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LibraryBoard/2012-01-11.pdf,1 | LibraryBoard | 2012-01-11 | 1 | DE Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING JANUARY 11, 2012 The regular meeting of the Alameda Free Library Board was called to order at 6:05pm. ROLL CALL Present: Catherine Atkin, President Suzanne Whyte, Board Member Michael Hartigan, Board Member Gail Wetzork, Board Member Absent: Nancy Lewis, Vice President Staff: Jane Chisaki, Library Director Christina Baines, Recording Secretary CONSENT CALENDAR An asterisk indicates items so enacted or adopted on the Consent Calendar. *A. Report from the Library Director Highlighting Activities for the Month of December 2011. *B. Draft Minutes of the Regular Library Board Meeting of November 9, 2011 (corrected) and December 14, 2011. *C. Library Services Report for the Month of November 2011. *D. Financial Report Reflecting FY12 Expenditures by Fund for December 2011. *E. Bills for Ratification for the Month of December 2011. Board Member Wetzork moved approval, seconded by Board Member Whyte, the items on the consent calendar, the motion carried 4-0. UNFINISHED BUSINESS | LibraryBoard/2012-01-11.pdf |
LibraryBoard/2012-01-11.pdf,2 | LibraryBoard | 2012-01-11 | 2 | Page 2 of 3 Minutes of the Alameda Free Library Board Meeting January 11, 2012 Library Strategic Plan/Update (J. Chisaki). The Board accepted the report; passed on appreciation to Sue Mark for such detailed reporting. President Atkins requested Director Chisaki present the result of Ms. Mark's report to the Library Foundation for their information. NEW BUSINESS Bi-monthly meeting schedules for City Boards & Commissions (J. Chisaki). The Board expressed appreciation of the Library Director's explanation of the City's direction to change the monthly meeting of board, commissions and committees to meet every other month instead of monthly. Sunshine Ordinance Declaration (J. Chisaki). Library Director Chisaki mentioned that if the members had read the ordinance they could sign the declaration. Additionally, she shared the scheduled training times in the following week and encouraged members of the board to attend. Alameda Free Library Foundation (J. Chisaki). Director Chisaki mentioned there were no meetings in December, and to date 233 tickets to the concert have been sold, tickets are available tonight if you are interested. The Bruzzone Trust, of which Don Bruzzone was a Library Board Member, made a $20.000 donation, and the Jane Felker Estate made a $23,000 donation to the Foundation. Additionally the Foundation contacted the Alameda Community Foundation and they are going to contribute a $1500 Grant for Alameda Reads for books and materials. Jan Green introduces herself as co-President of the Foundation and discussed the publicity for the upcoming concert. She briefly discussed upcoming events and mentioned how excited the Foundation is about future events and is looking forward to them. Director Chisaki reported the Friends is looking at additional ways to make money in the Cafe, currently they are not open enough hours. So, they are looking into that, and they are still looking for recipes for their cookbook project. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response: "Dwell is an excelle… | LibraryBoard/2012-01-11.pdf |
LibraryBoard/2012-01-11.pdf,3 | LibraryBoard | 2012-01-11 | 3 | Page 3 of 3 Minutes of the Alameda Free Library Board Meeting January 11, 2012 Young lady in the audience stated it was a good experience to attend the meeting. It was more educational than she had expected. For instance she was not aware that the Library offered the Adult Literacy Program and suggested greater advertisement of the program, both for learners and for tutors. LIBRARY BOARD COMMUNICATIONS Board Member Hartigan reported the Library Historical DVD would only work for about the first 10 minutes and then it would pixilate, and return to the beginning. Director Chisaki said she would let Supervising Librarian David Hall know there was a problem with the DVD. Board Member Wetzork seconded what the young lady from the pubic comment stated and that was to do all that is possible to help educate the young students. DIRECTOR'S COMMENTS Library Director Chisaki reported the City has both a new City Attorney Janet Kern and a new Human Resources Director Holly Brock-Cohen. Circulation Supervisor Laura Klatt will be out on maternity leave until July. The weather station has been installed and is up and operating. The elevator is working lawlessly since the software install. ADJOURNMENT There being no further business, President Atkin adjourned the meeting at 6:54pm. Respectfully submitted, Janichanta Yane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,1 | RecreationandParkCommission | 2012-01-11 | 1 | ALAMEDA RECREATION AND PARK COMMISSION MINUTES FOR REGULAR MEETING DATE: Wednesday, January 11, 2012 TIME: 7:00 p.m. PLACE: City Hall Council Chambers 1. ROLL CALL Present: Chair Joe Restagno, Vice Chair Lola Brown, Commissioners Bill Delaney, Bill Sonneman and Ann Cooke Absent: None. Staff: Dale Lillard, ARPD Director Chair Restagno took a moment to introduce new member Ann Cooke, welcoming her to the Recreation Commission. 2. APPROVAL OF MINUTES Approve Minutes of December 8, 2011 Recreation & Park Commission Regular Meeting M/S/C SONNEMAN/BROWN (unanimously approved) "That the minutes of the December 8, 2011 Recreation & Park Commission Regular Meeting are approved." Approved (5): Restagno, Brown, Delaney, Sonneman, Cooke 3. ORAL COMMUNICATIONS, AGENDA Chair Restagno announced that he had received an e-mail from the Mayor's office saying that in February, they will be looking to reduce the number of Recreation Commission members from 7 down to 5. This would mean that if 3 members were in attendance at a meeting it would constitute a quorum. 