pages: OpenGovernmentCommission/2021-05-03.pdf, 17
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OpenGovernmentCommission | 2021-05-03 | 17 | subcommittees to brainstorm and come back with a report to the full group for a healthy discussion; it sets the framework and a provides a structure on how to talk about each issue. Commissioner LoPilato inquired what the boundaries are with respect to what the Commission could do tonight. The Chief Assistant City Attorney read the section of the bylaws related to the item; stated her opinion is the Commission has the authority to take action since it has been properly agendized. Vice Chair Shabazz stated what he shared previously about having goals and listening to different people's ideas are helpful; Chair Tilos discussed the use of technology to make things efficient and accessible; there have been many conversations around transparency, accessibility, accountability and equity; it is a thematic or principle way of thinking about the work goals; other categories include the null and void remedy, Sunshine Ordinance revisions and public presentations to engage people to know about the Commission; another potential way to consider organizing the Commission is related to how the Sunshine Ordinance is written; there is a section related to records and one related to meetings; a subcommittee could be formed to deal with any of the sections; a subcommittee could be formed to deal specifically with the Commission's structure; identifying the priorities is a good start along with who is willing to do work. Chair Tilos suggested choosing one big issue to have a subcommittee address; stated it would leave room to tackle other topics. Commissioner LoPilato inquired whether there is interest in utilizing this mechanism of preparing a report on practical and policy problems encountered in the administration of the Sunshine Ordinance; stated it could be an ongoing subcommittee; the two people would be charged with listening to the Commission's items that come up addressing complaints and keeping notes to compile an annual report; two people should be identified to work on it, even though it would not be active immediately; this would be in addition to having a high priority subcommittee. Chair Tilos stated perhaps reserving the last 10 minutes of a meeting to summarize the big issues could be a method for a subcommittee to compile the top issues onto a spreadsheet that could be an agenda item to decide what to present to the Council. Commissioner LoPilato stated that she likes that idea; she would like it to be more than wrapping it up at the end of a meeting and going into the minutes; in a lot of cases it would be an actual report that the Commission does not necessarily have the authority to ask staff to do; she agrees with the method of doing a collective wrap-up and then charging two people with putting something together. Vice Chair Shabazz suggested having speaking time limits for the Commissioners; stated potential specific reports could go forward, including concerns related to the City's Meeting of the Open Government Commission May 3, 2021 17 | OpenGovernmentCommission/2021-05-03.pdf |