pages: PlanningBoard/2007-01-31.pdf, 3
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PlanningBoard | 2007-01-31 | 3 | Ms. Woodbury responded by saying that she agrees that it would be a good discussion to talk about the work plan. In response to an inquiry by President Lynch on which order the work program items should be viewed in or if the Board should follow the PowerPoint presentation, Ms. Woodbury stated that the Board should follow the PowerPoint presentation. She also brought up the issue of meeting management and making the meetings more efficient to accommodate all speakers and to hear everyone voice their opinions. In response to an inquiry by Board member Mariani on the feasibility of having a joint meeting with the City Council, Ms. Woodbury responded in the affirmative. She noted the question of the joint meeting focusing on a specific project was not feasible. Board member Cunningham expressed his hesitancy on receiving e-mail on his personal e-mail account. He inquired about the concern with individual members of the Board receiving e-mails or having contact with prospective developers that could be viewed as "back door deals" on projects. Ms. Woodbury responded the purpose of setting up this e-mail system was a means for the public to communicate their concerns to the Planning Board. She noted that the City would provide training on how to handle e-mail inquiries. President Lynch expressed concern with receiving and answering emails from the public. He felt at best this system would be a repository for public comment. He suggested that when the system is in place, that no Board members respond to comments. He felt responses could tread in an area in which Board members are rendering a position on something the Board may need to make a determination on. Board member Ezzy Ashcraft responded by saying that she welcomes public comment via email and is willing to respond to inquiries. She noted that she would not dialogue with the public but she felt she should be accessible to the public. Board member Mariani noted that she felt opposite about releasing her personal e-mail address to the public. She noted as a volunteer, she felt she should be accessible to the public and did not mind the public having her personal e-mail address. Ms. Woodbury responded that all views on e-mail availability could be addressed with this system provided by the City. She noted the system would be linked to the City's website as a group specifically designated for the Planning Board. Ms. Woodbury continued with her presentation and addressed what is expected of the Planning Board. She noted that if a Board member missed a meeting and an item happened to be continued, it was the member's responsibility to obtain information from the missed meeting, such as evidence, minutes, and videos, to be prepared for the discussion at the following meeting. Board member Ezzy Ashcraft suggested getting the packets earlier to allow more time for the Board Planning Board Minutes Page 3 January 31, 2007 | PlanningBoard/2007-01-31.pdf |