pages: OpenGovernmentCommission/2021-10-04.pdf, 2
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OpenGovernmentCommission | 2021-10-04 | 2 | transparency of government activities. Commissioner Reid stated the Commission should acknowledge Mr. Garfinkle's comments; there should not be any rush to revise the Bylaws without careful consideration; reiterated some of the points referenced in Mr. Garfinkle's correspondence, such as the Bylaws being amended by a supermajority vote; stated the role of the City Clerk as the Secretary is confusing and should be clarified; if the Commission wants to continue considering meeting monthly, it should be included in the Bylaws; the suggestion to increase awareness regarding special meetings and updates is important; locations of meetings should be available and accessible to the public. Chair Tilos stated that he does not agree with the speaker's comment regarding steamrolling through issues; nothing has moved that quickly during the entire time he has been on the Commission; he wants to gauge the rest of the Commissioners on making a motion tonight or pushing it out for several more meetings. Vice Chair Shabazz concurred with Chair Tilos regarding the steamrolling comment; stated that he is willing to move to approve the revisions of the Bylaws; the issue has been and can be an ongoing process; he does not think any revisions voted on tonight will be final revisions; if the Commission adopts the provision of a supermajority requirement, it would make it potentially more difficult to make revisions in the future; he agrees with some of Mr. Garfinkle's comments; suggested a simple adjustment to noticing special meetings via electronic communications to add the phrase: "and others" beyond just local media; questioned how a majority of the Commission would call a special meeting, which could be addressed at a later point; stated other issues could also be detailed in a practical way that does not cause obstruction and enables the Commission to function. Chair Tilos stated that he shares Vice Chair Shabazz's sentiments. Commissioner Chen stated that she appreciates Commissioner LoPilato's hard work on the item, as well as the efforts of Mr. Garfinkle; she does not agree with the supermajority piece for the same reasons Vice Chair Shabazz stated in that it would freeze the Commission in place; inquired how the Secretary of the Commission is also a staff member and whether she is a voting member of the Commission. Vice Chair Shabazz stated he could provide examples of organizations he has been a part of where there was a similar designation, including the Peralta Community College Board of Trustees, which has a Board Secretary who was hired to do specific work; technically based on the Bylaws, the Chancellor of the District is the Secretary of the Board; often times public institutions have a Secretary who serves as record keeper; if it is necessary, the City Clerk's role as Secretary to the OGC could be clarified to indicate that she does not vote; it is a standard practice, as is found in some private and non-profit organizations; it would be difficult for a volunteer body to have someone do the work that the City Clerk does as a volunteer; it is a common designation. Meeting of the Open Government Commission October 4, 2021 2 | OpenGovernmentCommission/2021-10-04.pdf |