications. The Solar Project commissioning was postponed because the weather did not cooperate on the scheduled day and there was too much overcast. ADJOURNMENT President Hartigan adjourned the meeting at 7:40 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2011-07-13.pdf |
LibraryBoard/2005-03-09.pdf,1 | LibraryBoard | 2005-03-09 | 1 | Minutes of the ALAMEDA FREE LIBRARY BOARD March 9, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Ruth Belikove, Vice President Karen Butter, Board Member Mark Schoenrock, Board Member Absent: Alan Mitchell, Board Member Staff: Library Director Susan Hardie, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR Board member Butter MOVED approval of the Consent Calendar. Board member Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote. An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of March 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of February 9, 2005. Approved. C. *Library Services Report for the month of January 2005. Accepted. D. Report from Finance Department reflecting FY 2003-04 Library expenditures (by fund) through February 2005. Accepted. E. Bills for ratification. Approved. UNFINISHED BUSINESS A. Main Library Project Update Library Director Hardie stated that the contractor is ready to start construction of the new Main Library on March 15th Equipment and trailers are being moved onto the site starting tomorrow. Board member Belikove thanked the Library Director for all her hard work to get to this point. NEW BUSINESS A. Donor Recognition Board member Butter stated that the art sub-team met prior to the Library Board meeting. A draft policy on donor recognition is being drawn up for the Library Board to review. The Board will then make a recommendation to the City Council for approval. The team felt that it is time to move forward on the medallions that are being placed on the exterior of the new main library. | LibraryBoard/2005-03-09.pdf |
LibraryBoard/2005-03-09.pdf,2 | LibraryBoard | 2005-03-09 | 2 | B. Library Building Team (M. Hartigan) Library Director Hardie stated that the Library Building Team will meet on April 7th. C. Alameda Free Library Foundation (R. Belikove) Board member Belikove reported that the solicitation letter that was sent out was not as profitable as the one sent out the previous year. A sub-committee was formed to decide how to handle donations that come in. No events have been planned yet. D Friends of the Alameda Free Library (M. Skeen) Molly Skeen reported that the Friends book sale at the "O" Club raised over $9,000. Ms. Skeen thanked the Library Director for helping the Friends reserve the "O" Club. The next book sale will be in June. On March 19th the Junior Friends will have a storytime at the Bay Farm Branch Library. On April 26th the Friends will sponsor author Pam Chun at the Interim Main Library. E. Library Building Watch (L. Krongold) Leslie Krongold reported that the next newsletter will go out this month. There will be a Library Logo meeting on March 10th She feels that the team is coming close to a final logo. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Library Director Hardie responded to 12 input/feedback forms regarding: patron complaint about being harassed by another patron with pornographic images at the computer station; patron concern about the library purchasing a book that only one person has requested; please purchase the following DVD's Requiem for a Dream, Last Exit to Brooklyn, Belle Époque, Bettlejuice, Harry Potter, Mystery Science Theater 3000, Friends, Horatio Hornblower Series, Final Analysis, The Art & Skill of Public Speaking, and A Cinderella Story. Please purchase books on travel; and, please remove the Travel Holiday sticker from the magazine section since we no longer subscribe to it. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS Board member Butter commented that several libraries have purchased access to the Overdrive audio book collection. She asked if the Alameda Library wo… | LibraryBoard/2005-03-09.pdf |
LibraryBoard/2017-05-10.pdf,1 | LibraryBoard | 2017-05-10 | 1 | CITY of of MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, MAY 10, 2017 The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m. ROLL CALL Present: Suzanne Whyte, President Kathleen Kearney, Vice President Catherine Atkin, Board Member Nancy Lewis, Board Member Absent: Gertrude Woods, Board Member Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) Dorothy Wismar said hello to the Board and thanked them for allowing her to sit in on the meeting. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of March and April 2017. *B. Draft Minutes of the Regular Library Board Meeting of March 8, 2017. *C. Library Services Report for the Months of February 2017 and March 2017. *D. Financial Report Reflecting FY16/17 Expenditures by Fund for March and April 2017. *E. Bills for Ratification for the Months of March and April 2017. Director Chisaki reported that the Little Free Libraries have been completed. The Recreation & Parks Department will decide the installation date. Advanced reader copies are stocking the libraries, so no books are coming out of the collection. Board Member Lewis asked for clarification as to what the advanced reader copies are. Director Chisaki explained that they are pre-publication proofs that may have some spelling errors and editing issues, but they are free copies from the publisher. Several publishers were notified and are on board with use of their books. | LibraryBoard/2017-05-10.pdf |
LibraryBoard/2017-05-10.pdf,2 | LibraryBoard | 2017-05-10 | 2 | Page 2 of 4 Minutes of the Alameda Free Library Board May 10, 2017 Meeting Staff Development day went well. Most staff members were trained in First Aid/CPR through ARPD. This training will be offered every two years so certifications can be renewed. There will be a budget workshop with the City Council on Wednesday, May 17, 2017 at 5:00 p.m. The Library Board is welcome to attend. The Library is asking to restore the day that was taken away when there were cuts. Both branches will now be open five days a week. The Library is also asking to upgrade the technology in the computer lab. The Library will also ask for funds to replace barcode scanners and items for the public workstations. These funds are coming from the library fund and not the general fund. Alameda Reads is undergoing changes. Amy Prevedel is moving to Italy, so Barbara Papik will move into the Coordinator position. Office help will be hired to support Barbara in taking over her duties. Summer reading is starting on June 1. Sign-ups will be done online. Family Fun Day will be June 3 and there will be performers, crafts, and giveaways. Summer Reading ends on Monday, July 31, 2017, which is also Harry Potter's birthday. That will be the wrap-up event for Summer Reading. The end of Summer Reading ceremony at the O'Club will be on Wednesday, July 26, 2017. There were no changes to the Draft Minutes of the March 8, 2017 Library Board meeting. Vice President Kearney moved to approve the Consent Calendar. Board Member Lewis seconded the motion, which passed with a 4-0 vote. UNFINISHED BUSINESS A. New Logo for the Library: Status Report (J. Chisaki) The Library Board had approved the logo at the previous meeting. Staff polo shirts will be ordered with the new logo. Director Chisaki offered to purchase shirts for the Library Board, including outgoing members. NEW BUSINESS A. Resolution in Recognition of Suzanne Whyte. (J. Chisaki) The Resolution was read aloud by Director Chisaki. B. Resolution in Recognition of Nancy Lewis. (J. Chisaki) The Resolution was r… | LibraryBoard/2017-05-10.pdf |
LibraryBoard/2017-05-10.pdf,3 | LibraryBoard | 2017-05-10 | 3 | Page 3 of 4 Minutes of the Alameda Free Library Board May 10, 2017 Meeting The Friends raised money for an electronic message board. Director Chisaki met with the installer and it was recommended that the screen be installed on the large bulletin board to the right, after you enter the library. Director Chisaki is recommending a 50" screen. D. Friends of the Library. (J. Chisaki) The Friends had their book sale. Director Chisaki reported that it was a smaller sale because there aren't enough volunteers to sort and price the books. There is currently a moratorium on book donations. The Friends Board is looking for someone to take over as the lead for the book sale. Live at the Library concert dates were included in the Board letter. The next campaign will raise money for operations. The Friends are working on filling vacant board seats and recruiting for volunteers. Each newsletter profiles a different Board Member. E. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response A patron commented that she couldn't find anything by Gregory Bateson, including, Steps to an Ecology of Mind. The Supervisor thanked the patron for completing a suggestion form and suggested that she put in a request for her book to be ordered through Inter-Library Loan as it is available at many local universities. She also explained that ours is not an exhaustive collection nor is it intended as a research collection. Most titles are intended as general interest. Gregory Bateson's books are more scholarly and more likely to be collected by an academic library. LIBRARY BOARD COMMUNICATIONS Vice President Kearney expressed how much she like the format of the Friends Newsletter. DIRECTOR'S COMMENTS Director Chisaki announced summer reading sign-ups. One of our part time librarians held a 3-mile conversational running program last night and it will be held one more time to see how it goes. There are also knitting & crocheting programs, gardening programs, and a Peeps diorama contest. The Peeps diorama contest was such a success,… | LibraryBoard/2017-05-10.pdf |
