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CivilServiceBoard/2007-07-11.pdf,1 | CivilServiceBoard | 2007-07-11 | 1 | OF of MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, JULY 11, 2007 1. The meeting was called to order at 5:06 p.m. 2. ROLL CALL: Board President Michael Robles-Wong, Avonnet Peeler, Michael Rich, Linda McHugh and Executive Secretary Karen Willis. ABSENT: Member Roberto Rocha STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician I, Human Resources. OTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus, Terry Flippo and Alan Elnick 3. MINUTES: The minutes of the regular meeting of April 4, 2007 were presented for Board approval. Member Rich moved to accept, Member Peeler seconded, and carried by a 4-0 vote. 4. CONSENT CALENDAR: Member McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0 vote. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS OF APRIL, MAY AND JUNE 2007. 4A. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. Administrative Tech I 5/2/2007 207-31PR Assistant Engineer (Traffic) 4/17/2007 206-561 CATV Network Engineer 5/24/2007 207-22 Communications Center Supervisor 4/16/2007 207-12 Development Manager 3/27/1997 207-24PR Fleet Mechanic 5/4/2007 207-15 Junior Engineer 5/30/2007 207-36 Junior Engineer 6/22/2007 207-36 Line Working Supervisor 5/23/2007 207-20 Office Assistant 6/20/2007 207-39 Police Records Supervisor 4/17/2007 207-13 Public Safety Dispatcher (Lateral) 6/28/2007 207-29 Public Safety Dispatcher (Entry) 6/28/2007 207-28 Sales and Service Supervisor 6/7/2007 207-23 Senior Account Clerk 5/10/2007 207-21R System Dispatcher 6/20/2007 207-25 Transportation Engineer 6/6/2007 207-33PR 4B. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Administrative Technician I (HR) 11/29/2006 206-70 Construction Inspector & Survey Supervisor 6/9/2006 206-22PR Customer Service Representative 7/20/2006 206-09 Deputy City Attorney Il 5/31/2006 206-16 Library Technician (Volunteer Services) 1/30/2007 206-58 | CivilServiceBoard/2007-07-11.pdf |
CivilServiceBoard/2007-07-11.pdf,2 | CivilServiceBoard | 2007-07-11 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting of July 11, 2007 Police Sergeant 11/14/2006 206-52PR Program Specialist I/II (Int. Waste Mgmt Program) 1/25/2007 206-63 Program Specialist Il (Clean Water Program) 11/2/2006 206-48 Stock Clerk 2/28/2007 207-19 Supervising Librarian (Children's Services) 1/17/2007 206-49 Transportation Coordinator 1/5/2007 206-71 4C. ELIGIBLE LIST EXPIREDICANCELLEDI DATE ESTABLISHED EXAM NO. EXHAUSTED Accounting Technician 12/15/2005 205-57 Junior Engineer 2/15/2007 206-64 Plan Check Engineer 2/16/2007 206-73 Police Lieutenant (Promotional) 7/6/2005 205-36PR Police Officer (Academy Graduate) 2/26/2007 206-75 Police Officer (Lateral) 2/26/2007 206-74 PW Maintenance Team Leader (Plumbing) 11/2/2006 206-62PR Recreation Program Coordinator 1/31/2007 206-68 Senior Electrical Engineer 2/1/2007 206-10PR Supervising Librarian (Adult Services) 1/18/2007 206-50 4-D LIST OF SPECIFICATIONS: Information Technology Manager (Retitled and Revised) Purchasing and Payables Coordinator (New) Stock Clerk (Revised) Transportation Engineer (Revised) 5. REGULAR AGENDA ITEMS 5-A Activity Report - Period of March 1, 2007 through May 31, 2007 Board Member Rich stated that there seemed to be a high number of probationary releases. Karen Willis explained that it may be an indication of problems in the selection process or the candidate who was chosen may not have been a good fit for the department. Board President Robles-Wong stated that it seems as though the City is having retention issues with regard to Police and Fire positions. 5-B Reclassification - From Administrative Services Coordinator to Purchasing & Payables Coordinator Executive Secretary Karen Willis shared that the Purchasing and Payables Coordinator is a unique classification. Member Rich asked if this reclassification was different from the previous one in the Police department, and Karen Willis confirmed that it was. Member Peeler moved to accept the reclassification, Member Rich seconded and carried by a 4 - 0 vote. 5-C EMS… | CivilServiceBoard/2007-07-11.pdf |
CivilServiceBoard/2007-07-11.pdf,3 | CivilServiceBoard | 2007-07-11 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting of July 11, 2007 listed in the letter as to when the Bargaining Units needed to respond, and Karen Willis confirmed that there was. Board President Robles-Wong asked for input from members of the audience. Linda Justus, ACEA President, stated that they were supposed to have received copies of the Civil Service Rules that contained suggested changes, and that she was interested to see what changes the Board wanted to make. Board President Robles-Wong shared that Member Peeler's copy of the Rules had highlighted sections that she had questions about but did not include changes. Member Rich stated that the reason the letter had been sent out was because the Board wanted input from the Bargaining Units regarding things that needed to be changed or updated. Pam Sibley stated that she had attended the meeting to hear about the proposed changes and that the Rules language needed to be changed. Board Members, Rich, Robles-Wong and Peeler all agreed that the Board intended the changes to be "housekeeping" to update outdated language, but that if something in the Rules is wrong it needs to be changed. Board President Robles-Wong explained it was policy versus procedure. Member Rich stated that the Board's role is to maintain the Civil Service System, not to be change agents. Board President Robles-Wong stated that if an issue was procedural, any rule related questions should go to Administration. Executive Secretary Karen Willis stated that the process would be for Human Resources to send recommended changes to the Bargaining Units and ask for their input, and would then bring those changes back to the Civil Service Board. 