pages: OpenGovernmentCommission/2021-09-20.pdf, 2
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OpenGovernmentCommission | 2021-09-20 | 2 | Commissioners Chen: Aye; LoPilato: Aye; Reid: Aye; Chair Tilos: Aye. Ayes: 4. [Absent: Vice Chair Shabazz - 1] 3-B. Provide Input to the Subcommittee on Practical and Policy Problems Encountered on Administration of the Sunshine Ordinance Commissioner Chen gave a brief presentation. The Chief Assistant City Attorney inquired whether the report was included in the packet, to which the City Clerk and Commissioner Chen responded in the affirmative. Commissioner Chen continued her presentation. Commissioner LoPilato stated that she strongly believes the Commission should take the internal issues in a very small subheading because the focus of the report should be on external issues heard from the community; one issue that stood out to her was the concerns over the Alameda Police Department (APD) not tracking Public Record Act (PRA) denials; she has general concerns about the treatment of community members at the informal resolution stage of Sunshine Ordinance complaints, specifically the perception of a bullying dynamic; she is on board with the ad hoc language clarification; of the complaints that have surfaced, these are the ones she would prioritize. In response to Chair Tilos' inquiry, the City Clerk stated the new PRA system that was launched, Next Request, is being used by all the City departments except for the Police; the APD has extremely different reporting requirements and regulations, so the Department is still handling requests directly; APD has received the feedback about the tracking concerns which can be included in the report. Commissioner Reid stated that she submitted correspondence and was hoping to get more feedback from the public moving forward; if the issue is agendized for another meeting, it would be great to get as much public feedback as possible; provided examples of issues included in her correspondence, including agenda revisions; stated it would be helpful if agenda subscribers receive notification when an agenda is revised; she noticed another issue that sometimes attachments are not included in PRA requests. The City Clerk clarified that the system automatically stores all emails and retains attachments, but in very small instances, attachments are lost somehow and are not included. Commissioner Reid continued sharing comments from her correspondence, including when exemptions should be used; suggested clarifying exemptions and creating a list of exemptions used every month for OGC review; suggested links should indicate expiration dates; stated other PRA issues include masking of information and calendars not including dates and times of meetings. Commissioner Chen stated it is obvious Commissioner Reid has run into many Meeting of the Open Government Commission September 20, 2021 2 | OpenGovernmentCommission/2021-09-20.pdf |