LibraryBoard/2017-05-10.pdf,4 | LibraryBoard | 2017-05-10 | 4 | Page 4 of 4 Minutes of the Alameda Free Library Board May 10, 2017 Meeting The meeting was adjourned at 6:52 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2017-05-10.pdf |
LibraryBoard/2007-08-08.pdf,1 | LibraryBoard | 2007-08-08 | 1 | of TERKA DRAFT Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING AUGUST 8, 2007 The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Vice President Ruth Belikove, Board Member Mike Hartigan, Board Member Alan Mitchell, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of August 2007. Accepted. B. *Draft Minutes of the Regular Library Board meeting of July 11, 2007. Approved. C. *Library Services Report for the month of June 2007. Accepted. D. *Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund) through July 2007. Accepted. E. *Bills for ratification. Approved. Vice President Butter wondered when the yearly statistics would be available, and Director Chisaki promised them for the following meeting in September. Butter inquired whether it was necessary to track usage of the quiet study rooms, and Chisaki responded that it is an interesting statistic to keep up on. President Krongold asked if the Computer Lab was only open on Friday afternoons and Director Chisaki indicated this is the current situation. Staff is looking for ways to have the lab open at other times as well, but there needs to be an attendant at all times it is open. President Krongold asked for a motion to accept the Consent Calendar as presented. Member Mitchell so moved; Vice President Butter seconded the motion which carried by a 5-0 vote. | LibraryBoard/2007-08-08.pdf |
LibraryBoard/2007-08-08.pdf,2 | LibraryBoard | 2007-08-08 | 2 | Page 2 of 4 DRAFT Minutes of the Alameda Free Library Board Meeting August 8, 2007 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Audience member Marc Lambert inquired where the Library was in regards to the grant money requested from Bechtel for the green touch-screen. Director Chisaki had heard nothing back yet, and suspected that was because their board or committee might only meet quarterly to make these kinds of decisions. Chisaki will keep everyone updated as she hears more. UNFINISHED BUSINESS None. NEW BUSINESS A. Art Exhibit Committee Member Selection (J. Chisaki) Letters were included in the board packet from members of the community interested in being on the Library Art Exhibit Committee. Director Chisaki indicated that selections could be made at the present time, however, President Krongold questioned whether this should happen at an open public meeting. Member Belikove stated that each letter had been impressive in its own way, and she would be hard-pressed to choose three from the bunch, so it would be a good idea to conduct candidate interviews. Director Chisaki said she would get Belikove in touch with Supervisor David Hall, who would be the Library staff representative on the committee, and they could interview the candidates together. A question came up whether there should be a Board presence on the committee as well, and Member Belikove volunteered. Member Mitchell made a motion that Belikove be the Board liaison; Vice President Butter seconded the motion which passed by a 5-0 vote. Board Member Belikove had to leave the meeting early, and departed at 7:22 p.m. B. Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported that the Foundation had a small meeting in July, and were still talking about how to better manage their money. The Friends are currently handling the Waterbury fund, but the Foundation will manage it for the future, once they get Board approval. There will not be a Foundation meeting in August. C. Friends of the Alameda Free Library (D. Fullerton) Director Ch… | LibraryBoard/2007-08-08.pdf |
LibraryBoard/2007-08-08.pdf,3 | LibraryBoard | 2007-08-08 | 3 | Page 3 of 4 DRAFT Minutes of the Alameda Free Library Board Meeting August 8, 2007 D. Alameda Free Library Newsletter (M. Merrick) Recording Secretary Merrick indicated that no newsletter had been released in July due to taking some time off for personal concerns. The following week, Merrick plans to meet with the Adult Services Supervisor who will be taking over publication of the newsletter. An August edition will be produced, with regular editions again coming out monthly. E. Patron suggestions/comments (Speak-Outs) and Library Director's response. RFID sticker tags are warping the CDs. Staff fixes these problems as they are reported. Bathrooms need to be cleaned more often. The restrooms are cleaned 7 days a week, which includes wet mopping the floors. A request was received for Library calendars which show upcoming Library events. This is a good suggestion that will be discussed with the Library support groups. A patron was engulfed by smoke upon entering the building. The Library will ask other City departments for assistance or suggestions to enforce the "no smoking within 20 feet of any public building" law. There seems to be an on-going competition between parents and their children on who can talk the loudest in the Library. When possible, staff reminds patrons to speak with lowered voices. Director Chisaki read a letter of apology from a young person that had set off a smoke bomb in the Teen Room a few months earlier. This brought up a question from the Board on whether or not the smoke detector went off when this happened. Chisaki stated there is a fire alarm in that room but no smoke detector. There are supposed to be 19 smoke detectors in the building, but during a recent check, only 11 could be located. Chisaki is looking for her original plans which will show exactly where each of these should be. LIBRARY BOARD COMMUNICATIONS Vice President Butter had been looking at Library finances and wants an understanding of what is needed for the long-term. Butter suggests the Library Board be educated by in… | LibraryBoard/2007-08-08.pdf |
LibraryBoard/2007-08-08.pdf,4 | LibraryBoard | 2007-08-08 | 4 | Page 4 of 4 DRAFT Minutes of the Alameda Free Library Board Meeting August 8, 2007 The Ann Miller Muir Silent Auction results are in, and the amount raised definitely exceeded expectations. The original goal was $10,000, but the net was almost $17,000, with more donations still coming in. There is enough money to not only fund the standing sculpture for the lobby, but also the trellis for the children's area. The artist, Michael Carey, will come and walk the area where the trellis will reside to get an idea where it will go, and perhaps scale it down a bit. Director Chisaki passed around pictures of the completed quilt panels which will be hung in the children's program room on the upcoming Saturday. There was a recent reception for the quilters so they could meet each other. Most of them had done their squares individually, so did not know most of the other quilters. There are plans to do two more panels, so that when the branches are done with their remodeling, they can each have a quilt to hang as well. Director Chisaki had received a call from someone who helps coordinate "Friday Night Flights" at Angela's restaurant. Each month, Angela's selects a different non-profit organization to benefit from a portion of the money they make while pouring flights of wine on Friday nights. Angela's would like the Alameda Free Library to be their September non-profit designee. Chisaki has already e-mailed the Foundation president and hopes they will be the 501(c)(3) organization that will accept the donation for the Library. Chisaki asked the Board to encourage their families, friends, co-workers, etc. to visit Angela's on Friday nights in September and mention the Alameda Free Library so their donation will go to the Library. Board Member Mitchell referenced an article in a recent issue of the Library Hotline that talked about a library in Vancouver that had gone through severe cutbacks. The library workers union had gone on strike, and other city unions showed solidarity by going on strike as well in support. Lastly, Chi… | LibraryBoard/2007-08-08.pdf |
LibraryBoard/2020-01-08.pdf,1 | LibraryBoard | 2020-01-08 | 1 | CITY OF of MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, JANUARY 8, 2020 The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m. ROLL CALL Present: Cynthia Silva, President Dorothy Wismar, Vice President Amber Bales, Board Member Kathleen Kearney, Board Member Joyce McConeghey Board Member Absent: None. Staff: Jane Chisaki, Library Director Lori Amaya, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar *A. Report from the Library Director Highlighting Activities for the Months of November and December, 2019. *B. Draft Minutes of the Regular Library Board Meeting of November 13, 2019. *C. Library Services Report for the Month of October and November, 2019. *D. Financial Report Reflecting FY19/20 Expenditures by Fund for November and December, 2019. *E. Bills for Ratification for the Months of November and December, 2019. Director Chisaki reported interviews for the librarian positon will held next week. Part time librarian positions will be filled after. Two library aides have been hired. There is a patron in particular that will be asked not to come back to the library because of his behavior. Fine free is going well and circulation has gone up. Children's received a grant to do early education and their first meeting is next week. Vice President Wismar asked to delete the extra letter in her name under the Unfinished Business section of the Draft Minutes. | LibraryBoard/2020-01-08.pdf |
