pages: OpenGovernmentCommission/2021-08-02.pdf, 4
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OpenGovernmentCommission | 2021-08-02 | 4 | The City Clerk concurred with the Chief Assistant City Attorney; stated the matter is going to come back anyway; staff could flesh out any additional details which could be brought back at the same time; selecting the option tonight gives staff the understanding direction that can be looked at further. On the call for the question, the motion carried by the following roll call vote: Commissioners Chen: Aye; LoPilato: Aye; Reid: No; Chair Tilos: Aye. Ayes: 3. Noes: 1. [Absent: Vice Chair Shabazz - 1] Under discussion, Commissioner LoPilato stated the next item would be to decide whether the Commission wants to draft a request letter with bullet points to be voted on by the entire Commission; the City Attorney's office could come with any concerns about the requests; the Commission could then submit something formally. Chair Tilos stated the City Attorney's office already knows what the OGC wants and he would rather have them draft the letter to present to the OGC. The Chief Assistant City Attorney stated that she would be happy to commit to doing what Chair Tilos outlined; she could flesh out with her colleagues to make the commitments that Option 2 outlines to the extent they are able to with their resources; her office is also very mindful of the City Council's desire for both parties to work collaboratively so that is a priority for her as well; she will have something for the September meeting that is more fleshed out from her July 19th email. Commissioner LoPilato continued her presentation with Review Area 2 and modifications to the complaint form; suggested revisions return at the next meeting. Chair Tilos stated he is satisfied with the simplicity of the current complaint form and can live with how it is. Commissioner Reid stated that she thinks the complaint form needs some revision; it would be a great idea to include members of the public; suggested proposing a subcommittee, which includes the public, to work on revisions for just the form or also include the complaint procedure; since it is going out to the public, they would be the best people to test it. Commissioner Chen stated since Alameda's complaint form was written many years ago, she would be interested to see what other cities' complaint form looks like; the most logical people to have input are people who file complaints; they are the ones who have to struggle with the form; it would be helpful to know whether they were satisfied with the form part of the process; Commissioner LoPilato has already done all of the heavy lifting for the process part and included a lot of detail in her memo to the Commission; another question for the Commissioners who had to review the forms is whether it provided the information needed; if the form is going to be revised, the Commission needs to talk to the people who created and touched it. Meeting of the Open Government Commission August 2, 2021 4 | OpenGovernmentCommission/2021-08-02.pdf |