pages: OpenGovernmentCommission/2021-07-19.pdf, 7
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OpenGovernmentCommission | 2021-07-19 | 7 | to find an easy place to insert language about the process; she agrees basic training would be helpful; for the last item, she is hoping to add a new section in the bylaws: an index of onboarding resources; it will change over time, but would be a straightforward procedural process for each new Commissioner; it would be a placeholder until more information is spelled out. Chair Tilos stated he thinks an index of resources is a great idea. Commissioner Reid stated that she appreciates all of Commissioner LoPilato's work on the bylaw revisions; inquired whether a requirement could be added to communicate with the OGC whenever the OGC is mentioned at Council or other Boards and Commissions meetings. Commissioner LoPilato stated that she is hearing is the desire to have a statement that if a matter pertaining to the OGC is brought before another policy body, such as the City Council, that staff will make the OGC aware of the item; she thinks it is a question for staff with respect to whether the OGC has the power to require it. The City Clerk stated if the OGC would like to put in a request to be informed of matters pertaining to the OGC, staff could do their best; quite often Boards and Commissions are typically copied on reports. Commissioner LoPilato stated that she noticed the Code of Conduct includes that if staff is presenting something that relates to a Commission, there should be space for the Commission chair to be able to respond if there is a dispute; if there is a statement like that, she may add a mirror image of it into the OGC bylaws because it was a very significant recent issue. Commissioner Reid inquired whether some reference to the minimum number of members required to create a subcommittee should be added. The Chief Assistant City Attorney stated another option is to give the Commission the ability to designate a single member; it could be a subcommittee or a sole member. Commissioner LoPilato stated she will write something out for the Chief Assistant City Attorney to review. Commissioner Reid suggested meeting locations also be included in the bylaw revision if the City Attorney and City Council wish to proceed with providing Zoom meetings to the public; she also wanted a possible amendment to increase the time for public speakers when there are less than five speakers in order to encourage as much public participation as possible or allow an opportunity to speak a second time. Chair Tilos stated the meetings have been going beyond 11:00 p.m. since January; time limits for speakers should not be increased and should remain at three minutes; most of the speakers comply with three minutes; he does not want to give an invitation for more Meeting of the Open Government Commission 7 July 19, 2021 | OpenGovernmentCommission/2021-07-19.pdf |