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19 | Approved Minutes July 17, 2017 Public record requests Referrals to regional legal and social services Mediation options Committee members discussed factors under consideration for rent increase reviews including the role of supportive documentation. The discussion addressed the information provided to parties prior to Committee meetings, types of supportive documentation relevant to rent increases, parties' inclusion or exclusion of supportive documents. Committee members requested staff share with each member a copy of the template letters provided to parties prior to the RRAC meeting. Members discussed the Committee's role and procedures during the mediation and recommendation phase. City attorney staff identified section 6-58.85.A, noting that members are not advocates for either the Landlord or the Tenant. Members requested that staff provide guidance on City Council's intent with the role of mediation and dialogue during the RRAC process. Member Friedman stated he will follow-up with City attorney staff at a later time if he is interested in pursuing this topic. Member Sullivan-Sariñana introduced topic regarding the appropriate time allotment per case. Members discussed the procedures and noted that changes will be made through an amendment to the RRAC Rules and Procedures. Chair Cambra made logistical recommendations on the following topics: Seating arrangement Time management Name badges Member's roles Room acoustics Member's ability to discuss Committee procedures in the future Members request staff agendize the opportunity for a Committee members to debrief on the RRAC process at each meeting. Motion and second for the meeting to extend 10 minutes beyond 9:30pm (Griffiths and Sullivan-Sariñana). Approved by unanimous consent. Chair Cambra and Member Sullivan-Sariñana discussed updating the RRAC chair announcements. Cambra and Sullivan-Sariñana agreed to prepare the language together to share at the upcoming RRAC meetings. Page 2 of 3 |