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GolfCommission/2010-11-17.pdf,1 | GolfCommission | 2010-11-17 | 1 | ALAMEDA GOLF COMMISSION MINUTES OF REGULAR MEETING Wednesday, November 17,2010 1 CALL TO ORDER Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502 1-A ROLL CALL Present: Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner Bill Schmitz, Commissioner Betsy Gammell, and Commissioner Jeff Wood Absent: None Staff: John Vest, General Manager Also Present: None 1-B APPROVAL OF MINUTES The Minutes of 10-20-10 were approved unanimously 1-C ADOPTION OF AGENDA The Commission unanimously adopted the agenda. 2 ORAL COMMUNICATIONS None 3 COMMISSION COMMUNICATIONS Chair Sullwold stated: "The City put on its agenda for a meeting approval of an expenditure for a consultant to do a general park master plan, and they had snuck in, without telling the Golf Commission anything about it, an addition to the work order for this company, to survey all the trees on the Golf Complex, and to make a report about what trees should be planted best suited to reclaimed water. And then there was something about the sloughs, but it was really poorly worded and nobody could really understand what it was. They imposed an expenditure of $7,800 for this item for which they were going to charge the Golf Enterprise Fund. Well, I was pretty outraged about it and I went down and made a fuss, and one of my few accomplishments as a Golf Commissioner is that I got them to agree to not take it out of the Golf Enterprise Fund. Instead they are going to take it out of Dale's Rec 1 - Golf Commission Minutes - Wednesday, November 17, 2010 | GolfCommission/2010-11-17.pdf |
GolfCommission/2010-11-17.pdf,2 | GolfCommission | 2010-11-17 | 2 | and Park Fund [budget], which I thought was only appropriate. One of the arguments I made to City Council was that we've been getting regular reports from Matt about the trees here at the Golf Complex, and what other trees might be better and what research we've been doing as to which trees should be replaced, and so I reported that to Council, I said that I'm not sure this is even really necessary. Do you know, John, if we have a master map of trees on the Golf Complex?" John Vest stated: "We found one book that was updated in 1996, that Matt came across, that's the only book that I've seen. I looked through a ton of maps in there. It was obviously a while ago, but it doesn't seem that detailed. We're still digging around for more of that stuff." Chair Sullwold asked, "Is Matt creating some of this stuff on his own?" Norma Arnerich stated: "I can't remember the year, but they had a company come out, and actually put a mark on each tree, and each tree had a number." Chair Sullwold stated: "But it does seem to me that, I don't know, the words that kept coming up from Ann Marie, "well, we're going to have to do this eventually.' And I kept thinking, well, I'm not really sure we're going to have to do this eventually, and I certainly don't think we should start from scratch. They finally decided this company is going to do it, it's just not going to come out of the Golf Enterprise Fund. And they took down my name and number to talk to me about it, and obviously whatever book we have we should be able to give them so that they don't have to reinvent the wheel on this." Norma Arnerich: "I would say that the superintendent knows a lot about what trees should be planted out here, and I certainly feel that whatever study is done, he should be consulted. I've talked to him many times, and he seems to know pretty well what would work out here and what won't." Chair Sullwold: "Which is exactly how the mission was described for this consultant that they wanted to pay the $8,000 for, so I didn't quite understand it." John Ves… | GolfCommission/2010-11-17.pdf |
GolfCommission/2010-11-17.pdf,3 | GolfCommission | 2010-11-17 | 3 | calendar because two of the Council members were sick. That matter is now going to be on at a special meeting on Wednesday, December 1." Commissioner Gammell asked, "Is it just a meeting on that?" Chair Sullwold: "It's a special meeting, but not just for that, it's a special meeting of the City Council, but it will be - 3 - Golf Commission Minutes - Wednesday, November 17, 2010 | GolfCommission/2010-11-17.pdf |