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) Alan Elnick shared with the Board that there had recently been a reassignment of a non-confidential classification that currently existed within one Bargaining Unit, to a confidential position within another Bargaining Unit. He stated that this reassignment had caused a reduction in forc… | CivilServiceBoard/2007-07-11.pdf |
CivilServiceBoard/2007-07-11.pdf,4 | CivilServiceBoard | 2007-07-11 | 4 | City of Alameda Page 4 Civil Service Board Minutes Regular Meeting of July 11, 2007 Service Officers. 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD) Board President Robles-Wong shared that this would be his last meeting due to the fact that his term was now up. Member Rich stated that he wished to thank Board President Robles-Wong and Karen Willis shared that staff would miss him. All thanked him for his time that he served on the Board. 8. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) Executive Secretary Willis thanked the Board Members for attending the Board appreciation breakfast. 10. There being no further business to come before the Board, the meeting was adjourned at 6:15 p.m. Respectfully submitted, Karen Willis Human Resources Director & Executive Secretary to the Civil Service Board | CivilServiceBoard/2007-07-11.pdf |
LibraryBoard/2007-07-11.pdf,1 | LibraryBoard | 2007-07-11 | 1 | CITY OF TERKA Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING July 11, 2007 The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m. ROLL CALL Present: Karen Butter, President Ruth Belikove, Vice President Leslie Krongold, Board Member Alan Mitchell, Board Member Mike Hartigan, Board Member Absent: None Staff: Jane Chisaki, Library Director Marsha Merrick, Recording Secretary President Butter welcomed new member Hartigan, saying it was really nice to have a colleague who helped build the Library join the Board. The Board looks forward to Member Hartigan's help as they move ahead with renovating the branches and planning Library services for the future. President Butter made mention of the recent death of Archie Waterbury, long-time Library supporter. He will be sorely missed by the community, and especially missed at the Friends book sales. The Board will honor the memory of Mr. Waterbury as the meeting adjourns with a moment of silence. CONSENT CALENDAR An asterisk indicates items so enacted and adopted on the Consent Calendar. A. *Report from Library Director highlighting Library Department activities for the month of July 2007. Accepted. B. *Draft Minutes of the Regular Library Board meeting of June 13, 2007. Approved. C. *Library Services Report for the month of May 2007. Accepted. D. *Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund) through June 2007. Accepted. E. *Bills for ratification. Approved. | LibraryBoard/2007-07-11.pdf |
LibraryBoard/2007-07-11.pdf,2 | LibraryBoard | 2007-07-11 | 2 | Page 2 of 5 Minutes of the Alameda Free Library Board Meeting July 11, 2007 President Butter questioned the June meeting minutes where a decision had been made that Director Chisaki would report for Board Member Mitchell in his absence. Prior to that meeting, Member Mitchell had requested a leave of absence from the Library Board, and it was assumed he would not attend the Foundation meetings either. Because Director Chisaki attends these meetings herself, she would report to the Board on Foundation activities. President Butter mentioned the continued decline in checkouts at the branches. Vice President Belikove reiterated that it would be helpful to have some books on display to draw patron interest. Director Chisaki indicated that it is hard to do that at the branches because there really is no extra space. The shelving is lower in the children's area, so there are always books displayed on the tops of those shelves. Vice President Belikove believes that displaying books on top of the shelving would add a certain warmth to the library as well. President Butter asked for a motion to accept the Consent Calendar as presented. Member Mitchell so moved; Member Krongold seconded the motion which carried by a 5-0 vote. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) Audience member Marc Lambert asked if the Board had approved the Library's policy that all patrons must have their library card in order to use library services, particularly to access the Internet on the computers. Director Chisaki responded that it was merely a procedural issue, and did not go before the Board for approval. Furthermore, notices that library cards would be required had gone out for a month prior to this procedure being instituted. UNFINISHED BUSINESS A. Strategic Planning Consultant Responses (J. Chisaki) President Butter asked Director Chisaki to cite the history of this subject for the benefit of new member Hartigan. After a brief explanation, Chisaki went on to say that the re- released RFP was out on the Library website, and would be… | LibraryBoard/2007-07-11.pdf |