LibraryBoard/2020-01-08.pdf,2 | LibraryBoard | 2020-01-08 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board January 8, 2020 Meeting Vice President Wismar moved to accept the Consent Calendar. Board Member Kearney seconded the motion, which passed with a 5-0 vote. UNFINISHED BUSINESS A. Strategic Plan Status Update. (J. Chisaki) Director Chisaki presented the Board with the numbers from the draft Short Form of the Strategic Plan. The Board was asked if those are the numbers the Board preferred to see or were there other numbers that should be included. Vice President Wismar asked Director Chisaki to call out trends and choose which numbers are most important and should be included in the report. Director Chisaki will take this opportunity to revise the format of the report to provide a better picture of the trends. Kathleen requested to see a five-year spread to see how they match up with the strategic plan, so progress can be tracked. Director Chisaki explained that the numbers will be on the website and updated every year so it will be archived. Director Chisaki provided copies of the completed Strategic Plan to the Board and went over the content. B. Elimination of Library Overdue Fines. (J. Chisaki) Director Chisaki reported that circulation numbers are going up and it's going well. Cash are now balanced three times per week instead of every day because less cash is taken in. NEW BUSINESS A. Meeting Schedule for 2020, Specifically November 11, 2020. (J. Chisaki) Director Chisaki asked the Board when the Library Board meeting should be moved to since November 11, 2020 is a holiday. The Board decided November 18, 2020 will be the new meeting date. B. Friends of the Library. (J. Chisaki The next friends meeting is in 2 weeks and they haven't met since November. They voted in new officers. Bill Gibbs gave his last financial report as the Friends Treasurer. They are planning a Black History Month program on February 2, 2020 and there will be an art docent program on February 10, 2020. In March, Iron Jawed Angels will be shown for Women's Suffrage. C. Patron Suggestion… | LibraryBoard/2020-01-08.pdf |
LibraryBoard/2020-01-08.pdf,3 | LibraryBoard | 2020-01-08 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board January 8, 2020 Meeting was invited to attend Thoughtful Movie Tuesdays. They are carefully selected and tend to be more current, thought provoking, and award winning films. A patron complained that email reminders do not specify if overdue items are from Overdrive. Supervising Librarian Romero responded that Overdrive is a third party vendor and cannot be sent to the Polaris ILS databank to include notifications for e-content. The patron was informed that they can look at their Overdrive account to see what the due date is and she will not have to worry about charges because those items return automatically. A patron complimented Lab instructor Trina Dikitanan and said she would make an excellent addition to the full-time library staff when funds become available. Supervising Librarian Romero responded that Trina is a vital part of our staff and we are hoping she will apply when the full-time position opens. LIBRARY BOARD COMMUNICATIONS Board Member Kearney shared that the Oakland Museum is having a Hella Feminist Exhibit and a You Are Here exhibit about maps and how they are developed. Board Member Kearney asked if we could put together a group to attend a private tour. Director Chisaki responded that something similar had been tried before, but transportation is a risk management issue that wouldn't be approved. President Silva attended the Friends committee meeting and they are currently looking for a social media person. Director Chisaki suggested advertising the exhibits if the Museum is part of the Discover & Go program, and people can go on their own. President Silva attended the Friends Communication meeting and they are looking for someone to their special media, such as Facebook and their website. DIRECTOR'S COMMENTS None. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. ADJOURNMENT The meeting was adjourned at 7:22 p.m. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2020-01-08.pdf |
LibraryBoard/2009-09-09.pdf,1 | LibraryBoard | 2009-09-09 | 1 | CITY OF an se & TERIA ORATEIO Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING September 9, 2009 The regular meeting of the Alameda Free Library Board was called to order at 6:11 p.m. ROLL CALL Present: Mike Hartigan, President Karen Butter, Vice President Gail Wetzork, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted or approved on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for September 2009. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of August 20, 2009. Approved. C. *Library Services Report for the Month of July 2009. Accepted. D. *Financial Report Reflecting FY 10 Expenditures by Fund for August 2009. Accepted. E. *Bills for Ratification for the Month of August 2009. Approved. President Hartigan asked for a minor wording change to the August minutes on page 2 under Unfinished Business, item A, paragraph 4 which reads in part " but would have liked to have been involved in the decision Recording Secretary Merrick will change this to read " but would have liked to have seen the NLIP involved in the decision " - this statement was made in regards to hiring a lighting consultant for the branch improvement project. Vice President Butter asked if the issues with the financial reports had been resolved. Director Chisaki explained that the budget numbers had not been dropped in yet, so the encumbrances/expenditures still make it look as though the Library is over budget in all accounts. The check register accounting period issue has been discussed with Finance; this is a "canned report" and apparently has always printed out this way. Finance has put in a trouble ticket with the vendor, SunGard, to see if they have a way to fix the report so that the selection criteria and accounting period match up. | LibraryBoard/2009-09-09.pdf |
LibraryBoard/2009-09-09.pdf,2 | LibraryBoard | 2009-09-09 | 2 | Page 2 of 4 Minutes of the Alameda Free Library Board Meeting September 9, 2009 Butter asked Chisaki what she would conclude about the Annual Comparison Report. Chisaki said it is hard to gain any meaningful impressions of trends with all the inconsistencies in hours in the past years: moving to the new building and being closed for a period of time, and then most recently reducing open hours. Also in the mix was the changeover from Veicon which left the Internet down for three months. A bit of discussion ensued and it was decided in the end that next year, looking at the numbers in a slightly different way, perhaps averaging open hours per year, looking at circulation counts per hour, would be more telling. This change should provide a truer view of overall performance statistics. President Hartigan asked for a motion to accept the Consent Calendar as presented, noting the wording change in the August meeting minutes. Vice President Butter so moved; Member Wetzork seconded the motion which carried by a 3-0 vote. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Board Member Wetzork mentioned talking with the owner, Mike, of Coffee & Tea Traders out on Bay Farm Island, who was a sponsor for the Adult Summer Reading Program. Mike was wondering why there aren't expiration dates on the gift certificates, as this makes it an open-ended donation. Director Chisaki will check with staff to find out who was the original contact with the business and have them get back to Mike. UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) The next meeting of the NLIP will be on September 30. Alyson Yarus will be in attendance and will have drawings and color palettes to look at. The Public Art group meets tomorrow evening; notes from this meeting will be included in the next Board packet. Regina Almaguer's contract has been through the City Attorney's office and it is expected back from her (signed) this week. Branch construction will probably not start until April next year. The original plan was to have it… | LibraryBoard/2009-09-09.pdf |
LibraryBoard/2009-09-09.pdf,3 | LibraryBoard | 2009-09-09 | 3 | Page 3 of 4 Minutes of the Alameda Free Library Board Meeting September 9, 2009 Chisaki replied it would be somewhat the same as the current meeting, however, because of the branch project being underway, some conversation on that may be necessary. After a bit of discussion, the Board thought the meeting should stay calendared, moving it one day forward to Thursday, November 12. Chris Noll and Laurie Kozisek will be invited to this meeting. B. Alameda Free Library Foundation (J. Chisaki) The Foundation did not meet in August; the next meeting is on September 21. Foundation President Luzanne Engh continues to work very hard on the "Live at the Library" concert series. Tickets are now out and are being sold at Books Inc. on Park Street, Wescafé on Webster Street, Dewey's Friends Café in the Main Library and by Foundation members. Tickets can also be purchased on-line through the Foundation's website and at brownpapertickets.com The Foundation would like to make about $3,000 total on the ticket sales for the three concerts. Additional funds will be raised through sales of wine and light refreshments. C. Friends of the Alameda Free Library (M. Lambert) The Friends book sale is October 16, 17 and 18. Adair Jorgensen is the contact person for volunteers that would like to work the sale. The Friends have about 350 members now as their regular core group. The bookshelves by the Café made $798 over the summer, and pilferage has gone down. The Friends are currently nominating and electing officers for President and Vice President; John Quick will continue on as Treasurer and Cindy Silva continues as Secretary. D. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response None. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Director Chisaki had sent an e-mail informing the Board that former City Manager Jim Flint had passed away the previous weekend after a long battle with cancer. Former City Manager Debbie Kurita has gone to the City of San Bernardino as their Assistant City Manager, and former Assis… | LibraryBoard/2009-09-09.pdf |
