pages: PlanningBoard/2005-01-24.pdf, 16
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PlanningBoard | 2005-01-24 | 16 | President Cunningham recalled that there had been a move to post the packet on the website. Mr. Lynch noted that staff transition had been discussed during the previous meeting, and requested that it be agendized for a future meeting, so that the City Manager be able to take part in the discussion. He believed that a discussion within the next month would be most beneficial. 11. STAFF COMMUNICATIONS: Ms. Altschuler noted that the continued staffing levels affected the ability to distribute an email packet, and that they were attempting to maintain the same work product with a smaller staff. She noted that statutory requirements such as noticing were the first priority of the staff. Ms. Altschuler advised that the support staff requested that she discuss the issue of Roberts Rules of Order as they related to meeting minutes. She noted that the Planning Board minutes were considerably more detailed than what is required, and added that the Council minutes were shorter and did not provide as much information. In order to provide additional time for support staff to perform other duties, she requested the Board's input regarding more limited meeting minutes. She noted that the meeting was recorded on audio and videotape, and added that lengthy minutes must be reviewed and amended by staff. In addition, there was a tremendous amount of paper used in the distribution of the minutes. President Cunningham believed that for study sessions, that a list of bullet points would be sufficient. Routine items would still be well-served by briefer minutes. Ms. Altschuler noted that more important or controversial items would still need detail appropriate to their complexity. Ms. Kohlstrand supported that suggestion. Ms. Altschuler noted that if the condensed minutes were not useful, the extended minutes could be reinstated. In response to an inquiry by Mr. Lynch, Ms. Altschuler confirmed that Building Inspectors generally dropped the packets off while on their rounds in the field. 12. ADJOURNMENT: 10:27 p.m. Respectfully submitted, Jane Jetry Cormack, Interim Secretary City Planning Department These minutes were approved at the February 14, 2005, Planning Board meeting. This meeting was audio and video taped. Planning Board Minutes Page 16 January 24, 2005 | PlanningBoard/2005-01-24.pdf |