LibraryBoard/2007-07-11.pdf,3 | LibraryBoard | 2007-07-11 | 3 | Page 3 of 5 Minutes of the Alameda Free Library Board Meeting July 11, 2007 Member Butter asked Vice President Belikove if she would like to continue in her role and she declined. Member Mitchell then nominated Member Butter for the Vice President position, and she agreed. The Board voted unanimously to elect Member Butter as the Board's Vice President. Incoming President Krongold encouraged outgoing President Butter to continue to lead the rest of the meeting. B. Across the Pages: An Alameda Community Reads (A. Meyer) Supervising Librarian Annemarie Meyer was in attendance to report on this upcoming event. During the months of February, March and April 2008, a community reading program will occur. The books chosen are "Bee Season" for adults, "A View from Saturday" for children, with a third title for in-between readers yet to be selected. There will be community programs around the topics of the books, perhaps a community-wide spelling bee. Unfortunately, the author of "Bee Season", Myla Goldberg, has declined to come out and speak, so Member Belikove suggested that video-conferencing might be an option. Ms. Meyer will check into that possibility. Books will be handed out around town in the first or second week of February with a wrap-up program scheduled for the third week in April. A press release will be sent out closer to the program's start date. C. Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported that the Foundation is in the process of trying to formulate a budget plan. They again talked about the green touch screen for the Library, and would like to have Chisaki make her proposal to the Bechtel Foundation first as an alternative funding source. The Ann Miller Muir Art Fund Silent Auction to raise money for the two unfunded Library art pieces is scheduled for Sunday, August 5 at the Main Library. New Foundation officers are Ben Reyes, President and Luzanne Engh, Vice President- President Elect. D. Friends of the Alameda Free Library (D. Fullerton) Director Chisaki said that the Frie… | LibraryBoard/2007-07-11.pdf |
LibraryBoard/2007-07-11.pdf,4 | LibraryBoard | 2007-07-11 | 4 | Page 4 of 5 Minutes of the Alameda Free Library Board Meeting July 11, 2007 around the end of each month now. Member Butter wondered whether a new logo should be developed for the newsletter, instead of using the library rendering. Director Chisaki shared that Expressions College is currently working on developing an Alameda Free Library logo for our use. It is just in the beginning stages, and staff is seeing the rough drafts at this point. Everyone is looking forward to "branding" our library and getting that brand out into the public eye, so putting it on the newsletter will work very well. F. Patron suggestions/comments (Speak-Outs) and Library Director's response. Director Chisaki was unable to find the speak-outs she had put in her binder so they will be brought to the board at the August meeting. LIBRARY BOARD COMMUNICATIONS President Krongold was curious about what types of programs could be made available to adults at the branches in order to increase door count. One of the big name narrators in audio book recording had been scheduled to come, but backed out at the last minute. Author programs might be an option but they are not a big draw. Audience member Marc Lambert commented that unfortunately the only things that will bring more people through the door are more computers. Director Chisaki shared that she now has a load of information on laptop lending and intends to move forward with that idea. Vice President Belikove commented that she had requested several books to be on reserve and they are all coming in at the same time now. What wasn't working well before is now working a little too well. Director Chisaki explained that the acquisitions department sends out new book orders every week. Fiction, non-fiction and children's books are now all in one cart. DIRECTOR'S COMMENTS The Library is starting to receive letters of interest for sitting on the Art Exhibit Committee, so these will be copied and put in the next board packet for review. Candidate selections could potentially be made at the August m… | LibraryBoard/2007-07-11.pdf |
LibraryBoard/2007-07-11.pdf,5 | LibraryBoard | 2007-07-11 | 5 | Page 5 of 5 Minutes of the Alameda Free Library Board Meeting July 11, 2007 would like to increase full-time staff and decrease part-time staff to have a more consistent work schedule. The board will stay informed as this project moves forward. ADJOURNMENT A moment of silence was shared in memory of Archie Waterbury, then Member Butter asked for a motion to adjourn at 8:25 p.m. Member Mitchell so moved; Member Krongold seconded the motion which carried by a 5-0 vote. Respectfully submitted, Jane Chisaki Library Director and Secretary to the Library Board This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act. | LibraryBoard/2007-07-11.pdf |
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