LibraryBoard/2009-09-09.pdf,4 | LibraryBoard | 2009-09-09 | 4 | Page 4 of 4 Minutes of the Alameda Free Library Board Meeting September 9, 2009 The Public Works Department is putting on 6 weeks of "recycling storytimes" at the libraries. Spanish storytimes will start up again in October; Chinese storytimes are still running but are rather spotty. Marc Lambert asked if there was anything new on the solar panel project. Director Chisaki has heard nothing at this point but expects to hear from Alameda Municipal Power when things are ready to move forward. ADJOURNMENT President Hartigan asked for a motion to adjourn the meeting at 7:00 p.m. Vice President Butter so moved; Member Wetzork seconded the motion which carried by a 3-0 vote. Respectfully submitted, Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2009-09-09.pdf |
LibraryBoard/2012-07-11.pdf,1 | LibraryBoard | 2012-07-11 | 1 | of TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, JULY 11, 2012 The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at 6:05pm. ROLL CALL: Present: Catherine Atkin, President Nancy Lewis, Vice President Michael Hartigan, Board Member Gail Wetzork, Board Member Suzanne Whyte, Board Member Staff: Jane Chisaki, Library Director Christina Baines, Recording Secretary ORAL COMMUNICATIONS. AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or adopted on the Consent Calendar. * A. Report from the Library Director Highlighting Activities for the Months of May and June 2012. *B. Draft Minutes of the Regular Library Board Meeting of May 9, 2012. *C. Library Services Report for the Month of April and May 2012 *D. Financial Report Reflecting FY 12 Expenditures by Fund for May and June 2012. *E. Bills for Ratification for the Months of May and June 2012. Members of the Board expressed concern with the downward trend in numbers on the services report. A request was made by the Board to have a three to five-year report which would reflect a year-to-year comparison of the trends. | LibraryBoard/2012-07-11.pdf |
LibraryBoard/2012-07-11.pdf,2 | LibraryBoard | 2012-07-11 | 2 | Page 2 of 3 Alameda Free Library Board July 11, 2012 Meeting Minutes President Atkin shared the notes of the Foundation's retreat she and the Library Director attended; indicated the retreat was successful and worthwhile. Library Director reported that some or all of the Board may wish to attend the California Library Association conference this fall in San Jose. Board Member Hartigan moved approval of the minutes; Board Member Wetzork seconded the motion and it carried with a 5-0 voice vote. Board Member Wetzork left at 7:00pm. UNFINISHED BUSINESS A. Library Strategic Plan/Update (J. Chisaki) The Board accepted the Library Director's report on the Library Strategic Plan Update - Goals #4 and 5. NEW BUSINESS A. Bay Farm Island Library sign (J. Chisaki) Director Chisaki shared a photo of the Bay Farm Island Branch Library sign without the dot on the "I"; it was determined that it is fine without the dot. B. Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported that the Foundation is in the planning stages for their Live@The Library concert series C. Friends of the Alameda Free Library (J. Chisaki) Director Chisaki reported that the Friends have more books than they can fit on the café sale shelves, so they are going try to have a Weekend Book Sale in the Stafford meeting room the weekend of August 17. D. Patron Suggestions: None ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. | LibraryBoard/2012-07-11.pdf |
LibraryBoard/2012-07-11.pdf,3 | LibraryBoard | 2012-07-11 | 3 | Page 3 of 3 Alameda Free Library Board July 11, 2012 Meeting Minutes BOARD COMMUNICATIONS: President Atkin mentioned she did enjoy the Foundation retreat. DIRECTOR'S COMMENTS: Director Chisaki shared with the Board the plan to host Miniature Golf at the Library as part of the 130th Anniversary Party. ORAL COMMUNICATIONS NON-AGENDA GENERAL: None. ADJOURNMENT President Atkin adjourned the meeting at 7:43pm Respectfully submitted, Jane Chisaki Library Director Secretary to the Library Board The agenda for this meeting was posted in accordance with the Sunshine Ordinance. | LibraryBoard/2012-07-11.pdf |
LibraryBoard/2006-12-13.pdf,1 | LibraryBoard | 2006-12-13 | 1 | CITY OF TERKA ORATEID Minutes of the ALAMEDA FREE LIBRARY BOARD DECEMBER 13, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Leslie Krongold, Board Member Alan Mitchell, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of December 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of November 8, 2006. Approved. C. *Library Services Report for the month of October 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through November 2006. Accepted. E. Bills for ratification. Approved. Board Member Schoenrock asked why our payments to Baker & Taylor for the Opening Day Collection only totaled $20,000. Actually, Baker & Taylor was paid on two different check registers during the month of November for a total payment of close to $65,000. The library is still waiting for additional billings to come in for the Opening Day Collection. Board President Butter asked for a motion to approve the Consent Calendar as presented. Board Member Krongold so moved; Vice President Belikove seconded the motion which carried by a 5-0 vote. | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,2 | LibraryBoard | 2006-12-13 | 2 | Page 2 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 At this point, Director Chisaki asked President Butter if the Board would consider going out of regular order to allow the Wood Museum to make their presentation. Butter agreed, and AUSD Representatives Paul Ruffino and Nancy Ely gave a brief Power Point display showing past art pieces created by Wood Middle School history students in the 6th, 7th and 8th grades. The students write a paper and put together a label for their art piece as well. Last year, over 250 students participated in the program. The board as a whole was impressed and agreed that the Library would be happy to host the Wood Museum in 2007. In the coming months, logistics will be worked out with AUSD. The opening day reception for the Wood Museum will occur on April 23, 2007 in the large meeting rooms at the Main Library. UNFINISHED BUSINESS A. Art Display Policy and Gifts of Art for the Main Library (J. Chisaki) Director Chisaki had prepared a draft display policy, and inquired if the Board thought she was going in the right direction before she tackled writing up procedures. Board Member Schoenrock asked if there should be a review process for complaints either against an exhibit or about consideration for an exhibit. The appeal might start with the Library Art Exhibit Committee, then if not satisfied with the outcome, move on to the Library Board, and then finally to the City Council as a last alternative. Exhibits being offered to the Library range from Bay Area photography, to sculpted masks made out of feathers. A woman from the Frank Bette Center has come forward to be a volunteer curator if needed, and also has quite a bit of art that could be displayed from local artists who now have no venue. The Library would really like to showcase local art. There is one unlit display case in the living room area by the fireplace, but it has yet to be utilized. One challenge would be hanging things on the walls without causing damage. A suggestion was made to mount woode… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,3 | LibraryBoard | 2006-12-13 | 3 | Page 3 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 B. Friends of the Library "Day" (J. Chisaki) Director Chisaki found out it would be relatively easy to have the City Council designate a Friends of the Library day, week or perhaps month, by writing a resolution. This could be put on a City Council agenda under Special Orders of the Day, or if a party were planned, the Mayor would come and read the formal proclamation there. The board thought a Friends week might be appropriate with planned activities going on such as celebrity book readings. Friends President Skeen said she would put together a committee to come up with some ideas, and also plan an anniversary party which the Friends had wanted to do anyway around the end of March. Director Chisaki will write up the Council resolution for the Board's review. NEW BUSINESS A. Presentation on the Wood Museum (P. Ruffino and N. Ely) See notes above on the presentation for the Wood Museum. B. Library Board's Visibility in the Community (J. Chisaki) Director Chisaki asked for some direction from the Board on where they wanted her to go with this item. Board Member Krongold stated that she had been searching for materials from a strategic training session done previously, but hadn't come up with anything yet. When she locates her notes, she will pass them on to Director Chisaki