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6 rows where body = "LibraryBoard" and "date" is on date 2011-06-08
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LibraryBoard/2011-06-08.pdf,1 | LibraryBoard | 2011-06-08 | 1 | and the GRATER Minutes of the ALAMEDA FREE LIBRARY BOARD MEETING June 8, 2011 The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m. ROLL CALL Present: Michael Hartigan, President Suzanne Whyte, Vice President Catherine Atkin, Board Member Nancy Lewis, Board Member Absent: Gail Wetzork, Board Member Staff: Jane Chisaki, Library Director CONSENT CALENDAR An asterisk indicates items so accepted or approved on the Consent Calendar. A. *Report from the Library Director Highlighting Activities for the Month of June 2011. Accepted. B. *Draft Minutes of the Regular Library Board Meeting of May 11, 2011. Approved. C. *Library Services Report for the Month of April 2011. Accepted. D. *Financial Report Reflecting FY10 Expenditures by Fund for May 2011. Accepted. E. *Bills for Ratification for the Month of May 2011. Approved. President Hartigan requested a wording change to the May minutes on page 1 under Unfinished Business, item A, paragraph 4 which reads in part the light fixture on the northeast corner of the West End Library is still wonky. Director Chisaki will change this to read .of the West End Library is still askew and Vice President Whyte -this statement was made in regards to an observation made while passing by the renovated West End Library. Director Chisaki explained that the Library Custodian when out to straighten the fixture but was unable to tighten the fixture in the upright position. A formal work order will be submitted to the Public Works Department to fix both the light fixture and change out the very bright light bulbs that were observed by Vice President Whyte. President Hartigan inquired if the fixture in question was an original or taken down and refurbished prior to painting. Director Chisaki stated that the fixture was an original, cleaned in place and the painting was done around the existing fixture. There being no further questions or comments from the Board, so President Hartigan asked for a motion to accept the Consent Calendar as presented. Vice President … | LibraryBoard/2011-06-08.pdf |
LibraryBoard/2011-06-08.pdf,2 | LibraryBoard | 2011-06-08 | 2 | Page 2 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting June 8. 2011 UNFINISHED BUSINESS A. Neighborhood Library Improvement Project (G. Wetzork) Director Chisaki informed the Board the project is almost complete. Project Manager Laurie Kozisek sent an "almost final budget" accounting just hours before the Library Board meeting. There are a few outstanding expenses. most notably engineering charges for May and June from the Public Works Department. The project budget indicates that about $300,000 will left in the Measure O fund but in conversation with the City Finance Department's person who handles Capital Project budgets, Measure O may have about $750,000-$800.000 remaining. Director Chisaki has already requested a final accounting to confirm the remaining amount in Measure O. Also at the Library's request, Finance has contacted the Bank of New York, the bond trustee, and they would check the bond documents for eligible expenses. The City Controller feels that purchasing a new Integrated Library System (ILS) would be an eligible expenditure. If there is in fact about $800,000, a new ILS System could be purchased and a maintenance fund could be established. Once the balance is confirmed Director Chisaki will bring the item back to the Library Board. There was a brief discussion on two different ILS vendors, SirsiDynix and Innovative Interfaces and why the Alameda Library purchased SirsiDynix Horizon rather than Innovative Interfaces which also offers Link Plus interlibrary loan. The City Council had presented Certificates of Appreciation to the members of the Neighborhood Library Improvement Project Team. Nine of sixteen people were in attendance to receive their certificates; a few were mailed out after the meeting. The Mayor has chosen to talk about the neighborhood library renovations as her topic for the Alameda County Mayors Conference this evening. B. Update on Status of State Budget Reductions for Public Libraries (J. Chisaki) The City Council met on May 31 in a Special Session to discuss the… | LibraryBoard/2011-06-08.pdf |
LibraryBoard/2011-06-08.pdf,3 | LibraryBoard | 2011-06-08 | 3 | Page 3 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting June 8, 2011 West End Library (31 hours / week. formerly 39) Monday Noon - 8:00 p.m. Wednesday, Thursday 10:00 a.m. - 6:00 p.m. Saturday 10:00 a.m. - 5:00 p.m. Closed Tuesday, Friday, Sunday, Holidays Bay Farm Island Library (31 hours / week, formerly 39) Monday, Thursday 10:00 a.m. - 6:00 p.m. Tuesday Noon - 8:00 p.m. Saturday 10:00 a.m. - 5:00 p.m. Closed Wednesday, Friday, Sunday, Holidays Considerations in selecting the days and hours were: avoiding moving existing programs; not having the neighborhood libraries closed more than two days in a row (necessitating bringing in someone to empty the book drops); providing time for class visits; looking at the door count & people flow; looking at the nights that the public uses the meeting rooms; etc. The basic staffing schedule has been completed and now the behinds the scenes activities are being added back. Staff cost for some of the non-public desk activities were determined so those activities could be added back into library services if the budget allowed once the public service desks were staffed. Some examples of "behind the scenes" activities include: accounts payable, homebound delivery program, interlibrary loan, mending, book orders, weeding of the collections, etc. Surprisingly, shelving time was a huge expense and will be trimmed accordingly, most if not all part time staff will have their hours cut back some but will retain employment. Although no library employees are being laid off, there are two classifications within the library that are subject to possible "bumping" as layoffs occur in other city departments. Those positions are Custodian and Executive Assistant. The Library would keep the positions but the individuals may change if bumping occurs. There is no news regarding the State Budget as the Governor has not signed anything yet. State funding is currently in a "wait and see" mode. President Hartigan inquired whether Library Volunteers also assist with the shelving of mater… | LibraryBoard/2011-06-08.pdf |
