pages: OpenGovernmentCommission/2021-08-02.pdf, 6
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OpenGovernmentCommission | 2021-08-02 | 6 | Commissioner Reid stated she would be happy to work with the City Clerk if it is appropriate; she would also gather suggestions from the public. In response to Commissioner Reid's inquiry, Commissioner LoPilato stated that she was envisioning revisions to just the form, rather than the complaint procedure which would be a heavier lift. Commissioner LoPilato continued her presentation with Review Area 3; stated it is the meatier section of the complaint procedure; she took a stab at identifying quite a few areas for revision that could be significant improvements and having more clarity around what the process will entail; inquired whether there is interest in revising the procedures, what should be included and who should do it. In response to Commissioner Reid's inquiry regarding a pre-hearing conference, Commissioner LoPilato stated her term pre-hearing meant written submissions; stated there are various procedural aspects of the complaint procedure, including the complaint committee hearing, that just has not occurred or been implemented. In response to Commissioner Reid's inquiry, the City Clerk stated some complaints have been withdrawn because staff has worked with the complainant; they have not necessarily been called pre-hearing conferences, but it is an example of how complaints are withdrawn. Commissioner Reid stated it would be helpful to include the specific language in the document regarding the willingness of staff to work with the complainant; the timing is also important to clarify on the form. In response to Commissioner Reid's inquiry, the City Clerk stated the 15 day deadline to file a complaint is in the Sunshine Ordinance and is 15 calendar days. In response to Commissioner Chen's inquiry, the City Clerk stated the number of days is a confusing issue; the 15 calendar days is the timeline required to submit a complaint; the Public Records Act timeline differs regarding falling on holidays. Commissioner Reid requested clarification about the PRA timeline, to which the City Clerk responded the issue is not on the agenda, but the deadline for PRAs is 10 days. Commissioner LoPilato stated as long as there are no concerns about a subcommittee of one, moved approval of appointing herself as a subcommittee to revise the complaint procedures. Chair Tilos stated he has no objections to a single person subcommittee. Commissioner Reid stated she would be happy to work with Commissioner LoPilato on the subcommittee if it would be helpful. Meeting of the Open Government Commission August 2, 2021 6 | OpenGovernmentCommission/2021-08-02.pdf |