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GolfCommission/2008-11-19.pdf,1 | GolfCommission | 2008-11-19 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, November 19, 2008 1. CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:33 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502. 1-A. Roll Call Roll call was taken and members present were: Secretary Bill Delaney, Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Chair Jane Sullwold. Absent: Commissioner Bill Schmitz and Commissioner Jeff Wood. Also present was Assistant Golf Professional Mike Robason. 1-B Approval of Minutes - Regular Meeting of October 15, 2008 The Commission approved the minutes unanimously. 1-C Adoption of Agenda The Commission adopted the agenda unanimously. 3. COMMISSION COMMUNICATIONS Chair Sullwold reported that she sent an email to City Council member Frank Matarrese following the City Council meeting of November 6, 2008. She had addressed her remarks to Council on the staff recommendation that Kemper Sports take over all aspects of the golf complex management, including the golf maintenance department. It was apparent, however, that City Council had already made the decision to accept the ACEA Union proposal to spare the maintenance department from the interim management proposal. Chair Sullwold was disappointed that no effort was made by staff to determine what cost savings would result by the union proposal before accepting it. The salaries in the maintenance division are the largest expenditure for the golf complex and the question is whether the City of Alameda will save money without turning over maintenance to the interim manager. Councilmember Matarrese responded that he felt the ACEA proposal would help with potential future workforce reductions. He also stated the interim management period will allow the City of Alameda to reevaluate whether the Golf Complex can become a self-sustaining enterprise as it once was, and for the City of Alameda to find a way to reduce the General Fund take-backs of revenue from the Golf Complex so that capital impro… | GolfCommission/2008-11-19.pdf |
GolfCommission/2008-11-19.pdf,2 | GolfCommission | 2008-11-19 | 2 | 4-A Discussion on City Council Action for Golf Course Management. Chair Sullwold reported that the City Council, at its November 6, 2008 meeting, approved the proposal from Kemper Sports Management to manage the Golf Complex Operations for an interim period of one year. The City of Alameda will save approximately $32,000 by having the Complex managed. The City of Alameda has offered golden handshake retirement packages to eligible employees. Alan Elnick, the union business agent, advised Council that as many as six employees will accept the retirement packages. The ACEA union employees that retire will be replaced with non-union employees hired by Kemper Sports. Chair Sullwold noted a maximum of about $170,000 could be saved by the City of Alameda should all six of the employees accept the offer immediately, but that is unlikely. The one positive note is that Kemper Sports is very experienced in managing golf courses. Ron Salsig encouraged the Golf Commission to voice their support for the retention of the teaching professionals at the Complex under the existing compensation scheme. The Mif Albright Course will be closed permanently on November 30, 2008. Mrs. Arnerich stated that all of the trees on the Mif Albright Course were donated and dedicated to the memory of loved ones. 4-B Update on the Rate Increases. Secretary Delaney stated that he has noticed an increase in play on the Earl Fry Golf Course and a decrease on the Jack Clark Golf Course that could be due to the rate increase. Mike Robason suggested a more likely explanation is the relatively poor condition of the Clark course recently. Sales of monthly passes are down considerably over last year. Mike reported that many local golf courses are offering specials this time of year to attract play, and this may be luring our monthly customers away. The Golf Commission asked Mike to put together more special packages for the Chuck Corica Golf Complex to increase play and stay competitive. Chair Sullwold reported that for the first four months of fiscal year … | GolfCommission/2008-11-19.pdf |
GolfCommission/2008-11-19.pdf,3 | GolfCommission | 2008-11-19 | 3 | 5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich. Mrs. Arnerich reported that the Alameda High School Girls Golf Team ended their season quite well, and offered special congratulations to the team members who came up through the Alameda Junior Golf program. 5-D Golf Complex Restaurant Report, Jim's on the Course. The General Manager from the restaurant reported that sales are up from last year. He also mentioned that employees have been spoken to about customer service. 6. COMMISSIONERS' REPORTS 6-A Marketing and Promotions, Commissioner Gammell. Nothing to report. 6-B Golf Complex Financial Report, Secretary Delaney. Secretary Delaney reported that the net income year-to-date improved by $151,000 and rounds are up by 770. The Golf Commission is pleased to have received the line item budget report which allows the Golf Commission to review the various items. 6-C Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner Wood. No report. 7. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Mrs. Arnerich was disappointed at the November 6, 2008 City Council meeting that all of the praise for the Golf Complex was given to Mr. Lillard, with no mention of the actual staff members who have been running the Golf Complex. She made a point of praising the staff at the City Council meeting last night. Ron Salsig mentioned that Dong Yi, formerly of the Alameda Junior Golf Club, has completed the 2nd stage of the PGA "Q" School, making him eligible to play on the Nationwide Tour and possibly qualifying for the PGA tour. 8. OLD BUSINESS None. 9. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing the surcharge payment for October 2008 was $11,283. The Chuck Corica Golf Complex Page 3 11/19/08 Golf Commission Minutes | GolfCommission/2008-11-19.pdf |
