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157 | managing the customers in the business is a part of their core structure; the company would like to continue to work in Alameda: Allen Cameron, Bay Ship and Yacht. Stated the decision making process for awarding the contract was not handled in a fair manner; there is lack of transparency; the criteria described to him significantly differs from the final analysis; additional consideration is warranted before a final decision is made: Kevin Krause, TKO Environmental and Marine Services. Stated Bay Ship and Yacht does quality work and takes care of its customers; he strongly supports the Bay Ship and Yacht contract: Robert Cullmann, Chamber of Commerce and eon Technologies. Stated Bay Ship and Yacht has a contract with College of Alameda to train people to be in the industry and create jobs upon graduation; urged approval of the Bay Ship and Yacht contract: Kari Thomson, Chamber of Commerce. Councilmember Ezzy Ashcraft requested clarification on the issues raised by Mr. Krause. The Assistant City Attorney listed the criteria itemized in the RFP; stated that Mr. Krause's issues are that TKO was the lowest bidder, Bay Ship and Yacht adjusted their price before the interviews, and the price should have been weighted heavier than it was; TKO has as much, or more experience than Bay Ship and Yacht; outlined the steps in the bid dispute process; stated he is confident that staff followed the process; the Request for Proposal (RFP) listed 7 criteria that the City uses in the decision making. Mayor Spencer inquired what the 7 items in the criteria were. The Assistant City Attorney read the 7 criteria. Mayor Spencer inquired what responsiveness to the RFP means, to which the Assistant City Attorney responded completeness. The Assistant City Attorney stated that before the interviews of the bidders, the scope of the RFP changed; Bay Ship and Yacht lowered their price, while TKO and a third bidder kept the price the same. Mayor Spencer inquired whether Bay Ship and Yacht's original price was $54,000 while TKO was $36,750, which is a $17,250 difference per month, 30% more, on a two year contract, which equates to over $200,000 per year, to which the Assistant Community Development Director responded in the affirmative. The Assistant City Attorney responded the price was not the determining factor in selecting Bay Ship and Yacht. Regular Meeting Alameda City Council 4 March 15, 2016 |