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CivilServiceBoard/2017-01-11.pdf,1 | CivilServiceBoard | 2017-01-11 | 1 | City of Alameda Page 1 Civil Service Board Minutes Regular Meeting January 11, 2017 the MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA WEDNESDAY, JANUARY 11, 2017 1. CALL TO ORDER The meeting was called to order at 5:00 p.m. by Board Vice President Marguerite Malloy. 2. ROLL CALL: PRESENT: Vice President Marguerite Malloy, Members John Nolan, Jan Brandt, Troy Hosmer ABSENT: President Dean Batchelor STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive Secretary to the Board Chris Low, Senior Human Resources Analyst Robin Young, Senior Human Resources Analyst Monica Alvarez-Selles, Human Resources Analyst II Sabina Netto, Human Resources Analyst II Jessica Romeo, Human Resources Analyst I Alan Cohen, Assistant City Attorney II Captain Don Owyang, Alameda Police Department 3. MINUTES: 3-A Approval of Minutes of the Regular meeting of October 5, 2016. Vice President Malloy noted correction to the vote count for motions to approve Sections 4-A-i, 4-A-ii, 4-A-iii on page four (4), section 4-A-iv with the exception of the Energy Resource Analyst, Substation Technician and Crime Prevention specialist, and section 5- A, 5-B, 5-C, 5-D, 5-E and 5F, votes were incorrectly listed as 3-0 and should be corrected to 4-0. Vice President Malloy asked for clarification on page four of the October 5, 2016 minutes, | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,2 | CivilServiceBoard | 2017-01-11 | 2 | City of Alameda Page 2 Civil Service Board Minutes Regular Meeting January 11, 2017 under Section 4-A-iv, she suggested a correction to be made to correct her statement as, " wanted to understand the reason for the new specification." Vice President Malloy asked for clarification on page four of the October 5, 2016 minutes, under Section 5-F, she suggested a correction to be made to correct her statement as, " their place which can happen if you open a new exam." Member Nolan moved that the October 5, 2016 Minutes be approved with correction. Motion was seconded by Member Brandt which was passed by a 4-0 vote. 4. CONSENT CALENDAR: 4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JANUARY 11, 2017 4-A-i. ELIGIBLE LIST ESTABLISHED DATE ESTABLISHED EXAM NO. (September 1, 2016 - November 30, 2016) Customer Service Representative 09/19/2016 2016-50 Financial Services Manager 09/29/2016 2016-43 Administrative Technician II 10/10/2016 2016-46 Firefighter (continuation of 2014-34) 10/17/2016 2016-61 Maintenance Worker I (designated from 2016-19) 10/18/2016 2016-60 Accountant I 11/15/2016 2016-44 Accountant II 11/21/2016 2016-45 Associate Civil Engineer 11/21/2016 2016-40 Fire Captain 11/22/2016 2016-34 Custodian 11/28/2016 2016-53 Police Officer Anderson, Dominic 10/19/2016 2016-26PTc Batta, Rame 10/19/2016 2016-26PTc Crawford, Bradley 10/19/2016 2016-26PTc De Claro, Neil 10/19/2016 2016-26PTc Hassan, Abrahim 10/19/2016 2016-26PTc Jericoff, Michael 10/19/2016 2016-26PTc Knight, Emily 10/19/2016 2016-26PTc Ringle-Baker, Nicholas 10/19/2016 2016-26PTc Sklar, Jacob 10/19/2016 2016-26PTc Vierra, Jacob 10/19/2016 2016-26PTc Prado, Noel 10/19/2016 2016-28c Reinhardt, Alan 10/19/2016 2016-28c Schanen, Ryan 10/26/2016 2016-26PTc Johnston, Brenden 10/26/2016 2016-26PTc McQuade, Mason 10/26/2016 2016-29PTc Montalvo, Kayla 10/26/2016 2016-26PTc Rivera, Roland 10/26/2016 2016-28c Callahan, Garrett 10/26/2016 2016-28c Nguyen, Lai 10/26/2016 2016-28c Arana, Daniel 10/26/2016 2016-28c | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,3 | CivilServiceBoard | 2017-01-11 | 3 | City of Alameda Page 3 Civil Service Board Minutes Regular Meeting January 11, 2017 Ang, Andrew 10/26/2016 2016-28c Orduno, Ryan 10/26/2016 2016-30PTc 4-A-ii. ELIGIBLE LIST EXTENDED DATE ESTABLISHED EXAM NO. Redevelopment Project Manager 10/20/2015 2015-12 Division Chief 10/23/2015 2015-16PR Human Resources Manager 11/02/2015 2015-70 City Engineer 03/03/2016 2016-02 Librarian 04/05/2016 2016-09 Fire/Building Code Compliance Officer 05/31/2016 2016-16 4-A-iii. ELIGIBLE LIST EXPIRED/ DATE ESTABLISHED EXAM NO. CANCELLED/EXHAUSTED Paralegal 03/04/2015 2015-03 Assistant General Manager - Engineering & Operations 07/21/2015 2015-23 Public Works Manager II 08/05/2015 2015-34 Utility Geographic Information Systems Analyst 08/20/2015 2015-26 Deputy City Clerk 09/02/2015 2015-54 Traffic Signal Maintenance Technician 10/13/2015 2015-60 Administrative Technician II 10/21/2015 2015-67 Senior Clerk 11/03/2015 2015-72 Public Relations Officer 11/10/2015 2015-37 Permit Technician 