pages: OpenGovernmentCommission/2020-06-24.pdf, 9
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OpenGovernmentCommission | 2020-06-24 | 9 | Under discussion, Commissioner Shabazz stated one of the reasons he was on the OGC was because there were not as many meetings as the other Boards and Commissions; he organizes a program that also meets on first Mondays and may have potential conflicts. Chair Schwartz stated it would be difficult for him to meet every month as well due to child care and other responsibilities; he agrees with Commissioner Shabazz wholeheartedly regarding the monthly meetings, but also understands holding a set date on the calendar so no one has to be chased around. On the call for the question, the motion carried by the following roll call vote: Commissioners Little: Aye; Pauling: Aye; Shabazz: Aye; Tilos: Aye; Chair Schwartz: Aye. Ayes: 5. 3-D. Report to the Commission concerning Public Record Act (PRA) Requests that are Referred to the City Attorney's Office. Chair Schwartz stated he read the report and appreciates the efforts of the City Attorney and City Clerk's office in drafting the report; it is very helpful for transparency to have the data; he appreciates Commissioner Shabazz in moving this forward; he appreciates that the City made the information on the Mali Watkins arrest available immediately on the City website; it fosters public debate and discussion at a time when it is important for the public to be able to have the discussion. Commissioner Shabazz moved approval of accepting the report. Commissioner Pauling seconded the motion. Under discussion, Commissioner Shabazz stated that he appreciates how the report layout; suggested adding a number to the PRAs which includes the year, so it is easier to track how many are occurring in a calendar year. In response to Chair Schwartz' inquiry, the Chief Assistant City Attorney stated adding a number can be done, because the PRA's are referrals to the City Attorney's office from various departments, the City Attorney's office will assign a number to them as they are received. In response to Commissioner Shabazz inquiry, the City Clerk stated the Sunshine Ordinance includes each department having a designated person to handle PRAs and also allows anyone to make their request to any employee of the City or any Department; the Sunshine Ordinance tried to be very broad and inclusive so as not to funnel people to just one spot; staff has honored the spirit of that and does not limit any requests; she is working with the Public Information Officer on a web portal whereby people can submit requests electronically. Meeting of the Open Government Commission June 24, 2020 9 | OpenGovernmentCommission/2020-06-24.pdf |