pages: OpenGovernmentCommission/2022-02-07.pdf, 2
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OpenGovernmentCommission | 2022-02-07 | 2 | Commissioner Montgomery moved approval of giving an additional 5 minutes. Commissioner Cambra seconded the motion, which carried by the following roll call vote: Commissioners Cambra: Aye; Chen: Aye; Montgomery: Aye; Tilos: Aye; and Chair LoPilato: Aye. Ayes: 5. Commissioner Chen completed her presentation. Commissioner Montgomery inquired whether there is a report on Public Records Act (PRA) requests. The City Clerk responded that the Commission received a chart of the PRAs, which has now been superseded by the new Next Request software; a demo will be done tonight [see Item 4-D]; there is no statutory requirement for a PRA report; it was something the Commission requested in the past. In response to Commissioner Montgomery's inquiry, Chair LoPilato stated that she thought the report would continue to be prepared annually; her understanding from the City Clerk was that the report was an ad hoc response to a request from the Commission as it is not a requirement in the Sunshine Ordinance; language in the Sunshine Ordinance states the Commission may request a tally of records with advanced notice to the City Clerk as opposed to it being an annual report; if Commissioners are attached to referring to it as an annual report she will not jam up the wheels, but thinks the language could be a little more precise. Vice Chair Chen clarified that she made a logical assumption that the report was annual since she joined when a second PRA report was presented; she can see that the language is incorrect and stands corrected. Commissioner Tilos stated he also shared the same assumption as Vice Chair Chen since the report was presented twice consecutively; inquired whether the Commission will be done with the Annual Report and it does not have to return again once a motion and vote are made tonight. The City Clerk responded in the affirmative, stated the Commission could accept all the edits tonight and that could become the final report, it does not need to come back for another approval without redline; she will publish and post the final report. Vice Chair Chen stated that she will fix the end notes so that they reattach to their original citation reference point; she is ready to move forward. Chair LoPilato inquired what the best language would be to reference a report on PRA requests, to which the City Clerk responded the revisions suggested should be captured; the Commission or individual members could ask her at any time for a tally of the records and she would be happy to produce it, especially with the Next Request system; it is easy Meeting of the Open Government Commission February 7, 2022 2 | OpenGovernmentCommission/2022-02-07.pdf |