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18645 | comments listed below are to provide guidance and direction for future reports. He said he hopes in the future the reports are presented earlier, so there is an opportunity to ask questions. He stated the project ratings does not make sensed, and doesn't appear to have any internal consistency to it, and there doesn't appear to be much discussion on how the items interact. He said he would like to see the project scores. He requested clarification between the "Maintenance" (Storm Drain Maintenance, New Street Sweeping Signs) list and the "Project" (Ballena Bay Bridge Major Maintenance, Crack and Slurry Seal Maintenance on Roads) list, and how one is distinguishes from the other. He stated that after reviewing the project list it appears to only be maintenance projects, not new projects. He requested more clarity and consistency with the reporting, and include the plans from the general policy that are applicable to the listed projects. He stated that staff should have all the required information provided to make the requested determinations. He requested that projects that don't make the list be listed separately, but in addition to project list, for follow up purposes. President Zuppan clarified that the ratings were used to develop the first cuts of all the projects for CIP, those projects were then discussed my project manager, and the projects that made the top cut would be prioritized based on funding sources, city budget, and other elements. So the scoring was first cut scores. Ms. Hawkins added that the City Manager then reviewed the proposed projects and determined final project priority. President Zuppan stated that explaining more of the process used to determine project priority would help the Board in their understanding of the item while reviewing. Vice President Burton concurred with board member Knox White's comments, stating this is about a process of communication. He said it is important to design the reports for the people who are going to be making the decisions, and provide all the information needed in order to analyze the reports and make valid decisions. He stated it would be nice to see if projects are compliant with the Local Action Plan for Climate Protection (LAPCP). He asked if the projects are listed in order of ranking or priority Mr. Thomas stated that there are policies in the General Plan that are closely related to the LAPCP such as environmental protection and air quality improvements, and there is talk about adopting the LAPCP as an amendment to the General Plan. Ms. Hawkins stated that the projects are not listed in the order of their ranking. Vice President Burton concurred that providing a list of projects that did not make a list would be helpful. Approved Meeting Minutes Page 12 of 14 May 30, 2012 |