pages: OpenGovernmentCommission/2021-09-20.pdf, 10
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OpenGovernmentCommission | 2021-09-20 | 10 | Commissioner LoPilato stated getting the Bylaws done by the October meeting might make sense; the complaint procedures could move to November, but the Commission could attempt to get it on the next agenda. Complaint Form The City Clerk gave a brief presentation. Commissioner Reid stated the City Clerk's form is an online form and hers is the paper version; the forms are modeled after San Francisco's form; her revision includes a worksheet to help people indicate which section of the Sunshine Ordinance may have been violated; a hyperlink to the Sunshine Ordinance could be included in the online form; references could also be posted on the City's webpage; requested the Chief Assistant City Attorney sure all the references are correct; suggested cleaning up the forms for the next meeting. Commissioner Chen stated the revised form may actually reduce the amount of complaints; in answering the questions on the form, the person may realize that they are answering "no" to most of the questions and what they really should do is come to the meeting to speak under public comment. Commissioner Reid concurred with Commissioner Chen's comments; stated it is another way to educate the public. Commissioner LoPilato stated the worksheet reminds her of the self-help legal access center of the court system; the specific breakdown of the sections assists individuals in articulating claims, which is also helpful for the decision-makers it is definitely a nice option to consider; she would like to hear from the City Attorney's office to make sure there are accurate statements of the law and requirements; in the spirit of encouraging public comment during the meeting, it may be beneficial to include a statement at the end of the worksheet that people are welcome to share their concerns with the OGC if they are no longer interested in filing a complaint. Commissioner Chen concurred with Commissioner LoPilato; stated the form should lead with encouraging public attendance and comment during the OGC meetings; she feels two of the complaints the OGC heard this year have a place in the public comment section due to the Bylaw revisions. Chair Tilos concurred with Commissioner Chen; stated the Commission could guide people towards public comment before going down the road of filing a complaint; the complaint process takes a lot of resources on both sides; issues raised during public could be placed a future agenda. Commissioner Chen stated that she would have probably addressed the Commission under public comment before filing a complaint if she has known it was a possibility, although her timeline would have run out. Meeting of the Open Government Commission September 20, 2021 10 | OpenGovernmentCommission/2021-09-20.pdf |