pages: TransportationCommission/2012-06-27.pdf, 2
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TransportationCommission | 2012-06-27 | 2 | 4. New Business 4A. Transportation Commission Bylaws - Order of Business Revisions Staff Payne presented the staff report. Commissioner Miley replied the presentation was helpful and the suggestions would allow the meetings to precede a little smoother. He asked if one speaker could speak at both public comment periods. Staff Payne replied yes and that each person has a three-minute time limit at each of the public comment periods. Staff Khan explained that the intention was to allow the public to comment and that is why it is agendized twice. Commissioner Moehring also explained that public comment was originally scheduled at the end of the meeting. So, the public had to sit through the entire meeting, which at times could be lengthy. So, as a courtesy to the public, the agenda included two comment periods. Commissioner Bertken asked if the Commission would have the written copies of all the information in the consent calendar. He was concerned that a percentage of the public would not be able to obtain the reports online. So, he asked staff if there is a way for the public to have copies of the reports. Staff Payne said that the standard procedure is to have all hard copies available at the City Clerk's office and available at the City libraries. Commissioner Bertken asked if it would be onerous to have a few copies at the meetings. Staff Payne said that per the Sunshine Ordinance staff is required to supply one copy at the meeting. So, they do have materials present. Commissioner Bertken replied that people coming to the meeting and viewing the consent calendar might want to see the reports that coincide to the subject of the consent calendar. Therefore, there should be two or three copies at the meetings. He also explained to staff that, at some point, staff should announce that the documents are available on the web. Staff Payne said the city's website link is available on the second page of the Transportation Commission's meeting agenda. Commissioner Berktken made a motion that the Commission should adopt the new bylaws. Commissioner Bellows seconded the motion. The motion was approved 4-0. Page 2 of 10 | TransportationCommission/2012-06-27.pdf |