who can copy and release them in an upcoming board packet. Vice President Belikove would like to see a big effort made to visit culturally diverse communities within the City, and talk to members about getting involved in library activities such as story sessions. Director Chisaki indicated that after the first of the year, there would be a series of Russian story readings taking place. Belikove mentioned having a resource list for people to refer to which would contain names of people in the community with special talents to offer as well. C. Alameda Free Library Foundation (A. Mitchell) There had not been a recent meeting so there was nothing to report. The Board a… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,4 | LibraryBoard | 2006-12-13 | 4 | Page 4 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 the money came to the Library, President Butter wondered why the naming decision lies with the Foundation and not with the Library Board. Director Chisaki was not sure how this came about, but believes the Library Board should take the initiative in this instance. Director Chisaki will write a resolution for the Library Board to sign, and Board Member Mitchell can take it to the next Foundation meeting. The Foundation will be responsible for ordering and funding the signage. D. Friends of the Alameda Free Library (M. Skeen) Friends President Molly Skeen mentioned that their first author night in the new Library was on the schedule for the following evening. "Unreleased Beatles Music & Film" by rock historian Richie Unterberger will take place on Thursday, December 14th starting at 7:30 p.m. The Café is in its third open week and the Friends have been working through various operational issues. The biggest challenge is getting enough volunteers to cover all the shifts. The Friends are actively seeking a volunteer coordinator, and if they can't find one soon, they may have to shut down until they are better prepared. Gross sales are running between $60 and $120 a day. E. Library Building Watch (M. Merrick) Recording Secretary Marsha Merrick reported that she was again unable to get an issue of the newsletter out. She cited an overwhelming workload in relation to the new Library which is expected to lessen as time goes on, but hasn't happened yet. A December issue being released was considered unlikely as Merrick's vacation time was coming at the end of the month. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Several requests for clocks were made, and by the time of the current board meeting, 5 clocks had been installed in various places around the building. Labels on DVDs and videos instruct patrons not to put them in the bookdrops, but policy has changed. Staff is removing these labels as quickly as possi… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,5 | LibraryBoard | 2006-12-13 | 5 | Page 5 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 LIBRARY BOARD COMMUNICATIONS Board Member Krongold does tutoring at the Library, and when she was waiting for her learner one evening, there was a line of 5 or 6 people at the check-out desk. The self check- out stations were completely free, and Krongold asked if anyone in line would like to try using them or if she could assist them if they were unfamiliar. The group met her with some pretty frustrated looks, but one woman came over and said if she could figure it out she might use them. Krongold was trying to help her, and felt that the woman clearly wasn't able to follow the instructions. She suggested that a display stand with some step by step instructions might be helpful and would be happy to help set that up. Board President Butter had just attended a Planning Board meeting that Monday night, and suggested that "Oral Communications, Non-Agenda" be moved up on the regular Library Board Meeting Agenda. This section gives audience members a chance to speak to the Board on topics of interest to them. By moving the section up on the agenda, the public will not have to sit through most of the meeting waiting for their chance to speak. Recording Secretary Merrick verified that "Oral Communications, Non-Agenda" would be placed on the agenda directly after the Consent Calendar piece. Butter then asked what was going to be done about the branches now. Director Chisaki is planning some public meetings to take place after the New Year. If the Board agrees, there will be two public meetings for the West End Branch, and two for the Bay Farm Island Branch. One of the meetings will be held right in each of the branch libraries, and the other meetings would be held in a community meeting place, such as a church, closely located to each branch. Director Chisaki asked the board if they thought a Library Building Team, on a smaller scale than the Main Library's Building Team, would be appropriate. President Butter, who had been on this team, sai… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-12-13.pdf,6 | LibraryBoard | 2006-12-13 | 6 | Page 6 of 6 Minutes of the Alameda Free Library Board Meeting December 13, 2006 DIRECTOR'S COMMENTS The three full-time positions, Supervising Librarian-Adult Services, Supervising Children's Librarian, and Library Technician are all open right now and the filing period closes on Friday of the current week. There are 5, 6 and 2 applications respectively; however the Human Resources Department speculates that more applications will come in right at the deadline. The applications that have been turned in all seem to meet the minimum qualifications. One of the major duties of the Library Technician position will be coordinate Library volunteers. Part-time Aides, Technicians and Librarians will be hired after the full- time positions are filled to help pick up the additional workload created by the size of the new facility. Mid-year budget adjustments are due at the end of the month, and the Library will be asking for some significant increases as it is very expensive to live in the new building. Being the closest public restroom to Park Street has taken a toll on the janitorial supply budget dollars. Bob Haun's last day in the building is the following week, at which time he will be on vacation until the end of the year. He thanks the Board for their cooperation and patience throughout the process and has enjoyed working with them. There are only five items left on the contractor's punch list and they should be resolved very soon. Staff will have training with the Police Department at the end of the year so they can effectively deal with the behavior problems presented by the public in the Library. Board Member Mitchell said that the new Library was mentioned in a Library Hotline issue. He inquired about the date for the next Foundation meeting which Director Chisaki confirmed. Mitchell also asked about the Ethics Training the Board was required to take. ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 9:00 p.m. Board Member Mitchell so moved, Board Member Krongold seconded the motion… | LibraryBoard/2006-12-13.pdf |
LibraryBoard/2006-11-08.pdf,1 | LibraryBoard | 2006-11-08 | 1 | CITY OF TERRA Minutes of the ALAMEDA FREE LIBRARY BOARD November 8, 2006 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Alan Mitchell, Board Member Leslie Krongold, Board Member Mark Schoenrock, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of November 2006. Accepted. B. *Draft Minutes of the Regular Library Board meeting of October 11, 2006. Approved. C. *Library Services Report for the month of September 2006. Accepted. D. *Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund) through October 2006. Accepted. E. *Bills for ratification. Approved. Board President Butter requested that Director Chisaki make a notation on the Library Services Report for the month of September 2006 which highlights the anomalies in the data due to the Main Library closure. Director Chisaki will do so for future reference purposes. President Butter inquired about the space rental in the budget, and Director Chisaki confirmed that there will be no more budget activity in that area. Board President Butter asked for a motion to accept the Consent Calendar as presented. Board Member Mitchell so moved; Vice President Belikove seconded the motion which carried by a 5-0 vote. | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,2 | LibraryBoard | 2006-11-08 | 2 | Page 2 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 UNFINISHED BUSINESS None. NEW BUSINESS A. Selection of Art for the New Main Library (J. Chisaki) Director Chisaki spoke about accepting donations of art for the public areas. Guidelines should be established first. A memo was circulated from J.S. May, the Foundation's fundraiser consultant, which helped formulate the plan for the Gala Fundraiser. The opinion was, if someone makes an offer of a donation (an item as opposed to cash), apply these four questions as the criteria and if you respond yes to each question, the donation should be appropriate. Is there a need for the gift? Is there a location for the proposed gift? Will the donor cover the full costs for the item? In other words, if there are ongoing operational costs, would the endowment provide support for these future expenses? Does the donor understand that the final design control exists with the projects leadership? Board Member Krongold inquired if the Board would be asked to consider the gifts. Director Chisaki welcomed this as she would not want to be the sole selection authority. President Butter thought the questions were good; however, a process would need to be established first. Member Schoenrock asked if there could be