pages: OpenGovernmentCommission/2022-02-07.pdf, 6
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OpenGovernmentCommission | 2022-02-07 | 6 | The City Clerk gave a demonstration of the PRA software, NextRequest. Commissioner Cambra moved approval of extending the time for the City Clerk to finish her presentation. Commissioner Montgomery seconded the motion which carried by the following roll call vote: Commissioners Cambra: Aye; Chen: Aye; Montgomery: Aye; Tilos: Aye; and Chair LoPilato: Aye. Ayes: 5. *** The City Clerk finished her presentation. In response to Chair LoPilato's inquiry, the City Clerk stated there is no vote needed on the item; the update is for information only. Vice Chair Chen inquired whether the NextRequest software increased the number of requests and what that number is. The City Clerk responded the Next Request launched in August so it is difficult to do a comparison from last year yet; the PRA tallies are based on the calendar year, not the fiscal year; it will be interesting to see how much requests have increased after the year. Commissioner Cambra inquired whether there is a help feature in NextRequest, to which the City Clerk responded in the affirmative; stated all of the FAQ and Help options are always available at the bottom of each webpage; the Clerk's office is happy to help as well. Commissioner Montgomery stated she is impressed by NextRequest and cannot wait to check it out. Vice Chair Chen inquired whether Mr. Garfinkle's statement that an in-person meeting between a Commissioner and a Councilmember would not be subject to the PRA is correct. The Chief Assistant City Attorney responded if a written record of a meeting, such as in a City-maintained calendar, is requested, it could be subject to and produced under the PRA; Mr. Garfinkle referred to the content of the discussion, which would not be subject to a PRA request. Chair LoPilato stated that she echoes Commissioner Montgomery's sentiment that NextRequest is a cool system; the update was helpful to see how the tallies and statistics are available for everyone. In response to Chair LoPilato's inquiry regarding Police Department tallies, the City Clerk stated the OGC process of going through the City Clerk's office would be the same and Meeting of the Open Government Commission February 7, 2022 6 | OpenGovernmentCommission/2022-02-07.pdf |