GolfCommission/2008-11-19.pdf,4 | GolfCommission | 2008-11-19 | 4 | year-to-date total to the General Fund is $58,587 for fiscal year 2008/2009. 10. ITEMS FOR NEXT MEETING'S AGENDA Update on monthly pass sales Update on marketing for weekday play Update on the rate increases. 11. ANNOUNCEMENTS/ADJOURNMENT The Meeting was adjourned at 7:32 PM. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. Chuck Corica Golf Complex Page 4 11/19/08 Golf Commission Minutes | GolfCommission/2008-11-19.pdf |
CivilServiceBoard/2008-11-19.pdf,1 | CivilServiceBoard | 2008-11-19 | 1 | OF TERRA MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, NOVEMBER 19th, 2008 1. The meeting was called to order at 5:06 p.m. 2. ROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter Horikoshi and Executive Secretary Karen Willis. ABSENT: None STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst and Stacey Meier, Administrative Technician I, Human Resources OTHERS IN ATTENDANCE: Alan Elnick, Linda Justus and various City employees. 3. MINUTES: Member McHugh moved to accept, Member Peeler seconded, and the motion carried by a 5-0 vote. 4. REGULAR AGENDA ITEMS 4-A Request for Reinstatement - Permit Technician I Karen Willis explained that a person had voluntarily resigned from their position as Permit Technician I and that they were requesting to be reinstated. She also explained that should the position become available again, they would automatically be placed on the eligible list. Member Peeler moved to accept the reinstatement, Member Rocha seconded and carried by a 5-0 vote. 4-B Eligible List History Review Karen Willis explained that the board had requested Human Resources staff to bring back information regarding the Golf and Park Maintenance Worker classification, how the job announcements had been posted, history of the classification, how bumping rights apply, and how or why there is only one seniority list. She then passed out materials related to this issue. Jill Kovacs explained that one of the documents was a general look at the Golf Course as a department and division. She went on to explain dates of when the Golf Course became a division under the direction of the Recreation and Parks Department, and when it finally became its own department. Karen Willis stated that the Golf Department is currently being overseen by the Director of the Recreation and Parks Department in the absence of a General Manager of the Golf Complex. Board Member McHugh asked how the rolls changed as the respo… | CivilServiceBoard/2008-11-19.pdf |
CivilServiceBoard/2008-11-19.pdf,2 | CivilServiceBoard | 2008-11-19 | 2 | City of Alameda page 2 of 5 Civil Service Board Agenda Special Meeting of November 19, 2008 as recently as 6 months ago and that Golf employees have always provided staff and equipment to the Parks Department whenever they have had special projects. Executive Secretary Willis confirmed that there was a lateral transfer of a Golf employee who transferred to the Recreation and Parks Department. Board Member Rocha asked if there were any documents showing these moves. Executive Secretary Willis stated that for each move there was a Personnel Action Form. Derek Taylor stated that from his perspective the policy was that they were all Golf and Park Maintenance Workers and it was common knowledge that they could be moved from Golf to Parks. Parks employee Dennis Tavares stated that when he was hired his employment papers did not say anything about the Golf Course and that he was hired to work strictly at the baseball facility only. A job announcement for Park Maintenance Worker - Pools was then distributed to the Board. Executive Secretary Willis explained that the Human Resources Department has always had a single classification for the position called Golf and Park Maintenance Worker and that this classification is part of the ACEA MOU, classification 5260. She stated that this is the classification title that goes to the City Council for pay ranges etc., and it is also the title that was brought to the Civil Service Board when the classification was created. She stated that the earliest date they could find as an example of this was 1972. She also stated that during a recruitment, bulletins are sometimes posted with the working title showing where the position is to be assigned. For example, if it were a Golf and Park Maintenance Worker in Parks it would be posted as a Parks Maintenance Worker and vice versa. She explained that all individuals who were hired into the job were hired under the classification of Golf and Park Maintenance Worker, code 5260. She then went on to explain that there were a couple of excepti… | CivilServiceBoard/2008-11-19.pdf |
