pages: OpenGovernmentCommission/2020-06-24.pdf, 10
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OpenGovernmentCommission | 2020-06-24 | 10 | Commissioner Shabazz stated he would like to ensure that the PRA report be included in all the annual Sunshine Ordinance reports that go before the Council. The Chief Assistant City Attorney stated his office is handing it administratively and will work with the City Clerk's office to make sure the PRA report is provided to the Council along with the other requirements under the Sunshine Ordinance. On the call for the questions, the motion which carried by the following roll call vote: Commissioners Little: Aye; Pauling: Aye; Shabazz: Aye; Tilos: Aye; Chair Schwartz: Aye. Ayes: 5 3-E. Discuss Organizing a Forum or Method of Communication to Inform the Alameda Community about the Public Records Act (Commissioner Shabazz) Commissioner Shabazz made brief comments regarding the referral. In response to Commissioner Tilos's inquiry regarding the steps required to make this happen, Commissioner Shabazz stated he would also like to know if a vote on the process is necessary to move the issue forward; he likes the idea of having something that anyone on the Commission, or staff, can present; he would also like to identify a time when the forum can happen. Chair Schwartz inquired whether the idea of having a subcommittee could be considered, to which Commissioner Shabazz responded it just depends on which method would be the most effective; the intention is to ensure people are aware of the Public Records Act and how they can use it in the context of City government; the method used to achieve that would be to do a presentation to outline what it is and the process; he agrees with Commissioner Tilos's idea of creating a presentation that anyone can present so even after his time on the Commission, the vision could be expanded and be done in a way that is effective to reach the goal; his initial idea involved doing a live presentation, but under the circumstances, a virtual presentation could work. The Chief Assistant City Attorney stated that the City Attorney office does Sunshine Ordinance training every three years; his office could put together something along the PRA that would be an outline; his office also provides AB 1234 training for elected officials and already have a set of slides regarding the PRA; it could be packaged up and have a forum in connection with the Commission, or whatever is appropriate, and have the public invited to attend virtually; if that is something the Commission is interested in, it is reasonably simple to do. Commissioner Little stated that she understands there is training for staff and elected officials on the PRA process; what she heard from Commissioner Shabazz is that he would like the public to be able to understand the process; she does not think it is up to the OGC to mandate that; it would be up to an agreement between Commissioner Shabazz and the City; unless the Commission is adding it as a component to the training, she completely supports Commissioner Shabazz moving forward to provide this very important public service. Meeting of the Open Government Commission June 24, 2020 10 | OpenGovernmentCommission/2020-06-24.pdf |