a space reserved not for a gift, but for rotational purposes for local artists. Director Chisaki stated she was going to ask the Alameda Museum if they had some items the Library could display on a rotational basis as well. Vice President Belikove believed it was important to consider the fact that the City has innumerable good artists who have no venue. Belikove went on to say if you're going to select art it could be to our advantage to have someone who knows something about art to sit on the committee. The committee could consist of a mixture of board and community members as well as artists or an art consultant. Vice President Belikove said that many museums lend art to be displayed and that the Oakland Museum might be an excellent source. Board … | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,3 | LibraryBoard | 2006-11-08 | 3 | Page 3 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 update on donation status, etc. Director Chisaki indicated that Sylvia Kahn was now the Foundation President, so she should probably be the one to speak to the Board. Chisaki said that 346 tickets were sold for the Gala and $26,075 was collected. Total expenses have not been calculated, so the final net figure is not yet available; this will be disclosed at a future date. A lot of donations were made the night of the Gala with the $100 shelves being the most popular item. Board President Butter inquired as to how much of that money would go to the Library. Director Chisaki responded that it would build the endowment which in turn would be used for the Library when it had a future need. The cleaning done before the Grand Opening was discussed; Director Chisaki said the Foundation was only willing to pay half. The Library originally requested 1 day of professional cleaning and ended up getting 1/2 days for the same cost. The Foundation would like to do an annual fundraising event at the Library, but Director Chisaki explained to them now that the Library is open, there wouldn't be the anticipation of the new building as a big draw. Additionally, there would not be an opportunity for day long set-up for the event; the Library is now open. C. Friends of the Alameda Free Library (M. Skeen) Friends President Skeen said there was a membership table set up for the first four days the Library was open and was happy to report they signed up 41 new members. These new volunteers were interested in helping with the book sales or in the Café. Café planning is moving along - they had hoped to be open the past Monday, however, the refrigerator and microwave had not arrived yet. Hopefully, they will be ready to open the Monday of Thanksgiving week. They have just enough people to cover the 12 shifts with 2 people each shift. The Friends would like to get a few more people who would be willing to be available on-call. Per Member Krongold's inquiry, Feel… | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,4 | LibraryBoard | 2006-11-08 | 4 | Page 4 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 E. Patron suggestions/comments (Speak-Outs) and Library Director's response. Director Chisaki reported there had been no written speak-outs, but she has received a lot of nice compliments as she walks through the building. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) An audience member had several comments/observations about the new Library as follows: the big windows fully-lighted at night may be a security issue if someone outside sees you and decides to follow you when you leave the building; a remedy for this might be to put the magazine racks on wheels so they could be rolled in front of the windows at night. The children's area is right outside the Café and they could watch you as you are eating which could be disturbing. The lighted reading/work tables aren't lit all the way to the edges and give off a glare. If you are sitting with your back to the computers they give off a magnetic field and people don't want that. Board President Butter asked Director Chisaki to look into these issues. LIBRARY BOARD COMMUNICATIONS Vice President Belikove spoke about volunteers in the Library, questioning if there would be a coordinator. Director Chisaki indicated that the Library would be recruiting for a full- time Library Technician, and one of their primary responsibilities would be volunteer coordination. Names and contact information of the people who gave their time at the opening events have been compiled and held on to for future volunteer opportunities. The Library is currently working on recruiting some high school students to come in and shelve books as the Library Aides can't keep up with the increased flow. The students could use this opportunity to do their community service hours. Vice President Belikove questioned the position of the Library Board in the community. She would like to build some higher visibility thinking that some people don't even know there is a Board. An example was given that at the Gala, other various … | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,5 | LibraryBoard | 2006-11-08 | 5 | Page 5 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 President Butter would like to formally recognize the Friends of the Library for all the work they' ve done, perhaps as a resolution of appreciation. This could be prepared by the Board itself or perhaps by the City Council. The Board could ask the City Council to declare Friends of the Library Day. Director Chisaki said that in the last fiscal year, the Friends have given the Library almost $100,000. Friends President Skeen will check to see when their anniversary is, and that might be an appropriate day to designate. DIRECTOR'S COMMENTS Director Chisaki indicated that in the 4 1/2 hours the Library was open, slightly less than 2,000 people came through the doors on Opening Day. Friday, almost 3,000 people came in and there were no special programs that day. A little more than 5,500 people came through on Saturday, which was Family Day. From Sunday through just before the board meeting an additional 13,000+ people had visited the Library. 650 new applications for Library cards had been received. Director Chisaki is hoping for the daily door count at the Main Library to settle to about 1,200 people a day. The book drop signage is not in place yet. Signs have been taped on the front door directing people to put their items in the book drop on the wall, as opposed to bringing them inside to return them. Eight different groups have been booked into our meeting spaces, and there are many more vying for their use. The Library is not prepared to allow room use during the hours we are not open yet, as staff would have to work extra hours at night and also be the only one in the building. The cost of an attendant is covered in the policy; the group using the room would be required to pay $25 per hour. The attendant would probably be a Library Technician; they would have to be responsible for checking the building, setting the alarm and locking up when the group was finished. The CALTAC Workshop, the Alameda Youth Collaborative, the Alameda Lup… | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2006-11-08.pdf,6 | LibraryBoard | 2006-11-08 | 6 | Page 6 of 6 Minutes of the Alameda Free Library Board Meeting November 8, 2006 Bunger's brother, Craig Bunger, videoed the event, as did Frank Green from AP&T. He will send Director Chisaki a DVD, and also broadcast the event on the AP&T Alameda channel. Press releases had been sent to the Journal, the Sun, the Times Star, the Chronicle, several radio stations and all the television stations. It is unknown which of these groups actually showed up at the event. Stan Bunger gave a couple of plugs on KCBS in the morning before the ceremony. Board Member Mitchell complimented both Director Chisaki and Board President Butter for the talks they gave. He thought they were excellent, succinct and to the point. Director Chisaki mentioned that staff has worked incredibly hard to get the Library ready for this opening, and once it opened, they had been real troopers. The long hours that have been put in, and the lack of complaints have been amazing. Vice President Belikove inquired if there was anything the Board could do to honor the staff. This will be given some thought; suggestions are welcome. City Manager, Debra Kurita, will co-host a coffee and pastry event with Director Chisaki, to thank the staff for the successful opening as well. The branch staff also deserves recognition for carrying the load while the Main Library was closed, which was considerable. Community meetings for branch improvements will probably be scheduled to begin in late January, once things are a little more settled. Councilmember Matarrese has a flyer out regarding this already, asking the community for ideas on what could be done to improve the branches. ADJOURNMENT Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board Member Mitchell SO moved, Board Member Krongold seconded the motion, and it was carried by a 5-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2006-11-08.pdf |
