pages: OpenGovernmentCommission/2021-05-03.pdf, 12
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OpenGovernmentCommission | 2021-05-03 | 12 | sense not to include personal information in the PRA descriptions, such as private citizen's addresses, especially with requests dealing with permits: Zac Bowling, Alameda. Vice Chair Shabazz stated the current table in the annual report needs to be updated since there has been a disposition around one of the items; perhaps it could be noted that the hearing was held and the results could be in next year's annual report; it is important to note how the item was labeled "voluntarily withdrawn" and that the complainant did not necessarily agree with that; he would like a summary provided consistent with the previous year. Commissioner LoPilato stated that she would be in favor of changing the language of the May 12, 2020 complaint disposition to be along the lines of: initially, noted as voluntarily abandoned, complainant brought forth the complaint, it was heard on April 5, 2021 and was found substantiated; the finding should be included in the disposition instead of waiting to note it on a subsequent report. Commissioner Chen stated it is called an annual report, but actually looks like an annual of two sets of tables; she would like to see some kind of narrative; she agrees with Commissioner Reid that the data should be reorganized by department. The Chief Assistant City Attorney stated that she wanted to make sure the Commissioners are looking at Exhibit 1, which notes there was an April 5th hearing regarding Mr. Morris's complaint; the table was revised to reflect what has happened. Vice Chair Shabazz stated that the table indicates there was a hearing held on April 5th, , but the point he is making is that it should also state the actual disposition; he would like to add language stating: "consistent with what the Commission previously approved;" the annual report from the February 3, 2020 meeting has a brief narrative; he would like to see something similar on the current report detailing what happened at the hearing. Vice Chair Shabazz moved approval of adopting the annual report with modification to the table clearly stating that the disposition of the complaint from May 12, 2020 was sustained on April 5, 2021; additionally, there should be a narrative that includes a detailed description of the complaint consistent with prior annual reports. Commissioner LoPilato seconded the motion. Under discussion, Chair Tilos summarized the modification requested by Vice Chair Shabazz. In response to Chair Tilos's inquiry, Vice Chair Shabazz stated the point he is trying to make is to have a narrative in the annual report similar to the last one; he appreciates the tables, as they simplify the report, but some of the nuance of what actually happened versus how it was portrayed in the initial annual report is lost in the table. The City Clerk clarified that the disposition of "sustained" would be added to the table box, Meeting of the Open Government Commission May 3, 2021 12 | OpenGovernmentCommission/2021-05-03.pdf |