pages: OpenGovernmentCommission/2021-02-01.pdf, 8
This data as json
body | date | page | text | path |
---|---|---|---|---|
OpenGovernmentCommission | 2021-02-01 | 8 | incomplete; he is not sure how to address the issue and does not want to recommend something too laborious or highly intensive; he would like to recommend having something a little more comprehensive in the future so that it will be useful for the Commission in evaluating the annual report. The City Clerk stated perhaps the reason Vice Chair Shabazz did not receive the response from the City Attorney's office is because they had not started the tracking process yet; the City Attorney's office started after the direction from the OGC; the direction of incorporating all of the requests and adding the column seems to be what the Commission wants going forward; the Commission could also provide direction to have this item come back; it may have been spottier in the past since the City Manager did not to pass on the request to department heads. Commissioner LoPilato suggested a streamlined way to get the information which may help to spot issues the Commission may want to address; stated that she is curious to hear some baseline stats: adding the column for the originating department, the number of requests received, number of requests fulfilled, and number of instances in which a request was denied without sign-off from the City Attorney's office; this would help identify instances where people have not receives responses or the denial of a records request did not surface to the City Attorney's office; a tiny amount of over-arching statistics that can be obtained from each department would be helpful to see if there really is a problem; those numbers could identify some gaps if there are any. In response to Chair Tilos' inquiry, the Assistant City Attorney stated it seems reasonable to add the extra columns which brings it more in line with Section 2-98.6 which established the annual report; Vice Chair Shabazz mentioned the report is essentially a tally for comparative and statistical purposes; perhaps a next step is to survey the departments and see what they are currently doing, check with staff and report back; it may give the Commission more ideas on how to track the data. Chair Tilos stated he is leaning toward not making a motion on the item and referring it back to staff for the additional column and to survey the departments. In response to Chair Tilos' inquiry, the City Clerk stated the Commission could proceed with the direction or formalize it in a motion. Chair Tilos stated he would just like to provide direction to staff. 3-C. Discuss and Provide Recommendations Concerning Potential Amendments to Article VIII (Sunshine Ordinance) of Chapter Il (Administration) of the Alameda Municipal Code, as Amended, to Replace "Null and Void" Remedy. In response to Chair Tilos' inquiry, the Assistant City Attorney stated the City Attorney's office did receive the Commission's input and the motion was clear; as was noted, the Commission composition changed, so it was best to hold it in order to be able to receive input from all the new members before sending it to the Council; all of the input that has Meeting of the Open Government Commission February 2, 2021 8 | OpenGovernmentCommission/2021-02-01.pdf |