LibraryBoard/2009-03-11.pdf,1 | LibraryBoard | 2009-03-11 | 1 | OF An Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING March 11, 2009 The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m. ROLL CALL Present: Ruth Belikove, President Mike Hartigan, Vice President Karen Butter, Board Member Alan Mitchell, Board Member Gail Wetzork, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted or adopted on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for the Month of March 2009. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of February 11, 2009. Approved. C. *Library Services Report for the Month of January 2009. Accepted. D. *Financial Report Reflecting FY 2008-09 Expenditures by Fund through February 2009. Accepted. E. *Bills for Ratification for the Month of February 2009. Approved. Vice President Hartigan asked Director Chisaki to go into a little more detail about the decreases in the activity report. Chisaki said there were more open hours in 2008, and in an hour to hour comparison of checkouts, statistics are actually up. Database searching is down mainly due to internet speed. The main line coming in is the problem, nothing internal. Bob Haun is still working on getting LEED certification; he receives periodic progress updates and responds to questions. It still looks good for a silver certification at this point. President Belikove asked for a motion to accept the Consent Calendar as presented. Vice President Hartigan so moved; Member Mitchell seconded the motion which carried by a 5-0 vote. | LibraryBoard/2009-03-11.pdf |
LibraryBoard/2009-03-11.pdf,2 | LibraryBoard | 2009-03-11 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board Meeting March 11, 2009 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) There were no communications from the audience members present. UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) The project team met on the previous Wednesday. Noll & Tam walked everyone through the branch reports and discussed must dos (modifications required by law), strongly recommended items (these are suggested but not required), and recommended items. The team will meet again the following Wednesday, and a staff session is scheduled for March 30. The WEB community meeting was held March 10 with about 20 people attending. The BFI community meeting will be held on March 12. The branch meetings were announced in the papers, posted on the City web page and at both branch locations. Vice President Hartigan felt the WEB meeting was a success with lots of good comments from both staff and the public, and that the project is heading in the right direction. NEW BUSINESS A. Art Exhibit Committee (R. Belikove) President Belikove said there are currently two exhibits in the building; collages by artist Mark Fox-Morgan line the walls of the second floor, and the Alameda Women artists have their works displayed in the Stafford Rooms on the first floor. Belikove felt the reception held the previous week had been very well done, and there's been good newspaper coverage, especially by the Alameda Sun. The Art Exhibit Committee will meet the following morning and discuss the art openings, planning who to advise/invite, etc. B. Alameda Free Library Foundation (A. Mitchell) Director Chisaki had attended the Foundation's Executive Board meeting, and reported to them on the branch project. The Foundation is considering selling shelves in the renovated branches. C. Friends of the Alameda Free Library (M. Lambert) Marc Lambert reported that the Friends monthly newsletter had just come out, and that the Friends next book sale will take place on the weekend of May 1, 2 and 3. D. P… | LibraryBoard/2009-03-11.pdf |
LibraryBoard/2009-03-11.pdf,3 | LibraryBoard | 2009-03-11 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board Meeting March 11, 2009 LIBRARY BOARD COMMUNICATIONS President Belikove asked if the Library offered employment assistance. Director Chisaki said they had tried for a grant being offered for this type of program, but did not get it. The Library, Recreation & Parks Department, Alameda Youth Collaborative and the College of Alameda are currently teamed up to put on a workshop for teens titled "You're Hired - Secrets of a Good Job Interview". DIRECTOR'S COMMENTS Library Legislative Day will be on April 15, and Director Chisaki asked the group if anyone wanted to attend with her. President Belikove was interested, however, would be coming back from a trip the previous day, and would have to let Chisaki know later. Marc Lambert also expressed interest, and will check his schedule for availability. Honora Murphy is already confirmed to attend. ADJOURNMENT President Belikove asked for a motion to adjourn the meeting at 7:20 p.m. Member Butter so moved; Member Mitchell seconded the motion which carried by a 5-0 vote. Respectfully submitted, Jane Chanda /Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2009-03-11.pdf |
LibraryBoard/2013-03-13.pdf,1 | LibraryBoard | 2013-03-13 | 1 | CHT OF of TERKA ORATEID MINUTES OF THE ALAMEDA FREE LIBRARY BOARD MEETING WEDNESDAY, MARCH 13, 2013 The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at 6:03pm. ROLL CALL: Present: Catherine Atkin, President Nancy Lewis, Vice President Michael Hartigan, Board Member Arrived at 6:17pm Gail Wetzork, Board Member Left at 7:00pm Suzanne Whyte, Board Member Staff: Jane Chisaki, Library Director Christina Baines, Recording Secretary ORAL COMMUNICATIONS, AGENDA (Public Comment) None. CONSENT CALENDAR An asterisk indicates items so enacted or adopted on the Consent Calendar. *A. Report from the Library Director Highlighting Activities for the Months of January and March 2013. *B. Draft Minutes of the Regular Library Board Meeting of January 9, 2013. *C. Library Services Report for the Month of December 2012 and January 2013. *D. Financial Report Reflecting FY12 Expenditures by Fund for January and February 2013. *E. Bills for Ratification for the Months of January and February 2013. Board Member Whyte moved approval of the Consent Calendar. | LibraryBoard/2013-03-13.pdf |
LibraryBoard/2013-03-13.pdf,2 | LibraryBoard | 2013-03-13 | 2 | Page 2 of 3 Alameda Free Library Board Minutes March 13, 2013 Vice President Lewis seconded the motion, which carried by unanimous voice vote - 4. UNFINISHED BUSINESS This item was taken out of order: B. Discussion: Food for Fines (J. Chisaki & E. Volin) At the Library Board meeting of January 9, 2013, the Board requested additional information on this item, specifically, details on advertising and marketing the event. Supervising Librarian Eva Volin went over the program objectives and provided the Board a draft press release and flyer for the event and discussed media contacts. Board Member Hartigan Arrived. She also discussed the various locations the information would be disseminated and the language information would be translated into, she described the banners and the location they would be displayed as well as, the advertising information and options. Board Member Wetzork moved Board support of the Program. Vice President Lewis seconded the motion, which carried by unanimous voice vote - 5. Board Member Wetzork was excused from the meeting. A. Library Strategic Plan/Update (J. Chisaki). After considerable discussion and review of each of the goals and objectives, the Board suggested that since staff is the "eyes and ears" of the Library and for the Board, that all Library staff should be a part of the Strategic Plan Update. With further direction from the Board, it was decided that at the April 1st staff meeting, time be given to the Strategic Plan update, with the exception of #6, and the result of staff's input come back to the Board at their next meeting. NEW BUSINESS A. Alameda Free Library Foundation (J. Chisaki). The Foundation has hired a professional to help the fund raising committee in fund raising techniques and approaches and to help identify projects and direct funds to the right places. Additionally, this should help identify their respective roles. The Foundation is still working on the upcoming concert series. B. Friends of the Alameda Free Library (J. Chisaki). The Friends are moving forw… | LibraryBoard/2013-03-13.pdf |
LibraryBoard/2013-03-13.pdf,3 | LibraryBoard | 2013-03-13 | 3 | Page 3 of 3 Alameda Free Library Board Minutes March 13, 2013 C. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. A patron had suggested the Fiction area be widened to accommodate wheel chairs turning around. According to state law, the current setup is within ADA guidelines. No contact information for the patron was provided, however, this information will be maintained on file should the patron return we can provide this information. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Live at the Library presented a check for $1,959.00 will go into the technology fund. Out teen librarian will be moving here from Illinois and should be starting in about one month. Mr. Hall has announced his retirement in December. Police Chief Noonan has also announced his retirement in June, City Manager Russo has appointed Acting Chief Rolleri to fill in. ORAL COMMUNICATIONS, NON-AGENDA GENERAL None. ADJOURNMENT There being no further Board business, President Atkin adjourned the meeting at 7:45pm Respectfully submitted, Jane Chisaki Library Director Secretary to the Library Board The agenda for this meeting was posted in accordance with the Sunshine Ordinance. | LibraryBoard/2013-03-13.pdf |