4. WRITTEN COMMUNICATIONS None. 5. NEW BUSINESS A. City of Alameda Paratransit Taxi Service Modification (Information Item) Director Lillard noted that this item was placed on the agenda at the request of the Public Works Department. Lillard introduced Transportation Coordinator, Gail Payne, who gave the Commission a presentation on the Paratransit program's recommended modifications to one of their taxi programs called MRTIP (Medical Return Trip Improvement Program). Recreation & Park Commission Mtg. Minutes - Wednesday, January 11, 2012 - 1- | RecreationandParkCommission/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,2 | RecreationandParkCommission | 2012-01-11 | 2 | The Public Works Department manages this program in conjunction with the Mastick Senior Center. The program's funding is run at the County level with the 1/2 cent sales tax for transportation they collect. The basic services of the Alameda program are the Paratransit Shuttle, two taxi programs, group trips and a scholarship program. The MRTIP program is available to eligible individuals who receive 5 vouchers per month to use to get a ride home from medical appointments. These vouchers are currently free, but due to budget issues, the Public Works department is proposing that a fee of $2.50 per voucher be instated. Ms. Payne asked the Commission if there were any questions she could answer regarding the program and the proposed change. Commissioner Delaney had reviewed the documentation and had seen that current users surveyed responded that they would pay $3.00 for this program. He also noted that other Cities surveyed were charging more. He wondered if Alameda's program foresaw rates rising in the future, and would it be feasible to begin by charging $3.00 now instead of the $2.50 proposed. Ms. Payne responded that she does expect to come back next year, still faced with budget issues, and raise the cost a little more. Commissioner Cooke asked if there had been any abuse of the program, i.e., people using these vouchers who were not eligible. Ms. Payne responded that they do have restrictions and checks in place, and really don't experience problems of that kind. Commissioner Brown asked if someone received or purchased more vouchers than they ended up needing for the month, whether those vouchers could still be used at a later date. Ms. Payne said that the vouchers expire within a year of issuance, so do have a limitation in that respect. Chair Restagno saw that about 80 trips were averaged in a month, which would equal approximately $3,000, and wondered if that was the shortfall they were looking to make up. Ms. Payne said usage is very stable right now, but if everyone in the program starting using it all th… | RecreationandParkCommission/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,3 | RecreationandParkCommission | 2012-01-11 | 3 | The overall goal is to have 13-15 parks within the City equipped. Director Lillard asked for more clarification on how this works, how it will be funded, and how the equipment itself will be maintained over time. Ms. Russi stated that the Friends of the Parks would like to lead this initiative, and through private donations, raise approximately $400,000. The initial amount would cover equipment purchasing, shipping and installation, with $50,000 of that total going towards maintenance. The cost per park is approximately $25-30,000. The equipment manufacturer has committed to contributing some pieces of equipment at no cost to help them accomplish their goal. Knowing Ms. Russi had talked to the hospital and other businesses, Chair Restagno asked what their level of enthusiasm was for the project. Ms. Russi stated that nobody has been negative about the proposition. Everyone from volunteer organizations who might want to do programming around this, to businesses that might want to contribute to the effort financially is very enthusiastic. As to how they will raise the money, the Friends are still in the process of determining what the best avenues to do this would be. They would like to start initially with Lincoln and Washington Parks. They are probably the most used parks in the city, with one on the East End and one on the West End. By installing at these parks initially, they hope to build enthusiasm in residents and businesses for equipment to be placed in other parks. Restagno then asked about people who might contribute to this effort. Would they be able to advertise "this equipment sponsored by" their organization or business? Director Lillard said that they do have ways of doing this, such as where you can apply a small sticker to an apparatus and people can use an android or i-phone app to read it. Sponsors could also be listed in Recreation's activity guide. Director Lillard advised that procedurally what Ms. Russi needs in order to take this to the Council, is a formal motion from the Commission endorsi… | RecreationandParkCommission/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,4 | RecreationandParkCommission | 2012-01-11 | 4 | However, should this be approved, there will be a list of conditions that come with the approval. AGSA would have to agree to assume all the costs of construction and obtain all applicable City permits. Any on-going repairs and maintenance would have to be assumed by AGSA as well. The proposed location is very near the EBMUD pump station, so a meeting would have to be held with them to ensure there would be no issues with the proximity of the batting cage. Also, any construction that would occur would have to be carefully done so as not to damage any existing underground EBMUD equipment. The cage will be locked when not in use. AGSA would have use of the cage when in the softball season, but ARPD