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158 | Councilmember Ezzy Ashcraft inquired whether staff took into consideration all 7 criteria, not just price, to which the Assistant City Attorney responded in the affirmative. Mayor Spencer inquired whether Bay Ship and Yacht will be using a maintenance software to keep track of all the maintenance and services requested and performed; inquired whether TKO will also be using maintenance software. The Assistant Community Development Director stated TKO did not mention they would use any special software; it was compelling for the Bay Ship and Yacht proposal; the City thought the tracking device to be important. Mayor Spencer inquired if the City spoke with TKO about providing the special software if it was a deciding issue. The Assistant Community Development Director stated it was not the deciding factor, it was one of many elements. Mayor Spencer stated staff did not ask TKO if they could offer the special software. The Assistant Community Development Director stated the applicant is responsible for providing their qualifications and level of service; the City understands the sensitivity of cost; staff felt it was okay to go with the higher bidder because of the level of service; the current port manager will be paying $530,000 annually for rent. Mayor Spencer stated it does not mean that the City has an extra $200,000 to give away. The Assistant Community Development Director stated the City is not giving the money away; the City is getting a service. Vice Mayor Matarrese inquired whether only Bay Ship and Yacht adjusted their price when the scope of work was changed, not the other two bidders. The Assistant Community Development Director stated after interviews with the three applicants, the City decided to remove the Bilge Oily Water Treatment System (BOWTS) in the scope of work and Bay Ship and Yacht adjusted their cost. Vice Mayor Matarrese inquired if Patriot kept their cost the same. The Assistant Community Development Director responded that Patriot elected not to bid on the project. Vice Mayor Matarrese inquired whether the $36,750 was the same price that was bid prior. The Assistant Community Development Director responded that Bay Ship and Yacht's Regular Meeting Alameda City Council 5 March 15, 2016 |