GolfCommission/2010-11-17.pdf,4 | GolfCommission | 2010-11-17 | 4 | on that particular agenda." Commissioner Gammell: "Well, if we can get the kids there, we can go first again." Norma Arnerich: "When Coach B called me last night about the results, he asked how it went and I told him it was cancelled, he said, "Oh good, we can be there for the next one." Chair Sullwold: "The challenge now, is it will still be the current Council on December 1 voting on this, and our challenge is to lobby the various Councilmembers to get two, three votes. We have Doug, obviously, as a vote; we believe we have Lena Tam unless she backs off, but she has made certain commitments to it; and so it's a question of who we can get for a third vote. Frank Matarrese has been supportive, but has not ever committed to it, so we're trying to see if we can convince Frank that this should be his final legacy to the City of Alameda as he's moving off the City Council. I think Marie Gilmore had a call last week from Leon McNair of Wadsworth, who, according to Doug, opened her eyes about various things that she didn't really understand. I think I'm going to try to see if I can find a time to meet with her and talk to her about various items. Doug believes that Marie, and possibly Frank, sort of listened to us as a Golf Commission when we went to them several years ago talking about the need for a banquet facility, and have had that stuck in their heads that the Golf Complex needs a banquet facility, even though we certainly have put that as a much, much lower priority. But that, he believes, is one of, if not the primary, reason that Marie Gilmore is supportive of this Ron Cowan land swap plan: she believes that, if Ron Cowan were to get the Mif Albright property and build a new Harbor Bay Club, it would include a banquet facility that could be used by the Golf Complex and the City, and therefore it would solve one of the pressing needs for the Golf Complex. And he believes that she needs to be disabused of that belief. So that's something that I am going to work on, but I urge anybody else who has any connection … | GolfCommission/2010-11-17.pdf |
GolfCommission/2010-11-17.pdf,5 | GolfCommission | 2010-11-17 | 5 | 5-B Update on Golf Complex Finances Bob Sullwold stated that in terms of rounds, in October, the Clark course held its own compared to the same period last year. Rounds on the Fry and Mif were down. For the four months of this fiscal year, Clark is about even with where it was last year, Fry is down 12% and the Mif is down 21%. "I suspect that the Mif number reflects the fact that there was probably a big surge after we got the course reopened, and the people that had been waiting since March for the City to take some kind of action. On a revenue basis, collectively for the four months revenue is down about 5%, so the only positive note [is that] the Clark appears to be holding its own. I guess, based on what John has said, I would suspect that the reason is the promotions you've been running focus on the Clark and that's why the rounds are staying up there, even though with the promotions, the revenue is not keeping pace with that. On a year-to-date basis, in terms of overall financial results, our friend at the City claims that net operating income this year is $131,000, operating cash has generated $201,000 and there has been a net withdrawal from the Enterprise Fund of $108,000, which compares to the previous year. "If we believe our friends at the City, through the first four months of last fiscal year -- July, August, September, October, the good months -- there had actually been a contribution to the Enterprise Fund of about $6,000; this year there was a draw against it of about $100,000. If you believe the City, the current balance in the Enterprise Fund is around $700,000. Here's one reason why it's hard to believe: do you remember when Ann Marie Gallant was here and we asked her about the item in the Income Statement that was called Services, and the question was is there anything in there other than payments to Kemper and she said no, that's all Kemper. So, what I did is I've got three months Kemper is on a calendar year basis and the City is on a fiscal year basis. I took the first three months of thi… | GolfCommission/2010-11-17.pdf |
GolfCommission/2010-11-17.pdf,6 | GolfCommission | 2010-11-17 | 6 | month, you're basically covered. According to Kemper's report, year-to-date, although they're behind their budget, their net cash from operations which includes the management fee is $600,000, so after paying all the bills and taking their fee, Kemper has generated a profit of $600,000." Chair Sullwold: "But that has all been taken away by the City of Alameda." 6. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) 7. OLD BUSINESS None 8. WRITTEN COMMUNICATIONS Included in the Commission packet was a memorandum to the Finance Department showing a surcharge payment for October 2010 of $9,604. The year-to-date total to the General Fund is $42,214 for FY 2010/2011. 9. ITEMS FOR NEXT MEETING'S AGENDA Status Report on Long Term Lease and Mif Albright Negotiations including Golf Commission Update on Golf Complex Finances The Golf Commission discussed whether a December meeting should be held at all, or if it should be held on a date other than December 15, and it was decided that a special meeting should be held on December 8. 10. ANNOUNCEMENTSIADJOURNMENT The meeting was adjourned at 7:04 p.m. The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act. - 6 - Golf Commission Minutes - Wednesday, November 17, 2010 | GolfCommission/2010-11-17.pdf |
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