pages: OpenGovernmentCommission/2021-07-19.pdf, 13
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OpenGovernmentCommission | 2021-07-19 | 13 | including journalists, have had to push hard to get public records requests fulfilled, whether delivery of records after having to make repeated requests constitutes prompt delivery, how complainants are treated, there have been some observations of an adversarial or bullying dynamic, said issues are functional to flag that may not surface to Council otherwise; others are: how Consent Calendar items are placed on the Council agenda and the legality of certain Sunshine Ordinance provisions; she does not see the Commission as appropriately weighing in on it, but elevating it as it comes up could be a function of the report; the State and federal legislative advocacy agenda could be something the Council could report back on and concerns about the Alameda Police Department (APD) not tracking PRA denials; it is a benefit that the subcommittee is made up of members who have gone through the complaint process and can also fill in some of the gaps about their experiences; she thinks a 10 year report would be great, which will probably need some staff resources, but at least once a year a report should go to Council. Vice Chair Shabazz summarized Commissioner LoPilato's suggestions and comments; stated that he encourages folks to go back and look at the different OGC complaints; one of the strengths of the subcommittee is that it is an undefeated group who have gone through the experience and whose complaints were sustained; suggested the supplementary report regarding PRAs be a regular report; stated that he would like to codify Commissioner suggestions; repeated concerns related to the ad hoc definition and Brown Act. Commissioner Reid stated that she noticed some inconsistencies and wonders how the Commission can provide consistency and transparency across all Boards; inquired whether directing staff to appropriately provide a remedy should be brought up with the Council; gave some examples of inconsistencies within other Boards and Commissions. In response to Chair Tilos' inquiry, the City Clerk stated most Boards and Commissions have their own staff members who do their minutes and may be running behind; the time stamping of the meetings require a staff person to be logged into the system during the meeting; other Boards and Commissions do not have additional staff like the Council and OGC; clarified that not all Boards and Commissions are required to broadcast meetings; she can review missing items and inform the appropriate staff. Chair Tilos stated from his experience serving on the Recreation and Parks Commission, staff informed him that it sometimes takes four to eight hours to complete a set of minutes; there is no staff to facilitate minutes or time-stamping of meeting videos. Vice Chair Shabazz stated that he hears the concerns regarding information being available, which could be included in some format; some Commissions do not have as much capacity as others. Commissioner Reid inquired whether the OGC should alert the City Council about the inconsistencies with the other 11 Boards and Commissions. Meeting of the Open Government Commission 13 July 19, 2021 | OpenGovernmentCommission/2021-07-19.pdf |