pages: OpenGovernmentCommission/2021-07-19.pdf, 6
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OpenGovernmentCommission | 2021-07-19 | 6 | because it seems like too much information. The City Clerk stated a form of minutes commonly adopted called Action Minutes which is as Commissioner Chen described; past Commissioners have stated there was not enough included in the minutes; the Clerk's office is happy to go towards Action Minutes and will do whatever the Commission prefers. Chair Tilos stated he feels the longer minutes are helpful because there are a lot of members of the public who did not attend the meeting live and do not know all the pieces. Commissioner Reid inquired whether the live transcript can be published. The City Clerk responded the Zoom function used for the meetings does not capture a transcript; the captioning is only shown on the screen during the discussion, but not transcribed; the video of the meeting is posted the day after the meeting; the Clerk's office is also available to help and provide information to let people know what transpired at the meetings. Commissioner Reid inquired how a disabled person can watch the video, to which the City Clerk responded the captioning is in the recording, but the typing is not transcribed or saved anywhere in a document. Vice Chair Shabazz inquired whether the issue is regarding revising the actual process of the minutes or about what is captured in the minutes. Commissioner LoPilato responded her intention with the question was to gauge whether there were any strong statements about the way minutes are handled that could be incorporated in the bylaws, including changing to Action Minutes if decided; she would work with the City Clerk to be sure the Commission is referring to the most contemporary practices in the bylaws; she would like the minutes section of the bylaws to reflect what the Commission is actually doing as opposed to making huge changes. Vice Chair Shabazz stated as someone who uses minutes for historical research, he is grateful when they include more detail; provided an example of a meeting in the 1940's where watching a video was not possible; stated the detail in the minutes was valuable beyond just bullet points that would be included in Action Minutes; he appreciates Commissioner Chen's point about having so much discussion included in the minutes, but does not have a strong opinion about it and appreciates the ability to go back and read to understand what was discussed; issues with the minutes has come up a few times; there are conversations that do not seem germane during the minutes and it is not the time for that; he would like the Commission to figure out the appropriate time and not discuss things that are not relevant at that moment; these issues could be addressed in training. Commissioner LoPilato stated that she appreciates Vice Chair Shabazz's comments and has noticed the same issues arise; in working on the language of the bylaws, she will try Meeting of the Open Government Commission 6 July 19, 2021 | OpenGovernmentCommission/2021-07-19.pdf |