pages: PlanningBoard/2007-01-31.pdf, 2
This data as json
body | date | page | text | path |
---|---|---|---|---|
PlanningBoard | 2007-01-31 | 2 | enhance their communication. Board member Kohlstrand noted that she felt the role of staff should be to make recommendations to the Board. She felt the Board should be clear on what the City's position is on projects that are presented to the Planning Board. She noted that she also felt there was a communication breakdown between staff and the Board. She encouraged more communication so the Board would be clear on previous projects and she looked forward to updates on those projects. Board member Ezzy Ashcraft wanted to make sure that items that should come back to the Board make it back and not be locked up in administrative decision-making. She also mentioned the Safeway gas station proposal and expressed concern with the East/West sidewalk and the proposed driveways. Ms. Woodbury informed the Board that staff would make every effort to prevent those processes from happening in the future. She noted that items that should come back to the Board make sure the project is in compliance with conditions set forth in approved resolutions. Board member McNamara mentioned that the City should provide an email so her personal email would not be barraged with correspondence. Ms. Woodbury noted that the City is in the process of establishing a City based e-mail service for the Planning Board, which would be listed on the Planning & Building Department's homepage of its website. She explained that all inquiries, comments and concerns received would then be forwarded to the Planning Board members. Board Member Ezzy Ashcraft noted that the AB 1234 Mandatory Ethics training stated that there are legal reasons why Board members personal e-mails should not be used. She stated if personal e-mails were used for Board communications, and if litigation occurred, all personal emails could be requested by the person or entity that brought the litigation all personal e-mails could be viewed by the person/entity that made the request. Vice President Cook expressed concern with the apparent disconnect between Development Services and Planning staff. President Lynch mentioned that there should be more fundamental discussions between the City Manager and City Council. He also questioned the jurisdiction of the Planning Board and there purpose. Ms. Woodbury responded by mentioning that when there are applications that are questionable, public meetings with the neighborhoods are held. President Lynch expressed concern with the budget and how it reflects the work plan. He encouraged a better understanding of parameters of the Planning & Building Department and other City departments. He also encouraged more communication with other department heads. Planning Board Minutes Page 2 January 31, 2007 | PlanningBoard/2007-01-31.pdf |