pages: PlanningBoard/2007-10-08.pdf, 10
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PlanningBoard | 2007-10-08 | 10 | President Cook invited comment on how to handle the question of the public speakers, and whether the appellants had provided their full list. Member Cunningham believed it would be imperative to focus on the topics they wished to discuss, and then find the right people to address those topics. Ms. Woodbury noted that if she were the consultant hired by the City, she would want some flexibility. She suggested that staff work with the consultant with respect to appropriate speakers that have not been included on the list. President Cook requested that the Planning Board be kept abreast of the progress through Staff Communications, and believed it would be important for the full Board to hear the information going forward. Ms. Woodbury replied that would be possible, and that milestone dates could be included in the scope of work for the consultant. She noted that emails could be sent, in addition to reporting to the Board during Staff Communications. Member Cunningham noted that it would be very important for the public to hear the progress, and inquired about potential timelines. Ms. Woodbury replied that consultants have been interviewed, and staff intended to determine whether the preferred consultant would be willing and able to take the responsibility for this forum. The contract would then be taken to City Council because it exceeded the limit for funding on a staff level. She anticipated that late January would be a reasonable timeframe for the forum, depending upon availability. Vice President Kohlstrand noted that they envisioned having a moderator that would field and read a question, giving the panelists an opportunity to respond from their own perspective, rather than give a formal presentation. They believed it would be easier for residents of Alameda to provide their own personal experience, and someone outside Alameda may need time to consider questions about Alameda in particular. Member Mariani liked the idea of asking each group appointed by the City Council for suggestions, and utilizing the equal suggestions. Vice President Kohlstrand noted that she was very comfortable with the idea. President Cook requested that staff send a letter to the appellants for additional names that the consultant should examine. She noted that the moderator must be able to call on the various panelists in an equal manner. Member Cunningham suggested that a 45-minute lunch would be appropriate, and would like to see a priority list of topics. He believed that two hours for a small group breakout plus reporting back would be a long time, and suggested that time for lunch be borrowed from that time. He noted that if there were eight groups with three minutes to report back, that would leave enough time for Catellus to make their report. Vice President Kohlstrand suggested using the timeframe recommended in the staff report for the small group discussion; Ms. Woodbury recommended 45 minutes for the small 10 | PlanningBoard/2007-10-08.pdf |