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174 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting of October 4, 2006 agreement. Board President Robles-Wong asked whether the new classifications created a competitive situation for the individuals who were re-assigned into a new job title, and questioned whether or not those individuals were required to re- test. Executive Secretary Willis stated that none of the individuals involved were required to re-test for their positions. Board President Robles- Wong expressed concern that if the Civil Service Rules were not followed, the employees who were re-assigned were not being protected by the system that was designed to do just that. He suggested that there should be a special meeting called in cases when individuals are involved. Member Rich also requested a special meeting to discuss personnel actions and procedures, and Member Peeler agreed. The Board agreed that a special meeting would be scheduled for mid- November. Member Rich moved to approve item 4-D with the understanding that staff will agendize a separate item on the next agenda to provide procedural background on the reclassification process. Member Peeler seconded the motion and was carried by a 3-0 vote. 5. REGULAR AGENDA ITEMS 5-A Activity Report - June 1, 2006 through August 31, 2006. Executive Secretary Willis presented the Board with Turnover Statistics as requested by Board Member Rich at the July 12, 2006 meeting. She stated that the report showed percentages of resignations, retirements and other separations for Miscellaneous and Safety employee groups back to the year 2001. She explained that resignations had risen significantly in the last two years. Member Rich asked if there was any idea why. Executive Secretary Willis stated that some employees obtained jobs in other cities for better retirement or due to the fact that they had not gotten a pay increase with the City, and others had resigned for personal reasons. 5-B Proposed Change to Civil Service Ordinance, Section 2, Merit Principal 3. Executive Secretary Willis stated that she had spoken with the City Manager regarding the proposed change to the Civil Service Ordinance. She explained to the Board that the City Manager would like the Board to review the entire Ordinance and make any and all changes all at once due to the fact that it must go before Council before any changes are adopted. Board President Robles-Wong stated that he had spoken briefly with the City Manager as well, and he does not have any issues with changing the entire Ordinance at once. 5-C Review of Civil Service Ordinance No. 2130 Discussion: Regarding staff suggested changes, Executive Secretary Willis explained that department head titles have changed over time and thus, Section 4 (c) needs to be changed, as some of the listed position titles no longer exist. She stated that Human Resources staff will put together recommended changes and suggested language before the next Civil Service Board meeting. Board President Robles-Wong asked if there is another term that can be used besides "permanent" as stated in Section 8, since there is no such thing as a "permanent" employee. Executive Secretary Willis stated that the usual term is "regular". Board Member Rich stated that some wording was either too broad or too narrow. Executive Secretary Willis stated that she will agendize the Ordinance and Rules review for the special meeting in November. 5-D Rule Change- Article VIII. Appointment, Section 1. Certification of Eligibles and Section 2. Method of Appointment. Executive Secretary Willis explained that Human Resources had failed to send the Rule Change notification to the Bargaining Units as required. These have been sent and it is anticipated that the Board will be able to approve as its next meeting. |