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143 | Recreation Commission Meeting Minutes - October 11, 2012 Page 2 This is the very start of the community input process for the project, and the Commission's task is to determine what the input process will entail. Commission will lead the process with Wooldridge. Staff suggested the following potential process: Initial community meetings in January or February with outreach including mailing to residents, press releases, posting on web and email, flyers onsite and contacting potentially interested user groups. This initial community brainstorm process would help determine the uses at the Beltline. The second step Council approval of a Request for Qualifications (RFQ) for a conceptual landscape design, paid by the City's available dedicated Open Space Funds. The next step would be additional community meetings to review the conceptual design. Once the conceptual design and cost estimate are complete, then Staff can apply for State Funds such as the Land and Water Conservation Fund and Prop 84. The LWCF applications are due by Nov. 1, 2013 so that goal is to complete the process prior to that. Both of these funding sources are geared toward open space, which could include active elements such as community gardens, bike and walking trails, playgrounds, etc. It does not include funding for athletic facilities such as a swim center or fields. These are harder to fund and would require other funding sources. Vice Chair Delaney - Are there limitations to lean one way or the other? Director Wooldridge - The only limitation is the Rail Banking Agreement which requires that the 30'-40' area along the length of the Beltline remain available, but there is nothing specific as to where that path is to be. Funding sources are also a factor. Member Brown - Due to the amount of time Ms. Jean Sweeney dedicated to this project we should be conscious about taking our time with the process and getting it right. By looking at the map it looks like a smaller amount of property than the full Beltline. Member Cooke - When will the project be accepting proposals and will those proposals be for mixed-use, a combo of uses? Wooldridge - The community can provide input at the meetings. As we move forward with input, we will have a better idea on timelines. This group should think about mixed- use, an active recreation, parking issues (i.e., open space requires less parking), and funding. Director Wooldridge - Asked for feedback on community meeting. Member Brown - January is a good idea, after the holiday, and location should be discussed, along with whether to have meeting on a Saturday or week day. Vice Chair Delaney - Evening meetings are good, weekends could work for some people who travel for work. It would be best to have community leaders, membership groups to provide outreach. Member Cooke - Many in the community have little knowledge of this Beltline area. |