11/24/2015 2015-82 Electrical Distribution Technician 02/24/2016 2015-79 Administrative Technician Il 03/02/2016 2015-81a Management Analyst 03/17/2016 2016-17 Park Maintenance Foreperson 03/28/2016 2016-07 Utility Construction Compliance Specialist 04/28/2016 2016-01 Combination Building Inspector 05/03/2016 2016-15 Public Safety IT Systems Coordinator 05/31/2016 2016-20 4-A-iv. LIST OF SPECIFICATIONS Existing Classification Specification Revision: - Engineering Manager - Substation Technician New Classification Specifications: - Crime Prevention Technician Member Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii. Motion was seconded by Member Nolan which was passed by a 4-0 vote. Vice President Malloy requested to pull item 4-A-iv for further discussion. Vice President Malloy first asked for comments or questions on Classification Specification Revisions for Engineering Manager and Substation Technician. Member Nolan stated that he had questions regarding the Engineering Manager. Member Nolan requested clarification on | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,4 | CivilServiceBoard | 2017-01-11 | 4 | for the evaluation of those reports. Senior Human Resources Analyst, Chris Low clarified that reports to the Engineering Manager will be differing levels of professionals, including electrical engineering staff, as well as, paraprofessional computer drafters and that performance evaluations will be split between the Engineering Manager and most likely the Senior Electrical Engineer. Vice President Malloy and Member Nolan agreed that management includes supervision. Vice President Malloy emphasized the importance of understanding the primary function of the position; whether it be management of process, procedures, and functions or whether it be supervision of people, from the specification and that the specification was not clear in this respect. Chris Low clarified that the Engineering Manager's primary function is managing the electrical engineering function and that its secondary function is supervision. Member Nolan also asked for clarification on the requirements for the Engineering Manager specification. Member Nolan asked for clarification whether requirements other than registration as a professional engineer, such as certificates, would be required. Senior Human Resources Analyst Chris Low responded that the primary requirement for the classification is registration as a professional engineer, however, other requirements may be desired at the time of recruitment but that none were now required also clarifying that this revised specification will result in a recruitment not a reclassification as the position is currently vacant. Vice President Malloy suggested the re-examination of the use of the term supervise in the specification, as well as, the addition of "or management" after "supervisory capacity" under employment standards, in order to open it up recruitment for those applicants with more varied experience. With the suggested changes the board approved the Engineering Manager revision and did not need to see further revisions. Vice President Malloy asked for comments or questions on Substation Tec… | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,5 | CivilServiceBoard | 2017-01-11 | 5 | City of Alameda Page 5 Civil Service Board Minutes Regular Meeting January 11, 2017 Resources Director Bronstein apologized and both she and Chris Low stated that the changes will be incorporated. The Substation Technician specification was approved with the proposed amendment. Vice President Malloy then began a discussion of the Crime Prevention Technician specification expressing her appreciation for Robin Young's work putting together the e- mail describing the questions posed by the Civil Service Board at the October 5, 2016 meeting. Vice President Malloy found the e-mail very responsive to the Board's especially in allowing the department to respond to the Board's specific questions. Member Brandt also expressed her appreciation for the e-mail addressing the Board's questions and had no further concern or comment. Member Nolan, though finding the email helpful, asked for clarification regarding education and experience requirements as described in the specification. Member Nolan noted that of the four agencies surveyed in conjunction with creating the Crime Prevention Specification, only one required education beyond a high school diploma. Member Nolan was concerned that the additional experience required by the new Crime Prevention Technician specification would deter otherwise excellent candidates from applying. Vice