pages: RecreationandParkCommission/2017-12-14.pdf, 2
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RecreationandParkCommission | 2017-12-14 | 2 | Commissioner Carter - Requested if it is possible for City Council to do a resolution for long-time staff as part of July Parks & Rec Month resolution. Director Wooldridge stated that it can be included with the proclamation. 4-B Update on Recreation and Parks Department 2018 User Fee Schedule Director Amy Wooldridge gave the report. The 2018 Recreation and Parks Department User Fee Schedule was approved by City Council. Council acknowledged that the fees could be revisited by the Commission after the field allocation policy was in place and Council noted that if Commission chose not to include the 3% increase then they would need to provide a recommendation on how to fund the cost of the registration program. Commissioner Carter: Inquired what the cost of Active Net was and provided her own handout (see Exhibit 3) based on financial numbers provided by the Director. She stated she would like to see the users being charged the extra fee when using their credit cards vs adding 3 percent to the programs. Answer: The contract with Activenet was set up for only one fee charged to the customer. It is not an option at this point to separate the transaction fees out as a separate charge. The Activenet fee is based on 4.25% per credit card transaction and $1.5% for cash/check transactions. Based on transactions conducted from November 2016 - November 2017, the total transaction charge would be $83,903 which includes all credit card fees. The previous software cost was $10,000 plus credit card charges in the amount of $25,460, which totaled $35,460. Therefore the net difference of estimated cost for Activenet is $48,443. The 3% increase is approximately $56,000 annually, based on the annual transactions from that same period of November 2016 - November 2017, and therefore covers the additional cost for the new program. The FY 2017-18 budget included a one-time $30,000 line item in anticipation of the the cost of the Activenet training and installation costs. Vice Chair Tilos said it is more efficient to pay with a credit card and helped to clarify the financial numbers. Chair Limoges suggested they look at it in a year to analyze impacts of the new fees and new registration system. NEW BUSINESS 5-A Review and Recommend Three Public Art Proposals by Patricia Vader; One is for Parking Lot Adjacent to Washington Dog Park and Two for the Jean Sweeney Open Space Park. Dorothy Freeman of the Jean Sweeney Open Space Park (JSOSP) committee said the committee saw all the proposed art pieces for the park and they approved those pieces. Patricia Vader presented 3 art pieces. One for dog park area and two for JSOSP. Vice Chair Tilos: Interested in seeing more historical art so that it matches the railroad theme of the park. Chair Limoges: It is a big park and feels there is room for all types of art in the park. Commissioner Chen: Agrees with Limoges and particularly likes the sunflower. Motion by Commissioner Tilos to accept Big Ears for the Washington Dog Park. Second by Commissioner Chen. Vote 4 ayes. Motion by Commissioner Carter to accept the Red Butterfly. Second by Chair Limoges. Vote 3 ayes; 1 no by Vice Chair Tilos. Motion by Commissioner Chen to accept the Sunflower. Second by Chair Limoges. Vote: 3 ayes; 1 no by Vice Chair Tilos. 5-B Review and Recommend Three Public Art Proposals by Denise Hart for JSOSP Denise Hart presented 3 art pieces for JSOSP. Vice Chair Tilos: The pieces tie into the mosaic that was approved at the last meeting and is important to have a diversity of artwork in park. 2 | RecreationandParkCommission/2017-12-14.pdf |