CivilServiceBoard/2008-11-19.pdf,3 | CivilServiceBoard | 2008-11-19 | 3 | City of Alameda page 3 of 5 Civil Service Board Agenda Special Meeting of November 19, 2008 Board Member Michael Rich asked how many positions will be eliminated. Alan Elnick stated that 16 positions will be eliminated out of 29 total positions. Executive Secretary Willis clarified that Golf and Park Maintenance Workers are all paid from the same salary range. Board President Rich asked if the lay-offs were happening because of the change in management at the Golf Course or because of the budget. Karen Willis stated that it was happening because the Golf Course is losing money, and in turn, the City is leasing out the Golf Course. She also stated that once the Golf Course is leased out, those positions will be effectively eliminated from City jobs and will not come back if the economy improves. In addition she shared that each person working under the Golf and Park Maintenance Worker classification at the Golf Complex will have certain bumping rights into Golf and Park Maintenance Worker classifications elsewhere within the City and the only other place they exist is in the Recreation and Parks Department. Jill Kovacs distributed salary schedules to the board, showing salaries and increases going back to 1989. She explained that the job classification is shown as Golf and Park Maintenance Worker on each schedule. Executive Secretary Willis stated that the only classification that has been utilized is Golf and Park Maintenance Worker, and that anybody who was hired under the title of a Parks Maintenance Worker is also under this title. Chris Low explained that during a recruitment they may use a working title that will attract people with a specific skill in order to fill a vacancy, but that the basic skill requirements are the same. As an example, he explained that in the Library there are two Supervising Librarians, one in children's services and one in adult services and they both require the same education and experience. In reference to the 11/28/06 Civil Service Board Meeting, Board President Rich asked for … | CivilServiceBoard/2008-11-19.pdf |
CivilServiceBoard/2008-11-19.pdf,4 | CivilServiceBoard | 2008-11-19 | 4 | City of Alameda page 4 of 5 Civil Service Board Agenda Special Meeting of November 19, 2008 well as an oral board. She stated that there would be different specialized skills that were asked for, but that the minimum qualifications would be the same. Board President Rich asked how divergent the examples of different types of duties that were listed on the descriptions were from the specifications. Pam Sibley stated that, with the bulletins that she worked on, they would pull out the information that applied to that specific position from the job specification. Board Member McHugh asked, when Human Resources negotiates a new contract, how are these issues discussed and if they are discussed at a classification level between the Union and the City. Terry Flippo, Parks employee, stated that in 2001/02 negotiations the separation from the Golf Course came up. He stated that they discussed the different duties of the jobs and that he went out to the Parks Department to see what their maintenance workers were doing and that a Park maintenance worker came to the Golf Course to see what he was doing. He stated that they were told that it was a Civil Service Board issue and it was not to be addressed in negotiations. Alan Elnick confirmed that is indeed what happened and that they could not negotiate that without the approval of the Board, but that it was never taken to the Board. Board President Rich asked if there are any other vacancy's within the City that people might be able to be hired into. Executive Secretary Willis stated that they will try to look at any other vacancies that may come up within the City, but that people being layed-off from the Golf Course would not have the right to bump into those positions. She stated that Human Resources would most likely open those positions up internally to give current City employees the opportunity to apply. She stated that right now the City is in a hiring freeze and she does not know if the budget will cause the City to have to make further reductions, and they are not… | CivilServiceBoard/2008-11-19.pdf |
CivilServiceBoard/2008-11-19.pdf,5 | CivilServiceBoard | 2008-11-19 | 5 | City of Alameda page 5 of 5 Civil Service Board Agenda Special Meeting of November 19, 2008 Golf and Park Maintenance Workers being in the same job class, then there may be some appeal right for them to come back to the Civil Service Board to say that the layoff had been implemented wrong. He then requested that staff get back to the Board on exactly how the appeal process would work. He again stated that there is no action the Board would be able to take right now that would decide the question differently then how staff is interpreting it, and there is nothing they can do in the future that would decide how it will affect the people who are being impacted. Jon Brandenburg wanted to know why, as Maintenance employees they are unable to bump into Public Works Maintenance positions. He stated that the City had a budget crunch in 1994 and that he was able to do so. Executive Secretary Willis stated that she would check into the specifics of that. Dennis McDaniels asked why, as a vested employee who has been working for the City for a decade, his seniority over Public Works employees, who are not vested and have only been employed for a year or two, doesn't matter. Board President Rich explained that each agency is able to adopt its rules and how they handle employment matters differently, and that some cities have it set up where the overall seniority is factored. He went on to say that with the City of Alameda's particular set of Civil Service Rules overall time with the City is not a factor. He further explained that the main reason seniority does not have complete power over everything else is because there are certain situations where the jobs are so different that a person would not be able to perform the job they have seniority over. Board President Rich suggested that another meeting be scheduled to answer the questions which had been posed. He added that he would also like to find out what the appropriate role of the Civil Service Board is relative to providing advice or counsel to people subject to lay-off… | CivilServiceBoard/2008-11-19.pdf |
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