President Malloy responded to Member Nolan's concern stating that applicants are generally not deterred from applying for lack of required or desired education or experience and that from her experience she did not believe that applicants would be deterred from applying if they believed they were capable of doing the job regardless of the requirements. Senior Human Resources Analyst Robin Young added that, from a testing perspective, additional education, experience or certificates deemed desirable but not required are useful in screening and identifying the best qualified candidates from recruitments that receive large numbers of applicants. Robin Young went on to explain that a two year degr… | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,6 | CivilServiceBoard | 2017-01-11 | 6 | Utilities Database Analyst 09/18/16 Fire Firefighter Assigned to Civil Service Position from Safer 10/03/16 Fire Firefighter (Safer) X 3 10/03/16 Human Resources Administrative Technician Il 10/03/16 Community Development Administrative Technician I 10/16/16 Police Police Officer 10/17/16 AMP Customer Service Representative 10/17/16 Information Technology IT Services Coordinator 10/17/16 Finance Intermediate Clerk 10/24/16 Police Maintenance Worker I 11/14/16 Public Works Intermediate Clerk PROMOTIONS DATE DEPARTMENT JOB CLASSIFICATION 09/18/16 Fire Apparatus Operator 09/18/16 Fire Administrative Technician III 09/18/16 Police Police Lieutenant 09/29/16 Public Works Project Manager I 10/02/16 Police Police Sergeant 10/03/16 Public Works Public Works Supervisor RETIREMENTS DATE DEPARTMENT JOB CLASSIFICATION 10/13/16 Police Administrative Technician II 10/13/16 Police Police Records Supervisor SEPARATIONS DATE DEPARTMENT JOB CLASSIFICATION 09/01/16 Recreation & Parks Custodian 09/03/16 AMP General Manager 09/08/16 Human Resources Administrative Technician Il 09/18/16 AMP Engineering Supervisor 10/14/16 AMP Utility Construction Compliance Specialist 11/07/16 Police Police Officer 11/15/16 Police Police Officer | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,7 | CivilServiceBoard | 2017-01-11 | 7 | City of Alameda Page 7 Civil Service Board Minutes Regular Meeting January 11, 2017 5-B. Informational Report, October 13, 2016, Regarding Designation of Eligible List - Maintenance Worker II, 2016-19 for Maintenance Worker I vacancy, PW.2510.006 Member Nolan questioned the reason for the designation of the Maintenance Worker II eligible list expressing a concern that the designation process was not being used for "cherry picking." Human Resources Director Bronstein responded to this concern and informed the board that the designation was due to the existence of a Maintenance Worker II eligible list and a lack of a Maintenance Worker I list. The board was satisfied with the explanation provided. 5-C. Informational Reports, December 21, 2016, Acknowledgement of Administrative Assignment - Patrick Corder December 21, 2016, Acknowledgement of Administrative Assignment - Armondo Baldizan Member Nolan requested clarification on 5-C, how those in an administrative assignment are paid for their Holidays. Senior Human Resources Analyst Robin Young explained that as a fire fighter in a suppression assignment, fighting fires, are eligible for holiday-in-lieu pay which is a percentage of their base pay and every bi-weekly pay period. However, when a firefighter is moved into an administrative assignment they no longer receive the holiday-in-lieu pay and instead are awarded a prorated amount of the holidays remaining in the year. Human Resources Director Bronstein further explained that firefighters in an administrative assignment receive the holiday hours to use to take the holiday off. 6. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS) (Any person may address the Civil Service Board in regard to any matter over which the Civil Service Board has jurisdiction or of which it may take cognizance that is not on the agenda). 7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF) HR Director Bronstein informed the board of the birth of Nafisah Ali's third child and introduced two new Human Resources Analysts, Sabina … | CivilServiceBoard/2017-01-11.pdf |
CivilServiceBoard/2017-01-11.pdf,8 | CivilServiceBoard | 2017-01-11 | 8 | City of Alameda Page 8 Civil Service Board Minutes Regular Meeting January 11, 2017 9. ADJOURNMENT Meeting was adjourned at 5:25p.m. Respectfully submitted, mm Nancy Bronstein, Human Resources Director and Executive Secretary to the Civil Service Board | CivilServiceBoard/2017-01-11.pdf |
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