pages: PlanningBoard/2007-02-26.pdf, 13
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PlanningBoard | 2007-02-26 | 13 | 8-C. Planning Board Rules and Procedures. Discussion and action on possible amendments to the Planning Board Rules and Procedures. Member Kohlstrand stated that she was very interested in seeing Staff Communications moved up to follow either Agenda Changes and Discussion or Oral Communications to receive the Director's report at the beginning of the meeting. A discussion of the Zoning Administrator's report ensued. Ms. Woodbury noted that the Zoning Administrator's report would not need to be approved, and that the report was informational. Mr. Thomas suggested that the Zoning Administrator's report be included in Staff Communications. Member Cunningham suggested that Written Communications be moved up on the agenda, so that members of the audience could hear and comment on it. Member McNamara suggested that "by an applicant or other interested parties" be included in the language referring to materials received on behalf of the applicant. Mr. Thomas wanted to ensure that submission of materials by other members of the public would not be restricted. He noted that the noticing information requested that submissions be received by a certain time to be included in the packet. Member Kohlstrand did not believe it would be possible to restrict written public input before a hearing. Member McNamara noted that page 6, number 1 (Conditions) stated that conditions may only be submitted by staff, and inquired whether Board members may do so as well. President Lynch noted that the staff report may only be provided as written by staff. Once the Board sees the staff report, it has the ability to accept, modify or reject the conditions. Member McNamara noted that with respect to the Method of Documentation, she inquired whether a CD or DVD may be used to archive the meeting. Mr. Thomas suggested using best available technology. President Lynch noted that would be under the purview of City Council and the IT Department. Board member Cunningham moved to accept the amendments to the Planning Board Rules and Procedures as amended. Board member Kohlstrand seconded the motion, which carried by unanimous voice vote - 6. [Absent: Member Mariani - 1.] Ms. Mooney noted that the amended rules would return to the Planning Board for a Resolution, and that they may be changed by motion if the Board so chooses. 9. WRITTEN COMMUNICATION Planning Board Minutes Page 13 February 26, 2007 | PlanningBoard/2007-02-26.pdf |