pages: OpenGovernmentCommission/2020-02-03.pdf, 3
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OpenGovernmentCommission | 2020-02-03 | 3 | The Chief Assistant City Attorney responded the City Attorney's office can add a line item in the next report. Chair Schwartz inquired whether the count starts on the day the request was received or acknowledged. The Chief Assistant City Attorney responded the date received; stated the ordinance requires requests be acknowledged within a certain period of time; the time to provide a response starts the day the request was received. Chair Schwartz inquired about the deadline for acknowledgement, to which Chief Assistant City Attorney responded that he believes a request is supposed to be acknowledged within three days. Chair Schwartz stated two counters may be needed; the number of days to acknowledge the request and number of days to respond. The Chief Assistant City Attorney stated staff can do that. Chair Schwartz inquired whether a number of complaints are being acknowledged late, to which the City Clerk responded acknowledgement might happen outside of the chart if the request is received in another department; the department might acknowledge the request and forward it to the City Attorney's office; capturing when another department acknowledges a request could be difficult. Commissioner Little stated that she would want to ensure weekends and holidays are considered. The City Clerk stated the response is 10 calendar days. Chair Schwartz noted typically, in rules of civil procedure, weekend and holidays are excluded from three days. The Chief Assistant City Attorney stated a date acknowledged column will be added; other departments often acknowledge the request; typically, the City Attorney's office will also acknowledge the request, but it may be outside of three days; the Attorney's office will add the column and remind departments about the short timeframe to acknowledge receipt of the request. Commissioner Tilos inquired whether the date acknowledged is the first calculation, to which the Chief Assistant City Attorney responded in the affirmative. Commissioner Tilos inquired whether the ordinance requires response within 10 calendar days. The Chief Assistant City Attorney responded the ordinance requires response to the Meeting of the Open Government Commission 3 February 3, 2020 | OpenGovernmentCommission/2020-02-03.pdf |