would like it to be available to other groups in the off-season. This would provide use opportunities for the entire community instead of just one group. There would be a written agreement as to the hours of use, and of course, AGSA would have priority use of the cage. If the batting cage would ever have to be relocated, AGSA would have to bear the cost. Commissioner Sonneman stated that he really appreciated AGSA making the change because the original plan had the batting cage next to the tennis courts. The new location along Otis Drive is much more unobtrusive. He believes that AGSA would adhere to the guidelines that Lillard had laid out, and is comfortable with the proposal. Lillard said that the neighborhood areas had been noticed about the meeting so if anyone had concerns they could come and voice them. There was one person in attendance, and Lillard explained the batting cage location and that there would be no associated lighting as it would be a daytime use only facility. Commissioner Delaney said his biggest concern was the possible noise and the neighbors being disturbed by it. Commissioner Brown asked if the AGSA knew of the stipulations laid out and how they feel about them. AGSA said they were fine with what they had heard and didn't see any reason why they could not abide by the requirements. The batting … | RecreationandParkCommission/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,5 | RecreationandParkCommission | 2012-01-11 | 5 | Commissioner Delaney had a comment to do with the value of being a resident of Alameda. Delaney believes that the charge for non-Alameda residents may not be high enough. He proposed that the $10 an hour rate be charged for resident teams (teams consisting of 75-100% residents), move the second group (teams with 50-74% residents) to $20 an hour, and the third group (49% or less being residents) to $25 an hour. This would not only bring in a little more money, but it would also let the people of Alameda know that the Commission is doing well by them. Director Lillard said that it would not be a problem to administer the fees that way. Chair Restagno was in agreement with the direction Delaney was going, and proposed a $10, $20 and $30 fee respectively. Director Lillard said that since this was a brand new policy, they didn't want to make it too much or too little, but was amenable to making the fee one the Commission was comfortable with. Audience member Erik Schuler, Senior League GM with Alameda Babe Ruth, came forward to speak on the fee issue. His youth teams are about 75-85% Alameda residents, and he runs the 13-year olds all the way up to the collegiate team which is endorsed and under the umbrella of Alameda Babe Ruth. When you get to the college level teams, the resident rate is actually lower. Even with the fees what they are now at the lower rate, Alameda Babe Ruth is over budget by $10,000. Currently they charge $500 for a season (much less than in other cities), and if the field fees increase, there are still other fees such as equipment, umpires, travel expenses, etc. to consider. There is a concern that they might have to start charging an exorbitant amount for kids to play baseball if the fees go up any higher. Commissioner Delaney clarified with Mr. Schuler that currently, Alameda Babe Ruth is not charging enough in fees to cover their costs. Chair Restagno asked what amount of field hours would be used in a typical season. Schuler replied that each game is 21/2-3 hours long. Restagno verified that… | RecreationandParkCommission/2012-01-11.pdf |
RecreationandParkCommission/2012-01-11.pdf,6 | RecreationandParkCommission | 2012-01-11 | 6 | 7. REPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK DIRECTOR A. Park Division B. Recreation Division C. Mastick Senior Center D. Other Reports and Announcements Director Lillard noted that the activity reports were in each member's folder. All the holiday programs were big successes. Breakfast with Santa had 150 participants and most of the camps were full. The Elks Hoop Shoot was held the previous Friday night at the Alameda Point Gym. Junior Warriors basketball will be starting up the following week, also at the gym. The gym is in constant use this time of the year from 3 pm-10 pm almost every day, and on weekends all the time. All the revenue generated there goes back into upkeep of the facility. The floors and restrooms have been re-done in the last couple years, so it's slowly coming around. There was a problem at Krusi Park when someone drove through the fence on Christmas Eve, drove around inside the park for awhile, then somehow got out. Commissioner Brown made a brief comment about the work at the Mastick Senior Center. The offices have just been renovated through funds raised by their Bingo program and sales in their thrift shop. The thrift shop is doing phenomenally well, and Bingo, which used to be the leader, is now the follower. They have been able to raise enough money to refurbish the front lobby, and the entire facility as well as the office is beautiful. Brown thanked Jackie Krause, Senior Center Manager. Director Lillard mentioned that Mastick did just receive a large bequest from William "Bill" Whittier, but none of that was used towards the renovations. Chair Restagno asked what the status was of recruiting to fill Director Lillard's position. Lillard responded that they have not yet started the hiring process. Commissioner Brown gave a final thank-you to Patrick Russi, Recreation Services Supervisor. She said the programs that were put on by his staff in the department over the holidays were incredibly well-done. 8. STATUS REPORT ON ONGOING PROJECTS 9. ORAL COMMUNICATIONS, GENERAL … | RecreationandParkCommission/2012-01-11.pdf |
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