LibraryBoard/2011-06-08.pdf,4 | LibraryBoard | 2011-06-08 | 4 | Page 4 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting June 8. 2011 NEW BUSINESS A. Library Fee Increases (J. Chisaki) The City will be considering increases to the Master Fee Schedule at a June City Council meeting. Director Chisaki had noticed the room rental rates for Mastick Senior Center, the O'Club, and some of the park facilities were much higher than the Library's room rental fee. She would like the Library Board to consider increasing the room rental fees for the public meeting rooms, effective at the start of the new fiscal year. There is already a fee priority set for the rental fees. the categories are 1. Library uses 2. City or other government agency 3. Alameda Non-Profit / Alameda Resident 4. Alameda Commercial / Non-Resident. Comparisons from other libraries and other facilities in the city were considered. Currently the fee schedule charged the same for the 12 person Family Study Room as is charged for the entire Stafford Room. There was much thoughtful discussion regarding not wanting to price the rooms out of reach of Alameda residents, who/what kind of groups typically rent the meeting rooms, frequency of use by various groups, and room attendants. The small study rooms on the second floor of the library are offered on a first come, first served basis by the Reference staff, and the use is free. After discussion the Family Study Room will remain at the same rental rate of $20/hr Alameda residents/non-profit and $50/hr for the commercial/non-residents. This room does not require set-up by the Library. The Stafford Room will have separate charges for using half the room or the whole room. Half of the Stafford Room will be $50/hr Alameda residents/non-profit and $75/hr for the commercial/non-residents. The entire Stafford Room will be $75/hr for Alameda residents/non-profit and $100/hr for the commercial/non-residents. The attendant fee will remain $25/hr. President Hartigan asked for a motion on the new fees, Member Atkins made the motion; Member Lewis seconded the motion which was … | LibraryBoard/2011-06-08.pdf |
LibraryBoard/2011-06-08.pdf,5 | LibraryBoard | 2011-06-08 | 5 | Page 5 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting June 8, 2011 Loan requests. A motion was made by Vice President Whyte to adopt a $5.00 fee per ILL request; the motion was seconded by Member Atkin which was carried with a 4-0 vote. B. Alameda Free Library Foundation (J. Chisaki) The Foundation will be meeting in June with a full Board now that they have sixteen members. Prior to the June meeting Director Chisaki will be giving a "behind the scenes" tour of the Main Library. Many of the new members are retired educators. The Foundation will have Co-Presidents for the upcoming year, Jan Greene and Carol Robie will be the Presidents, Sue Coberg will be Vice President, Seamus Wilmot will be Treasurer, and Jennifer Cheng is the Secretary. Out going President Luzanne Engh will continue to work with the Concert Committee and plans to concentrate on fundraising activities. Last month Director Chisaki mentioned to the Board that the Library was receiving memorial donations in memory of a Mr. Donald Bruzzone. The Library received a Trust Notification addressed to the Alameda Free Library Foundation in care of Director Chisaki. Upon further investigation, the family's intent is for the $20,000 Trust to go to the Foundation, not the Library (City) memorial fund. Mr. Bruzzone was a former Library Board member in the 1960's. Live a the Library is moving forward with concerts in September, October and November. There may be a special holiday concert in December and a special performance by Frederica Von Stade & the Berkeley Children's Chorus in February at the Alameda Theater. Member Whyte inquired why the Foundation Board has so many members (16) to which Director Chisaki explained that the Foundation Board is a Working Board and there are not members who assist with the tasks of the Foundation in putting on events. President Hartigan thought the "behind the scenes" tour of the Library was a good idea and suggested that perhaps the Library Board would like a similar tour before the July Board meeting. Other … | LibraryBoard/2011-06-08.pdf |
LibraryBoard/2011-06-08.pdf,6 | LibraryBoard | 2011-06-08 | 6 | Page 6 of 6 DRAFT Minutes of the Alameda Free Library Board Meeting June 8, 2011 D. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response None. ORAL COMMUNICATIONS. NON-AGENDA (Public Comment) None. LIBRARY BOARD COMMUNICATIONS None. DIRECTOR'S COMMENTS Director Chisaki informed the Board that San Jose Public Library Director, Jane Light, sent an email to the members of the Pacific Library Partnership (PLP) to say that their library system was originally reducing their 20 branch libraries to three open days a week has had funding restored for an additional day each, keeping their operations open four days a week. She and Oakland Public Library Director, Carmen Martinez, along with national library advocate Molly Rafael will be in conversation with KQED Forum on June 9 at about 9:00 a.m. In response to an inquiry by President Hartigan regarding the whether or not the library would be "net zero" with the solar panel generation. Alameda Municipal Power representative, Bill Garvine, sent an email to say that the Main Library will "net metered" and will receive credit for energy generation when the library is not open but is not be considered "net zero" because the library will always be a bigger consumer of electricity than the library's solar array will generate. ADJOURNMENT President Hartigan adjourned the meeting at 8:10 p.m. Respectfully submitted, Jane Chander Jane Chisaki, Library Director and Secretary to the Alameda Free Library Board | LibraryBoard/2011-06-08.pdf |
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