pages: OpenGovernmentCommission/2021-05-03.pdf, 11
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OpenGovernmentCommission | 2021-05-03 | 11 | on the same day, but she does not know about any others. Chair Tilos stated that he sees some variations on some of the dates listed on the spreadsheet. Commissioner LoPilato stated an understanding of the legally required time to provide responses is helpful; having a rubric for gauging whether requests are being responded to on a prompt or timely manner is important; inquired what the City's position is on what is considered the number of days allowed under the Government Code. The Chief Assistant City Attorney responded there are various code references in the Government Code which state that holidays and Sundays are not considered days within which to calculate responses; the City relies on the Code for the required 10 day period. Commissioner LoPilato stated that she saw a section that indicated the legislative body of any city or district could name a Saturday as a holiday, which caught her by surprise; inquired whether that was enacted in Alameda, to which the Chief Assistant City Attorney responded in the negative, stated she was not able to find a parallel citation within the Alameda Municipal Code regarding Saturdays. Commissioner LoPilato noticed a request in which the response provided was 18.8 gigabytes of data; inquired whether there is a way to indicate what that amount translates to in pages. The Chief Assistant City Attorney responded the format in which the data is produced is generally the format in which it was retained on the City server; it also depends on what type of document or material is requested; she cannot comment specifically since it was before her time. Chair Tilos stated that he noticed there were requests from Vice Chair Shabazz and Commissioner Reid that indicated electronic data was provided. Commissioner Reid stated that she noticed that there were errors and omissions related to her requests and wondered how many errors are in the other requests; she also noticed that the number of pages of data produced could be reduced if email threads were not duplicated and only the parent thread was provided; she would like to see a comprehensive list in the annual report of all the requests made, organized by department. Vice Chair Shabazz stated he would like to suggest addressing the issues in order; starting with the Annual Report, items related to the PRA, then the supplemental materials from staff. Public Comment: Stated from a privacy standpoint when implementing the new system, it would make Meeting of the Open Government Commission May 3, 2021 11 | OpenGovernmentCommission/2021-05-03.pdf |