LibraryBoard/2009-06-10.pdf,1 | LibraryBoard | 2009-06-10 | 1 | RE TEREA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING June 10, 2009 The regular meeting of the Alameda Free Library Board was called to order at 6:07 p.m. ROLL CALL Present: Ruth Belikove, President Mike Hartigan, Vice President Karen Butter, Board Member Gail Wetzork, Board Member Absent: Alan Mitchell, Board Member Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary CONSENT CALENDAR An asterisk indicates items so accepted or approved on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for the Month of June 2009. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of May 13, 2009. Approved. C. *Library Services Report for the Month of April 2009. Accepted. D. *Financial Report Reflecting FY09 Expenditures by Fund for May 2009. Accepted. E. *Bills for Ratification for the Month of May 2009. Approved. Member Butter asked Director Chisaki to talk about the solar panel project planned for the Main Library with part of the City's federal stimulus money. Out of the $640,600 total package, the solar panel project would use an estimated $414,000. Once these panels are installed and functioning, the Library should realize a 12% savings on electric costs from what we currently pay. President Belikove asked for a motion to accept the Consent Calendar as presented. Vice President Hartigan so moved; Member Butter seconded the motion which carried by a 4-0 vote. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) None. | LibraryBoard/2009-06-10.pdf |
LibraryBoard/2009-06-10.pdf,2 | LibraryBoard | 2009-06-10 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board Meeting June 10, 2009 UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) Director Chisaki reported that the NLIP team had not met since the last Library Board meeting, and the only new thing to bring up is that Noll & Tam has asked for an increase in their fees due to the larger scope of work. They are asking for a total of about $70,000 more, so the Public Works Project Manager is taking a closer look at the figures to ensure they are reasonable. Chisaki will get more details and bring them to the next Board meeting. Member Butter asked about the branch art part of the project. Director Chisaki has attempted to contact the art consultant (Regina Almaguer) used previously and is waiting for a response. Staff liaison to the art exhibit committee, David Hall, has suggested that Ruth Belikove and Sue Baizerman from the committee be part of the branch art project; Arta Benzi-Youssef, Branch Supervisor, will be the chair. NEW BUSINESS A. Resolutions of Appreciation for Library Board Service for R. Belikove and A. Mitchell (J. Chisaki) Director Chisaki read President Belikove and Member Mitchell's resolutions of appreciation for their service on the Board. Unfortunately, Member Mitchell was absent due to health issues, however, Belikove made a short farewell speech to the Board. B. Art Exhibit Committee (R. Belikove) President Belikove mentioned the Erik Larson comic book exhibit that had been at the Library. There was a drawing demonstration and reception for the artist that about 25 people attended. The current exhibit by the Alameda Multi-Cultural Center is mounted on the second floor and in the Community Meeting Rooms; their art reception had just been held the previous week. C. Alameda Free Library Foundation (A. Mitchell) The Foundation hosted Chamber Mixer was in progress in the downstairs Community Rooms during the Board Meeting and most of the Board had visited the event prior to coming upstairs. In Director Chisaki's absence, Supe… | LibraryBoard/2009-06-10.pdf |
LibraryBoard/2009-06-10.pdf,3 | LibraryBoard | 2009-06-10 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board Meeting June 10, 2009 E. Patron suggestions/comments (Speak-Outs) and Library Director's response. A request to purchase Rosetta Stone was made. The Library can't afford to subscribe to their database. It would cost $1,595 for one language, and there are no special price breaks for libraries. A request for the DVD "The Back Yardigans" was made - it will be purchased, but is not available yet. LIBRARY BOARD COMMUNICATIONS Vice President Hartigan had a question on the number of computers that seem to be out of order. He had been trying to do a catalog search about a week prior, and ended up going to a number of different computers before he could find one that was working. Director Chisaki indicated that there had been some problems on both the public and staff sides with the computers going up and down for a couple of weeks. It had been discovered that something was plugged in wrong, but once that was corrected, the issue resolved itself. Chisaki will do a random check once a month of all the computers to find out how many are down, and report that back to the Board. A secondary issue is the slowness of the computers that are working. Once Hartigan finally found a computer he could use, it was very slow to respond. DIRECTOR'S COMMENTS Director Chisaki announced that the Library has finally received the silver LEED certification plaque from the US Green Building Council. It will be mounted on the first floor on the wood paneling next to the lobby bulletin board. The official unveiling ceremony will be held in July. With the Board losing two members, Chisaki encouraged everyone to be on the lookout for potential new members as there are no current applications on file in the City Clerk's Office. Because the Board will be left with just three members, and one member has already indicated they will be on vacation during the August meeting, a discussion will be held at the July meeting about the possibility of going dark in August. ADJOURNMENT President Belikove ask… | LibraryBoard/2009-06-10.pdf |
LibraryBoard/2005-10-12.pdf,1 | LibraryBoard | 2005-10-12 | 1 | CITY OF Minutes of the ALAMEDA FREE LIBRARY BOARD October 12, 2005 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Leslie Krongold, President Karen Butter, Board Member Alan Mitchell, Board Member Absent: Ruth Belikove, Vice President Mark Schoenrock, Board Member Staff: Acting Library Director Jane Chisaki, Secretary Jenna Gaber, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of October 2005. Accepted. B. *Draft Minutes of the Regular Library Board meeting of September 14, 2005. Approved. C. *Library Services Report for the month of August 2005. Accepted. D. *Report from Finance Department reflecting FY 2004-05 Library expenditures (by fund) through August & September 05. Accepted. E. *Bills for ratification. Approved. President Krongold asked if the new Main Library will be weather tight by the time the rain starts. Acting Director Chisaki stated that the building would be, otherwise the duct work would get wet and have to be replaced which would cause a delay in the projects completion date. Board member Butter MOVED approval on the Consent Calendar. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. | LibraryBoard/2005-10-12.pdf |
LibraryBoard/2005-10-12.pdf,2 | LibraryBoard | 2005-10-12 | 2 | UNFINISHED BUSINESS A. Materials Security and Inventory System. (J. Chisaki) Acting Library Director Chisaki stated that this item went to Council last week and it was approved. The Request for Proposal has been sent out and the deadline for submission is November 4th at 3:00 p.m. Library staff is currently working on a question and answer sheet on RFID technology to educate staff and library patrons. President Krongold asked how many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5 vendors that she knows of. NEW BUSINESS A. Library Building Team (M. Hartigan) In the absence of Mike Hartigan, Board member Butter stated that the LBT met last night. She noted that there have been significant changes to the exterior of the building. The copper roof was eliminated in the Value Engineering process. The Team had to pick a different material and color for the roof. Also, the color of the exterior brick needed to change to match the new roofing material. The team also discussed fabrics and colors for the chairs in the new library and eliminated colors that would not work. B. Alameda Free Library Foundation (R. Belikove) In the absence of Vice President Belikove, Acting Library Director Chisaki commented that the Foundation has been struggling with ways to raise money. Their first priority is to send out letters to solicit donations. C. Friends of the Alameda Free Library (M. Skeen) Molly Skeen stated that the next book sale will be October 21, 22 and 23 at the "O" Club. The Friends have started a voucher program for local teachers to purchase books for their classrooms. A marketing class from the high school will be helping with the book sale this season. The Friends newsletter has been expanded and a library information table will be set up during the sale. D. Library Building Watch (L. Krongold) President Krongold reported that 212 people now receive the Library Building Watch newsletter by email. The next issue will be out towards the end of the month. E. Patron suggestions/comments (Speak-Ou… | LibraryBoard/2005-10-12.pdf |
LibraryBoard/2005-10-12.pdf,3 | LibraryBoard | 2005-10-12 | 3 | ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Marc Lambert reported that there are two new members of the BALIS Advisory Board and the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr. Lambert noted that his term will be up in June and he has had a great experience serving on the Board. LIBRARY BOARD COMMUNICATIONS Board member Mitchell noted that Susan Hardie's retirement was noted in the Hotline magazine. DIRECTOR'S COMMENTS Acting Library Director Chisaki informed the Board about Teen Read Week. Librarian Karen Lundstrom will be coordinating a vote on teen's favorite books. Our digital book link Califa, has had 822 hits since July. Board member Butter asked if we had the Easy Reader Voter Guide at the library. Ms. Chisaki stated that library does have them and they are out for use by the public. ADJOURNMENT Board member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote. Respectfully submitted, Jane Chisaki Acting Library Director and Secretary to the Library Board | LibraryBoard/2005-10-12.pdf |
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